Brentwood of Palatine Condominium Brentwood of Palatine Condominium Board Meeting 6.10.2009Board Meeting 6.10.2009

Treasurer’s Report Security Lockers / locks CPTED Requirements Labor needs Yard Sale 30/30 Executive Session

Brentwood LiabilitiesBrentwood LiabilitiesLandscaping $3,416.66

Insurance $3.640.00

Carpet Cleaning $ 270.00

Peachtree Parking Stickers $ 630.00

Delta Maintenance $ 2150.00

Loan $ 4,000.00

Total $15,106.22

Cash Position as of 6/1/2009Cash Position as of 6/1/2009

Operational account = $19,270.90Reserve Money Market = $13,174.42Total = $21,294.04

$32,445.32

Assessments by cash

May $52,765.05

Laundry $3,486.24

Monthly ExpensesMonthly Expenses

Resource OptionsResource OptionsCarry overCarry over

•Community Service labor options – Use of Police supervised labor during summer. Possible tasks include Sweeping parking lot, staining & securing fence, Trash pick up, power washing, landscaping, painting…

•Off duty Police for Dedicated Property Security - $67.00 hr. Likely shift availabilities 11pm – 1am, 12am-2am. Weekends? Random, targeted application could be very effective and affordable.

Lockers / Basement Locks – KeysLockers / Basement Locks – KeysDeadlineDeadline

– Locker Clean out complete– Repairs / Numbering will take place by June 19th

– Mailing packet will go out which will include unit / locker assignments, information on new keys.

– Outside, rear basement locks will be changed by June 19th.

CPTEDCPTED•Requirements for certification:

•Landscaping (Compliant)•Lighting (Any needs will be defrayed to allow for budgeting)•Community Social (Will be last step prior to certification)•Secondary Unit locks / Unit security

•All Unit windows / sliding doors are required to have secondary locking mechanisms installed•Unit door strike plates must have 3” minimum screws

Decision must be made on how to ensure 100% complianceWaivers ?3rd party contract ?Association staff ?

Labor RequirementsLabor Requirements

– Service call volume, combined with routine, scheduled maintenance duties consume most of full time staff position.

– Current part time staff not available to meet project needs.

– The need for additional staff has always been clear.– Seasonal projects for this summer alone will require

65 labor days (one person, 8 hrs per day)– Winter snow removal can be extensive, and employee

may or may not be more cost effective than contract labor resourses. 

Summer project list – Summer project list – Completed or in processCompleted or in process

Summer Projects StatusEst Labor

HrsMatl/Equip Cost Est

Est Tot Cost

Act Labor Hrs

Act Matl Cost

Act Tot Cost Var +/-

1475 Fire Drive Light R/R Done 8 50$ 170$ 4 -$ 60$ 110$ Roofs - Flats Repair Done 40 1,500$ 2,100$ 60 500$ 1,400$ 700$ Park fence straighten Done 4 -$ 60$ 3 -$ 45$ 15$ 1467 bench - re-seat Done 3 25$ 70$ 3 -$ 45$ 25$ Entrance sign lighting Done 5 125$ 200$ 0 120$ 120$ 80$ sandbox sand Done 1 150$ 165$ 1 140$ 155$ 10$ Clean basements Done 72 300$ 1,380$ 60 45$ 945$ 435$ Laundry room timers IP 30 500$ 950$ 4 140$ 200$ Timers to sensors IP 30 250$ 700$ 0 120$ 120$ Awnings -power wash IP 16 50$ 290$ 2 -$ 30$ Tree trimming / chipping IP 24 250$ 610$ 4 250$ 310$ Locker number / repair Sched 16 100$ 340$ basement locks R/R Sched 5 -$ 75$

Totals 254 3,300$ 7,110$ 141 1,315$ 3,430$ 1,375$

Summer Projects - OpenSummer Projects - Open

Summer Projects StatusEst Labor

HrsMatl/Equip Cost Est Est Tot Cost

1481 Stoop - concrete NS 8 150$ 270$ 1457 Landing - concrete NS 8 200$ 320$ Asphalt Sealer NS 24 500$ 860$ Stripe Parking as needed NS 16 200$ 440$ Landscape - soils / seed NS 24 250$ 610$ Hallways - Patch / Paint NS 120 2,500$ 4,300$ Window wells (4) NS 16 200$ 440$ Roof - Clubhouse R/R NS 24 5,000$ 5,360$ Vent screens walls / roofs NS 40 300$ 900$ Gravel garage path NS 8 300$ 420$ Exterior paint NS 120 500$ 2,300$ Secondary locks NS 40 250$ 850$ Pool - Equipment / PM NS 16 5,000$ 5,240$

Totals 464 15,350$ 22,310$

Yard SaleYard Sale

•The Brentwood Yard Sale was held May 29th – 31st

•More than $700.00 was collected (some items remain to be pawned or donated to charities)•Hat’s off to Rebecca for the many long days of commitment and effort, and thanks to all those who helped out.•All monies have / will be used to improve the appearance of our community.•On the following slides are some photos of the yard sale, as well as the direct and stunning landscaping improvements made so far from the proceeds.

Taking those items in and out of storage each morning Taking those items in and out of storage each morning and evening…. Thankfully, a few residents always and evening…. Thankfully, a few residents always

seemed to be there to help.seemed to be there to help.

The benefits of all that effortThe benefits of all that effort

Accomplishments / ChallengesAccomplishments / Challenges

Last 30 Days•Added to our reserve – Twice (Richard)

•Basements / Lockers cleaned (Rebecca, Pat, Staff)

•Yard Sale (Rebecca)

•Purchased / Planted flowers (Rebecca / Pat)

•Began cleaning hallway carpets (Contracted)

•Charge backs to Unit Owners for maintenance (Completed work orders / invoices / Activity logs made this possible•Began landscape work (RB Enterprises, Staff, Rebecca, Pat)

•Enlisted volunteer support from among residents.

Next 30 Days•Continue to drive open projects (Pat, Staff)

•Prioritize hallways for cleaning, patching, painting (TBD)

•Violation inspections / Notices (Pat, Rebecca, TBD) – carry over

•Schedule concrete repairs (1457, 1481) –carry over

•Continue to work on collections (Richard)

•Compile non-compliance registration notices, mail to Owners with fines. (Pat, TBD)

Next Meeting July 8th, 2009Next Meeting July 8th, 2009