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General Overview

SAP Best Practices for Apparel and Footwear

China V1.603

SAP Best Practices



This package comprises predefined business scenarios that handle the most

important business requirements in Apparel and Footwear Industry, coveringthe following key functional areas of SAP Enterprise Resource Planning

(ERP):

Overview of Scenarios

Warehouse and Inventory Management

Forecast-to-Stock

Order-to-Cash

Procure-to-Pay

Accounting



Scenario Overview - Apparel and Footwear

Warehouse and Inventory Management

134 AFS: Stock Transfer with Delivery

624 Warehouse Management with Allocation Run

Forecast-to-Stock

630 Make-to-Stock for Apparel and Footwear Industry

631 Make-to-Order Production w/o Variant Configuration for Apparel and Footwear Industry

632 Inter-company and Cross-plant Production

634 Production Subcontracting (External Processing) for Apparel and Footwear Industry

635 Combined Production Orders

Order-to-Cash 107 AFS: Sales Processing using Third Party (w. Shipping Notification)

115 AFS: Sales of Nonstock Item with Order Specific Procurement

611 Sales Order Processing with Allocation Run: Sale from Stock

612 Cross-Company Sales Order Processing with Allocation Run

613 Pre-Order Processing (Sales)

614 Rush Order Processing (Sales)

615 Sales Order Processing with Export Control

616 Order to Cash with Packing and Transport Management

Procure-to-Pay

620 Finished Goods and Raw Materials Sourcing

621 Materials Subcontracting for Apparel and Footwear Industry

Accounting

645 Activate Document Splitting for Apparel and Footwear Industry

Other

154 AFS: Prereq. Process Steps



Scenario Overview - BaselineWarehouse and Inventory Management

124 - Lean Warehouse Management

126 - Serial Number Management

131 - Stock Handling: Scrap and Blocked Stock

135 - Stock Transfer without Delivery

137 - Physical Inventory / Inventory Count & Adjustment

117 - Batch Management

Key Business Scenarios:



Scenario Overview - BaselineTime-to-Market

210 - Internal Product DevelopmentKey Business Scenarios:



Scenario Overview - BaselineForecast-to-Stock

144 - Logistics Planning

145 - Make-to-Stock Production - Discrete Industry

146 - Make-to-Stock Production - Process Industry

147 - Make-to-Order Production with Variant Configuration

148 - Make-to-Order Production w/o Variant Configuration

149 - Repetitive Manufacturing 150 - Production Subcontracting (External Processing)

151 - Rework Processing (Stock-Manufactured Material)

202 - Rework Processing (Work-in-Process)




Scenario Overview - BaselineOrder-to-Cash

108 - Credit Management

109 - Sales Order Processing – Sale from Stock

110 - Free of Charge Delivery

111 - Returns and Complaints

112 - Sales Quotation

113 - Sales Order Processing for Prospect

114 - Sales Processing using Third Party (without Shipping Notification)

116 - Debit Memo Processing

201 - Sales Order Processing with Customer Down Payment

203 - Sales: Period End Closing Operations

204 - Credit Memo Processing

118 - Foreign Trade Export Processing

119 - Customer Consignment Processing 120 - Returnables Processing

122 - Batch Recall

123 - Cross-Company Sales Order Processing




Scenario Overview - BaselineProcure-to-Pay

128 - Quotation for Procurement

129 - Consumable Purchasing

130 - Procurement w/o QM

133 - Procurement Contract

136 - Return to Vendor

127 - Quality Management for Procurement with Vendor Evaluation 138 - MM Subcontracting

139 - Procurement & Consumption of Consigned Inventory

141 - Internal Procurement: Cross-Company Stock Transfer




Scenario Overview - BaselineFinancial and Management Accounting

156 - General Ledger

157 - Accounts Receivable

158 - Accounts Payable

159 - Period End Closing in Financial Accounting

160 - Cash Management

162 - Asset Accounting 164 - Asset Acquisition for Constructed Assets (Invest. Orders)

184 - Overhead Cost Controlling – Actual

185 - Internal Order R&D Actual

186 - Internal Order for Marketing and Other Overhead Actual

163 - Asset Acquisition through Direct Capitalization

165 - Activate Document Splitting 161 - Cost of Sales Accounting

166 - Segment Reporting




Scenario Overview - BaselineAnnual Operating Plan & Forecast and Simulation

175 - General Cost Center Planning

177 - Internal Order R&D Planning

180 - Internal Order for Marketing and Other Overhead Planning

172 - Revenue Planning

173 - SOP through Long Term Planning Transfer to LIS/PIS/Capacity

174 - Purchased Material Price Planning 176 - Manufacturing Cost Center Planning

178 - Standard Cost Calculation

179 - Quarterly Plan - Sales Quantity Forecast with CO-PA

187 - Reference and Simulation Costing




Scenario Overview - BaselineIntegration Processes

Period End Closing Integrated

181 - Period End Closing General Plant

182 - Inventory Valuation for Year End Closing

224 - Period End Closing Activities

Analytics 221 – SAP ERP Reports for Accounting

222 – SAP ERP Reports for Logistics Multi-area scenario




Scenario Overview –

Summary for all existing Scenarios

Required EHP3 for SAP ERP 6.0

SAP Enterprise Portal

Company roles involved in process flows Sales Administration

Sales Billing

Warehouse Clerk

Warehouse Monitoring

Warehouse Manager

Transportation Planning

Purchasing Manager

Buyer

Business Analyst Purchaser

Product Cost Controller Production Planner

Shop Floor Specialist

Accounts Payable Accountant 1

Finance Manager

General Ledger Accountant

Assets Accountant

SAP Applications Required:



Process Flow Diagram 134 AFS: Stock Transfer with Delivery

W a r e h o u s e C l e r k

E v e n t

B u y e r

Need formaterial

Material Arrivalat Plant Dock

Daily ShipmentWorklist,Enough

Inventory

Process StockTransport

Requisition (withMRP)

Post GoodsReceipt for

Delivery

Process Delivery

Due List for Pos(CreateOutboundDelivery)

Delivery Note

GR Slip

Change StockTransport Order

MRP = Material Requirements Planning, GR = Goods Receipt

Create StockTransport Order

(w/o MRP)

PickingConfirmation

Delivery

Post GoodsIssue

Check Status ofStock Transfer

P r o d . p l a n n e r

Enter POconfirmation

Check Stock



Process Flow Diagram 624 Warehouse Management with Allocation Run

W a r e h o u s e c l e r k

W a r e h o u s e

m a n a g e r

E v e n t

Initial StockRequirement

Posting Initialstock

Confirm TOCreate TO for

materialdocument

W

a r e h o u s

e

M o n i t o r

Stock Transfer Create TO Confirm TO

DisplayingStorage Bin

Stock

Create TR

Stock TransferRequirement

Initial Stock, Replenishment, Stock Transfer and Physical Inventory

management:

Counting ResultClearing

Different WM

Replenishmentrequirement

Create PhysicalInventory

ClearingDifferencesInventory

Management

PhysicalInventory

requirement

Create TransferRequirement

Confirm TOCreate TO for TR



Process Flow Diagram 624 Warehouse Management with Allocation Run

W a r e h o u s e c l e r k

B u y e r

S a l e s

A d m i n i s t r a t i o

n

E v e n t

Order goodsfrom Vendor

Create PO

Create InboundDelivery

Create TO Confirm TO

Good receipt

ExecutingAllocation Run

Create outbounddelivery

Create TO Confirm TO

Post goods issue

Customerorder goods

Purchasing & Sales processing:

Create SalesOrder

P u r c h a s i n g

M a n a g e r

Release PO



Process Flow Diagram 630 Make-to-Stock for Apparel and Footwear Industry

S h o p F l o o r S p e c i a l i s t

E v e n t

Create PlannedOrder in MRP

Beginning ofPlanning Cycle

P r o d u c t i o n P l a n n e r

ReleaseProduction Order

ConfirmingAssemblyActivities / Final

Confirmation

W a r e - h o u s e

C l e r k

ConvertPlanned Order toProduction Order

Semi-FinishedGoods Receipt

MaintainDistribution ofRequirement

Creating PlannedIndependent

Requirements

Finished GoodsReceipt


ConfirmingAssemblyActivities / Final

Confirmation

ConvertPlanned Order toProduction Order



S a l e s

A d m i n i s t r a

t i o n

Process Flow Diagram 631 Make-to-Order Production w/o Variant Configuration for Apparel and Footwear Industry

S a l e s B i l l i n g

E v e n t

CustomerRequirement

P r o d u c t i o n

P l a n n e r

Confirmation ofProduction Order

Operations

Manually IssueGoods

Billing

ReleaseProduction

Orders

S h o p F l o o r

S p e c i a l i s t

Sales OrderEntry

Creating PlannedOrder in MRP

Converting aplanned order toproduction order

DeliveryProcessing

ComparingPlanned andActual Costs

W a r e h

o u s e C l e r k

Good receipt forManufactured

Goods

FI accountdocument



Process Flow Diagram 632 Inter-company and Cross-plant Production

S h o p

F l o o r

S p e c i a l i s t

( P l a n t 1 )

P r o d u c t i o

n P l a n n e r

( p l a n t 2 )


(finish goods)

ReleasePurchasing

Order

AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt

MaintainingDistribution ofRequirements

CreatingPlanning

IndependentRequirements


Goods Receipt(semi-finish)-

plant 2Materialstaging

ProductionDemand

P r o d u c t i o n

P l a n n e r

( p l a n t 1 )

AssigningDistribution

Profile toFinished goods

Convert PlannedOrder toPurchase

Requisition(semi)

ConvertPurchase

Requisition toPurchase Order

MRP Running

ConvertingPlanned Order to

a ProductionOrder (semi-

finish)


Delivery andPicking

Display stock inTransit

W a r e h o u s e

C l e r k

( p l a n t 1 , 2

)

S h o p F l o o r

S p e c i a l i s t

( p l a n t 2 )

Production OrderConfirmation

On-siteProducti

on

On-siteProducti

on

Goods Receipt(finish)-plant 1

Production OrderConfirmation

(finished goods)

P u r c

h a s e

M a n

a g e r

E

n g i n e e r i

n g

S

p e c i a l i s t


( P l a n t 1 )

Entering GoodsReceipt for

Purchase Order

ConvertingPlanned Order to

a ProductionOrder (finish

goods)



Process Flow Diagram 634 Production Subcontracting (External Processing) for Apparel and Footwear Industry

S h o p F l o o r

S p e c i a l i s t

B u y e r

P u r c h a s i

n g

M a n a g e r


Create Purchaseorder forexternal

processing

ReleasePurchasing

Order1


W a r e h o u s e C l e

r k

MaintainingDistribution ofRequirements

CreatingPlanning

IndependentRequirements


Creating Delivery

DocumentthroughSubcontract

Stock Monitor

SendingComponents toSubcontractorwith Delivery

Document

Post Goodsreceipt for

Purchase Order

ConfirmProduction Order

Goode receiptfor productionOrder

MaterialDocument

MaterialDocument

ProductionDemand

P r o d u c t i o n

P l a n n e r

ConvertingPlanned Order toProduction Order

CheckingSubcontracting

PurchaseRequisition fromProduction Order

MaterialDocument

A c c o u n t s

P

a y a b l e

A c c o u n t a n t



Process Flow Diagram 635 Combined Production Orders

S h o p F l o o r

S p e c i a l i s t

E v e n t

C o s t

C o n t r o l l

e r

Inventory @Standard. Cost


W a r e -

h o u s e

C l e r k

Period EndClosing“General”

Plant(181)

ConfirmProduction OrderOperation/Back

Flush

ConfirmCombine Order

Combine theProduction

Orders

Order Print

Goods ReceiptSlip

ConvertPlanned Order to

ProductionOrders

InventoryConsumption @Standard. Cost

Finished GoodsReceipt

Creating PlannedIndependent

Requirements

CreatingDistribution

Profile


Back FlushComponent inBackground

ComparePlanning Cost

and Actual Cost

ReleaseCombine Order



Process Flow Diagram 107 AFS: Sales Processing using Third Party (w. Shipping Notification)

S a l e s

A

d m i n i s t r a t i

o n

P u r c h a s i n g

m a n a g e r /

B u y e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

V e n d o r

W a r e -

h o u s e

C l e r k

C u s t o m e r

Billing

Drop ShipProduct to 3rd

Party

Send ShippingNotification/Confirmation

IncomingVendor Invoice

CustomerRequest for

Material

OrderConfirmation

Create SalesOrder

Auto-generates aRequisition

Quotationfor

Procurement (128)

Display List ofPurchase

Requisitions toBe Assigned

ConvertAssigned

Requisitions toPurchase Orders

Approval ofPurchase Orders

AP –Outgoing Payment

(158)

COGS VendorInvoice Receipt

Post StatisticalGoods Receipt

(Optional)Change Order

Quantity


AR –Incoming Payment

(157)

Billing Document

ClosingOperations

SD (203)

S a l e s

B i l l i n g



Process Flow Diagram 115 AFS: Sales of Nonstock Item with Order Specific Procurement

S a l e s

A d m i n i s t r

a t i o n

P u r c h a s i n

g

M a n a g e r /

B u y e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

V e n d o r

W a r e h o

u s e

C l e r k

C u s t o m e r

Billing

Delivery ofItems to

Customer’s

Warehouse

IncomingVendorInvoice

CustomerRequest for

Material

OrderConfirmation

Create SalesOrder

CreditManagem

ent(108)

Auto-generates aRequisition

Display List ofPurchase

Requisitions tobe Assigned

ConvertAssigned

Requisitions toPurchase

Orders

Approval ofPurchase

Orders

GR Slip

AP-Outgoing Payment

(158)COGS Vendor Invoice

Receipt

Post GoodsReceipt

(Optional)Change Order

Quantity

AP = Accounts Payables, AR = Accounts Receivables, COGS = Cost of Goods Sold, GR = Goods Receipt

Post GoodsIssue

Check DeliveryDue List

Quotationfor

Procurement

(128)

BillingDocument

AR-Incoming Payment

(157)

CreditManagem

ent(108)

S a l e s

B i l l i n g

Print OrderConfirmation

Picking List



C u s t o m e r

Process Flow Diagram 611 Sales Order Processing with Allocation Run : Sale from Stock

S a l e s

A

d m i n i s t r a t i o n


A c c o u n t s

R e c e i v a b l e

E v e n t

Sales OrderEntry

CustomerNeeds to Buy

Product

Inventory COGS

AR= Accounts Receivable, COGS = Cost of Goods Sold

Delivery NoteOrder

Confirmation

Pick List

Delivery&Picking

Post GoodsIssue


(157)

Billing Document

ClosingOperations

SD (203)

S a l e s

B i l l i n g

Billing

Allocation RunOrder

Confirmation



Process Flow Diagram 612 Cross-Company Sales Order Processing with Allocation Run

S a l e s

A d

m i n i s t r a t i o n

S a l e s B i l l i n g

E v e n t


C u s t o m e r

AR = Accounts Receivable

Create SalesOrder

Sales Need toBe Processed

AcrossDifferent

Company Code

Delivery

Delivery Note Bill of Lading

Post GoodsIssue

Pick List

Picking

Create BillingDocument

Create

IntercompanyDocument

DisplayIntercompany

Document

Display BillingDocument

Allocation Run Check EDITransmission

A c c o u n t s

R

e c e i v a b l e

AR –

Incoming Payment

(157)

ClosingOperations

SD (203)



Process Flow Diagram 613 Pre-Order Processing (Sales)

S a l e s

A d m i n i s t r

a t i o

n

P r o d u c t i o

n

P l a n n e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

C

u s t o

m e r Customer

Request forMaterial

Create CustomerOrder

Displaying

Customer OrderConfirmation

AFSStock/Requireme

nts List



(157)

Billing Document

ClosingOperations

SD (203)

W

a r e h o

u s e

C l e r k

Allocation

against FutureReceipts

Goods receipt ofPurchase Order

Reallocation

against EarlyAllocation

Creating Deliveryincl. Picking and

Goods Issue

S a l e s

B i l l i n g

Delivery Note

Billing

P u r .

M a n a g e r

B u y e r

ApprovePurchase Order

Create PurchaseOrder



Process Flow Diagram 614 Rush Order Processing (Sales)

C u s t o m

e r

S a l e s

A d m i n i s

t r a t i o n


A c c o u n t s

R e c e i v a b l

e

E v e n t

Sales OrderEntry


Product

Inventory COGS

Delivery NoteOrder

Confirmation

Pick List

Delivery Due ListPost Goods

Issue


(157)

Billing Document

ClosingOperations

SD (203)

S a l e s

B i l l i n g

Billing


W a r e h o u s e

M o n i t o r i n g

Checking statusof Stock



C u s t o m e r

Process Flow Diagram 615 Sales Order Processing with Export Control


A c c o u n t s

R e c e i v a b l

e

E v e n t


Product

Inventory COGS


Delivery NoteOrder

Confirmation

Allocation Run

Delivery plusPick and PostGoods Issue


(157)

Billing Document

ClosingOperations

SD (203)

S a l e s

B i l l i n g

Billing

S a l e s

A d m

i n i s t r a t i o n

OrderConfirmation(Print Sales Order)

Release SalesOrder

Validlegal

control?

Yes

No

Sales OrderEntry



C u s t o m e r

Process Flow Diagram 616 Order to Cash with Packing and Transport Management

W a r e h o

u s e

C l e r k

A c c o u n t s

R e c e i v a b l e

E v e n t

Sales OrderEntry


Product


Delivery Note

Create Deliveryplus Picking and

Packing

Billing Document

S a l e s

B i l l i n g

Billing includingFreight Cost

T r a n s p o r

t a t i o n

P l a n n i n g Determine

Shipment Cost

Post GoodsIssue


(157)

ClosingOperations

SD (203)

OrderConfirmation

Inventory COGS

S a l e s

A d

m i n i s t r a t i o n

Create &CompleteShipmentDocument

Allocation Run

OrderConfirmation(Print Sales Order)

Check IDOCProcessing for

ShippingNotification

Output withEDI?

Yes

No



Process Flow Diagram 620 Finished Goods and Raw Materials Sourcing

A c c o u n t s

P a y a b l e /

W a r e -

h o u s e

C l e r k


P u r c h a s e

M a n a g e r /

B u y e r

Create PurchaseRequisition

ConvertAssigned

Requisitions toPurchase Orders

Enter POConfirmation

AP –

Outgoing Payment

(158)

COGS VendorInvoice Receipt

Post StatisticalGoods Receipt

S a l e s

A d m i n i s

t r a t i o n

P r o d

u c t i o

n P l a n n e r

V e n d o r

C u s t o m

e r

Send ShippingNotification/Confirmation


CustomerRequest for

Material

Create SalesOrder

Run MRPDisplay Stock

Requirement list

Create PurchaseRequisitionmanually

Approval ofPurchase Orders

MaterialDocument

E m p l o y e

e



Process Flow Diagram 621 Materials Subcontracting for Apparel and Footwear Industry

S a l e s

A d m i n i s t r a t

i o n

P r o d u c t i

o n

P l a n n e r

A c c o u n t s

P a y a b l e /

V e n d o r /

C u s t o m e

r

W a

r e -

h o u s e

C l e r k


P u r c h a s i n g

M a n a g e r / B u y e

r

Invoice Receiptfor Two

Purchase Orders

CustomerRequest for

Material

Create SalesOrder

Display StockRequirement list


Run MRP

Create PurchaseOrder (Header)

Enter PO

Confirmation Approval of

Purchase Order(Header)

AP

Outgoing Payment

(158)

COGS Vendor

Post GoodsReceipt direct toSubcontractor



Create OutboundDelivery for

RemainComponents

Goods Issue forOutboundDelivery

Post GoodsReceipt

Create PurchaseOrder

(Component)

Enter PO

Confirmation Approval of

Purchase Order(Component)



Process Flow Diagram 645 Activate Document Splitting for Apparel and Footwear Industry

E v e n t

G / L AccountDocument with

DifferentSegments

F i n a n c e M a n a g e r / G e n e r a l L e d g e r A c c o

u n t a n t

Display aGeneral Ledger

Document

Reporting



Process Flow Diagram 154 AFS: Prereq. Process Steps

F i n a n c e

M a n a g e r

P r o d u c t i o n

P l a n n e r

E v e n t

P r o d u c t C o s t

C o n t r o l l e r

Roll MM Periodto Current Period

UpdatingPreliminary

Cost EstimateMaster Data

Product Costing:Costing Run

Product Costing:Costing Run for

Configured

Materials

Set Up PlanningFile Entry

Preliminary Costfor the ProductCost Collector

Create ProductCost Collectors

E n

g i n e e r i n g

S p e c i a l i s t

Routings:Material Update

Run MaterialsRequirements

Planning (MRP)

Create andSchedule Job

Posting

A s s e t s

A c c o u n t

a n t Asset: Create

Asset MasterAsset

Acquisition

W a r e h o

u s e

C l e r k Initial Stock

Posting



Legend

Symbol Description Usage

Comments

Band: Identifies a user role, such as Accounts

Payable Clerk or Sales Representative. This bandcan also identify an organization unit or group,

rather than a specific role.

The other process flow symbols in this table go into

these rows. You have as many rows as required to

cover all of the roles in the scenario.

Role band

contains taskscommon to that

role.

External Events: Contains events that start or end the

scenario, or influence the course of events in the

scenario.

Flow line (solid): Line indicates the normal sequence

of steps and direction of flow in the scenario.

Flow line (dashed): Line indicates flow to infrequently-

used or conditional tasks in a scenario. Line canalso lead to documents involved in the process flow.

Connects twotasks in ascenarioprocess or a

non-step event

Business Activity / Event: Identifies an action thateither leads into or out of the scenario, or an outsideProcess that happens during the scenario

Does notcorrespond to atask step in thedocument

Unit Process: Identifies a task that is covered in astep-by-step manner in the scenario

Corresponds toa task step inthe document

Process Reference: If the scenario references anotherscenario in total, put the scenario number and name

here.

Corresponds toa task step in

the document

Sub-Process Reference: If the scenario referencesanother scenario in part, put the scenario number,name, and the step numbers from that scenario here

Corresponds toa task step inthe document

Process Decision: Identifies a decision / branchingpoint, signifying a choice to be made by the enduser. Lines represent different choices emergingfrom different parts of the diamond.

Does notusuallycorrespond to atask step in thedocument;Reflects achoice to bemade after step

execution

Symbol Description Usage Comments

To next / From last Diagram: Leadsto the next / previous page of the

Diagram

Flow chart continues on the next /previous page

Hardcopy / Document: Identifies aprinted document, report, or form

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Financial Actuals: Indicates afinancial posting document

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoing

flow lines

Budget Planning: Indicates abudget planning document

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Manual Process: Covers a taskthat is manually done

Does not generally correspond toa task step in a document;instead, it is used to reflect a taskthat is manually performed, suchas unloading a truck in thewarehouse, which affects theprocess flow.

Existing Version / Data: This blockcovers data that feeds in from anexternal process

Does not generally correspond toa task step in a document;instead, this shape reflects datacoming from an external source;this step does not have anyincoming flow lines

System Pass / Fail Decision: Thisblock covers an automaticdecision made by the software

Does not generally correspond toa task step in the document;instead it is used to reflect anautomatic decision by the systemthat is made after a step has beenexecuted.

< F u n c t i o n >

E x t e r n a l

t o

S A P

BusinessActivity /

Event

Unit Process

ProcessReference

Sub-Process

Reference

Process

Decision

DiagramConnection

Hardcopy /Document

FinancialActuals

BudgetPlanning

ManualProces

s

ExistingVersion /

Data

SystemPass/F

ailDecisio

n

bp af overview en cn

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