box: access and share your digital content from anywhere
TRANSCRIPT
Box: Access and Share your
Digital Content from Anywhere
MCG IT Team
Welcome!
Cameron LoganInstructional Systems
Analyst
Davina JonesInstructional Systems
Analyst
Jenn RoseInstructional Systems
Analyst
Paul WheelerExecutive IT Service
Delivery Analyst
Christina WhiteheadPC Support Specialist 2
In this workshop, you’ll learn about…
• Box tools, functions, and purposes
• creative uses and best practices for Box tools
• using Box’s web-based tools to manage digital content and
collaborate with others
What is Box?
• Cloud storage and collaboration tool
• Account holders with Internet access can
Share files and folders
Collaborate
Manage versioning
Leverage unlimited storage
• BAA agreement: HIPPA- and FERPA-compliant
Box Tools
Creative Uses
MCG Academic Affairs: student credentialing
Internal Medicine: journal club with mixed learner groups
Creative Uses
MCG ISAs: collaborative project development
Creative Uses
Best Practices
• Keep content secure – configure collaborator roles and shared content carefully
• Collaborate considerately – lock files and communicate with collaborators when
you intend to make changes
• Avoid special keyboard characters:
/ \ | * ? “ : < > &
• 255 character limit on file names
Additional Resources
• Box Community:
https://community.box.com/t5/Community/ct-p/English
• Box User Video Library:
https://community.box.com/t5/Helpful-Videos-for-New-Users/Box-User-Video-
Tutorial-Library/ba-p/3125
• FAQs:
http://www.gru.edu/its/box/boxfaq.php
Collaboration Demo
• Create & share a folder
• Invite collaborator(s) & configure security
• Upload file(s), lock the file, and add comments via Box’s comment function
• Create a Box note – co-author simultaneously
Q & A
Quest objectives1. Create folders
2. Upload files to folders
3. Move, copy, and delete a file
4. Share a file with a colleague
5. Invite a colleague as a Collaborator
6. Apply Collaborator file permissions to folders and files
7. Lock a file
8. Edit a file on the web
9. Discuss the security advantages and limitations of Box (e.g., research data, HIPAA, and PHI)
To begin: 1. Use the Chrome browser and navigate to http://box.augusta.edu.
2. Select the “Continue” button.
3. Enter your NetID user name (the part of your email address that precedes the @ symbol) and password.
4. Click the Sign In button. You will be directed to your Box Home screen (“All Files & Folders”).Follow the instructions in your activity guide.