Brainstorming

Purpose of the Brainstorming

We had a small amount of

time to set up this

brainstorming and needed

to be quick and attractive

to get many participants in

a few minutes during

holidays.

Wisembly met all these

requirements and provided

a tool which allowed us to

analyse easily what we

gathered during our

‣ Gather name ideas for the new campus

‣ Bring together a great number of collaborators

connected at distance

‣ Highlight the most liked names

‣ Choose the campus name easily and quickly

OBJECTIVES

2

The Brainstorming input

RESULTS & BENEFITS

• Among the 2 options proposed, a clear choice has

been defined

• The collaborators’ creativity allow to explore other

unknown possibilities

• Have a democratically designed proposition among

the participants’ proposal

3

Document displayed

1 Instructions

Options

3 2 preset choices

participants

167

to participate in the brainstorming

1 week

a free textfield

‣ A simple solution to set up with a reusable

format for other needs

‣ Follow up and tailor-made advices by the

Wisembly team

Wisembly’s little extra

to guide the brainstorming

How did they set it up

PARTICIPATION DELIBERATION COMMUNICATION

• Communication on the opening of the interactive platform

COMMUNICATION

MESSAGE

VOTE

QUESTIONNAIRE

DOCUMENT

• Export proposals to elect the name of the future campus

• Share the activity report of the brainstorming to the participants in

order to highlight the participation rate

• Display a slide with participation instructions on it

3

• Gather the propositions • Prioritize and rank proposals

• Divide ideas according to the different services which posted them

• Vote to know from which services the participants are

How did they set it up

1 plateform : only 1 Wiz is necessary to collect and rank proposals

1 administrator to display the instructions and moderate new proposals

1 selection comity to explore posted proposals and their popularity

Participants connected remotely on their computer (or on their smartphone/tablet)

4

Collect proposals

‣ Set up reactions so the participants can

choose only between :

‣ Post proposals in the stream to avoid the

« white page » syndrome and trigger

participation

TIPS

• During 1 or 2 weeks : platform opened to the collaborators

• Display a slide to explain how to participate

• Collect proposals ranked by the participants themselves

• Know your participants by launching a vote which will allow to divide participants by service/department

5

Select proposals

• Once the meeting time is up, post a closing message in the stream

and activate moderation so you do not receive messages in the

stream anymore

• Display this message of thanks as a pop up on all different

interfaces to thank everyone and end the session

• To take the final decision, export all the proposals in an Excel sheet,

you can then easily filter the proposals by popularity

‣ Once the brainstorming is closed, tell the

participants that you will get back to them

to communicate the final results

‣ Be transparent and inform the participants

that a selection comity will take the final

decision based on the global participation

TIPS

7

Analyse the participation

• In the Analyse view, participation statistics will give you the first

elements to sum up what happened on your Wiz

• Divide the participation to show where the ideas come from

• Highlight the webcast’s results, share the activity report of your

brainstorming with your participants. They can find the key data of

this event anytime

‣ The division of proposals is made thanks to

the vote you did before the brainstorming

‣ You may share the activity report on your

intranet or on your corporate social

network

TIPS

7

Rendez-vous on success.wisembly.com

and become an expert in collaborative meetings

with Wisembly

APPENDIX

Participation instructions

• Define the objective: • Write the brainstorming’s objective

• Encourage the participants to engage in the brainstorming and explain how their participation is

important

• Guide the proposals: • Give the leading topics which should inspire the name of the campus • Give one example by topic

• Inform of the ending date • Indicate precisely the length of this brainstorming • Take into account the holidays to extend the brainstorming over 1 or 2 more weeks

• Explain how you rank the proposals: • State clearly to the participants that they should say which proposals they like best : • And which proposals they do not like :

Select the proposals

• Handle the proposals’ export: • A single Excel sheet for all proposals

• Possibility to sort the proposals out by number of reactions (positives as well as negatives) • Possibility to sort the proposals out by number of positives reactions only

• Possibility to sort the proposals out by number of negatives reactions only

• Cross-data analysis: • In the « Analyse » part of your Wiz, you can access the cross data analysis

• You will be able to see the participation rates by service/department • You will also be able to see the proposals by service/department