brewarrina shire council...the brewarrina shire is situated in the living outback of new south wales...

BREWARRINA SHIRE COUNCIL

COUNCIL MEETING Beginning 9.00am 27th AUGUST 2010

at BREWARRINA SHIRE COUNCIL

CHAMBERS

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

OUR REF: C13-1 gt/de 16th August 2010

NOTICE OF ORDINARY MEETING NOTICE is hereby given that an ORDINARY MEETING of the Council of Brewarrina will be held on Thursday 27 August 2010 commencing at 9.00am at Brewarrina Shire Council Chambers for the transaction of the following business. AGENDA ORDINARY MEETING OF COUNCIL 1. Opening Prayer & Welcome to Country 2. Present 3. Apologies 4. Declaration of pecuniary or non-pecuniary interest on item 5. Confirmation of Minutes - Ordinary Meeting of Friday 23 July 2010 6. Status Report 7. Mayoral Minutes 8. Notice of Rescission Motion 9. Notice of Motion 10. Reports from Internal Committees

- Minutes of the Finance Committee meeting held on Tuesday 10th August 2010 - Minutes of the Technical Services Committee meeting held on Tuesday 10th August 2010

- Minutes of the Tourism, Development & Heritage Committee meeting held on Tuesday 10th August 2010 11. Reports from Advisory Committees 12. Petition if tabled 13. Request to address Council in a public forum Peter Halliwell and Helen Rhodes- Country Energy Michael Cuthbert- Draft Water & Sewerage Strategic Plan

The Council of the

SHIRE OF BREWARRINA

All communications to be addressed to the General Manager SHIRE OFFICE 57 Bathurst Street BREWARRINA NSW 2839PO Box 125 BREWARRINA NSW 2839Telephone: (02) 6839 2106Fax: (02) 6839 2100Email: [email protected]

THE BREWARRINA SHIRE IS SITUATED IN THE LIVING OUTBACK OF NEW SOUTH WALES WITHIN THE MURRAY DARLING BASIN, ON AUSTRALIA’S LONGEST RIVER SYSTEM.

14. Reports: • General Manager

Item 1 Information Report Item 2 Change of Council Meeting Procedure Item 3 Joint Standing Committee on Electoral Matters Item 4 GIPA Publication Guide Item 5 Brewarrina Clay Target Club Inc Item 6 July Questions for Next Meeting Responses Item 7 Increasing D on Macquarie River (LMWUA) Item 8 Health Reform Item 9 Container Deposit Scheme Item 10 Modernising Local Government: Discussion Paper Item 11 Management Plan Review Item 12 Brewarrina Aboriginal Cultural Museum Item 13 Good Handwashing Program

• Finance Item 1 Budget Review Item 2 Financial Statement

• Engineering Item 1 Maintenance Grading of Shire’s Road Network Item 2 Natural Disaster Resilience Program Brewarrina Levee Remedial Works Stage 2 Item 3 Road to Recovery Funding 2009/2010 Carryover

• Environment Health & Building

Item 1 Environment, Health & Building Information Report Item 2 Refund of DA Application Fees Item 3 Reserve 84982 Preservation of Graves Birrie River Cemetery Reserve

• Risk

Item 1 Risk Officer Report

• Economic Development Item 1 Support Letter for Currawah Adventist Aboriginal College Item 2 NAIDOC Funding Item 3 Emergency Centre Funding Item 4 Guarantee of Loss

• Community Services Item 1 Manager Community Services Report

15. Closed Session: Item 1 Confidential

(The meeting is closed to the public pursuant to Section 10A(2) (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business)

Item 2 Purchase of Property

(The meeting is closed to the public pursuant to Section 10A(2) (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business)

Delegations: Yours faithfully Glenda Tasker General Manager

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD AT BREWARRINA COUNCIL CHAMBERS ON

THURSDAY 22nd JULY 2010

Page 1 of 11 OF THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF BREWARRINA HELD AT WEILMORINLE SCHOOL HALL ON THURSDAY 22 JULY 2010

.................................................. .................................................. GENERAL MANAGER MAYOR

Meeting commenced at 9.05am. Present

Mayor, Councillor Matthew Slack-Smith Councillors Wulf Reichler Robert Wason

John Burke Jeanette Barker

General Manager Glenda Tasker Assistant General Manager George Warne Executive Assistant Administrative Assistant

Debbie Ervine Samantha Russell

Councillor Matthew Slack-Smith opened the meeting with a prayer and Welcome to Country. Apologies

Councillor Neale offered apology for the meeting. Councillors Brown and Pippos requested leave of absence for the meeting.

240/10 RESOLVED on MOTION of Councillor Barker seconded by Councillor Wason that Councillors Brown’s and Pippos’ request for leave and Councillor Neale’s apology for the meeting be granted.

Declaration of pecuniary or non-pecuniary interest on item Nil

Confirmation of the Minutes

Confirmation of the Minutes of the Ordinary Meeting of Thursday 22 June 2010

241/10 RESOLVED on MOTION of Councillor Wason seconded by Councillor Reichler that the Minutes of the Ordinary Meeting of 22 June 2010 covered by resolutions 207/10 to 239/10 be adopted. The MOTION upon being PUT to the meeting was declared CARRIED. Status Report Resolutions 110/10, 118/10 and 377/09 were removed for discussion. 110/10- RTA Program Signage Councillor Reichler advised that the Status Report and the Technical Services Committee report offered different information on the same matter. 118/10- Childcare Centre





Safe Family are to have the Integrated Indigenous Child and Family Centre operational by June 2011. Cr Barker advised that the facility would be constructed on vacant land in the vicinity of the rear of the RSL Club. Cr Barker stated that one of the conditions of the funding proposal is the inclusion of the existing childcare centre operations into the project A discussion was held in regard to Council’s continued operation of the current Childcare Centre. 377/09- Water Feature of Brewarrina Shire Council Office Councillor Barker advised that she would look at the donated water feature. Cr Geddes entered the chambers at 9:23 a.m.

242/10 RESOLVED on MOTION of Councillor Barker seconded by Councillor Burke that the Status Report be received as information. The MOTION upon being PUT to the meeting was declared CARRIED. Mayoral Minutes

The Mayor presented three verbal Mayoral Minutes One Association Council received correspondence One Association Local Government NSW which provided a Mayoral recommendation template.

243/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Wason that: 1. Council notes the importance of forming One Association to provide a uniform

voice for Local Government in NSW; 2. The Council does not send any delegates to attend the One Association

Convention on 16 & 17 August; and 3. Council consider this matter further when considering the One Association

Taskforce discussion paper. The MOTION upon being PUT to the meeting was declared CARRIED. OROC Meeting The Mayor advised the meeting that the Council Meeting had been brought forward so that the Mayor and the General Manager could attend the OROC meeting in Dubbo on Friday 23rd July. The discussion point of the meeting will be health reform and proposed regional boundaries for service provision. A discussion was held regarding proposed boundaries and the impact upon Brewarrina. It was agreed that the hub for health service provision should be in Dubbo. Bourke Hospital must retain its maternity services and no changes should be made to hospital services in Brewarrina. The Mayor is to present these issues to the OROC meeting.

244/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Wason that Council receive the verbal OROC Mayoral Minute as information. The MOTION upon being PUT to the meeting was declared CARRIED. Legal Matter



Page 3 of 11 OF THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF BREWARRINA HELD AT WEILMORINLE

The third Mayoral Minute will be dealt with in Closed Session as it relates to a legal matter. Notice of Rescission Motion

Nil

SCHOOL HALL ON THURSDAY 22 JULY 2010


Notice of Motion

Nil Reports from Internal Committees

Minutes of the Finance Committee Meeting 1. Confirmation of the Minutes of the Finance Committee Meeting held on 6 July 2010.

245/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Burke that the minutes of the Finance Committee Meeting held on Tuesday 6 July 2010 be received as information with the recommendations to be adopted.

The MOTION upon being PUT to the meeting was declared CARRIED. 2. Item 1- Monthly Information Report F1-1

246/10 RESOLVED that the Monthly Financial reports for the month of June 2010, comprising the bank reconciliation, statement of investments, statement of rate collections and income and expenditure, be received and noted by Council. The MOTION upon being PUT to the meeting was declared CARRIED. 3. Item 2- Stocktake E5-8-6

247/10 RESOLVED that Council confirm that a new amount of $5771.92 be written back to the stores ledger and credited to Stores unallocable. The MOTION upon being PUT to the meeting was declared CARRIED. Minutes of the Technical Services Committee meeting 1. Confirmation of the Minutes of the Technical Services Committee meeting held on 8 June 2010 C6-20

248/10 RESOLVED on MOTION of Councillor Wason seconded by Councillor Reichler that the minutes of the Technical Services Committee Meeting held on Tuesday 6 July 2010 be received as information with the recommendations to be adopted. The MOTION upon being PUT to the meeting was declared CARRIED. 2. Service Report E5-1



Page 4 of 11 OF THE MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF BREWARRINA HELD AT WEILMORINLE

249/10 RESOLVED that the Service Report for July 2010 be received as information.

The MOTION upon being PUT to the meeting was declared CARRIED. 3. Roads Report R4-1-16

250/10 RESOLVED that Council approach Department of Aboriginal Affairs, both State and Federal Departments, for funding for sealing of Goodooga Road and also seeks support from Murdi Paaki regional Assembly, Brewarrina (Ngemba) and Goodooga Community Working Parties and Brewarrina and Goodooga Land Councils. The MOTION upon being PUT to the meeting was declared CARRIED. 4. Plant Performance Report R4-1-16

251/10 RESOLVED that Council accepts the Plant and Fleet Performance Report for June 2010 as information. The MOTION upon being PUT to the meeting was declared CARRIED. Minutes of the Tourism, Development and Heritage Committee Meeting 1. Confirmation of the Minutes of the Tourism, Development and Heritage Committee Meeting held on 6 July 2010 C6-18

252/10 RESOLVED on MOTION of Councillor Burke seconded by Councillor Reichler that the Minutes of the Tourism, Development and Heritage Committee meeting held on Tuesday 6th July 2010 be received as information with the recommendations to be adopted. The MOTION upon being PUT to the meeting was declared CARRIED. 2. Economic Development/Grants Officer Report T3-1

253/10 RESOLVED that the Economic Development / Grants Report be accepted as information. The MOTION upon being PUT to the meeting was declared CARRIED.

Reports from Advisory Committees

SCHOOL HALL ON THURSDAY 22 JULY 2010


Nil

Petition if tabled Nil Request to address Council in a public forum

Nil





Reports of the General Manager – Glenda Tasker G1-1 1. General Manager Information Report

254/10 RESOLVED on MOTION of Councillor Barker seconded by Councillor Geddes that

the General Manager Information Report be received as information. On being PUT to the meeting the motion was declared CARRIED. Annual Council Committee and M C13-5 2. Change of Council Meeting Procedure

RESOLVED on MOTION of Councillor Wason seconded by Councillor Barker that Council trials the holding of its committee and ordinary Council meetings on the fourth Friday of the month, with the Committee Meetings preceding the Ordinary Council meeting, and commencing at 9AM and the Council meeting subsequently commencing at 1:30 PM.

The MOTION upon being PUT to the meeting was declared LOST. Councillor Wason withdrew the motion.

255/10 RESOLVED on MOTION of Councillor Wason seconded by Councillor Barker that Council defers a decision on the Change of Council Meeting Procedure report until the next Council meeting.

The MOTION upon being PUT to the meeting was declared CARRIED. Councillor Burke and Reichler voted against the motion.

C8-17 3. Centrelink Agent & Access Point Program- 2010/2011

256/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Burke that Council ratifies the action of the General Manager in signing the Centrelink Agency Agreement for the 2011 financial year, confirming its agreement to continue to operate the service for the benefit of the Brewarrina community. The MOTION upon being PUT to the meeting was declared CARRIED. H1-1 4. Draft Boundaries for Your Medicare Local Committee and Meeting Schedule

257/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Barker that Council receive the Draft Boundaries for Your Medicare Local as information.

The MOTION upon being PUT to the meeting was declared CARRIED. L7-6 5. One Association Update The General Manager provided a separate report and also provided a verbal update.





Correspondence had been received from One Association containing 40 recommendations which were read to the meeting.

258/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Wason that The General Manager advises that LGSA that Council supports the 40 recommendations provided for consideration by the ‘One Association’ taskforce. The MOTION upon being PUT to the meeting was declared CARRIED.

E2-1 6. Joint Standing Committee on Electoral Matters Annual Council Committee and M

259/10 RESOLVED on MOTION of Councillor Geddes seconded by Councillor Reichler that the Joint Standing Committee on Electoral Matters report be deferred to the next Council meeting.

The MOTION upon being PUT to the meeting was declared CARRIED.

C12-13 7. Section 449, NSW Local Government Act 1993 Returns disclosing interests of councillors and designated persons

260/10 RESOLVED on MOTION of Councillor Wason seconded by Councillor Barker

that Council notes the information report concerning councillor and senior staff requirements to lodge pecuniary interest returns in accordance with S449 of the Local Government Act, 1993.


F3-2 8. Brewarrina Fish Traps

261/10 RESOLVED on MOTION of Councillor Geddes seconded by Councillor Wason

that Council allows the General Manager to present an urgent matter to the meeting. The MOTION upon being PUT to the meeting was declared CARRIED.

The General Manager advised Council of the written request dated 15 July 2010, from Land and Property Management, in relation to management of land situated in the vicinity of the Brewarrina Ngunnhu (fish traps) and incorporating various Crown Land reserves, including travelling stock route. The LPMA does not intend to revoke any of the existing reserves, but rather intends to add a new layer of reservation to recognise the significance of the site and allow for a more coordinated management approach.

262/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Barker that:

1. Council receive the verbal Brewarrina Fish Trap Report as information; and

2. The General Manager writes a letter to Land and Property Management Authority stating that Council has no objections to the reservation of land surrounding the fishtrap for Heritage Purposes and Public Recreation.





The MOTION upon being PUT to the meeting was declared CARRIED. Meeting adjourned for morning tea at 10.36am Meeting resumed at 11.06am.

Reports of Engineering Services

R4-3-21 1. Regional Roads Repairs Program Committee and M

263/10 RESOLVED on MOTION of Councillor Geddes seconded by Councillor Reichler that :

1. The Council accept the grant under the Regional Roads REPAIR Program for $299,000,

2. The project known as Goodooga Road - gravel resheeting project budgeted at $161,553 be rescheduled into next financial years works program, and

3. Reducing the approved budget of $252,350 for the project known as Goodooga Road - pavement upgrade Ch 38.7 to 39.16km by $137,447 to a budget of $114,903.

4. The reallocation of the funds as listed above totalling $299,000 be approved for the matching of funds required for the REPAIR Program.

The MOTION upon being PUT to the meeting was declared CARRIED. E5-1 2. 2010 – 2011 Works Program

Committee and M 264/10 RESOLVED on MOTION of Councillor Reichler seconded by Councillor Wason

that Council accepts the works program as shown in Appendix ‘A’ for the 2010/11 financial year.

The MOTION upon being PUT to the meeting was declared CARRIED. A2-13 3. Staff and Councillor Interaction

Committee and M 265/10 RESOLVED on MOTION of Councillor Barker seconded by Councillor Geddes

that Council notes the information report on staff and councillor interaction.


Reports of Environment Health & Building A8-2/E6-13 1. Environment, Health & Building Information Report

266/10 RESOLVED on MOTION of Councillor Wason seconded by Councillor Reichler

that Council accepts the Environment, Health & Building Information Report as information.






Reports of Risk Officer M

O3-1 1. Risk Officer Report Co

267/10 RESOLVED on MOTION of Councillor Burke seconded by Councillor Wason that Council receive the Risk Officer Report as information.


Reports of Acting Tourism Manager M

T3-1 1. Acting Tourism Officer Report Co

268/10 RESOLVED on MOTION of Councillor Burke seconded by Councillor Reichler that Council receive the Acting Tourism Manager Report as information.


Closed Session Co

269/10 RESOLVED on MOTION of Councillor Geddes seconded by Councillor Barker that Council close the meeting to the public as per section 10A(2) of the Local Government Act to deal with

(a) matters and information containing personnel concerning particular (other than Councillors); and (e) information that would, if disclosed, prejudice the maintenance of law

The MOTION upon being PUT to the meeting was declared CARRIED. Debbie Ervine, George Warne and Anita Kazis left the Chambers at 11.46am.

270/10 RESOLVED on MOTION of Councillor Geddes seconded by Councillor Barker that Council return to public meeting.

The MOTION upon being PUT to the meeting was declared CARRIED. The Mayor advised the meeting that the following resolutions were moved in closed session: 1. General Manager’s Performance Review Outcome

271/10 RESOLVED on the MOTION of Councillor Wason seconded by Councillor Burke

That: 1. The Council notes the report on the General Manager’s performance, and 2. The Council adopts the independent consultant’s recommendations contained

within the report in relation to the General Manager’s annual performance review outcomes.

Cr Barker requested that her dissenting vote be recorded in relation to lifting of a grading result – 3rd item in the body of the report.





2. Legal Matter

272/10 RESOLVED on the MOTION of Councillor Wason seconded by Burke that the Council notes the information report in respect of the legal matter raised in closed meeting pursuant to S10 A (g) of the Local Government Act 1993 on the grounds that the information concerns advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Questions for Next Meeting C

COUNCILLOR M. SLACK-SMITH

Q1 What is the current status of the flood damage funding? Response: The RTA have signed off regarding the claim lodged by Council. The total amount that will be paid by the RTA for the Flood Damage is $2,351,060.18. There is a further funding that could not be claimed by Council as the provision of claiming is for road works. This funding will be claimed through other means.

Q2. What is happening with the Goodooga Rd road works?

Response: There are three sections of Goodooga Road being upgraded this financial year. The first section will be from Ch 38.7 to Ch 39.16 at cost of $114,903 funded from Block Grant funds. The second section is from Ch 39.16 to Ch 40.65 at a cost of $300,000 funded from R2R funds and is a carry over from 2009/10 financial year. The final section is from Ch 40.65 to Ch 41.85 funded from 2010/11 R2R funding.

COUNCILLOR WULF REICHLER Q1 Can the ‘Give Way’ at the corner of Young and Bourke Streets be reversed so Young Street has the right of way? Response: This matter will need the approval of the RTA and Traffic Committee.

Q2 Can road-side slashing be closer to the guide posts or can the vegetation around the posts be poisoned? Response:





The Assistant General Manager will advise.

Q3. Why are there loose cables and cords on the floor of the Chambers? Response: The Assistant General Manager will advise. Q4. Can the telephone system be adjusted to eliminate ‘mail box’? Response: The Assistant General Manager will advise.

COUNCILLOR R. WASON Nil COUNCILLOR J. BARKER Q1. Why is a new DA required when a building has burnt down and construction of a new building will be on the same site? Response: The General Manager will advise

Q2. Do community organisations need permission to use the park and are there costs involved? Response: The General Manager will advise

COUNCILLOR J. BURKE Q1. Can a report be produced with Councillor Requests and status? Response: The General Manager will advise





Q2. Can Councillors have computers supplied to them by the Shire? Response: The General Manager will advise

COUNCILLOR A. GEDDES Nil

Next Meeting Co

The next Ordinary Meeting of the Council will be held on Friday, 27th August 2010, at Brewarrina Shire Council Chambers, commencing at 9.00 am. There being no further business, the meeting closed at 1.06pm. …………………………… CHAIRMAN

1

Resolution No:

Officer to Action Info Action Taken

Action of Minutes of Ordinary Meeting of Council held on 23 May 2008 161/08 GM 1. The information contained in the Report on “Ambassador

Concept” be received; and 2. The Council adopt “an Ambassador Program” to promote

the Shire.

NSW Council’s contacted- no ‘Ambassador Programs’ at other Councils. Could be incorporated into Economic Development program- discussions to be held with EDO.

Action of Minutes of Ordinary Meeting of Council held on 30 June 2009 173/09

EA

1. Forward the request for a turning circle to be created at the end of Barwon Four to the State Land Council for action; and

2. Write a letter to the bus operator explaining the actions taken in this matter.

Letter to be written- bus operator has been advised and will also write a letter to the Land Council.

Action of Minutes of Ordinary Meeting of Council held on 27 November 2009 377/09

Clr Barker 1. Wishes to have a water feature installed in the garden area at the entrance to the Brewarrina Shire Council Administration Office at a maximum acquisition cost to Council of $1500;

2. That the General Manager and Councillor Barker makes the selection; and

3. The budget be adjusted to accommodate the cost of the ornament.

Cr Barker to provide opinion on water feature available. See Cr Reichler who is happy to donate

388/09

AGM 1. construct the sealed side track adjacent to the existing bridge from funds available in the Roads to Recovery Program;

2. that a 5 tonne load limit be placed on the existing bridge;

3. an application for the structural repairs to the Birrie Bridge be made under the Australian Government’s Jobs Fund program for a total of $320,000; and

4. a further report be tabled at Council regarding the outcome of the funding application.

Side track shall be constructed and sealed once accessible after the flood event. 5 tonne load limit signage shall be installed once sidetrack is complete. Enquiries made. No funding available

Not completed Action of Minutes of Technical Services Committee Meeting held on 9thFebruary 2010

1. Investigation be carried out, as a matter of urgency, to determine the need to install causeways at:

a. East Culgoa Road through “Wongal” and Milroy Lane b. Langboyd-Goodooga Road at “Julievale”

Still to be actioned Council staff and RTA currently carrying out inspections. Discussions still

2

c. Carcool Road d. Any other identified areas within the Shire 2. Investigations be undertaken by Council staff in conjunction

with local land owners re causeway placement 3. The budget be amended accordingly, as required, and 4. Report be presented to the next Technical Services

Committee meeting.

Staff are consulting with property owners. A number of causeways have been included in 2010/11 budget for completion Program to be undertaken 2010/2011

Action of Minutes of Ordinary Meeting of Council held on 26 February 2010 05/10 GM Representation be made through LGSA to encourage

mainstream public free to air TV channels to provide news coverage to the entire area within their broadcasting range, where part of the reception area lies outside of the State boundaries.

Letter to be written

Action of Minutes of Ordinary Meeting of Council held on 26 March 2010 53/10 GM That Council write a letter to the Federal Government for a

definite date for the update to digital television. Australian Govt. Digital Switchover Taskforce Information line contacted- Brewarrina rollover date is 30th June 2012.

55/10 GM That Council act as sponsor for Weilmoringle Primary School P&C in their application for a FACSIA Volunteer Small Equipment Grant.

Letter from FAHCSiA dated 19.7.10 advising Council’s successful grant application on behalf of the Weilmoringle Parents and Friends Association

Action of Minutes of Ordinary Meeting of Council held on 23rd April 2010 79/10 FM That in accordance with Section 713 of the Local Government

Act 1993, Council sells the 21 properties in the attached schedule.

Ongoing

80/10 FM That for a property to be withdrawn from sale at least 50% of the outstanding balance must be paid, dependent upon the size of the debt and an agreement made to make regular payments to have the remaining outstanding amount, together with all later rates and charges levied, cleared by 30 June 2012.

Ongoing

108/10 GM That: 1. Council supports the development of an OROC Business Plan. Costs to be met out of the existing OROC budget; 2. Council continues to fund the OROC Executive Officer position for a further year and includes the allocation in its 2011 budget; and 3. Brewarrina Shire Council completes a template, to be provided by Cobar Shire, requesting the NSW Government adopts a royalties distribution scheme patterned after the Western Australian Scheme whereby a large percentage of mining royalties collected by the state is distributed across the State’s Councils for maintenance of infrastructure and facilities.

Letter written

3

110/10 WMS That: 1. the offer made by the RTA to participate in this program be accepted; and 2. the signs be installed under the Traffic Grant Funding.

Signs obtained and in process of being installed.

Action of Minutes of Ordinary Meeting of Council held on 28th May 2010

153/10 2. Council form a selection panel and authorise management to create a selection criteria to decide on a lessee;

3. Council a draft lease agreement between Council and a 3rd party be prepared, with reference as appropriate to Council’s solicitor;

4. Council enter into negotiations with a 3rd party and bring back to Council a lease agreement for adoption; and

5. Council commence lease of the Caravan Park.

Report for next Council meeting

Resolutions from Ordinary meeting held on 25 June 2010 159/10 AGM 1. Council investigates ownership of the track that runs directly

behind the Welmoringle school and, if it is owned or controlled by the Council, that the Council closed the track to the public.

2. In the event that Council is found to have no authority to close the track, then it will notify the Weilmoringle community.

Investigate road status- road reserve Close road if permissible- application will be lodged for proposed closure. Inform Weilmoringle community of outcome

172/10 EDO That: 1. Council accept Country Energy’s sponsorship offer to install for free 12 power poles around Brewarrina to be used to hang promotional banners; and 2. Brewarrina Shire Council accept responsibility and take ownership of the 12 power poles to be installed by Country Energy.

Banners approved at Tourism and Heritage Meeting Poles, banners and pole brackets ordered.

173/10 EDO That: Council Agree to sponsor the Brewarrina Enterprise Alliance’s community mural, tourist walk project by giving:· Permission to use the public toilet block next to the tennis courts as a public art space; · Permission to place Aboriginal totem poles on the nature strip parallel to the tennis courts; · Permission to place a metal ‘family’ sculpture between the jacaranda trees, outside the Visitor Information car park; · Labour and machinery assistance (bob-cat, cement mixer and operators) to install the totem poles and the metal sculptures – this would be done at a mutually convenient time; and · Any designs or concepts on Council and public property come before Council for approval.

Design for public toilet block approved at Tourism and Heritage meeting. Artist to proceed 23/8/10.

4

186/10 GM That: 1. Council supports the action of Wingecarribee Shire Council in relation to protecting Local Government planning powers; and 2. Council seeks the support of the Local Government Shires Association to represent and protect the planning powers of all Local Government areas within New South Wales


189/10 EA / EDO That Council places the Brewarrina Shire’s Draft Community Strategic Plan, developed by independent Consultant, Blackadder Associates, on public exhibition for a period of at least 60 days as per S402(6), Local Government Act, 1993, after which submissions received by the Council will be considered by the Council before the Plan or amendments is endorsed by the Council.

Council has had meeting for BSC submission. Submissions close 24th August. Submitted changes will be considered and final Plan submitted to community organisations for adoption.

190/10 GM 1. The Council-owned property containing community halls known as the Goodooga Memorial and CYSS Hall be sold to the Indigenous Business Association for $1 provided that: a. the property will be under the control of the Indigenous

Economic Development Trust with the public assets held in trust for and on behalf of the Goodooga community, and

b. Funding in the vicinity of $500,000 to be provided by the Federal Government to completely refurbish the halls, and

c. The Goodooga community to actively participate in and partner in the halls refurbishment programs through Murdi Paaki Regional Enterprise Corporation and Community Development Education Project.

Goodooga CWP has been advised of Council’s decision at CWP meeting. CWP is to contact FAHCSIA’s C Scales to discuss. As at 17/8/10 no contact by Goodooga CWP or MPRREC re this issue- awaiting response.

192/10 GM That Council invite the Grants Commission to visit Brewarrina and provide a presentation to Councillors in relation to Financial Assistance Grants.


199/10 EA That investigation be undertaken into the cost of coats and ties for the Councillors and report be presented to Council.

Hendersons Men’s Wear Dubbo contacted and price and styles to be forwarded.

200/10 GM / AGM That: 1. Council supports the preparation of a ‘Building Community Partnership Program’ grant funding application to repair the roof and facilities of the Community Centre; and 2. If the Building Community Funding application to effect repairs to Council’s Community Centre is successful that Council will re-allocate funding for repairs to the Council Chambers roof to repairs to the Community Centre program.

Application completed and lodged- report to August Council meeting

5

Resolutions from Ordinary meeting held on 22 June 2010 214/10 FM That Council confirm that a new amount of $5771.92 be written

back to the stores ledger and credited to Stores unallocable. Completed

217/10 GM That Council approach Department of Aboriginal Affairs, both State and Federal Departments, for funding for sealing of Goodooga Road and also seeks support from Murdi Paaki regional Assembly, Brewarrina (Ngemba) and Goodooga Community Working Parties and Brewarrina and Goodooga Land Councils.


222/10 GM / EA That Council defers a decision on the Change of Council Meeting Procedure report until the next Council meeting.

Report resubmitted to August Council meeting

225/10 GM That Council supports the 40 recommendation from One Association.

Letter written

226/10 GM / EA That the Joint Standing Committee on Electoral Matters report be deferred to the next Council meeting.

Report resubmitted to August Council meeting

229/10 GM The General Manager writes a letter to Land and Property Management Authority stating that Council has no objections to the reservation of land surrounding the fishtrap for Heritage Purposes and Public Recreation.

Letter written

230/10 AGM That : 1. The Council accept the grant under the Regional Roads REPAIR Program for $299,000; 2. The project known as Goodooga Road - gravel resheeting project budgeted at $161,553 be rescheduled into next financial years works program; 3. Reducing the approved budget of $252,350 for the project known as Goodooga Road - pavement upgrade Ch 38.7 to 39.16km by $137,447 to a budget of $114,903; and 4. The reallocation of the funds as listed above totalling $299,000 be approved for the matching of funds required for the REPAIR Program.

Completed

231/10 AGM That Council accepts the works program as shown in Appendix ‘A’ for the 2010/11 financial year.

Completed


Mayoral Minute for Ordinary Council Meeting to be held on 27th August 2010

TITLE:

OROC

DOC REF: Item 1 L7-6

REPORT BY:

Matthew Slack-Smith

Mayor

DATE: 26 August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY At the OROC meeting held in Coonamble on 25 August 2010 it was suggested that the Mayor, General Manager and one other community member from each OROC council partake in morning tea with the Governor of NSW, Marie Bashir, at Dubbo on 19 October from 10am to 12noon.

FINANCIAL IMPLICATIONS: Costs involved in travelling to Dubbo. LEGAL IMPLICATIONS: Nil RECOMMENDATION: That:

1. The Mayor, General Manager or delegates attend a morning tea with the Governor General, Marie Bashir in Dubbo on 19th October 2010; and

2. Council nominates one community member to also attend the morning tea.

______________________ Mayor

………………………………………….. …………………………………... GENERAL MANAGER MAYOR

MINUTES OF THE FINANCE COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD ON

TUESDAY 10TH AUGUST 2010

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MEETING HELD ON TUESDAY 10 AUGUST 2010

The meeting was opened at 9:12am Present Present Councillor Angus Geddes (Chair) Mark Brown John Burke Wayne Neale General Manager Glenda Tasker Assistant General Manager George Warne Finance Manager Linda Hutchinson 1B Executive Assistant Debbie Ervine Apologies Councillors Barker, Wason, Slack-Smith, Pippos and Reichler and were apologies for the meeting RECOMMENDED on a MOTION of Councillor Neale, seconded Councillor Brown that Councillors Barker, Wason, Pippos and Reichler apologies for today’s meeting be accepted. The MOTION upon being PUT to the meeting was declared CARRIED. 2BDeclaration of Pecuniary or Non-pecuniary Interest Declaration of Pecuniary or Non-Pecuniary Interest on Item Nil 4BAcceptance of Minutes of previous meeting Minutes of the Finance Committee Meeting 1. Finance Committee C6-19 A MOTION was moved by Councillor Burke seconded by Councillor Brown, that the Finance Committee makes the following recommendation to Council: RECOMMENDED: That the minutes of the Finance Committee Meeting held on Tuesday 6 June 2010 as typed and circulated be confirmed. The MOTION upon being PUT to the meeting was declared CARRIED. 5 Information Reports 2. Item 1- Monthly Information Report F1-1 The Monthly Information report was tabled at the meeting. A MOTION was moved by Councillor Burke seconded by Councillor Neale, that the Finance Committee makes the following recommendation to Council:

MINUTES OF THE FINANCE COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD ON


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MEETING HELD ON TUESDAY 10 AUGUST 2010

RECOMMENDED: That:

1. That the financial reports for the month of July 2010, comprising the bank reconciliation, statement of investments, statement of rate collections and income and expenditure, be received and noted by Council.

The MOTION upon being PUT to the meeting was declared CARRIED. 3. Item 2- Rates Abandonment R1-2 A MOTION was moved by Councillor Brown seconded by Councillor Neale, that the Finance Committee makes the following recommendation to Council: RECOMMENDED: That:

1. Council confirm the abandonment of an amount of $37,173.56 in respect of rates and charges for the rating year 2009/10.

The MOTION upon being PUT to the meeting was declared CARRIED. Fin 4. Item 3- Rates Arrears- 30 June 2010 R1-2 A MOTION was moved by Councillor Brown seconded by Councillor Burke, that the Finance Committee makes the following recommendation to Council: RECOMMENDED: That:

1. Council notes the Rates Arrears- 30 June 2010 Report as information. The MOTION upon being PUT to the meeting was declared CARRIED. General Business Nil Next Meeting The next meeting will be on 7 September 2010 commencing at 9:00am. There being no further business the meeting was declared closed at 9:34am.


Agenda Submission for Finance Committee Meeting held in Brewarrina on Tuesday 10 August 2010

TITLE:

Monthly Financial Reports

DOC REF: Item 1 F1-1

REPORT BY:

H. Hertslett, Rates Officer

DATE: 03/08/10

ATTACHMENTS: 2010 Financial Reports EXECUTIVE SUMMARY:

The following financial reports for the month of July 2010 are presented to Council

• Bank Reconciliation • Statement of Investments • Statement of Rate Collections • Receipts • Expenditure

FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil

RECOMMENDATION: That:

1. The financial reports for the month of July 2010, comprising the bank reconciliation, statement of investments, statement of rate collections and income and expenditure, be received and noted by Council.

______________________ Finance Manager

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\PDF Business Paper\Item 1 Monthly Financials.doc

RECEIPTS - JULY 2010 (GST inclusive)

GENERAL Rates 15,241.00Debtors 14,587.01RTA Agency Commission 1,820.16

Rent/Bonds-Community Centres/Ovals 245.00Rent - Aged Units 925.80Rent - Caravan Park 234.95Cemetery Fees 1,117.00Dogs - Pound/Registrations/Micro 2,214.00Health/Building Dept Fees 79.20Section 603 Certificates 890.00Library Takings 30.40Interest 6,305.62Sundries 135.80Tourist Centre Sales & fees 3,063.50Fees - Child Care Centre 11,114.37Dept Educat/Employ & Workplace Relations (Childcare) 9,481.40Lower Macquarie Water Users - Refund 25,075.02

Grants:Rd Maintenance Cnl Contracts-(State Rds) 465,499.39Regional Roads - Block 243,100.00RTA Flood Damage 317,900.00Regional Roads - Traffic 7,975.00Regional Roads - 3x3 25,300.00Strengthening Basin Communities 30,000.00 Community Development Officer 12,038.40Youth Centre 23,386.00Vacation Care 1,967.90

WATER: Rates 11,563.36Sundries

SEWER: Rates 5,130.86Sundries

INVESTMENT: Investment Returned 511,628.08

1,748,049.22TRUST FUND:

Long Service LevyPlanning First Fee

0.00

___________________ GENERAL MANAGER _____________________ MAYOR

THIS IS PAGE 3 OF THE FINANCIAL REPORTS AS SUBMITTED TO THE FINANCE MEETING OF BREWARRINA SHIRE COUNCIL HELD IN BREWARRINA ON TUESDAY 10 AUGUST 2010


Agenda Submission for Finance Committee Meeting held on 13 August 2010

TITLE:

Rate Abandonments 2009/2010

DOC REF: Item 2 : R1-2

REPORT BY:

Finance Manager & Rates Officer

DATE: 29/07/10

ATTACHMENTS:

• List of rates abandoned EXECUTIVE SUMMARY:

In accordance with the provisions of Section 607 of the Local Government Act, 1993, the list of rates and charges totalling $37,173.56 is attached and is submitted for confirmation of abandonment in respect of the rating year 2009/10.

FINANCIAL IMPLICATIONS:

The total cost to Council of abandoned rates in 2009/10 was $37,173.56. A pensioner rebate subsidy of $10,302.00 (55%) was received from DLG.

LEGAL IMPLICATIONS:

Nil

RECOMMENDATION:

That Council confirm the abandonment of an amount of $37,173.56 in respect of rates and charges for the rating year 2009/10.

______________________ Finance Manager

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\PDF Business Paper\Item 2 - Rates Abandonments.doc

ATTACHMENT TO ITEM 2Ass No General Special Water Sewer Waste Waste Waste Bre Water Bre Sewer G'dga G'dga Interest Over- TOTAL REASON

Rates Rate Rates Rates Bre G'dga A'dool Charges Charges Water Sewer Payments69 350.00 350.00 Incorrectly levied(changed to domestic)

178 127.60 194.40 322.00 Incorrectly levied(wrong number of services)208 3227.70 78.32 3306.02 Water apportionment Valuation received211 556.50 68.83 625.33 Water apportionment Valuation received213 185.50 185.50 Water apportionment Valuation received214 2226.00 2226.00 Incorrectly levied (water line disconnected)238 895.00 572.00 1467.00 Flats-overcharged 1 water & sewer charge379 69.00 669.00 429.00 222.00 31.28 1420.28 Vacant - Oct. 09 - Nonratable499 500.00 500.00 Granted by GM (under delegation)

530.002 895.00 895.00 Incorrectly levied (demolished)530.003 895.00 895.00 Incorrectly levied (demolished)530.007 895.00 895.00 Incorrectly levied (demolished)

645 157.96 96.28 37.44 291.68 Now Nonratable (formerly Pulkurru)646.1 155.29 269.19 890.06 327.62 1642.16 Returned to Crown - Now Nonratable

0.00 Returned to Crown - Now Nonratable 8.25 0.01 5.75 0.11 0.79 1.88 0.76 8.37 -0.90 25.02

390.50 96.28 6864.71 429.00 577.75 306.74 0.79 3709.48 766.40 890.06 328.38 686.80 -0.90 15045.99525 54.37 54.37 Clause 130 - 20% limited increase 528 6.59 6.59541 9.41 9.41

759.2 2.04 2.04759.3 30.69 30.69759.4 33.90 33.90

771.02 120.81 120.81790 22.52 22.52

792.1 59.17 59.17803.1 117.94 117.94804 22.33 22.33

809.01 96.77 96.77810 0.42 0.42816 57.96 57.96

818.5 65.07 65.07821 126.46 126.46

830.03 74.89 74.89831 110.57 110.57

833.1 242.95 242.95853.02 10.32 10.32857.1 56.14 56.14866 62.03 62.03874 94.25 94.25875 175.72 175.72897 15.59 15.59

907.5 64.70 64.70908 50.88 50.88910 61.24 61.24930 370.60 370.60

944.11 35.08 35.08953 34.87 34.87964 49.96 49.96

967.5 29.10 29.10987 13.95 13.95

989.01 730.59 730.59991 9.86 9.86

1008 230.10 230.101026 45.84 45.84

3395.68 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3395.68Pensioners

Govt 2009.56 2069.16 1972.92 3586.20 279.20 192.48 192.48 10302.00Cnl 1644.33 1693.34 1614.58 2934.16 228.44 157.52 157.52 8429.89

3653.89 0.00 3762.50 3587.50 6520.36 507.64 0.00 0.00 0.00 350.00 350.00 0.00 18731.897440.07 96.28 10627.21 4016.50 7098.11 814.38 0.79 3709.48 766.40 1240.06 678.38 686.80 -0.90 37173.56

2009/10 ABANDONMENTS


Agenda Submission for Finance Committee Meeting held on 10 August 2010

TITLE:

Rates Arrears – 30 June 2010

DOC REF: Item 3 : R1-2

REPORT BY:

Finance Manager and Rates Officer

DATE: 03/08/10

ATTACHMENTS:

• Rate Listings EXECUTIVE SUMMARY:

For Council’s information, attached are various reports on the outstanding rates balance as at 30 June 2010.


LEGAL IMPLICATIONS:

Nil

RECOMMENDATION: For Council’s information

______________________ Finance Manager

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\PDF Business Paper\Item 3 Rates Arrears.doc

COMPARISON - RATES OUTSTANDING AS AT 30 JUNE

2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010

Total Balance Brought Forward 1 July 253,283.17 311,972.16 326,329.49 400,685.92 425,979.33 328,217.82 385,759.32 499,214.68 657,036.61 769,807.15

Rates & Services levied for year 1,245,416.41 1,333,129.80 1,366,489.67 1,444,495.90 1,530,477.47 1,642,529.98 1,766,170.51 1,861,278.73 1,852,021.25 1,967,435.03

Interest raised 8,751.67 16,233.15 16,090.23 19,222.03 26,252.91 25,975.20 32,442.99 51,070.07 56,299.04 52,752.00Legal Costs raised 7,139.10 3,708.80 2,080.60 7,404.20 1,062.08 20,655.91 14,620.13 8,645.56 15,536.12

TOTAL DUE: 1,507,451.25 1,665,043.91 1,710,989.99 1,864,403.85 1,990,113.91 1,997,785.08 2,205,028.73 2,426,183.61 2,574,002.46 2,805,530.30

Pensioner Concessions -17,879.34 -20,239.23 -19,900.04 -21,318.49 -17,657.04 -16,429.97 -16,512.67 -14,428.74 -17,381.87 -18,731.89

Abandonments -4,029.02 -24,959.59 -28,618.70 -3,739.18 -59,700.16 -8,194.62 -38,807.64 -21,221.32 -6,190.58 -18,441.67

Payments -1,181,381.69 -1,298,105.49 -1,263,787.14 -1,415,780.63 -1,585,806.49 -1,588,778.62 -1,650,493.74 -1,733,496.94 -1,782,332.17 -2,162,969.51

Refunds 671.86 4,589.89 2,001.81 2,413.78 1,267.60 1,377.45 1,709.31 3,025.61

BALANCE OUTSTANDING 30 June 304,833.06 326,329.49 400,685.92 425,979.33 328,217.82 385,759.32 499,214.68 657,036.61 769,807.15 608,412.84

O/S as % of total (incl. interest)due: 20.22% 19.60% 23.42% 22.85% 16.49% 19.31% 22.64% 27.08% 29.91% 21.69%

Arrears 127,405.25 141,125.36 197,489.45 211,376.30 140,714.58 191,574.96 224,859.16 313,044.54 417,763.82 238,374.09Current 184,566.91 185,204.13 203,196.47 214,603.03 187,503.24 194,184.36 274,355.52 343,493.47 352,043.33 370,038.75

311,972.16 326,329.49 400,685.92 425,979.33 328,217.82 385,759.32 499,214.68 656,538.01 769,807.15 608,412.84

DOUBTFUL DEBTS 116,349.63 136,933.95 157,904.64 153,368.91 43,227.65 88,597.74 95324.65 133,611.03 170,766.21 283,506.76

Balance O/S less DD 188,483.43 189,395.54 242,781.28 272,610.42 284,990.17 297,161.58 403,890.03 523,425.58 599,040.94 324,906.08

O/S ex DD as % of total (incl. interest)due: 12.50% 11.37% 14.19% 14.62% 14.32% 14.87% 18.32% 21.57% 23.27% 11.58%

ATTACHMENT TO ITEM 3

RATES AND CHARGES OUTSTANDING AS AT 30 JUNE 2010

Rates & Charges Interest/Legals TOTALS

RURAL General Rates 23,754.77 4,884.56 28,639.33 4.71%

BREWARRINA General Rates 19,741.18 14,233.28Waste Charges 48,443.39 7,495.31Water Rates 115,643.85 21,817.91Water Charges 60,642.17 8,430.34Sewer Rates 66,488.87 13,088.39Sewer Charges 37,163.80 5,142.57 418,331.06 68.76%

GOODOOGA General Rates 9,241.42 10,752.24Waste Charges 28,984.96 4,610.46Water Charges 76,272.18 11,400.14Sewer Charges 26,862.79 3,980.76 172,104.95 28.29%

GONGOLGON General Rates 55.90 2.49Waste Charges 2.28 0.26 60.93 0.01%

ANGLEDOOL General Rates 1,900.64 422.74Waste Charges 494.38 116.52 2,934.28 0.48%

LEVEE Rural 2,872.09 1,435.03Brewarrina 5,885.26 2,747.50 12,939.88 2.13%

PAID IN ADVANCE -26,597.59

TOTAL OUTSTANDING 30.06.10 608,412.84

ATTACHMENT TO ITEM 3

CategoryAmount Owing 30 June 2010 %

Arrangements

19 assessments have made arrangements to make regular payments which are monitored and action taken if a payment is missed. 43,392.19 7.13%

Doubtful Debts

Council provides annually for any anticipated losses expected to be incurred through the possible non-recovery of rates. These 31 properties include unknown owners and those that can be sold for overdue rates. Work is continuing on organising a sale later this year. 203,743.98 33.49%

Organisation 1 A claim will be made for these rates on 1st September when they are over 12 months outstanding. 163,410.93 26.86%

Organisation 230 assessments - in hands of debt recovery agency. 79,762.78 13.11%

Recovery ActionThere are 57 assessments that have 2009/10 rates owing. These amounts are included as arrears on the 2011 rate notice and if payment is not made by due date of 31 August, recovery action will commence. 107,720.59 17.71%

Action is being taken on 11 assessments with more than 1 year's ratesoutstanding, including letters and referral to Council's debt recovery agency.

36,522.33 6.00%

Balances < $50 (including credits)59 assessments have a balance less than $50 457.30 0.08%46 assessments are in credit -26,597.26 -4.37%

608,412.84

Note: Payments totalling $41,044.33 have been received (1 July to 3 August)

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COMMITTEE MEETING HELD ON TUESDAY 10 AUGUST 2010

The meeting was opened at 9:45am. Pre Present Councillor Angus Geddes (Chair) John Burke

Wayne Neale Mark Brown

General Manager Glenda Tasker Assistant General Manager George Warne Executive Assistant Debbie Ervine B Apologies Councillors Slack-Smith, Pippos, Wason, Barker and Reichler, Assets & Contract Manager, Siew Neale and Service Manager, David Kirby were apologies for the meeting. RECOMMENDED on a MOTION of Councillor Neale, seconded Councillor Burke, that apologies of Councillors Slack-Smith, Pippos, Wason, Barker and Reichler and Assets & Contract Manager, Siew Neale and Service Manager, David Kirby for today’s meeting be accepted. The MOTION upon being PUT to the meeting was declared CARRIED. 2Blaration of Pecuniary or Non-pecuniary Interest Declaration of Pecuniary or Non-Pecuniary Interest on Item Nil 4BAcceptance of Minutes of previous meeting Minutes of the Technical Services Committee Meeting 1. Technical Services Committee C6-20 A MOTION was moved by Councillor Neale seconded by Councillor Burke, that the Technical Services Committee makes the following recommendation to Council: RECOMMENDED: That:

1. The minutes of the Technical Services Committee Meeting held on Tuesday 6 July 2010, as typed and circulated, be confirmed.

The MOTION upon being PUT to the meeting was declared CARRIED. Information Reports 2. Service Report E5-1 A MOTION was moved by Councillor Burke seconded by Councillor Neale, that the Technical Services Committee makes the following recommendation to Council:

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COMMITTEE MEETING HELD ON TUESDAY 10 AUGUST 2010

RECOMMENDED: That:

1. The Technical Services Committee receive the Service Report for July 2010 as information.

The MOTION upon being PUT to the meeting was declared CARRIED. 3. Roads Report R4-1-16 A MOTION was moved by Councillor Neale seconded by Councillor Burke, that the Technical Services Committee makes the following recommendation to Council: RECOMMENDED: That:

1. The Technical Services Committee receive the Roads Report for August 2010 as information.

The MOTION upon being PUT to the meeting was declared CARRIED. P 4. Plant Performance Report The Plant Performance Report was tabled at the meeting. A MOTION was moved by Councillor Burke seconded by Councillor Brown, that the Technical Services Committee makes the following recommendation to Council: RECOMMENDED: That:

1. The Technical Services Committee receive the Plant Performance Report for June 2010 as information.

The MOTION upon being PUT to the meeting was declared CARRIED. General Business Brewarrina Aboriginal Cultural Museum Councillor Brown enquired if Brewarrina Shire Council had received a letter from Charlotte Finch, Heritage Project Manager regarding an account received from Brewarrina Shire Council in relationship to material supplied for the Cultural Museum. She is requesting assistance in wavering the account. A discussion was held in regard to previous public work’s assistance. Next Meeting The next meeting will be on 7 September 2010 following the Finance Committee meeting. There being no further business the meeting was declared closed at 10:43am.


Agenda Submission for Technical Services Committee Meeting held on Tuesday

10th August 2010

TITLE:

Services Report

DOC REF:

REPORT BY:

David Kirby – Works Services Manager

DATE: 1st July 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY

A. Town Maintenance. • All Pedestrian Refuges have been repainted white. • The Playground equipment at Geoff New Oval have been removed

due to its non compliance with Australian Standards. • Old tree guards around CBD area have been removed. • Geoff New Oval toilets and change rooms have been repainted. • Three (3) burnt trees were removed in Bathurst St and Sandon St. • The month of July comprised mostly of routine maintenance tasks.

B. Water & Sewerage Maintenance

• Scouring of raw water mains ongoing. • 3 mains breaks occurred during the month of July. • Repaired broken elbow on rising main on Barwon sewerage pump

station one (1). • Scheduled maintenance ongoing.

2010/11 Maintenance Program:

SectionOriginal Budget

Amended Budget

Remaining Budget % Expended

PARKS & GARDENS$253,341 $253,341 $245,465 3.11%

CEMETERIES $39,140 $39,140 $38,696 1.13%

AIRPORT $81,370 $81,370 $80,023 1.66%

WATER & SEWER $750,726 $750,726 $734,023 2.22%

C. Capital Works

2009/10 Capital Works Program:


Amended Budget


PARKS & GARDENS$0 $0 $0 0.00%

CEMETERIES $5,000 $5,000 $5,000 0.00%

AIRPORT $0 $0 $0 0.00%

WATER & SEWER $155,000 $155,000 $155,000 0.00%

2010/11 Capital Works Program:


Amended Budget


PARKS & GARDENS$0 $0 $0 0.00%

CEMETERIES $0 $0 $0 0.00%

AIRPORT $0 $0 $0 0.00%

WATER & SEWER $247,400 $247,400 $0 100.00%

Water & Sewerage Awaiting one more quote then the stirrer on the digesting tank at the sewerage treatment plant can be installed. Once we receive our mains finding machine the valve replacement program for 2009/10 will be completed. Estimated completion time around mid August. The mains replacement program for both 2009/10 and 2010/11 financial years running right on track to be finished by the end of August.

D. Water Testing Results

Water Sampling

System Month Result Brewarrina July 100% Goodooga July 100%

100% Compliance for the month of July.

Water Systems

Brewarrina – Barwon River Raw Water Extraction

Filtered Raw Total Daily Total Daily July 10ML 0.3ML 35ML 1.1ML August September October November December January February March April May June

The Total raw water extraction for the month of July was 35ML. 10ML of this water was filtered water which gives a daily potable use of around 0.3ML per day.

E. Aerodromes

The Brewarrina Aerodrome is back in full operation with the Paalc being re-installed on Wednesday 28th July 2010. The Paalc was damaged back in March due to a frog gaining access into the system. Air Services Australia came and removed the Paalc straight away and sent it off to Melbourne for repairs, meanwhile a Notam was put out on the Aerodrome given the lights can only be activated manually. Air Services had explained to us that the Paalc took so long to repair because given the system is so old parts had to be imported from oversees and there was a backlog of work which had to completed by them. This is a good indication to Council that the system in use at the Aerodrome is around thirty years old and is in need of a lighting system upgrade if Council wishes to prevent this from occurring in the future.

FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION:

That : 1. The Technical Services Committee receive the Services Report for July

2010 as information.

_____________________

Glenda Tasker

General Manager


Agenda Submission for Technical Services Committee Meeting held on

10th August 2010

TITLE:

Roads Report

DOC REF: C6-20

REPORT BY: George A Warne - Assistant General Manager

DATE: 3 August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY Local Roads:

• Flood Damage Restoration assessments in conjunction with the RTA have been completed and finalised. (Summary tabled as Item 1 Technical Services Committee Report)

• The maintenance grading component of the Flood Damage Restoration works has been completed on the Carcool Rd, Collerina Road, Charlton Road, Gongolgon Byrock Rd, Gongolgon Tarcoon Road, West Culgoa Rd, Job Gates Rd (west), Tarcoon Byrock Rd, Yarrawin Rd, Wilby Wilby Rd and Brenda Road. Currently Narran Lake Road and Nidgery Byrock Road are being graded and are approximately 50% complete.

Local Roads Original Budget

Amended Budget


Capital ‘Yarkieta’ Gravel Causeway #1

$6,695 $6,695 $6,695 0%

‘Yarkieta’ Gravel Causeway #2

$6,695 $6,695 $6,695 0%

‘Yarkieta’ Gravel Causeway #3

$6,695 $6,695 $6,695 0%

Goodooga Hebel Causeways

$55,682 $55,682 $55,682 0%

Goodooga Langboyd Causeways

$13,390 $13,390 $13,390 0%

Total $89,157 $89,157 $89,157 0% Maintenance Urban Roads $189,005 $189,005 $186,120 1.5% Rural Roads $352,590 $352,590 $306,289 13%

Total

$541,595

$541,595

$492,409

9.1%

Regional Roads:

• Flood Damage Restoration assessments in conjunction with the RTA have been completed and finalised.

• Flood damage grading has been completed on the Goodooga and Billybingbone Roads.

• Slashing program has started on all Regional Roads. Bangate Road has been slashed

• Spraying of grasses encroaching onto the seal on the Goodooga Road, Jobs Gate Rd and Bangate Rd are on going,

• Goodooga Road Capital Works Program (Block Grant funding) commenced last week. Due to rain the site in not accessible an has been placed on hold until the area dries out.

Roads 2 Recovery:

Yarrawin Road upgrade between MR70 and the 4 Mile will commence next week subject to favourable weather conditions.

Roads to Recovery Original Budget

Amended Budget


Goodooga Road Ch40.65 – Ch41.8km Goodooga Road (09/10) Ch39.16 – Ch40.65km Yarrawin Road Seal from HW70 to 4 Mile.

$245,000

$300,000

$330,606

$245,000

$300,000

$330,606

$245,000

$300,000

$330,606

0%

0%

0%

Total $875,606 $875,606

$875,606

0%

Regional Roads Original Budget

Amended Budget


Capital

Goodooga Road Ch38.7 to Ch 39.16km

$252,350 $114,903 $114,903 0%

Jobs Gate Road (REPAIR)

$598,000 $598,000 $598,000 0%

Jobs Gate Road - Reseal ‘Savanna’

$60,457 $60,457 $60,457 0%

Total $910,807 $910,807 $910,807 0% Maintenance Rural Roads $408,350 $408,350 $401,618 1.6%

Total $408,350 $408,350 $401,618 1.6%

State Roads:

• Jetpatching of edgebreak and potholes on the highways is in progress. • Upgrade of guardrail on HW29 Kamilaroi Highway west of West

Brewarrina has been completed • The culvert replacement on HW29 Kamilaroi Highway has commenced

with the installation and sealing of both sidetracks at the two locations. The excavation and installation of pipe work will commence on the 16th August 2010 and should take approximately six weeks to complete. A Review of Environmental Factors has been approved by the Regional Manager of RTA Western Region.

State Roads Original Budget

Amended Budget


RMCC - Routine RMCC – Work Orders

$283,000

$535,000

$283,000

$535,000

$271,170

$535,000

4.1%

0%

Total $818,000 $818,000

$806,170

4.1%

FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That:

1. the Technical Services Committee receive the Roads Report for August 2010 as information.

_____________________

Assistant General Manager


Agenda Submission for Technical Services Committee Meeting held on

Tuesday 10th August 2010

TITLE:

Plant Report

DOC REF:

REPORT BY:

David Kirby – Works Services Manager

DATE: 4th August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY This report is to update Council on the current status of the 2010/2011 Fleet performance for the previous month outlining the financial income/expenses and usage of Council Fleet. Background This is a monthly Plant and Fleet Performance report reporting on the current and future position of Council’s plant and fleet.

Plant No Existing Vehicle

Replacement Budget Replacement Month

Replacement Vehicle

125 Isuzu - Workshop 95,000.00$ September130 Mitz. Crew Cab 126,000.00$ September652 Deutz Tractor 80,000.00$ October11 Ford Falcon 25,000.00$ October

Total 326,000.00$

VEHICLE REPLACEMENT 2010/11

There as been a major setback with the delivery of the new Road Maintenance Machine. Delivery was estimated to be the end of July, but is now scheduled for the end of August. Paveliner were made aware that we are unhappy with the service and we hope that it will improve once we have taken delivery of the machine. Plant No 133 – The Hydraulic Ram has been repaired on the Goodooga Tipper and it is now back in full operation. Plant No. 099 - the Engine in Councils bus has ceased and we are now in the process of installing a new engine, with completion expected around mid August. Plant No. 651 – The kill switch on the John Deere mower has been broken. Parts have been sent away to be repaired, with completion expected within the next three weeks. A mower has been hired from Toro for two weeks to keep up with the work. Plant No’s 410/411 – The side tipping trailers have been repaired and are expected to be picked up on Friday 6th August 2010. Plant 101 – The bonnet has been repaired and the Prime Mover is now back in full operation.

The yearly total income to date for 2010/2011 financial year is shown in the table below.

Plant IncomePlant

Expenditure PLANT BALANCE

Mthly Income 78,058$ 19,122$ 58,936$ Yearly Income Total 78,058$ 19,122$ 58,936$

19,122$ 19,122$

58,936$ 58,936$ Yearly Balance

PLANT FINANCIALS - 2010/2011

Monthly ExpenditureYearly Expenditure Total

Monthly Balance

101 Trucks 440$ 1,082$ 642-$ 5.5 5.5102 Trucks 2,480$ -$ 2,480$ 31 31108 Prime-mover 4,640$ 462$ 4,178$ 58 58721 Low Loader 1,125$ 361$ 764$ 45 45722 Side Tipper 1,250$ -$ 1,250$ 50 50901 Shell Tanker 175$ -$ 175$ 7 7727 Dolly -$ -$ -$ 0 0410 B-Double -$ -$ -$ 0 0411 B-Double Trailer -$ -$ -$ 0 0

Small Trucks 4,486$ 1,099$ 3,386$ 114 114205 Grader 3,240$ -$ 3,240$ 36 36211 Grader 4,100$ 78$ 4,022$ 82 82212 Grader 2,400$ 34$ 2,366$ 48 48213 Grader 950$ 669$ 281$ 19 19330 Loader -$ -$ -$ 0 0332 Loader 3,640$ 221$ 3,419$ 52 52

Rollers 3,080$ -$ 3,080$ 56 56Backhoes/trtrs 1,073$ -$ 1,073$ 20 20Small Plant -$ 334$ 334-$ 0 0

725 Tanker 150$ -$ 150$ 6 6Fuel Trailers -$ -$ 0.0 0Caravans -$ -$ 0.0 0Cars 1,839$ 604$ 1,235$ 0.0 0Utilities 42,991$ 14,177$ 28,814$ 0.0 0

TOTAL 78,058$ 19,122$ 58,936$ 630 629.5

Plant No

Yearly Machine

Hrs

Plant Performance Report 2010/2011

Plant Revenue Expenses Balance Hrs

1/07/10 to 18/07/10

Plant income for the first half of July was $78,058 with expenses of $19,122 leaving the balance of $58,936 FINANCIAL IMPLICATIONS: To ensure financial viability of Council’s plant and fleet.

LEGAL IMPLICATIONS: Nil RECOMMENDATION:

That:

1. The Technical Services Committee receive the Plant and Fleet Performance Report for June 2010 as information.

_____________________

General Manager


G:\AA ELECTRONIC FILING\C\Committees (6)\Technical Services Committee (C6-20)\2010\August\Item 1- Goodooga Road.doc

TITLE:

Goodooga Road Upgrade

DOC REF: Item 1

Agenda Submission for Technical Services Committee Meeting held on 10th August 2010.

REPORT BY:

George A. Warne – Assistant General Manager

DATE: 2 August 2010

ATTACHMENTS: Nil

EXECUTIVE SUMMARY: The upgrading of Goodooga Road has been listed in the Operational Plan for 2010/11 in the Block Grant and R2R funding. The total budget for both programs was $497,350 or approximately 2.1kms of road works. In the 2009/10 R2R program there is $300,000 that was carried over into the 2010/11 financial year. This was due to the two flood events that occurred and the works could not be started within the financial year. At the Council Meeting held on 23 July 2010, a report was tabled outlining the additional funding required for the REPAIR Program grant that Council was successful in obtaining. This funding was approved by adjusting the Operational Plan in the line items in the Block Grant Program called;

• Goodooga Rd Resheeting - $161,553 to $0 (project in next financial year’s program) • Goodooga Road Upgrade - $252,350 to $114,903

There will be three stages constructed in this year’s works program based on the adjustment to the REPAIR Program as shown above. The stages are as follows:

• Stage 1 – Block Grant ($114,903) – Ch38.7 to Ch39.16 (0.46km) • Stage 2 – R2R Funding (2009/10 Carryover) – Ch39.16 to Ch40.65 (1.49km) • Stage 3 – R2R Funding (2010/11 Budget) – Ch40.65 to Ch41.8 (1.15km)

The total length of upgrading works to be carried out this financial year on Goodooga Road is 3.1kms. Works on Stage 1 commenced on the 26 July 2010 and will continue until Stage 3 is completed.

FINANCIAL IMPLICATIONS: Nil

LEGAL IMPLICATIONS: Nil

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1. Council accepts the Goodooga Road Upgrade report as information

______________________ Assistant General Manager

TITLE:

FLOOD DAMAGE BUDGET

DOC REF: Item 2

REPORT BY:


DATE: 2 August 2010

ATTACHMENTS: Nil

EXECUTIVE SUMMARY: Council has been advised by the RTA that Council’s claim on the Flood Damage sustained to the roads over the 2009 Christmas period and in March 2010 has been finalised. Council lodged a claim with the RTA for $2,972,140.11 worth of damage to the road network in the Shire including both Emergency and Restoration Repairs. After a roads inspection with Council and the RTA Officers, the claim has been approved at $2,351,060.18. The break up of the funds is shown thus;

ROAD DETAILS APPROVED FUNDING

EMERGENCY REPAIRS State Roads State Highway SH29 $175,175.53 TOTAL STATE RDSFUNDING $175,175.53 Regional Roads Regional Roads $72,365.00 TOTAL REGIONAL RDS FUNDING $72,365.00 Local Roads Shire Roads $361,229.00 TOTAL LOCAL ROADS $361,229.00 RESTORATION REPAIRS State Roads $398,277.80 Regional Roads $86,045.18 Local Roads $1,257,967.67 TOTAL RESTORATION REPAIRS $1,742,290.65 TOTAL REPAIR FUNDING $2,351,060.18

The approved funding is only to repair the road network back to the condition it was in prior to the flood in Christmas 2009 and March 2010 occurring.



G:\AA ELECTRONIC FILING\C\Committees (6)\Technical Services Committee (C6-20)\2010\August\Item 2- Flood Damage.doc

G:\AA ELECTRONIC FILING\C\Committees (6)\Technical Services Committee (C6-20)\2010\August\Item 2- Flood Damage.doc

The Finance Manager has checked all expenditure against the claim and there is a further $288,989 to claim from the March Flood event that has not been claimed against the road damage. These works included sandbagging, levee installation, service protection, supporting the residents of Goodooga and Weilmoringle and supporting the SES. As these works could not be claimed against road damage, a special claim has been lodged to cover these costs. This will take the total flood damage claim to $2,640,049.18.

FINANCIAL IMPLICATIONS: These funds will offset costs already spent by Council in supplying support to the Community of Brewarrina during the periods of the flood events and will finance some staff and plant hire for the financial year 2010/11.



1. Council accepts the Flood Damage Budget report as information


TITLE:

PUBLIC GRIDS

DOC REF: Item 3

REPORT BY:


DATE: 4 August 2010

ATTACHMENTS: Nil

EXECUTIVE SUMMARY: Councillor Burke has lodge a Councillor Service Request Form on the 4 August 2010 regarding issues with grids on public roads. The issues are the Shire Graders are filling in the ramps and if the land holder cleans out the ramp by lifting it out who is responsible? The first issue regarding Shire Graders contribute to the filling in of grids on public roads may be partially correct. It must be noted that any vehicle including cars, trucks, semi trailers and road trains are also responsible for filling in grids with soil and mud. The grids act as a wheel and body cleaner where the mud on these vehicles drop off and fall into the grid as they pass over them. Rumble bars are used for trucks on the side of the road prior to entering townships to clean excess material of their tyres and bodies. Grids act in the same way. Due to the problem of material falling into the open grids, the first 3.0m on the approach and departure side of grids should be sealed. This will then alleviate any problems with graders pushing material into the grids. This will not stop vehicles, trucks, semi trailers and road trains from dropping their material into grids. A program will be set up once Council has received the new ‘Paveliner’ if resources are available. The second issue raised is regarding the liability should an accident occur whilst a landholder removes the grid for cleaning. I refer to the Roads Act 1993 where Section 138 – Works and Structure where it states;

(1) A person must not:

(a) erect a structure or carry out a work in, on or over a public road, or (b) dig up or disturb the surface of a public road, or (c) remove or interfere with a structure, work or tree on a public road, or (d) pump water into a public road from any land adjoining the road, or (e) connect a road (whether public or private) to a classified road, otherwise than with the consent of the appropriate roads authority.

Should there be any incident whilst a landholder has contravened any of the above in Section 138 of the Act, then the landholder will be totally responsible for any liability and any prosecution. For a landholder or any other person to undertake works on a public road, application must be made and permission granted by the Roads Authority. For the removal and cleaning of any grid, Council would require public notification to be undertaken through media outlets, a traffic control plan and all insurances prior to issuing a permit to undertake the work.



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G:\AA ELECTRONIC FILING\C\Committees (6)\Technical Services Committee (C6-20)\2010\August\Item 3 - Public Grids.doc


LEGAL IMPLICATIONS: Failure by the public to comply with the Roads Act 1993 will result in the Roads Authority to prosecute any such person that has not gained permission or does not comply with the granted permission from the Road Authority.


1. Council accepts the Public Grid report as information


MINUTES OF THE TOURISM, DEVELOPMENT & HERITAGE COMMITTEE MEETING OF THE COUNCIL OF THE SHIRE OF BREWARRINA HELD ON

TUESDAY 10th AUGUST 2010

____________________________________________________________________________ Page 1 of 3 OF THE MINUTES OF THE BREWARRINA SHIRE TOURISM, DEVLOPMENT &

HERITAGE COMMITTEE MEETING HELD ON TUESDAY 10 AUGUST 2010

The meeting was opened at 10:57am Present Present Councillor Angus Geddes (Chair) Wayne Neale Mark Brown John Burke General Manager Glenda Tasker Assistant General Manager George Warne B Economic Development Officer Belinda Colless Heritage Consultant Laila Haglund Executive Assistant Debbie Ervine Apologies Councillors Jeanette Barker, Robert Wason, Angelo Pippos, Matthew Slack-Smith and Wulf Reichler were apologies for the meeting. F RECOMMENDED on a MOTION of Councillor Burke, seconded by Councillor Neale that Councillors Pippos, Wason, Reichler and Barker apologies for today’s meeting be accepted. The MOTION upon being PUT to the meeting was declared CARRIED. No-pecuniary Interest Declaration of Pecuniary or Non-Pecuniary Interest on Item Nil 4BAcceptance of Minutes of previous meeting Minutes of the Tourism, Development & Heritage Committee Meeting 1. Tourism, Development & Heritage Committee Meeting C6-18 A MOTION was moved by Councillor Burke, seconded by Councillor Neale, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: F RECOMMENDED: That the Minutes of the Tourism, Development and Heritage Committee meeting held on Tuesday 6 July 2010, as typed and circulated, be confirmed. The MOTION upon being PUT to the meeting was declared CARRIED.

Reports 1. Acting Tourism Manager Report T3-1 A MOTION was moved by Councillor Brown, seconded by Councillor Neale, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: RECOMMENDED:





That:

1. Council notes the Acting Tourism Manager Report as information. The MOTION upon being PUT to the meeting was declared CARRIED. 3. Economic Development/Grants Officer Report T3-1 A MOTION was moved by Councillor Neale, seconded by Councillor Brown, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: RECOMMENDED: That:

1. The Economic Development / Grants Report be accepted as information. The MOTION upon being PUT to the meeting was declared CARRIED. 4. Community Murals T3-1 A MOTION was moved by Councillor Brown, seconded by Councillor Burke, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: RECOMMENDED: That:

1. Council agrees to support the mural artwork proposed by the Brewarrina Enterprise Alliance for public toilet located in Bathurst St, Brewarrina;

2. Council writes a letter to the Brewarrina Enterprise Alliance and congratulate them on their initiative to improve the appeal of the Brewarrina CBD.

The MOTION upon being PUT to the meeting was declared CARRIED. 5. Street Banners T3-1 A MOTION was moved by Councillor Neale, seconded by Councillor Brown, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: RECOMMENDED: That:

1. Council agree to proceed to printing the street banner design proposed by High End Design.






6. Caravan Park Report T3-1 A MOTION was moved by Councillor Burke, seconded by Councillor Brown, that the Tourism, Development & Heritage Committee makes the following recommendation to Council: RECOMMENDED that:

1. Council approve in principle for the construction of a manager’s residence be built in the Caravan Park; and

2. Council provide costings for the construction of a manager’s residence and park upgrade is brought back to the next committee meeting.

The MOTION upon being PUT to the meeting was LOST. MOTION: Motion moved by Councillors _______/______ that Council;

1. Note the Caravan Park Report for information, 2. Staff provide full costings for the construction of a manager’s residence

and park upgrade is brought back to the next committee meeting. On being PUT to the Meeting the MOTION was CARRIED and thus became the RECOMMENDATION. RECOMMENDED that:

1. Note the Caravan Park Report for information, 2. Staff provide full costings for the construction of a manager’s residence

and park upgrade is brought back to the next committee meeting. General Business Nil Next Meeting The next meeting will be on 7 September 2010 following the Technical Services Committee meeting. There being no further business the meeting was declared closed at 11:57am.


Agenda Submission for Tourism and Heritage Committee Meeting to be held on Tuesday 10 August 2010

TITLE: Acting Tourism Manager Report

DOC REF: Item 1 T3-1

REPORT BY:

Amy Kirby-Acting Manager for Tourism

DATE: 09/09/2010

ATTACHMENTS: Tabled visitor surveys

TOURISM DEVELOPMENT AND GROWTH

VISITOR NUMBERS From 17/07/2010- 28/07/2010 139 Visitors came through the Visitor Information Centre.

ART EXHIBITION & EVENTS

Bald Archy 2010 Art Prize Exhibition- preparations are underway for the official opening with invited guests on the 11th September 2010 at 6.00 pm. The Exhibition will then be available for viewing by the general public at the Brewarrina Visitors Centre between 12th - 26th September. Staff has been working around the clock to ensure the success of the event.

WORKING WITH THE BREWARRINA HISTORICAL SOCIETY

Working on Visitor Centre, Historical Society and the Art Gallery displays, in consultation with members.

PROMOTION

FM 88- Visitor Radio - visitors impressed by the quality of audio presentations and comprehensive information being presented to visitors. Changes to the Brewarrina Brochure have been made as requested by Councillors. A hard copy has been posted to High End Design - the graphic design company. Currently awaiting receipt of the finished draft to provide to councillors for approval.

Compliments and Surveys

Refer tabled visitor feedback surveys. Compliments about the customer service and setup of the interior of the Information Centre have all been positive over the past month. Visitors have been very impressed with the quality of the exhibitions on display.



RECOMMENDATION:

1. That Council notes the Acting Tourism Manager Report as information.

_____________________

General Manager

Agenda Submission for Tourism and Heritage Committee Meeting held on 10th August 2010

TITLE:

Economic Development Officer Report

DOC REF:

REPORT BY:

Belinda Colless Economic Development Officer

DATE: 1st August

2010

ATTACHMENTS: National Economic Development Conference Agenda RURAL DENTAL OUTPLACEMENT PROGRAM (H1-14)

• Dental Program finishes on 27th August 2010. • 54 students will have come through the project in 2010. • 77 students enrolled in 4th year Dentistry in 2010. • Griffith is hoping for second rural clinic to be running next year in Queensland to

accommodate the increase in student numbers. • EDO will be promoting the Brewarrina Rural and Remote Dental Project

- Centre for Oral Health Strategy – “Looking Forward Looking Back” Conference, 26th and 27th August 2010 (Flights and accommodation sponsored by Centre for Oral Health Strategy).

- National Economic Development Conference 2010, “Business recovery for a sustainable Future”, 25th to 27th October 2010, Sydney (sponsored registration to the value of $990, Council to supply accommodation, flights and cost of dinner). Dental project is entered in National Awards for Economic Development Excellence 2010. (See attached conference agenda)

DR ED KHOURY – PRIVATE DENTIST (H1-9) Unsure at this stage if Dr Khoury will return to Brewarrina in 2010 to practice private dentistry. GRANTS (G3-) FaCHSIA Small equipment grants successful. Council assisted Weilmoringle Parents and Friends, Brewarrina Rugby Union Club, Brewarrina Aboriginal Museum and Cultural Centre Trust and Goodooga Pre-School. All successful approximately $15K. RLCIP Funding application completed - $30K NSW Government Building Better Partners funding application completed for Visitor Information Centre upgrade to Emergency Centre - $45K CARAVAN PARK (C1-1) No Expressions of Interest (EOI) received for the Brewarrina Caravan Park. Six EOI distributed to interested parties (3 local / 3 external). See recommendation. LOCAL HERITAGE FUND Local Heritage Fund 2010 advertised in Brewarrina News. Set to close 19th August. Laila Haglund, Heritage Advisor, will be in Brewarrina on Monday 9th August to follow up and




assist people with applications. COMMUNITY ECONOMIC DEVELOPMENT AND TOURISM PLAN (A2-7) Davis Ross of Blackadder Associates is returning Monday 23rd August 2010. Mr Ross is returning to consult with members of the community who were unable to meet with him on his last visit. Council in the past has been criticised for not thoroughly consulting with the community. Mr Ross’ return visit is to ensure a cross-section of the community has the opportunity to meet with him and bring forward their concerns prior to the writing of the Community Economic Development and Tourism Plan. BSC COMMUNITY STRATEGY (A2-7) Draft Brewarrina Community Strategic Plan is on display for the next 20 days. Blackadder and Associates will receive submissions until 24th August 2010. Copies of the Plan have circulated throughout the community and to stakeholders. OTHER ACTIVITIES

• Street Banners – Progressing. • Community Mural Project – Progressing. • Meeting between NSW Industry and Investment and local business regarding

future developments. • Brewarrina’s Biggest Business BBQ – Saturday 14th August 2010 at the 4 Mile.

Invitations to go out this week. • Western Shires Conference – assisting with preparations • NAIDOC week activities – unsure at this stage when the Museum opening will

take place. Deferred NAIDOC week activities will take place in conjunction with the Museum Opening.

• EDO meeting attended – Dubbo 22nd July 2010 • RDA meeting attended 30th July 2010 • Women in Local Government Forum – 20th and 21st October 2010

EDO will be on annual leave from 30th August to 24th September 2010.

FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil Recommendation: That:

1. The Economic Development Officer’s Report be accepted as information.

_______________________________ Economic Development Officer



TITLE:

Community Murals

DOC REF: Item 1

REPORT BY: Belinda Colless, Economic Development Officer

DATE: 1st August 2010

ATTACHMENTS: Design sketch Brewarrina Enterprise Alliance received funds from NSW State and Regional Development to undertake a community mural project. Artist Morris Sullivan has submitted a river themed design for the public toilet block adjacent to the Council Chambers. A sketch of the design is attached. The design includes the river and native flora and fauna that are found on the river. The proposed artwork will consist of a blue / purple strip (approximately 1m wide) around the building. Within the strip will be the river, fish, yabbies, turtles and gum leaves. The artwork will be multi coloured using both traditional and non-traditional aboriginal art colours. The Brewarrina Enterprise Alliance is keen to commence this project as funding is required to be expended by the end of the year and they do not want to give the funding back. The Artist is ready to commence the artwork as soon as approval is granted. FINANCIAL IMPLICATIONS: Nil – Brewarrina Enterprise Alliance project LEGAL IMPLICATIONS: Nil Recommendation: That:

1. Council agrees to support the mural artwork proposed by the Brewarrina Enterprise Alliance for the public toilet located in Bathurst St, Brewarrina.

2. Council writes a letter to the Brewarrina Enterprise Alliance and congratulate them on their initiative to improve the appeal of the Brewarrina CBD.




TITLE:

Street Banners

DOC REF:

Item 2

REPORT BY: Belinda Colless, Economic Development Officer

DATE: 1st August

2010

ATTACHMENTS: Nil SUMMARY: At the April Tourism and Heritage, the street banners for Brewarrina and Goodooga were approved. A report at the May Tourism and Heritage meeting outlined some difficulties in erecting the banners on Country Energy owned power poles. It was resolved to enter into a sponsorship agreement with Country Energy to erect some specific ‘banner’ poles in Brewarrina only. Brewarrina will have banner installation first and then other communities in the Shire as sponsorship and time permits. Please find attached the final design for the proposed banners. Banners designed by graphic designer, Justin Farrell, of High End Design, Dubbo. Numerous conversations have taken place about how to create a banner that fits the wish lists from the Brewarrina Shire, Brewarrina Enterprise Alliance and the community as a whole. Samples of local art as an inspiration for colour and design have been provided to the designer for inspiration. Not everyone will like the proposed design and it may not be to everyone’s taste however rationale behind the design is below. Colour The brief was to have bright modern colours viewable from a motor vehicle diving down the street and the colours represent the natural environment of Brewarrina. The aqua blue represents water and the ochre red represents the land. The colours contrast well together and the designer feels that they stand out in the environment they are displayed. The colours are quite bright but not too flashy and have tones of browns and greys giving them an earthy feel. Text The banners will hang from approximately 8-meter power poles and be 1m wide X 3m long. The ability to put lots of text on the banner is limited due to the size and viewing distance. Originally, the words ‘Welcome to’ were also on the banner but Justin felt that these words would be lost on a banner this size. ‘Brewarrina’, would be easy for a passing motorist to see. Design The circles on the banners can mean different things to different people – these banners are a form of art and interpretation is in the eye of the beholder. The following design is purposely vague. There is a variety of interpretation.



Is it Aboriginal Art? Is it a series of circles? Is it representative of different communities in the Brewarrina Shire? Is it a drawing of the fish-traps and rock formations? Are they flowers? Do the varying shades of the dots within the circle represent night and day. There will be 24 banners in total, colours will be alternated on poles and banners located at the town entrances and town centre. To-date design has cost $330 and additional changes will cost more. Suggestions.

FINANCIAL IMPLICATIONS: Banner Production – $6,695.93 Banner Brackets - $1,386.00 Power Poles - $4,114.91 TOTAL - $12,196.84 – carry forward of 2009/2010 budget LEGAL IMPLICATIONS: Nil



Recommendation: That:

1. Council agree to proceed to printing the street banner design proposed by High End Design.



TITLE:

Caravan Park Report

DOC REF:

Item 3

REPORT BY:


DATE: 1st August

2010

ATTACHMENTS: Nil Backgound: Council at its meeting of 29th May 2010 resolved that Expressions of Interest be sort for the leasing of the Caravan Park, Brewarrina. An Expression of Interest was placed on Public Exhibition for 7 weeks between 4 June 2010 to the 23 July 2010. There were six enquiries regarding the Caravan Park where information packs were sent out. The interested parties consisted of three (3) locals and three (3) external from the Shire. At the close of business on the 23 July 2010 there were no applications received from any interested parties. Discussion: Prior to the closing of Expressions of Interest (EOI) the Economic Development Officer (EDO) followed up with interested parties to see if an EOI would be forthcoming. EDO suggested potential applicants provide Council with an alternate proposal that would suit their needs. No EOI were received by Council by the closing date. Economic Development Officer made enquiries to some parties who received information packs as to why they did not submit an application. Their answers were varied as shown below:

- Risk too high – the expense of purchasing materials to fulfil the works schedule was though to have taken away form any profits that potentially could be made

- Electrical works - Caravan Park requires electrical repairs to be undertaken prior to being taken over. The cost here is to great for the lessee,

- Council states in the strategic plan that it wants to move the Caravan Park to the river – this is of concern should there be competition.

Complaints have been received at Council regarding the operation of the Caravan Park. The common complaints received at Council are:

- Poor signage - No available keys to access the amenities - Laundry is not operational - No available hot water for a shower - Facilities are not cleaned on weekend - Lack of toilet paper - Lack of security - No body to pay fees to after hours



- No where to leave keys if leaving early in the morning - Lack of powered sites in certain areas of the park.

Statistics:

- Grey Nomads account for 25% of the 465,000 tourists that travel Outback NSW, an increasing number up 15.4% from 2007/08 (Travel Outback NSW, March 08, Tourism NSW).

- It is estimated that for each over night stay, tourists spend on average $138 / night.

- Brewarrina currently has 10% of the Outback NSW tourism market which equates to 46,500 visitors per year or on average 894 visitors per week – this is likely to increase with the newly opened Back O Bourke Centre particularly because Brewarrina is on the main travelling route between Bourke and Lightning Ridge and the re-opening of the Brewarrina Aboriginal Museum.

- It is estimated that Brewarrina has approximately 223 potential caravan and camping consumers per week.

- This potentially is worth $30,774 per week to the Brewarrina community in tourism expenditure or $1,600,248 per year

- The income for 2009/2010 was $2,054 which equates to 102 nights of accommodation or 2 caravans per week.

- At current levels occupancy of the Caravan Park is capturing less than 1% of the potential market

- It is estimated that the 4 Mile Camping Ground is capturing approximately 15% of the potential market. The 4 Mile is limited for space, has no electricity, no hot water and is not accessible in wet weather. Campers have commented that they like the 4 Mile as it’s safe and there are always other people occupying the grounds.

- Council spent $30,000 in 2009/10 on the Caravan Park. Current Operational Measures: The Caravan Park grounds are opened 24 / 7 with a key required to access the amenities block and washing machine. A sign on the front of the Caravan Park indicates to customers to call at the Tourist Information Centre to pick up a key and pay for a site during business hours. Outside of Tourist Information Centre hours an on-call telephone number is provided for visitors to call. Access to the Caravan Park is very ad-hoc and heavily reliant on the honesty of travellers to pickup and return keys and pay for a site. There have also been reports of locals using the amenities free of charge as they have keys to the facilities or engage tourists to open doors for them. The grounds are maintained weekly and the facilities (laundry, showers and toilets) are cleaned regularly but only during the week by the Parks Staff. Currently there is no dryer as it has not been replaced after breaking down, the washing machine is broken and currently not working and the hot water system has rusted away and is a high risk to the cleaning staff. There are missing taps in the laundry which require fixing and there is a lack of power supply to sections of the park.

Summary: Due to no submissions Council needs to look at other alternatives for the Management of the Caravan Park. As the land is Crown Land the option of selling the park is not feasible. Council has the options of;

- keeping the Caravan Park under the control of the Council and upgrading the facilities to a condition that is satisfactory to tourists,

- keeping the Caravan Park, upgrading the facilities and engaging a Park Manager


to manage the park on a full time basis - upgrading the facilities and undertaking the Expression of Interest again - contact parties in receipt of an Expression of Interest pack and request an

alternative proposal that would address their concerns. - do nothing and continue to manage the Caravan Park under the existing system

Each option has merit but does not solve the issue of the Caravan Park requiring significant works to maintain the facilities in working order. Currently calling the on call phone is costing Council more than the income received each week. This is due to most travellers arriving after hours when the Tourist Information Centre is closed thus the need to call staff after hours.

For Council to maintain the facility and provide a reasonable answer to managing the park and addressing the complaints that are constantly received, Council would need to provide a full-time caretaker at the Caravan Park who would collect fees, maintain the grounds and the amenities block, provide security and promote the area. This would require the building of a caretaker’s cottage and other facilities for this person/s. Council might need to spend approximately $200,000 on the Caravan Park (includes demountable house, security fence and lighting, re-keying, signage, outdoor entertainment area) to bring the Brewarrina Caravan Park up to standard.

In the interim, Council has taken a number steps to address some of the issues raised by travellers. These steps are:

- New hot water system to replace the existing broken system - Prices have been sought for a new washer and dryer - Audit of signage underway and increase signage to area - Review of call out cost associated with the Caravan Park - Caravan Park telephone to be monitor along with the control of keys by a single

staff member - All outstanding keys to be returned to Council - Key return box to be fitted to the Caravan Park laundry - Caravan Park to be re-keyed and key register to be kept up to date - Investigate changes to FM88 radio to reflect any operational changes to Caravan

Park

FINANCIAL IMPLICATIONS: An additional budget would be required to be found within the current deficit budget to provide for the improvement required at the Caravan Park. LEGAL IMPLICATIONS: Nil RECOMMENDATION: That Council:

1. Approve, in principle, the construction of a Managers residence at the

Caravan Park, 2. Provide full costings for the construction of a Managers Residence and



park upgrade be brought back to the next Committee Meeting.


COUNCILLOR REICHLER REPORT ON MUNGINDI-MENIDEE ADVISORY COUNCIL HELD ON 10 AUGUST 2010 IN WALGETT

AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF BREWARRINA HELDON FRIDAY 27 AUGUST 2010

THIS IS PAGE 1 OF 1 COUNCILLOR REICHLER REPORT ON MUNDIND-MENINDEE WATER ADVISORY COUNCIL HELD ON 10 AUGUST 2010 AS SUBMITTED TO THE ORDINARY MEETING OF THE SHIRE OF

BREWARRINA HELD ON FRIDAY27 AUGUST 2010

MUNGINDI-MENINDEE ADVISORY COUNCIL HELD ON 10 AUGUST 2010 IN WALGETT 28 irrigators from Mungindi to Walgett and only 1 from Menindee area (due to heavy rain) attended the meeting. This was the first time in quite a few years that personnel from the NSW Office of Water have attended a meeting. Early part of the meeting was taken up with squabbles over the injustice of the water sharing plan, the injustice of the overall restrictions of 173 gig litres and the lack of forth coming advice from the department regardless if the request in by email, telephone or in writing. An overview of the Barwon-Darling water sharing plan was given by Anna Bailey, Senior Water Management Officer, Department of Water. This overview presentation was informative and answered a lot of questions. Mark Campbell, Senior Licensing Officer, NSW Office of Water, gave an update of the licensing issues, not only for the big irrigation project but also on the small acreage and town water supplies. At the present time he is kept very busy converting all the smaller licences, which are based on the 1912 Water Act, to the 2000 Water Act. There will be no reduction in the volume. He would not guarantee that there will not be any changes when the basin plan is up for the first review (5 years after it is adopted). Further discussion took place on the proposed extraction of water from the Macquarie River for the 3 new mining sites and the supplementary supply for the City of Orange. As far as the miner go there will be no allocation of water, what ever water they need they will have to buy out existing licences. The supply for the City of Orange is a different matter as both the major political parties have promised financial help. Due to other commitments, I did not attend the section of the meeting were the financial reports were discussed.


Agenda Submission for Ordinary Meeting held on 27th August 2010

TITLE:

General Manager Information Report

DOC REF: Item 1 G1-1

REPORT BY:

Glenda Tasker- General Manager

DATE: 2nd August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY:

EXECUTIVE SUMMARY Between July 24 and August 26, the General Manager has attended or will attend the following conferences, meetings and training: Conferences Nil Training GIPPA workshop, Tamworth. (Local Government Managers Association) with Exec Assistant. Meetings & functions

1. Council Committee meetings 2. Councillor workshop – Community Strategic Plan 3. Brewarrina Central School – Local Government week 1 hour presentation on

local government; poster competition 4. St Patrick’s School assembly – Presentation of awards – Methodist Nurses

event competition 5. Weilmoringle School students (in Brewarrina) - Presentation of awards –

Methodist Nurses event competition 6. St Patrick’s School –presentation, Local Government 7. Indoor staff meetings 8. Outdoor staff meeting 9. Brewarrina Business Development Opportunity (separate report to be supplied

to councillors in closed meeting) 10. Consultative Committee 11. Opening, Johanna Parker art exhibition, Tourist Information Centre 12. Local residents – Carramar Road, Child Care 13. Warringah Staff 14. Planning Committee – 2011 western Shires Conference

Other 15. Interview, ABC Radio, Dubbo 16. Ngemba Community Working Party 28 July (meeting cancelled – no alternative

date provided) 17. Goodooga Community Working Party (meeting date clash with Council

committee meetings) 18. GMAC meeting (Orana Regional Organisation of Councils General Managers’

group – not attended due to workload constraints 19. Two Brewarrina News produced August, 1st and 3rd Wednesdays


1. Council notes the General Manager Report as information.

_____________________

Glenda Tasker General Manager


Agenda Submission for Ordinary Council Meeting to be held on 27 August 2010

TITLE:

Change of Council Meeting Procedure

DOC REF: Item 2 C13-5

REPORT BY:

Glenda Tasker– General Manager

DATE: 10 July 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY This report, (with italicised additions), is carried over from the prior month as only six councillors attended the July meeting. It was determined that all councillors should have the opportunity to provide their opinions on the matter to decide whether the suggested, changed meeting procedure should be trialled. Council, for some years has been holding its committee meetings: Technical Services, Finance, Tourism, Sport and Recreation and Policy; approximately two weeks before its Ordinary Council meeting. The General Manager and staff is of the opinion that Councillor and staff time as well as money can be saved if the committee meetings are rescheduled and held on the same day as the Council meetings. Advice has been sought and it has been confirmed by the Department of Local Government that Council may change its current procedure and hold its committee and Council meeting on the same day. Section 365 of the Local Government Act, 1993, states only that the council is required to meet at least 10 times each year, each time in a different month. There is no legal requirement to hold the meetings on different days. Committee meetings may be held commencing at 9:00am or 9:30am on the fourth Friday of the month prior to the commencement of the Council meeting. To successfully effect the change it will be essential that all recommendations emanating from the committee meetings are clarified and completed before the Council meeting commences so that they may be properly considered by the full Council. Resolutions will therefore be typed and visible on screen for councillors to view as business is conducted. Additional information.

• Councillors receive advance notification of most meeting business and already have the power to defer any late items.

• Councillors are free to discuss items of which they are aware, before the meeting date. Discussions may be held with other councillors and/or senior staff.

• As councillors are aware, councillors are legally required to nominate for Council standing committees and then attend every committee meeting. Two of the five committees have fewer than five out of nine councillors nominated to attend: Finance Committee - all councillors. Technical Services - seven councillors; Tourism – five councillors; Sport and Recreation – four councillors; Policy – four councillors.



• One of the issues for not trialling same-day committee and council meetings

may be that councillors who do not attend committee meetings are not prepared to accept the recommendations of those who did. Currently, Councillors who do not attend committee meetings, either through absences or because they did not nominate to be on all committees in the first instance, do not always accept recommendations from those they have empowered to debate and decision-make on their behalf. Councillors often engage in debate over issues already debated in the committee settings. It is suggested that if lack of attendance at meetings and not having been involved in the original debate is a key impediment to adopting the new procedure, then one way to avoid that problem is to have all councillors as delegates on all committees.

It is recommended that the new procedure be trialled for three months.


Savings in Council delegates’ mileage expenses.


RECOMMENDATION: That;

1. Council trials the holding of its committee and ordinary Council meetings on the fourth Friday of the month, with the Committee Meetings preceding the Ordinary Council meeting, and commencing at 9AM and the Council meeting subsequently commencing at 1:30 PM.

______________________ Glenda Tasker General Manager



TITLE:

Government Information (Public Access) Act

2009 (NSW) (GIPA) Publication Guide

DOC REF: Item 4 A2-5-1

REPORT BY:


DATE: 2 August 2010

ATTACHMENTS: Publication Guide EXECUTIVE SUMMARY The new Government Information (Public Access) Act 2009 (NSW) (GIPA) replaced the Freedom of Information Act 1989 (NSW) on 1 July 2010. These changes are relevant to: public sector Agencies which must comply with the Act; private sector entities who contract with the public sector Agencies whose information may be disclosed; and people seeking to access government held information. The purpose of this report is to advise Council of the requirement of the Government Information (Public Access) Act 2009 sections 20, 21 and 22 that Council must adopt its first Publication Guide within 6 months after the commencement of the Act and must notify the Information Commissioner before adopting or amending a Publication Guide. Under the GIPA Act there are four ways to access information from Council, only one of which requires a formal application. In contrast with FOI legislation, the GIPA Act shifts the focus towards proactive disclosure and 'open access information' by creating a presumption in favour of disclosure of information unless there is an overriding public interest against disclosure. Council is required or encouraged to release a wider range of information, either free of charge, or at a low reasonable cost. Formal information access applications are envisaged to only be necessary in limited circumstances. New compliance requirements for Councils:

• Publication guide Council must have a publication guide that:

a) Describes the structure and functions of the Council; b) Describes the ways in which the functions (including, in particular, the

decision-making functions) of the Council affect members of the public; c) Specifies any arrangements that exist to enable members of the public

to participate in the formulation of the Council’s policy and the exercise of the Council’s functions;

d) Identifies the various kinds of government information held by the Council;

e) Identifies the kinds of government information held by the Council that



the Council makes (or will make) publicly available; f) Specifies the manner in which the Council makes (or will make)

government information publicly available; g) Identifies the kinds of information that are (or will be) made publicly

available free of charge and those kinds for which a charge is (or will be) imposed.

• Disclosure log Council must keep a disclosure log that records information about access applications made to the Council where the Council decides to provide access (to some or all of the information applied for) to information that the Council considers may be of interest to other members of the public.

• Government contracts with the private sector

Council is required to keep a register of government contracts that records information about each government contract to which the Council is a party that has (or is likely to have) a value of $150,000 or more. The requirement to enter contracts into the Government Contracts Register applies to all contacts entered into after the commencement of the GIPA Act on 1 July 2010

A Publication Guide must be developed and adopted within six months of the commencement of the Act. Under Section 22 of the Act, Council must forward their Publication Guide to the Information Commission for approval prior to adoption by Council. The Publication Guide must be reviewed annually. FINANCIAL IMPLICATIONS:

Nil LEGAL IMPLICATIONS: Under Section 22 of the Government Information (Public Access) Act 2009 (NSW) Council must develop and adopt a Publication Guide and review annually. RECOMMENDATION: That:

1. Council agree to forward the Publication Guide to the Information Commission for approval; and

2. Council adopt the Publication Guide following approval from the Information Commission.

______________________ General Manager


PUBLICATION GUIDE -

GOVERNMENT INFORMATION (PUBLIC ACCESS) ACT 2009

Date Adopted

Introduction ......................................................................................................................... 3 How Brewarrina Shire Council was Proclaimed.................................................................. 4 Structure and Functions...................................................................................................... 4

Structure.......................................................................................................................... 4 Organisational Structure.................................................................................................. 5 Brewarrina Shire Council’s Principal Functions............................................................... 5

1. Governance and Civic Affairs .................................................................................. 5 2. Finance and Administration ..................................................................................... 5 3. Building & Development Control .............................................................................. 6 4. Environmental Management.................................................................................... 6 5. Waste Management................................................................................................. 7 6. Engineering Operations ........................................................................................... 7 7. Services................................................................................................................... 7 8. Recreation ............................................................................................................... 8 9. Community Services................................................................................................ 8 10. Economic Development......................................................................................... 8

Legislation & Regulations that Empower Council.......................................................... 10 How the Community Can Be Involvement in Council’s Functions..................................... 12

Representation.............................................................................................................. 12 Personal Participation ................................................................................................... 12

Government Information Held By Council......................................................................... 13 How Members of the Public May Access and Amend Council Documents....................... 15 Contact Details ................................................................................................................. 16 Appendix 1- Organisational Structure……………………………………..... …………..…….17

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Introduction Brewarrina Shire Council provides a service under the Government Information (Public Access) Act 2009, (NSW) (GIPA) which requires Council to provide greater access to government information Council holds. A requirement of the GIPA is that a Publication Guide be produced as a reference to Council’s functions, responsibilities and information. Brewarrina Shire Council’s publication guide details:

(a) describes the structure and functions of the agency, and (b) describes the ways in which the functions (including, in particular, the decision-

making functions) of the agency affect members of the public, and (c) specifies any arrangements that exist to enable members of the public to

participate in the formulation of the agency’s policy and the exercise of the agency’s functions, and

(d) identifies the various kinds of government information held by the agency, and (e) identifies the kinds of government information held by the agency that the

agency makes (or will make) publicly available, and (f) specifies the manner in which the agency makes (or will make) government

information publicly available, and (g) identifies the kinds of information that are (or will be) made publicly available

free of charge and those kinds for which a charge is (or will be) imposed. Glenda Tasker Matthew Slack-Smith GENERAL MANAGER MAYOR

3

http://www.austlii.edu.au/au/legis/nsw/consol_act/giaa2009368/s4.html#agency




http://www.austlii.edu.au/au/legis/nsw/consol_act/giaa2009368/s4.html#government_information








How Brewarrina Shire Council was Proclaimed The township of Brewarrina was first settled as early as the 1830’s and the town was laid out in 1861 and proclaimed on 28th April 1863.

Structure and Functions

Structure

Brewarrina Council consists of 9 councillors. Each year the Council elects two of its members to be the Mayor and Deputy Mayor. Council meets on the 4th Friday of every month.

The role of a Councillor is:

• To direct and control the affairs of Council in accordance with the Local government Act.

• To participate in the optimum allocation of the Council's resources for the benefit of the Shire.

• To play a key role in the creation and review of the Council's policies and objectives and criteria relating to the exercise of the Council's regulatory functions.

• To review the performance of the Council and its delivery of services, and the management plans and revenue policies of the Council.

• The role of the Councillor is, as an elected person: • To represent the interests of the residents and ratepayers. • To provide leadership and guidance to the community. To facilitate

communication between the community and Council. Exercise, in cases of necessity the policy making functions of the governing body of the Council between meetings of the Council.

The role of the Mayor is:

• To preside at meetings of the Council

• To carry out the civic and ceremonial functions of the office

The Principal Officer of the Council is the General Manager. The General Manager is responsible for the efficient operation of the Council’s organization and for ensuring the implementation of Council decisions. The General Manager is also responsible for the day to day management of the Council, the exercise of any functions delegated by the Council, the appointment, direction and where necessary, the dismissal of staff, as well as the implementation of Council’s Equal Employment Opportunity Management Plan.

To assist the General Manager in the exercise of these functions there is an Assistant General Manager.

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Organisational Structure The organisational structure is set out in Appendix One.

Brewarrina Shire Council’s Principal Functions

1. Governance and Civic Affairs Governance and Strategy

• A planning process is in place that ensures that the long term vision and strategies of the Council are considered, documented and available to the community.

• Review Council housing requirements for existing and future staffing arrangements.

• Conduct Council meetings that comply with statutory requirements and provide adequate opportunities for community input.

• A training and inductions process is in place for Councillors, staff and committee delegates to ensure they understand their roles and responsibilities.

• Review Council Policies to ensure that they are up to date with current requirements.

• Establish a system or process to ensure Councils Records Management Policy complies with legislative obligations.

• Establish a system or process to ensure Councils Public Documents are available and current in accordance with legislative requirements.

• Introduce an effective reporting process for staff against statutory requirements.

• Working with the Community.

2. Finance and Administration Administration and Financial Management

• Ensure sound financial management in accordance with statutory requirements.

HR Activities • Introduce an effective communication process for staff. • Review Council’s organisation structure to ensure effectiveness of the

Council. • Review the recruitment and interview procedure to be open and

transparent for all positions advertised as per the Organisational Structure.

• Council’s HR policies meet legislative and organisational needs. • Council implements a strategy to ensure compliance with State Award

System and the Federal System. • Council aims to manage its employees and its information technology in a

professional and proficient manner. • Ensure Council’s workforce have necessary skills to carry out required

tasks safely and competently. • Skills Reports are relevant to positions, allow for career progression and

are non-discriminatory.

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• Council staff maintain and increase their skills. • Ensure Council’s EEO Management Plan is current and meets ongoing

needs. OH&S and Risk

• Ensure Council’s staff meets Legislative Training Requirements. • Council’s OH&S Management System complies with legislation and

meets Council’s ongoing needs. • Progressively identify and record all potential hazards. • Implement best practice in risk management and support cooperative

insurance arrangements. • Reduce work related injuries and workers compensation claims and

ensure effective return to work programs where necessary.

3. Building & Development Control Strategic Planning

• Develop strategic approaches to the future development of the Shire • Facilitates economic development strategies and programs • Develop policy documents, develop control plans and other strategic documents

to guide the future development of the Shire • Facilitate tin pubic participation in the development of planning policies

Development Control • Ensure that policy and planning documents address emerging issues,

satisfy legislative requirements, reflect ‘best practice’ and are responsive to community opinion.

• Ensure the development assessment and approval process is efficient and effective and is conducted in accordance with relevant legislation and Council policy.

• Provide a high level of customer service.

4. Environmental Management Public Health Environment Protection

• Enhance public awareness of environmental issues. • Minimise the potential negative impacts of human habitation on the

environment. • Ensure effective reporting and monitoring of issues. • Ensure that Council has adequate policies to address the environment.

Noxious Weeds • Undertake activities for the management of Noxious Weeds in

accordance with the Noxious Weeds Act. Ranger Services

• Minimise the incidence of conflict and nuisance caused by animals. • Manage car parking to maximise its availability for residents and visitors.

Swimming Facilities • Ensure pools are effectively and efficiently managed and operated in

accordance with the Lease Agreement. • Ensure that the Brewarrina Pool is properly maintained.

Building Maintenance • Ensure sustainable management of buildings and facilities.

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• Maintain buildings and facilities in safe and satisfactory condition. • Carry out improvement works as funds permit.

5. Waste Management Waste Management

• Ensure effective and efficient operation of Brewarrina and Goodooga landfill sites in accordance with environmental standards.

6. Engineering Operations Engineering Management

• Implement traffic management systems to reflect adopted State standards and Council’s policies.

• Review and update the Asset Management Plans for the Shire transport infrastructure network.

• Plan for transport infrastructure works to incorporate changes to the network which maximise the benefits to the road network with the available funds.

• Review all required documentation for Project Management on Capital Works Projects.

• Professional Development of staff to complete their duties more efficiently and effectively.

State Roads • Implement appropriate processes to ensure that Council retains control of

selected work carried out on the section the Kamilaroi Highway located within Brewarrina Shire whilst achieving a commercial return for Council.

Regional and Shire Roads • Manage Council’s exposure to risks associated with the transport

infrastructure network. • Prepare schedule of works based on projects listed in the Operational

Plan. • Maintaining the integrity of the Bridge Network throughout the Shire.

Stormwater • Maintain Urban and Rural stormwater in a serviceable condition.

Quarries • Maintain Quarries as potential source of rock and road building materials.

7. Services Water Supply

• Capital works to meet service, capacity, quality, reliability and environmental goals at minimum long term cost.

• Manage Council’s exposure to risks associated with the water infrastructure network

Sewerage • Capital works to meet service, capacity, quality, reliability and

environmental goals at minimum long term cost. • Manage Council’s exposure to risks associated with the water infrastructure

network Depots and Support Services

• Ensure facilities continue to provide the required levels of service to support the Council activities.

Plant and Equipment

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• Manage the plant and equipment fleet along business lines to ensure the long-term financial sustainability of the dedicated reserve fund by applying a life-cycle approach to investment decisions.

• Ensure optimum utilisation and operational availability of the Council fleet by applying a management approach to plant and equipment maintenance.

• Maintain flexibility in the operational capacity of the Council fleet through external hire or supply arrangements.

8. Recreation Parks & Reserves

• Continue to provide and maintain a wide range of parks, reserves and recreational facilities.

Street Facilities • Continue to provide and maintain public facilities to a high standard

Facilities Maintenance

9. Community Services Community Planning and Development

• Progressively implement and review the Social Plan. • Identify and implement the most effective options for Community

Development. • Support and assist development of existing community services. • Promote the provision of equitable access to services and facilities. • Maintain support for young people and their families.

Libraries and Cultural facilities • Continue to provide quality services at the Brewarrina branch. • Examine work practices to improve services and to incorporate changing

technology. • Develop programs to educate and inform the community about library

services. Childcare

• Provide a high quality childcare service that meets the needs of the Brewarrina Community.

• Examine work practices to improve services and to incorporate changing technology.

• Financial Management of Centre to ensure financial sustainability. Building Maintenance

10. Economic Development Economic Development

• Implement the Brewarrina Shire Economic Development Plan. • Encourage sustainable economic development within the Brewarrina

Shire. • Identify and investigate relevant funding sources and opportunities. • Build relationships with funding bodies, relevant government and private

institutions and peak community groups. Tourism Promotion

• Implement the Brewarrina Shire Tourism Development Plan.

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• Visitors and potential visitors have access to information and tools which rise awareness, satisfies their needs and maximise conversion to sales and visitation.

• Facilitate structures and processes that enhance tourism advocacy, promotion and product development.

Caravan Parks and Cabins Commercial Properties Arts and Culture

• Support the promotion of local events, artistes, and performing groups. • Provide appropriate cultural facilities that are appealing and accessible to

all members of the public. Indigenous Community

• Promote racial harmony and community understanding & acceptance of Aboriginal Culture in schools & the wider community.

Women

• Support the provision of access to safe accommodation for women suffering from domestic violence.

Men • Help address isolation & lack of support networks for men.

Seniors • Facilitate the provision of Aged Care Facilities and housing for older

people. Children

• Help address inadequate provision of before and after school care and vacation care for children, particularly for 8-12 age groups in Brewarrina and Goodooga.

People with Disabilities • To ensure the provision of adequate directional signage and access to

accessible facilities & services. Access and Equity

• Improve availability of information, awareness and facilitate the sharing of available transport resources.

The activities of Council affect resident every day, from servicing issues such as roads and waste, library and childcare services to planning and regulation.

9

Legislation & Regulations that Empower Council Council’s functions are specified in the Local Government Act 1993, Chapter 5. While the main function of Council are provided under this Act, Council also has functions under other Acts and Regulations.

Interpretation Act 1987 A New Tax System (Goods and Services Tax) Act 1999 (Commonwealth) Annual Holiday Act 1994 Anti- Discrimination Act 1977 Building & Construction Industry Long Service Leave Payment Act 1986 Building Codes- construction requirements Charitable Fundraising Act 1991 Child (Care & Protection) Act 1987 Children and Young Persons (Care & Protection) Act 1998 Commission for Children and Young People Act 1998 Community Land Development Act 1989 Community Welfare Act 1987 Companion Animals Act 1998 Conveyancing Act 1919 Copyright Act 1879 Copyright Act 1968 (Commonwealth) Crimes Act 1900 Crown Lands Act 1989 Environmental Planning and Assessment Act 1979 Essential Services Act 1988 Fire Brigades Act 1989 Fluoridation of Public Water Supplies Act 1957 Food Act 1989 Fringe Benefits Tax Assessment Act 1986 (Commonwealth) Health Records and Information Privacy Act 2002 Heritage Act 1977 Independent Commission Against Corruption Act 1988 Industrial Arbitration (Special Provisions) Act 1984 Impounding Act 1993 Land Acquisition (Just Terms Compensation) Act 1991 Land & Environment Court Act 1979 Land Tax Management Act 1956 Library Act 1939 Long Service Leave Act 1955 Motor Accident Act 1988 Noxious Weeds Act 1993 Occupational Health & Safety Act 2000 Ombudsman act 1974 Planning Controls- land use Privacy & Personal Information Protection Act 1998 Protected Disclosure Act 1994 Protection of the Environment Operations Act 1987 Public Health Act 1991 Real Property Act 1900 Recreation Vehicles Act 1983

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Regional Environment Plans Roads Act 1993 RTA Traffic Facilities Guidelines Rural Fires Act 1997 Shop Trading Act 2008 State Authority Superannuation Act 1987 State Emergency Service Act 1989 State Records Act 1998 Strata Schemes (Freehold Development) Act 1973 Strata Schemes (Leasehold Development) Act 1986 Swimming Pools Act 1992 Trade Practices Act 1974 (Commonwealth) Threatened Species Conservation Act 1995 Valuation of Land Act 1916 Waste Avoidance & Resource Recovery Act 2001 Workers Compensation Act 1987

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How the Community Can Be Involvement in Council’s Functions There are two broad ways in which the public may participate in the policy development and the general activities of the Council. These are through representation and participation.

Representation In NSW, local government elections are held every 4 years. The next elections are to be held in September 2012. At each election, voters elect nine Councillors for a 4 year period. All residents of Brewarrina Shire Council who are on the electoral role are eligible to vote. Voting is compulsory. Members of the community are able to raise issues with and representation to the elected Councillors. The Councillors may pursue the matter on behalf to the community member thus allowing members of the public to influence the development of policy.

Personal Participation Another avenue for community involvement in policy development and the functions of Council through attendance at meetings of the Council which comprise or include members of the public, community forums, public exhibitions, calls for submissions and surveys.

To assist the Council in its policy decision-making role, the Council utilises a ‘committee system’ through which the majority of matter which need determination by Council are considered comprehensively. It has five major standing committees being Finance; Technical Services; Youth Sport & Recreation; Tourism & Economic Development and Policy Committees. The ordinary meetings of the Council are held on the 4th Friday of every month and are open to the public and include a public forum. Members of the public can request to address the Council in this public forum. It is in these meetings that major decisions affecting Council’s function, policies and budgets are made.

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Government Information Held By Council The Government Information (Public Access) Regulation 2009 (NSW) requires that the following list of general documents held by Council are to be made publicly available for inspection, free of charge. The public is entitled to inspect these documents on Council's website (unless there is an unreasonable additional cost to Council to publish these documents on the website) and at the offices of the Council during ordinary office hours or at any other place as determined by the Council. Any current and previous documents of this type may be inspected by the public free of charge. Copies can be supplied for reasonable copying charges. In keeping with the intent of the GIPA to maintain and advance a system of responsible and representative democratic Government that is open, accountable, fair and effective, Council is committed to the proactive release of government information that it holds, to the public.

1. Information about Council

• Council's Code of Conduct • The Council's Code of Meeting Practice • Annual Report • Annual Financial Reports • Auditor's Reports • Management Plan • EEO Management Plan • Council's policy concerning the payment of expenses incurred by, and the

provision of facilities to, Councillors • Council's land register • Register of investments • Returns of the interests of Councillors, designated persons and

delegates(this document is available for inspection at Council offices only, and not on the website, in accordance with the Information Commissioner’s guidelines)

• Returns as to candidates' campaign donations • Agendas and business papers for Council and Committee meetings (but not

including business papers for matters considered when part of a meeting closed to the public)

• Minutes of Council and Committee meetings, but restricted (in the case of any part of a meeting that is closed to the public), to the resolutions and recommendations of the meeting.

• Any codes referred to in the Local Government Act 1993 • Register of delegations • Annual reports of bodies exercising delegated Council functions • Register of graffiti removal work kept in accordance with section 67C. • Departmental representatives reports presented at a meeting of the Council

in accordance with section 433 of the Local Government Act 1993. • Register of Investments • Land Register • Policy Register

2. Plans and Policies

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• Environmental planning instruments, development control plans and plans made under section 94AB of the Environmental Planning and Assessment Act 1979 applying to land within the Council's area

• Local policies adopted by Council concerning approvals and orders • Plans of management for community land

3. Information about Development Applications

• Development applications (within the meaning of the Environmental Planning and Assessment Act 1979) and associated documents local policies adopted by the Council concerning approvals and orders

4. Approvals, Orders and Other Documents

• Records of building certificates under the Environmental Planning and Assessment Act 1979

• Applications under Part 1 of Chapter 7 for approval to erect a building, and associated documents

• Records of approvals granted, any variation from local policies with reasons for the variations, and decisions made on appeals concerning approvals

• Plans of land proposed to be compulsorily acquired by the Council • Leases and licences for use of public land classified as community land

5. Documents Available for Purchase

• Annual tender documents • Engineering design manual • Engineering construction specifications • Assorted maps • Assorted Certificates • Assorted planning documents and Local Environmental Plans • Rates Reports

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How Members of the Public May Access and Amend Council Documents Access to Council documents may be obtained via the Council website or by contacting Council’s Customer Service Centre between 9.00 am and 5.00 pm Monday to Friday (excluding public holidays). Information can be obtained by an informal request or a formation access application (unless there is an overriding pubic interest against disclosure of the information in accordance with the provision of GIPA). Council is not required to disclose information pursuant to an information request and there is no appeal right if refused. A formal application must be completed on a Formal Access Application form with specified information and include a $30 fee. The advantage of lodging a formal application is that time limits and appeal rights apply. The application must be dealt with within 20 days generally. Details of procedures and fees are detailed in the GIPA Act, on the Council’s website or may be obtained from Council’s Administration Office. An application for amendment to personal information held by Council must be made in accordance with the Privacy and Personal Information Protection Act 1998 (PPIPA). A request for amendment must be made by way of a statutory declaration and must be accompanied by appropriate evidence as to the cogency of the making of the amendment.

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Contact Details Public Officer:

The General Manager Glenda Tasker PO Box 125 Brewarrina NSW 2830 Ph: 02 6830 5100 Fax: 02 6839 2100 Email: [email protected]

Right to Information Officer: Executive Assistant Debbie Ervine PO Box 125 Brewarrina NSW 2830 Ph: 02 6830 5100 Fax: 02 6839 2100 Email: [email protected]

Access to Information Officers: Administration Manager & Records Officer PO Box 125 Brewarrina NSW 2830 Ph: 02 6830 5100 Fax: 02 6839 2100 Email: [email protected]

Office of Information Commissioner

Further information regarding the functions of the Office of Information Commissioner and your rights to accessing government information visit the OIC website at www.oic.nsw.gov.au or call 1800 INFOCOM (1800 463 626) between 9am to 5pm Monday to Friday (excluding public holidays).

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mailto:[email protected]



http://www.oic.nsw.gov.au/

17

Appendix 1

GENERAL MANAGER

HUMAN RESOURCES OFFICER

ASSISTANT GENERAL MANGER ENGINEERING

NEWS EDITOR

ECONOMIC DEVELOPMENT OFFICER

ADMINISTRATION

EXECUTIVE ASSISTANT

ENVIRONMENTAL HEALTH & BUILDING

COMMUNITY SERVICES

TOURISM

CORPORATE MANAGER

RISK OFFICER

FINANCE

SEE NEXT SHEET

STAFF X 8

MANAGER CHILD CARE STOREMAN

YOUTH WORKERS X 3 LIBRARIAN/CENTRELINK

RTA SERVICE OFFICER

ADMIN ASSISTANT

DEBTOR/CREDOTORS

RATES CLERK

MANAGER COMMUNITY SERVICES

ECONOMIC DEVELOPMENT &

TOURISM MANAGER

TOURISM OFFICER

PAYROLL / IT OFFICER

MANAGER FINANCE

MANAGER ADMINISTRATION

ABORIGINAL LIAISON RECORDS OFFICER ASSISTANT ACCOUNTANT YOUTH WORKER

STORE CHILD CARE CENTRE

EH&B ADMINISTRATION

TRADES ASSISTANT

CARPENTER

MANAGER ENVIRONMENTAL HEALTH

& BUILDING

BUILDING MAINTENANCE WEEDS OFFICER

RANGER SUPERVISOR

ATTACHMENT 1

2

CIVIC MTCE

ATTACHMENT 2

LABOURER

LABOUER

ASSISTANT GENERAL MANAGER

OPERATIONS MANAGER

ASSET & CONTRACTS MANAGER

OPERATIONS COORDINATOR

DEPOT YARD

OPERATIONS TECHNICAL SERVICES

WORKSHOP

GENERAL MTCE

TRAINEE ENGINEER

ASSET OFFICER

BREWARRINA

LABOURER

LABOURER

PARKS & GARDENS

SUPERVISOR

MOWING

OPERATOR

OPERATOR

WORKSHOP SUPERVISOR

MECHANIC

CARETAKER

TEAM LEADER

LABOURER

LABOUER

GOODOOGA

LEADING HAND

LABOUER

CARETAKER

MAINTENANCE

MAINTENANCE

SUPERVISOR

SLASHER OPERATOR

JET PATCHER

JET PATCHER

OPERATOR

GRADER OPERATOR

GRADER OPERATOR

GRADER OPERATOR

TRUCK DRIVER

TRUCK DRIVER

LABOURER

LABOURER

LABOURER

LOADER DRIVER

GRADER OPERATOR

CONSTRUCTION

CONSTRUCTION

SUPERVISOR

APPRENTICE

APPRENTICE

WATER & SEWER

W & S SUPERVISOR



TITLE:

Brewarrina Clay Target Club Inc.


REPORT BY:



ATTACHMENTS: Nil EXECUTIVE SUMMARY: The Brewarrina Clay Target Club is looking to expand the number of track layouts to encourage more participants to participate in shoots. The club has recently acquired the old pistol club grounds that are adjacent to the club. To achieve the extra track layout expansion, three large mounds of earth will have to be removed. The removed earth will either be relocated to the property’s western boundary or be removed to a Council-approved site. The Clay Target Club has received an offer of assistance from a council staff member who is qualified to operate a front-end loader. The operator is willing to undertake the works for free if the council will make its front end loader available for one day. LEGAL POSITION Council’s Donations Policy contains the following statements:

“Local community needs must be assessed in an open transparent way, whether they take the form of monetary or other forms of assistance”.

Policy Statement To ensure that the Community Services obligations of Brewarrina Shire Council, concerning the granting of Donations to Community Groups are met in an open, fair and transparent manner. Definition A donation can be in cash, goods or services including waiving of fees, but does not include rates and charges. Policy Principles

i. Council will consider provision of assistance by way of donation to local cultural, education, sport, welfare, and other bodies and individuals where in the Council’s opinion the application demonstrated a community need.

ii. Applications for donations shall be considered on their merits, taking into

account the circumstances in each case, the availability of funds in the council’s budget, the guidelines of this policy and provisions of the Local Government Act 1993 (as amended).

The Council is permitted to make donations or provide assistance in accordance with S356 of the Local Government Act 1993 (LGA) (as Amended). “

Section 356 states: (1) A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions. (2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given. (3) However, public notice is not required if:

(a) the financial assistance is part of a specific program, and (b) the program’s details have been included in the council’s draft operational plan for the year in which the financial assistance is proposed to be given, and (c) the program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and (d) the program applies uniformly to all persons within the council’s area or to a significant group of persons within the area. (emphasis added)

It appears that Council can legally grant assistance to a local sporting body under both the terms of the LGA and its current donations policy, Principle (i), ‘if there is a demonstrated community need’. Further, there is an approved budget of $2,000 for the 2011 year that can be allocated for ‘Community Service Obligations”. If Council determines to provide the assistance, the 28-day public notice period is not required. Council’s Policy requires the following donations hierarchy to be observed:

• Applications under $500 are to be considered by the General Manager and the Mayor for approval. • Applications greater than $500 are to be considered by the full Council.

In relation to the current request, it is considered that Council may determine to provide the assistance to meet its ” Community Service Obligations” As it is likely that the value of the assistance in terms of hourly machine hire rates and fuel costs will exceed the $500 limit on applications that can be jointly assessed and approved by the Mayor and the General Manager, the matter is referred to the full council for consideration. All applications are required to be received using the policy template provided.

FINANCIAL IMPLICATIONS: Community Services Obligations budget provided. LEGAL IMPLICATIONS: Compliance with Council’s donations policy and S 356 Local Government Act, 1993 RECOMMENDATION: That:

1. Council agrees to donate the use of the Council front end loader for the benefit of members of the Brewarrina Clay Target Club Inc. provided:

a. The qualified and approved Council operator nominated by the Club to do the work is willing to undertake the work without payment by the Council

b. The work is not undertaken on a council work day when the machine could be required for Council use.

_____________________




TITLE:

Response to July Council Meeting - ‘Questions for Next Meeting’ Report


REPORT BY:



ATTACHMENTS: Status report on Councillor Requested tabled at meeting EXECUTIVE SUMMARY: Councillor Reichler Can the ‘Give Way’ at the corner of Young and Bourke Streets be reversed so Young Street has the right of way? Response: This matter will need the approval of the RTA and Traffic Committee. It will be listed on the next Traffic Committee agenda. Can road side slashing be closer to the guide posts or the vegetation poisoned? Response: Roadside slashing operator will be advised of this concern. The EH&B Manager will be advised and the Weeds Officer can start a program of spraying around guideposts. Why are there wires on the floor of the Chambers? Response: The Risk Officer and Executive Assistant tidied the wires and removed the ‘trip hazard’ they were causing. Can the telephone system be adjusted to eliminate ‘mail box’? Response: All staff members who have been issued with Council mobiles can divert their land-line phone to the mobile if not in the office. Councillor Barker Why is a new DA required when a building has burnt down and construction of a new building will be on the same site? Response: The site would enjoy existing use rights as to use but not construction. The DA and Construction Certificate ensure that the new structure meets building regulations. Do community organisations need permission to use the park and are there costs involved? Response:

There is no cost involved in using the park but written notification is required for insurance purposes. Permission is required when the power box is needed. Councillor Burke Can a report be produced with Councillor Requests and status? Response: A report can be produced through the new record system that gives an audit trail of actions taken and by whom. Can Councillors have computers supplied to them by the Shire? Response: There has been no budget included in this financial year for computers for Councillors. Should Councillors wish for computers to be purchased this financial year a budget adjustment would be required in the quarterly review.


1. Council notes the Response to July Council Meeting - ‘Questions for Next Meeting’ Report as information.

_____________________



Agenda Submission for Ordinary Council Meeting to be held on 27th August 2010

TITLE:

Increasing Demand on Macquarie River

(LMWUA)

DOC REF: Item 7 W2-3

REPORT BY:

Glenda Tasker

General Manager


ATTACHMENTS: Nil EXECUTIVE SUMMARY Correspondence from Wellington Council alerts this council to potential developments that may impact upon the future availability of water in the Macquarie River system. Wellington Council’s General Manager, Alan Dive, suggests that the following projects under consideration will have great potential to negatively impact upon an already stressed system: 1. New coal mine (near Dunedoo). Water is proposed to be piped to the mind from

the Macquarie system. 2. Copper Hill goldmine (Molong) 3. An emergency pipeline from the Macquarie River to augment Orange city

Council's water supply. 4. Development of stormwater harvesting systems by Orange City Council to feed

the Macquarie system. Wellington Council suggests that all councils who are members of the Lower Macquarie Water Utilities Alliance (LMWUA) consider appropriate action to be taken, perhaps through the LMWUA. Council is therefore requested to determine its position on the matter that can be conveyed to the LMWUA by the Mayor and General Manager when the Board next meets. FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That: 1. Council considers it position in relation to the increasing water use

demands on the Macquarie River system. 2. Council advises the outcome of its deliberations to the Lower Macquarie

Water Utilities Alliance Board (LMWUA), when the LMWUA next meets.

_____________________

General Manager




TITLE:

National Container Deposit Scheme

DOC REF: Item 9 W1-2

REPORT BY:

Glenda Tasker

General Manager


ATTACHMENTS: Nil EXECUTIVE SUMMARY Council recently wrote a letter in support of a National Container Deposit Scheme as per Council resolution 191/10. On 9 August 2010, Council received correspondence from Department of Environment, Water, Heritage and Arts with an update as to the progress made towards this goal. At a recent meeting on 5 July, the Environment Protection and Heritage Council (EPHC) agreed to undertake the development of a Consultation Regulatory Impact Statement (RIS) on options for further action on packaging waste. Investigation will be undertaken into the cost effectiveness of a limited number of options for national measures which may have an impact on packaging recovery rates and litter reduction, including national container deposit legislation. Further information on EPHC’s considerations on this matter, and reports of work commissioned on packaging waste, are available from the EPHC website: www.ephc.gov.au FINANCIAL IMPLICATIONS:

Nil LEGAL IMPLICATIONS: Nil RECOMMENDATION: That:

1. Council receives the National Container Deposit Scheme Report as information.

______________________ Glenda Tasker General Manager



Agenda Submission for Ordinary Council Meeting to be held on 27 August 2010

TITLE:

Management Plan Review for the year ended

30 June 2010

DOC REF:

Item 11 A2-6-2

REPORT

BY:



ATTACHMENTS:

Review of Management Plan outcomes for the year ending 30 June 2010

EXECUTIVE SUMMARY:

Section 407(1) of the Local Government Act states “The general manager must report to the Council within 2 months after the end of each quarter as to the extent to which performance targets set by council’s current management plan have been achieved during that quarter.” The performance indicators as set in the adopted Management Plan and the progressive outcomes for the previous quarter are therefore required to be presented to the August Council meeting. In the majority of cases, annual requirements were met or are close to completion. Targets that were not achieved or are underachieved will also be addressed as ongoing items during 2011. These include:

1. Monthly financial reports for inclusion in the business paper – new format as required by the Local Government Act.

2. Review of human resources policies, including Equal Employment Opportunity; ongoing performance appraisals and other outstanding human resources tasks.

3. Social plan 4. Review of youth activities and consultation with youth – survey and planning

to be undertaken with other measure to try to increase youth participation in programs and expanding cultural opportunities for Indigenous youth.

5. OHS training and improvement in safety procedures - Internal audit – still awaiting consultant’s report

6. Companion Animals Management Plan 7. Onsite disposal systems management policy 8. Building maintenance program 9. Draft Strategic Water and Sewer Business Plans, Water Plans – nearing

completion - will be finalised by the end of the 2010 calendar year. 10. Basketball, netball courts and other sporting facilities in Goodooga ,

Brewarrina and Weilmoringle– no plans developed for submitting to Council yet but financing will be difficult.


LEGAL IMPLICATIONS: As per S407, Local Government Act and Regulations.

RECOMMENDATION:

That: 1. Council receive and note the performance indicators in relation to the

2010 Management Plan.

------------------------------------------------------ Glenda Tasker

General Manager

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Quarterly Management Plan Review: April 2010- June 2010

Key Action/Goals Responsibility Means/ Strategies Performance Assessment Progress report 1.1 Governance 1.1.1 Governance is open and transparent

General Manager

Ensure governance complies with spirit and intent of Local Government Act

• Meets with community satisfaction and Local Government requirements.

• Ongoing

1.1.2 Appropriate policies and plans in place that are relevant and meet Council objectives

General Manager and Managers

Review Policies and Plans to ensure they meet current and strategic environment Policy committee established to review policies governance policies

• Policy review to be undertaken 2010 •Policy review committee convened when appropriate

• Policies have commenced to be reviewed governance schedule produced. S252 policy – Councillors expenses – completed and ready for presentation to Policy Committee S252 policy advertised 30 Child care policies developed

1.1.3 Community involvement in decision making.

General Manager and Managers

Review community communications strategies. Review current Council committees to ascertain if they are effective. Correspond with community groups requesting input on community issues. Regular attendance at working party meetings in Brewarrina and Goodooga and exchange of reports and information. Community strategic planning process involving extensive community consultation. Brewarrina News used as tool to improve consultation

• Regular information provided to the community with increased community consultation and engagement.

• Regular information provided to the community with increased community consultation and engagement. • No or reduced negative feedback received from the community and / or Government Departments concerning lack of consultation. • Limited negative feedback – some dissatisfaction expressed re fishway proposal consultation • Working party meetings attended in Brewarrina – few meetings in recent months Goodooga Working Party meetings attended by GM or alternative staff where meeting dates conflict with Council committee meetings. • Community Strategic Planning process undertaken. Draft Plan circulated for comment. •Increasing use of Bre News to provide current information Newspaper editor appointed. High quality newspaper being produced with increased community representation

1.1.4 Timely distribution of Council Committee and monthly Council meeting minutes and business papers

General Manager

Distributed for councillors to receive 3 full days prior to meeting date. Available to community through website and Council.

• Deadline to be met •No councillor or other stakeholder complaints

•Deadlines met to date – achieved and ongoing •Relatively few complaints received to date concerning distribution. Reports being emailed to Councillors as well as hard-copy available. Paper being provided with three days required notice.

1.1.5 Adequate insurance cover provided

General Manager

Insurances placed with appropriate risk level following review insurance declarations completed for 2009/10, Insurance claims history documented

• Cover reviewed annually with insurance broker

• Cover reviewed each June and when new assets acquired Improvement required in claims lodgement and reporting • Achieved

1.1.6

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Records compliant with State Records Act requirements.

General Manager Utilise internal/external resources to develop information management system. Electronic record management system to be installed July-Sept.2009

• Records management system installed . • Improved access and retrieval of information

•Tr@cer records management system installed and operational. Achieved Staff is using new system.

1.1.7 Promoting Better Practice Review

General Manager

Undertake regular reviews of outstanding recommendations and provide both the Department of Local Government and the Council with quarterly updates.

• Progress in accordance with PBPR

schedule

• DLG report and investigation satisfactory • Report received from DLG – satisfactory progress made. • Action plan updated and reported to Council June 2010 – also provided to DLG Satisfactory progress considering two flood emergencies

1.1.8 Develop review and maintain Council’s management planning processes

General Manager

Annual and periodical plans developed as required

• All plans finalised and submitted to Council within designated timeframe.

• Ongoing • On track – completed within timeframe. Expect to meet 2012 deadline for Operational Plans

1.2 Financial Management 1.2.1 Ensure Compliance with legislative and other requirements.

Finance Manager

Annual statements audited Budget review completed GST Activity Statement. FBT returns completed Rates returns completed, audited

• Lodged on time • Completed within 4 weeks of quarter end • Lodged on time • Lodged on time • Quarterly Budget review adopted by Council by last day of second month after each quarter.

• All Deadlines met

1.2.2 Maintain long term financial viability

Finance Manager

Analysis of Council financial position

• Regular monthly updates provided to Council via finance committee

• Report to be improved over next two quarters

• Representations to NGALG re inadequacy of FAG grants • Ongoing issue due to low rate-payer base and

inadequate government funding

1.2.3 Annual budget incorporated in management plan

Finance Manager

Plan developed with Staff and Council input by April Council (not committee meeting) each year, unless rate peg increase known

• Completed and presented to April Council meeting annually for approval, with Plan on 28 days public exhibition prior to Adoption by Council at May or June Council meeting.

• Ongoing • Completed and draft presented to Council Meeting May 11 2010 • Annual approval – no submissions

1.2.4 Ongoing improvement to reporting systems

Finance Manager

Review of reporting systems and managerial needs. Establish monthly financial reporting to the Council

• Completed each year and reported to Council • Monthly financial reports are presented to the Council.

• Ongoing

• Assistant Accountant appointed • Internal audit report commissioned

1.2.5 Pursue recovery of all revenues raised by Council

Finance Manager

Internal and external recovery activity

• The % of outstanding debt declining over time • Debt collection reporting schedule provided with Finance reports to

• Change in debt recovery firm to improve percentage • Ongoing

• Collection improvement over prior year evident

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Council each month.

1.2.6 Increase efficiency of financial planning

Finance Manager

3 year financial plan prepared annually

• Prepared in required timeframe in conjunction with Annual Budget and Management Plan.

• Finance Manager attended Finance Professionals

Conference. • Further training provided relative to new planning

requirements. • Qualified accountant employed

1.2.7 Prepare financial reports required by Council in accordance with statutory obligations

Finance Manager

Required to be prepared and presented with required timeframe

• 7th November deadline met

• Deadline met

1.2.8 Maximum returns earned on investment portfolio

Finance Manager

Ensure Council’s investment portfolio returns optimum yield consistent with Council’s policies

• Reviewed monthly and reported to monthly Council Finance Committee meetings • Return from Investments finalised by 30thSeptember each year.

• Ongoing

• Conservative approach to investments adopted due to ongoing uncertainty in financial markets and products

• Diversified as far as practicable given constraints

1.2.9 Prepare revenue policy for inclusion in Management Plan

Finance Manager

Revenue policy reviewed and prepared annually

•Provided to council at April Council meeting date if rate pegging % increase known

• Completed and presented to Council Meeting May 11 2010

1.3 Human Resources 1.3.1 Review organisation structure to ensure effectiveness of Council

General Manager Human Resources Officer

Review of organisational structure annually

• Organisation structure meets needs of Council

• revised organisational structure presented to the Council and adopted, June 2010

1.3.2 HR policies meet legislative and organisational needs


Review of HR policies and procedures

• HR policies and procedures comply with legislation and meet needs of Council • Policies and procedures reviewed every 2 years.

• Ongoing • Review to be undertaken – objectives not met .

1.3.3 Develop and maintain status as an EEO employer


Review EEO policy Develop EEO plan

• EEO policy adopted by Council • EEO plan adopted by Council • EEO policy reviewed in 2010 • EEO Plan under development in 2010.

• EEO policy adopted by Council • EEO plan adopted by Council • EEO policy reviewed in 2010 • EEO Plan under development in 2010. • Not commenced

1.3.4 Review and maintain induction procedures and comprehensive training plan

General Manager Managers Human Resources Officer

Individual development assessments performed

• Training plans developed with implementation in progress • Induction procedures maintained and developed • Staff undertake induction within specified timeframe

• Not commenced • Induction procedures maintained and developed Still to be reviewed – some work undertaken • Staff undertake induction within specified timeframe Induction provided

1.3.5

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Introduce effective communications process with staff

General Manager Managers Human Resources Officer

Communicate policies and procedures to staff

• All staff included in communication process • Review of current policy and procedures to be completed in 2010. • Managers and supervisors aware of dissemination of information • Training in Code of Conduct for all staff to be reviewed annually.

• Ongoing – regular indoor/outdoor staff meetings. Improvement needed for Goodooga staff . • Not commenced • Managers and supervisors receive information – meetings and written advice • Managers and supervisors advised of developments • Training in Code of Conduct for all staff to be reviewed annually. • To be completed 2011 Metamorphis training software acquired to assist with understanding of council’s policies and procedures. Policies still to be input into software.

1.3.6 Continue improvement to OH&S systems and safety procedures

Risk Officer Human Resources Assistant General Manager

Quarterly meetings, review of existing safety procedures

• Reduction in number of lost time accidents reduced •All staff inducted and continue to receive OH&S internal and External training

• Reduction in number of lost time accidents reduced – some early improvement but still too many incidents. • All staff inducted and continue to receive OHS internal and External training. Managers and supervisors to receive comprehensive training in 2011 ongoing

1.3.7 Current job Descriptions Maintained

Human Resources Officer Manager Community Services General Manager

Job descriptions reviewed with annual performance appraisal

• Job descriptions current • Annual job performance appraisals completed

• Job descriptions current -Some PD's current – further revisions necessary for a number of positions • Annual job performance appraisals completed • To be completed February/March across organisation

1.3.8 Performance appraisals held

GM and Managers

Job descriptions include performance assessment criteria

• Annual review documented and on personnel files • Salary progression rules review

• To be commenced February 2010 • Appraisals have begun with staff – still require completion

• Salary system deemed suitable by consultants

1.3.9 Trained HR & other staff

Human Resources Officer General Manager

Internal and External training adequate

• HR competent to undertake all prescribed tasks HR attended Workforce Planning, Injury Management and other training •Improved measurable performance by workforce • Long-term staff enabled to take leave entitlements as fall due

• HR received training to allow undertaking of prescribed tasks - HR attended Workforce Planning, Injury Management and other training •Workforce has received internal on the job training and some staff have received external training as needs are identified, opportunities arise and budget allows. Ongoing and expensive. • Additional budget allocation during year • Long-term staff required to take annual and LSL leave entitlements as fall due • Staff requested to schedule leave and reduce entitlement balances

1.4 Information Technology 1.4.1 Establish IT requirements through an IT Resource Plan

General Manager/ Assistant General manager

Continued review of IT requirements

• Plan developed for annual review of IT applications •IT

• Review finalised in second half of 2009. • IT audit of applications/programs organised – Plan still to be developed

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• Review of IT requirements has been undertaken. A number of computers have been upgraded. New technicians engaged. Considering further options.

• New computers for staff have been purchased and installed • New corporate server was purchased and installed • New Cat 5 cabling has been completed in Office, Child Care

Centre, Depot and Community Centre • Mobiles phones have been ordered for positions that require

them that currently do not have them. • Existing mobile phones have been upgraded to enable better

coverage and reception

1.4.2 Investigate resource sharing resources options with other Councils


Interaction with regional Shires

• Determination of interest feasibility of sharing through OROC

• Resource sharing – Bourke Council – share MEHB and mentoring for Weeds Officer

• Sister city assistance sought and received – ongoing commitment. Childcare worker exchange program being organised – achieved post 30 June

• Friendship Council – staff exchanges to be arranged

1.4.3 Maximise benefits of IT resources


Provision of internal/external training in IT facilities

• Increased use of IT resources • Additional staff trained in IT programs and issues

• Some increase in IT capability • Staff member currently being trained in IT • A number of staff has received on site training. Existing IT

position to receive training

2.1 Animal Control 2.1.2 Enhance level of control of stray animals

Environmental Health & Building Manager

Ranger activity is used effectively

• Stray animal complaints reduced on previous year • Animal health program Brewarrina and Goodooga expanded in 2009.

• Ongoing ranger services.

• Zero tolerance policy – action instigated to ensure dogs registered, mircro-chipped and controlled.

• Significant increase in dog registrations and general compliance.

2.1.2 Minimise public nuisance of animals


Identify areas for companion animal activity

• Companion animals plan developed and reviewed annually

• In process .of development.

• Zero tolerance policy – action instigated to ensure dogs registered, mircro-chipped and controlled

2.1.3 Construct and maintain complying pounding facilities


Improved pounding facilities

• Report funding requirements • Improved pounding facilities provided

• New dog pound facility constructed and operational.

2.1.4 Improved education of public in animal control


Education in animal control in community improved

• Continued public animal control and ownership education • Addressing animal health program issues like micro-chipping, registration, vaccination, dog ownership

• Ongoing

• Companion Animals Management Plan developed – to be submitted to Council by year end.

• Not achieved – to be submitted to Council early 2010 financial year.

2.1.5

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Issue of infringement notices for offences


Increased issue of infringement notices

• Infringement complaint reaction time - Brewarrina town – one day

Goodooga – two days

• Ranger trained in infringement processes- issued if necessary • Notices being issued

2.2 Litter Control 2.2.1 Ensure transportation of waste complies with requirements


Public education programme on waste transportation

• Launching of public education programme developed on transportation of waste “Brewarrina News” used to advertise and instruct .

• Ongoing Further action required via Brewarrina News

2.2.2 Reduction in dumping of rubbish is public places


Public education programme on waste dumping

• Launching of public education programme on dumping of waste “Brewarrina News” used to advertise and instruct

•Ongoing Further action required via Brewarrina News

2.2.3 Issue of infringement notices for offences


Increased issue of infringement notices

• Increase in infringement reaction time

• As required – refer 2.1.5

2.3 Emergency Services 2.3.1 Continue existing level of contribution to SES


SES continued operation to the benefit of the local community

• Funding levels maintained, support services provided

• Support is continuing • funding levels maintained

2.3.2 Continue existing level of support to LEMC


LEMC continued operation to the benefit of the local community

• Support services provided • Active participation continued

• support is provided • participation at all meetings • quarterly meetings held • extraordinary meetings held in regards to the flood emergencies • EOC was opened during March Flood

2.3.3 Participate partnership with Bourke Shire – Rural Fire Zone


Continue partnership with Bourke Shire

• Attendance of a minimum of 75% of Bourke – Brewarrina Zone meetings

• all meetings attended this financial year

2.3.4 Maintain Service Level Agreement- Rural Fire Services


Continue agreement with NSW Rural Fire Service

• Attendance of a minimum of 75% of Service Level Agreement meetings

• All meetings attended this financial year. Agreement continuing.

3.1 Medical Centres, Doctor’s residences and Pharmacy 3.1.1 Continue existing level of assistance to medical facilities within the Shire.

Group Managers

Consultation with community and health care providers. Provide residence for second doctor Provide standard vehicles for two resident doctors in Brewarrina

• Continued high standard of medical and pharmacy service to the Shire Doctors’ houses provided as per agreement with Ochre Health Quality vehicles available for doctors’ use • Parties continue to be satisfied with arrangements • Ongoing support provided

• Ongoing support provided

• Request to Council to provide new house for doctor placed on hold until demonstration to Council that two doctors will be provided by Ochre Health.

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3.1.2 Continue routine maintenance of Medical and Pharmacy facilities

Group Managers

In accordance with current maintenance program

• Maintenance of facilities continued as per plan developed • Complaints dealt with promptly. • Maintenance undertaken – complaints have been dealt with promptly

• Maintenance undertaken – complaints have been dealt with promptly and issues resolved Ongoing

3.1.3 Provide facilities as required for Rural Dental Program.

Group Managers

In accordance with agreement with Griffith University & Ochre Health and other funding & service providers.

• Project partners happy with service level Residents and patients continue to support service Minimal client complaints Award winning service

Award-winning service supported by residents. Minimal complaints received

• National Award received, “Rural and Remote health” category, May 2010 – trophy collected, 17th June, Canberra.

• Council won major category prize: “National Award for Excellence”

3.2 Noxious Weed Control 3.2.1 Ongoing program of noxious weeds control


Regular inspections carried out. Destruction of noxious weeds on public land Weeds officer employed

• Level of infestation reduced • Provide annual report to Dept of Primary Industries • Weeds officer performance adequate • Extension of weeds officer activity – increase in property inspections

•Ongoing •Weeds Officer position filled and training organised Mentoring by Weeds Officer - Bourke Shire

3.2.2 Increase public awareness of impact of noxious weeds


Issue media / public notices as required

• Level of infestation reduced

•Ongoing

3.2.3 Seek appropriate funding to control and maintain noxious weeds


Review and follow up annual Noxious Weeds Grant Funding Application

• Funding approval in timeframe

•Grant received through attendance at Macquarie Valley NWA and compliance with legislative requirements.

3.2.4 To comply with requirements for control of noxious weeds


Annual reporting to Dept of Primary Industries (DPI)

• Reports prepared and lodged with DPI

•Ongoing

3.3 Onsite Disposal Systems 3.3.1 Develop register of all onsite disposal systems


Development of register for all onsite disposal systems

• Register of onsite disposal systems outside townships developed and up to date • Questionnaires on systems developed.

• To commence in 2010. Not achieved – carried over to 2011

3.3.2 Develop Onsite Disposal Systems Management policy to regulate licensing, operation and maintenance of onsite systems


Complete policy and reporting system on registrations and inspections

• Reporting system and policy to be developed and in place 2010.

• Ongoing- draft policy developed Carried over to 2011

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3.4 Public Health Compliance on Public Facilities 3.4.1 Provision of appropriate Public Health Act guidelines to public


Promote safe food handling practices through media releases and advertisements

• Regular release of safe food handing information to the community Education program at Central School continuing • Additional promotions through newspaper and information sessions • Online training available Council’s web-site.

• Ongoing Articles to be developed for publication in the Brewarrina News - 2011

3.4.2 Continued compliance of food premises with Food Act


Perform mandatory inspections for Category B Council including fire inspections

• Mandatory inspections completed as required by NSW Food Authority

•Ongoing. Completed

3.4.3 Continued compliance of quality potable water supplied to NSW Drinking Water Standard 3.


Ongoing monitoring potable water supples to meet NSW Drinking Water Standards

• Monitor potable water supplies in Brewarrina (1 a week) and Goodooga (1 a fortnight)

•Monitored on ongoing basis

4.1 Youth Services 4.1.1 Maintain and increase level of activities at Youth Centre

Manager Community Services

The continual support of Dept of Community Services, SAAP & CSEP programs, to deliver youth services in Brewarrina.

• Continued development of youth activities and programs at Youth Centre and within the community youth activities provided up to 5 days a week at Youth Centre and recreational facilities in Brewarrina

• Ongoing – reports on attendance submitted to Council.

4.1.2 Consult with youth on service requirements


Youth ideas sought Regular consultation with young people at youth activities Youth survey conducted

• Youth satisfaction level high • Parent satisfaction level high • Few complaints received

• Ongoing • Survey not conducted – carried over to 2011

4.1.3 Support Youth Interagency in Brewarrina


Regular meetings and consultations of youth groups and service providers and Dept of Sport & Recreation Good relationship fostered and maintained with youth interagency and other partners High standard, co-ordinated, well developed, themed and managed school holiday programs promoting good health and life skills compiled in consultation with Interagency

• Reduced level of youth crime • Increased numbers of youth involved in community youth activities • Youth support programs provided through Council youth activities, • Minimal complaints in relation to running of programs by parents, children and interagency members and partners • Good working relationships fostered between youth services providers

• Reduced level of youth crime • Youth actively involved in returning stolen items to police •Achieved but attendance numbers fluctuate • ongoing – difficult to attract/retain youth workers •Minimal complaints received Programs need to be improved to attract youth attendance. Additional trained staff and current staff to receive further training • ongoing

4.1.4 Development of youth programs in conjunction with Dept of Sport & Recreation


Continued co-operation of youth staff with Dept of Sport & Recreation to achieve increased recreational programs

• Increased participation of young people in youth programs. • PCYC committee formed and supported

Attendance not increasing overall – programs to be developed • Letter to PCYC written – no formal response

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PCYC operational Support PCYC committee Funding sought

• Variety of programs available for youth increased • Police feedback positive • Continuously working with police • Additional funding received • Opportunities developed towards self sufficiency with assistance from committee and police

• Achieved. • Continuously working with police – lack of police presence at events • Bike Week funding received • NAIDOC week funding received and activities held – fireworks display • Community Committee formed that may have dual role with PCYC – does not look like continuing. PCYC not achievable at present

4.1.5 Increase level of Parent / Community in youth activities


Increase facilities in Brewarrina for meetings of parents and families • Increase in parent / community involvement in youth services.

• Statistical data demonstrates increased parent involvement • More parent involvement in discos – larger venue now used to accommodate greater numbers

• More parent involvement in discos • A lot of positive feedback from parents received Some control issues with disco – disco now conducted at the youth centre to improve control measures

4.1.6 Expand cultural opportunities for Indigenous youth


Establish an annual weekend of Brewarrina Indigenous Music and Cultural Festival • Performance by Indigenous artist • Youth will have 2hrs performing • Elders will have Dreamtime story

telling International marketing (Backpackers)

• satisfaction youth participants • Excellent feedback from external

participants • Numbers of youth present • Not commenced at reporting date

• Not commenced at reporting date

4.2 Aged and Disability Service 4.2.1 Maintain existing level of support


Recognition of contribution of senior citizens

• Centre maintained in accordance

with program

• Complying

4.2.2 Manage and maintain Brewarrina Aged Units


Maintenance program for maintenance of Units approved

• Units maintained in accordance with

program and regular maintenance carried out as per schedule

• Ongoing Security cameras being installed to increase safety. Not achieved by year end.

4.2.3 Investigate needs of aged members within the Shire


Identify needs through consultation Survey needs of aged members .in 2010

• Feedback from survey

• Ongoing – no survey/consultation issued apart from via community strategic planning workshops

4.3 Other Community Services 4.3.1 Maintain Social Plan reflecting community needs


Internal/external resources. Consult with community and service providers. Community survey to be undertaken

• Social Plan adopted by Council Work on Plan to be undertaken 1st

quarter 2010 • Plan identifies & provides linkages to

support service agencies • Plan reviewed annually in conjunction

with community

• Work on Plan to be undertaken 1st quarter 2010 Work commenced – not achieved – carried over to 2011 year

4.3.2 Facilitate provision and

Manager Community

Funding sought for provision of

• Funding outcome achieved

• Ministry of Transport has confirmed bus to be provided

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operation of community transport bus service between Goodooga and Brewarrina

Services EDO

community bus Community consulted

Service provision

Grant application prepared Achieved

5.1 Waste Management 5.1.1 Provide complying State of Environment Report


State of Environment Report review finalised 2009

• State of Environment Report received

by Department of Local Government with no qualifications

• Completed

5.1.2 Effectively manage potential sources of pollution


Potential pollution effectively managed and complaints assessment procedure to be developed by December 2008. NSW Ombudsman guidelines used in investigation of all complaints.

• Ongoing • Assess compliance with complaint

assessment procedure • Minimal pollution complaints received

• Ongoing

5.1.3 Provide efficient domestic waste collection service to all urban premises (except Angledool)


Weekly collection service provided Permanent tip site required Technology park established

• Provided as required. •Feasibility study completed

• New contract in place

5.1.4 Manage waste disposal facilities in accordance with requirements of Dept of Environment & Conservation.


Council’s waste disposal facilities managed in accordance with requirements of Dept of Environment & Conservation. Feasibility of permanent tip site

• Provided as required. • Feasibility study complete

•Ongoing

5.1.5 Maintain waste minimisation strategies for green waste, scrap metal and tyres.


One waste minimisation initiative in operation. Enterprise Development Company to establish a regional recycling initiative using CDEP. All waste to be compacted on a weekly basis. Meeting with Birrang Enterprise Development Company to establish a regional recycling initiative using local CDEP. Conducting feasibility study.

• Waste minimisation initiatives

introduced before 2009. • Waste compacted weekly • Feasibility study – regional recycling

initiative completed

•Ongoing- in process of employing environmental support officer who will be mentored by Manager Environmental services, Bourke shire

• support officer employed

5.1.6 Service all litter bins in CBD of Brewarrina daily and Goodooga twice weekly.


Level of service maintained as required.

• Customer satisfaction

• Ongoing

5.2 Buildings 5.2.1 Maintain Council buildings with a long term perspective.


Periodical inspection of buildings and maintenance to be conducted to an agreed timeframe.

• Maintenance Policy developed

• To be developed 2010 Not achieved – carried over

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A long- term maintenance policy to be developed within 2008-9 financial year.

5.2.2 Develop routine maintenance program of Buildings


Public Building maintenance program to be submitted to Council. A detailed Building maintenance plan for Council building to be finalised

• Maintenance carried out in

accordance with plan

• Ongoing

5.2.3 Functional and operational effectiveness of buildings regularly analysed and strategically developed.


Effectiveness and suitability of use of buildings to be reviewed annually. Review and remove Council owned buildings containing asbestos Annual facility use appraisal to be undertaken by September 2008. Inspections of sub-standard dwellings and other building as notified

• Review undertaken in 2009/10 • Buildings containing asbestos

programmed for removal

• Ongoing- DA submitted for removal of ‘old butcher’s shop’

5.3 Other Community Amenities 5.3.1 Development of policies and procedures for Property Management


Residential Accommodation Policy to be submitted to Council in 2008/9

• Accommodation Policy adopted by

Council in 2010.

• To be developed Policy has been drafted, awaiting final information from Real Estate Agency regarding current rental rates of all Council properties. Will be tabled at Policy Committee Meeting post June 2010 Carried over to 2011.

5.3.2 Develop a 10 year Maintenance Program


Maintenance Program to be finalised by November 2008. 10 yr. Maintenance program to be developed for submission to Council.

• Maintenance Program adopted by

Council.

• Ongoing

5.3.3 Develop a Routine Maintenance Program


Maintenance Program to be finalised by November 2008.

• Reaction time for building complaints

not more than 2 days.

• Ongoing

5.4 Other Community Amenities 5.4.1 Program to be developed to rehabilitate and repair levee bank.

Asset & Contract Manager

Program adopted by Council Plan to include planting of saltbush on banks

• Achievement of repair on levee bank

reviewed periodically

• Strategy currently being developed. • Strategy ready by June 2010 • Repairs to be programmed • Works are currently being undertaken on Levee bank • Stage 2 works have been completed.

5.4.2 Develop and cost maintenance program for cemeteries.

Manager Works

Routine maintenance program developed.

• Routine maintenance carried out in

accordance with program

• Mtce program being carried out • Level of Service being developed • Strategies being looked at to improve service • New maintenance schedule has been completed. Introduction of

schedule will occur in September 2010

6.1 Water Supply 6.1.1

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Develop draft Strategic Water Supply Business Plan for 2008/2011 Plan

Assistant General Manager Completion of Water Supply Business Plan for 2008/2011.

• Business Plan completed

• Being undertaken by Consultant. • Business Plan ready by Mar 2010 • Consultant finalising report and will be presented to Council in

later stage of 2010 – carried over 6.1.2 Develop an infrastructure renewal, upgrading and maintenance program.


10 year infrastructure renewal program and funding strategy developed Assistance sought from consultant and LMWUA Mains extension – Identify water mains in Bathurst Street and improve and upgrade

• Program developed

• Program to be developed in 4th Quarter • Program has been developed and is included in Draft Strategic

Plan

6.1.3 Develop a funding strategy for 10 year Capital works.


10 year Funding Strategy for capital works

• Strategy underway

• Strategy is currently being developed • Completion by 4th Quarter • Program has been developed and is included in Draft Strategic

Plan

6.1.4 Develop strategy for funding system depreciation.


Strategy for funding system depreciation

• Strategy underway

• Strategy is currently being developed • Completion by 4th Quarter • Program has been developed and is included in Draft Strategic

Plan

6.1.5 Develop and maintain Current Asset Register

Assistant General Manager Assets Manager

Ensure that systems are developed for the current valuation of prescribed assets. Assets register completed as required

•Assets register completed

• Asset register started, finalised by 4th Quarter • Consultant finalising report

6.1.6 Review options for alliances with surrounding councils for the delivery of water.


Explore available options for the delivery of water to the Shire and adjoining Shires.

• Report of options for delivery of water

options finalised

• Currently working with Alliance

6.1.8 Develop Water consumption plan

Assistant General Manager Manager services

Plan to be developed

• Water consumption plan completed

• Plan is part of IWCM Study, finished in February • Program has been developed and is included in Draft Strategic

Plan

7.1 Sewerage Treatment 7.1.1 Develop draft Strategic Sewerage Business Plan for 2008/11.


Completion of Sewerage Business Plan for 2008/11 Strategic alliance currently being investigated. Likely to be in place by June 30th.LMWUA Consultant to be hired

• Business Plan underway –

considerable progress • Resources devoted

• Being undertaken by Consultant. • Business Plan ready by Jun 2010 • Consultant finalising report and will be presented to Council in

later stage of 2010 • Carried over

7.1.2 Develop a program for


10 year Infrastructure Renewal

• Progress evident

• Program to be developed in 4th Quarter

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infrastructure renewal/upgrading and maintenance.

Program and Funding Strategy submitted to Council. Strategic alliance offer-May 2009 LMWUA.

Program has been developed and is included in Draft Strategic Plan

7.1.3 Develop funding strategy for 5 year capital works.


Strategy for funding completed and submitted to Council.

•Progress evident 2010

• Strategy is currently being developed • Completion by 4th Quarter Program has been developed and is included in Draft Strategic Plan

7.1.4 Develop strategy for funding system depreciation.


Ensure that systems are developed for the current valuation of prescribed assets.

•Strategy for funding system

depreciation underway

• Strategy is currently being developed • Completion by 4th Quarter Program has been developed and is included in Draft Strategic Plan

7.1.5 Develop and maintenance of Current Assets Value Register.

Assistant General Manager Services Manager

Current assets value register of current assets. completed

• Register updated

• Asset register started, finalised by 4th Quarter • Consultant finalising report

7.1.6 Review options for alliances with surrounding councils for the delivery of sewer services.


Join LMWUA Improve service delivery Improve monitoring and testing of effluent

• Service delivery improvement –

ongoing

• Completed

8.1 Library Services 8.1.1 Provide and maintain adequate and suitable premises for Library.


Library adequately maintained and refurbished. Investigate alternative library accommodation

• Maintenance completed on a regular

basis through year.

• Works have been programmed and are ongoing through year

8.1.2 Provide the facility to satisfy the needs of the community


Undertake customer surveys and comments and assessments from Northern Library. Increase supply Indigenous books

• Maintenance carried during year to

customer satisfaction

• No complaints received

8.1.3 Maintain partnership with Northern Regional Library Service


Continued partnership with Northern Regional Library Service

• Customer satisfaction • Positive feedback received from

Showground Management Committee and other users of the showground.

• No complaints received

8.1.4 Install and expand public access to electronic technology


New electronic technology developed through improved internet facilities installed.

. • Positive customer comments received. • Increased participation of facilities including high use of internet

No feedback been received Internet usage at same level

8.1.5 Increase utilisation of all

Manager Community

Promotion of available services in

Goodooga outreach in place

Ongoing

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sections of library. Services community encouraging residents to utilise service Outreach service provided to Goodooga Statistics kept

Increase in users as per statistical data recorded and reported

Data to be collated

8.2 Swimming Pool Facilities 8.2.1 Operate Brewarrina Swimming Pool through Contract Management to a standard that meets health requirements and public expectations.


Undertake regular weekly Inspect ion of the swimming pool during the hours that the pool is open to verify compliance with contract requirements.

• Inspection carried out as required. • Testing continues to meet guidelines

• Ongoing

8.2.2 Undertake maintenance to ensure pool is maintained in satisfactory condition.


Develop 10 year maintenance Program for swimming pool before Nov. 2008.

• Maintenance carried out in

accordance to maintenance program. • No adverse incidents • Customer satisfaction and increased

usage of facility • Minimal complaints received.

• Ongoing

8.2.3 Shade Cover for Brewarrina Pool

MEHB Service Manager

Report prepared including quotations

•Shade cover installed

• Seeking funds Grant has been applied for and has been programmed for completion by end of September 2010

8.3 Community Centres and other Council public buildings 8.3.1 Maintain all Council recreational and public buildings in good order


Maintain buildings in good order Create maintenance plan

• Maintenance plan in place • Inspections carried out • Minimal complaints recorded

• Ongoing

8.3.2 Functional and operational effectiveness of all buildings regularly reviewed

Environmental Health & Building Manager EDO

Review of effectiveness of buildings and improvements that may be required to maintain buildings in optimum use Explore relocation of TA and Centrelink as well as library Explore funding opportunities

• Plan developed for relocation of

services • Plans prepared • Funding application lodged • Project underway • Project complete – services relocated

• Ongoing- DA submitted for Rural Transaction Centre- - not approved

8.4 Parks, Gardens and Sportsgrounds 8.4.1 Maintain and enhance public active and passive open spaces and recreation areas.


Public active and passive open spaces and recreation areas maintained in accordance with Management Plan

• Maintenance completed on a regular

basis through year.

• Works have been programmed and are ongoing through year • Maintenance completed as scheduled through out the year • New maintenance schedule has been completed. Introduction of


8.4.2 Prepare and maintain sportsgrounds to cater for local sporting organisations


Continue existing maintenance of sportsgrounds to meet public requirements.

• Maintenance carried during year to

customer satisfaction

• No complaints received • Maintenance completed as scheduled through out the year • New maintenance schedule has been completed. Introduction of


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8.4.3 Maintain Showground to ensure reasonable standard of facility is provided.


Grounds/buildings maintained as required during year and prior to events/show use.

• Customer satisfaction • Positive feedback received from

Showground Management Committee and other users of the showground.

• No complaints received • Maintenance completed as scheduled through out the year • New maintenance schedule has been completed. Introduction of


8.4.4 Planting and maintaining trees in open spaces areas.


Establishment of tree planting and maintenance program in Planting of trees in CBD and parks.

• Trees planted in CBD

• Trees and shrubs have been planted within CBD area • Tress and shrubs have been vandalised. • Landscaping including trees and shrubs will be addressed in

new scheduling of Parks crews 8.4.5 Adequately maintain shire owned public toilets in open spaces.


Shire owned public toilets maintained in accordance with maintenance program.

• Public toilets maintained as required

in program.

• Toilets cleaned regularly, no complaints • Cost analysis is currently being looked at compared with Level

of Service given • Maintenance completed as scheduled through out the year • New maintenance schedule has been completed. Introduction of


8.4.6 Development of basket ball/netball courts


Proposal to be developed

• Plan submitted to council

• Not started • Parks Strategy to be developed in 4th Quarter • Services Manager has not started development planning of

basket ball/net ball courts

8.4.7 Skate/bike parks for Goodooga and Weilmoringle


Proposal to be developed for submission to council

• Plan submitted to council

• Not started • Parks Strategy to be developed in 4th Quarter • Services Manager has not started Parks Strategy to identify

requirements of Goodooga/Weilmoringle

8.5 Other Recreational and Cultural Services 8.5.1 Continue existing provision of other recreational and cultural services.

Manager Community Services Manager Tourism

Continue standard of provision of other recreational and cultural services within the Shire

• Cultural events, public exhibitions,

workshops and performances take place in Brewarrina town and throughout the Shire.

• Indigenous art Exhibition - ongoing

9.1 Planning Services 9.1.1 Development of a new LEP and supporting Development Control Plans

Assistant General Manager Environmental Health & Building Manager

Utilisation of State grant LEP consultant appointed MEHB managing process

• New LEP by 2011

• Ongoing

9.1.2 Identify opportunities to develop a long term planning strategy for the Shire.


Compilation of opportunities for Long Term Planning strategy for the Shire.

• Maintain current status quo.

• Ongoing

9.1.3 Manage and maintain

Environmental Health &

Council owned land register revised

• Annual review of Council owned land

• Ongoing

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council owned land register and community Management Plan.

Building Manager annually.

conducted

9.1.4 Co-operate with community working parties on heritage matters.


Co-operation on local heritage matters continuing

• Maintain contact through Council

heritage advisor on heritage matters concerning the Community.

• Ongoing – Meeting with LPMA re reserve over Ngunnhu and adjacent reserves – Council supports retention of existing reserves with over-arching reserve/management plan

9.2 Building Services 9.2.1 Effective building control to promote sustainable development within the Shire


Through Local Government Act, Building Code of Australia, Council’s policies and other regulations

• Regulated development within the

Shire.

• Ongoing

10.1 Roads Rural Roads 10.1.1.1 Develop program for all rural sealed roads within Shire by 2008

Assistant General Manager Manager Roads

To develop resealing program for rural regional sealed roads

• Ongoing with a medium / long term

program to be developed based on strategic direction report.

• Annual Program developed • Medium and Long term program to be developed • To be linked with Asset Management Plans • Interim Resealing program developed in line with approved

budget 10.1.1.2 Routine maintenance of rural roads in accordance with accepted standards


ramp approaches to be sealed on regional roads

• Ongoing.

• Program to be developed • A number of ramps sealed • To be linked with Asset Management Plan • Awaiting delivery of new ‘Paveliner’ to program works

10.1.1.3 Develop and implement regrade program for local unsealed roads


Annual regrading program for local unsealed roads to be approved by Council by November 2008.

• Ongoing- Local roads to be included

in Roads to Recovery program 2009-2014

• Program being developed • Linked to Levels of Service with Asset Management Plan • Grading program developed within approved budget

10.1.1.4 Provide up to 2000 linear metres of new gravel causeways to improve drivability on existing soil roads


Routine maintenance of rural roads

• Ongoing • Roads to Recovery program 2009-

2014.

• Approximately 500m have been resurfaced • Program identified in 2010/11 Management Plan in line with

approved budget

10.1.1.5 Develop Asset Management System for rural roads in Shire


The development of an asset Management System for Shire infrastructure. Preliminary work on asset register completed and asset management policy approved * Asset management Plan development and implementation

• Ongoing-

• Registered started • Currently reviewing data for inclusion into AMP • Awaiting finalisation of Asset Management Plan from Consultant

Urban Roads 10.1.2.1

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Develop resealing program for all urban sealed roads within the Shire


Resealing program for Brewarrina Township Sealed Roads to be developed based on Strategic Direction Report.

• Ongoing- long term / medium program developed –

• Program currently being developed • Program identified in 2010/11 Management Plan • Interim Resealing program developed with in approved budget. • Awaiting finalization of Asset management Plan from Consultant

10.1.2.2 Develop Asset Management System for urban roads in the Shire


Asset Management System for Shire infrastructure developed preliminary work on Asset Register complete and Asset Management Policy approved in 2008.

• Ongoing- • Asset management Plan

development and implementation ongoing.

• Registers currently being completed • Currently reviewing data for inclusion into AMP • Awaiting finalisation of Asset Management Plans from

Consultant

State Highways 10.1.3.1 Seek special funding from RTA to improve road surfaces of State Highway MR70


Obtain funding for State Highway MR 70 to Improve 5km road surface

• Continue to seek additional funding

from RTA.

• Ongoing • Funding has been sort. Funding has been approved under the

REPAIR Program for Jobs Gate Road

10.1.3.2 Seek special funding from RTA to improve road surfaces of State Highway SH29


Obtain funding for State Highway SH29 improvement from RTA

• Continue to seek additional funding

from RTA.

• Ongoing • Funding has been sort. Funding has been approved under the

REPAIR Program for Jobs Gate Road

Regional Roads 10.1.4.1 Extend 5 kilometres of seal on regional road from Brewarrina to Goodooga


Sealing of unsealed part of road from Brewarrina to Goodooga – minimum 2.5km

• Lobbying for Federal and State

grants at Western Division Annual Conference and other stakeholders to continue.

• Project planning started • Report to Council in October • Presentation being given to Shires Conference in Sydney (June) • Continue to lobbying of Governments

Others 10.1.5.2 Kerb and gutter maintenance program with Brewarrina township


Repair to 200 linear metres of kerb and guttering and 70 linear metres of paved footpath within Brewarrina township

• Ongoing with medium/long term

program to be developed.

• K&G – 0% Complete • Footpaths – 170% Complete

10.1.5.3 Develop effective and efficient geographical information system


The development of a geographical information system .

• Mapping software procured training

arranged, data collection commenced

• Ongoing • Mapping Systems being updated with asset information.

Requires more work 10.1.5.4 Parking outside tourist information centre


Project to be developed and works programmed

Parking area developed 2010

• Grant lodged for Town Master Plan parking • Grant unsuccessful

10.1.5.5 Seal Road to Goodooga Cemetery


Develop program and schedule works

• Road sealed by 2010

• Not completed as yet • To be completed with Goodooga Road Capital Works

10.1.5.6 Bitumen lanes behind business areas


Plan and Schedule works

• Lanes bitumen 2010

• Not completed as yet • Has been programmed in 2010/11 Operational Plan

10.2 Air Transportation Existing Aerodrome 10.2.1.1

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Maintain Certification of aerodrome to CASA Regulations

Assistant General Manager / Manager Roads

Brewarrina Aerodrome maintained to licence requirements

•Brewarrina Aerodrome Licence is current-

• Works ongoing. .

• Licence current • Inspections carried out weekly

10.2.1.2 Maintain Goodooga aerodrome with certification conditions


Aerodrome maintained to certification requirements

• Certification is current • Works ongoing.

• Certification current • Inspections carried out weekly

10.2.1.3 Maintain Weilmoringle aerodrome as a landing & takeoff strip


Aerodrome maintained to emergency strip requirements.

• Ongoing. • Certification is current

• Certification current • Maintenance ongoing

11.1 Economic Development 11.1.1 Prepare an Economic Development Strategy in consultation with stakeholders and consistent with regional economic initiatives.

Economic Development/ Grants officer

Liaise with DSRD, Orana ACC and other stakeholders for funding

• Economic Development strategy completed and approved by Council.

• Funding for Community Tourism and Economic Development Plan approved through DSRD, contract signed, appointment of Blackadder and Associates, Brief document completed. Steering committee being formed Blackadder Associates to meet with councillors – June 2010 to discuss progress with Plan Blackadder Associates provided DRAFT Community Strategic Plan and presented to Council by David Ross. Community Strategic plan distributed to Federal and Government Agencies for comment.

11.1.2 Update the Brewarrina Economic Development Profile of the Shire.

Economic Development /Grants Officer

Establish a data base of economic information. Implement and maintain contemporary information.

• Data base established and

maintained • Continued negotiation with DSRD, Bourke Shire Council, Warrumbungle’s Shire Council, Coonamble Shire Council and Gilgandra Shire council to under take a regional skills attraction strategy

Skills Attraction Strategy - DSRD has funded. Project in conjunction with Bourke Shire Council, Warrumbungle’s Shire Council, Coonamble Shire Council and Gilgandra Shire Council. OROC have identified project has a regional need and negotiations taking place to expand the project to all Councils across Orana for Regional Profile.

11.1.3 Participate in local, regional and state economic development bodies Undertake regular networking with stakeholders.

Manager Tourism & Economic Development, Economic Development/ Grants Officer

Ensure that all stakeholders have been identified. Develop and maintain a working relationship with stakeholders. Establish channels of communication for information distribution. Support relevant activities of community groups in the Shire through promotion and/or participation.

• Regular stakeholders meetings

attended. • Regular reports to both stakeholders

and the Council prepared • No of events assisted • Brewarrina Shire represented at

relevant conferences.( incl. NSW Tourism, OPTO, AGM, Outback Arts, EDO meeting)

• Information disseminated to the local

community through a range of mediums.

• Ongoing – BEA, EDO Network, RDA Orana • Ongoing • CWA Gathering, Regional Business Awards, Landcare Forum, St Patricks P&F Fundraiser • NSW Tourism, ORTO, Outback Arts, EDO meetings, RDA Orana, DSRD Network, Museums and Galleries) BEA, EDO Network, RDA Orana meetings attended Meetings with Museum Manger to offer assistance with Museum opening Reports to Council, RDA, EDO Network and BEA produced and delivered Booked to attend State and Regional Development Conference at

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Broken Hill however coincided with Diploma in Local Government Management Course in Sydney Information disseminated to the community through community newspaper, ABC radio interviews, e-mail blasts, text messaging and community posters. • Ongoing.

11.1.4 Source grants for various economic development and tourism programs and projects.


Establish a data base of funding opportunities. Investigate different mediums for obtaining and accessing grant funding opportunities in consultation with other known initiatives. Funding sourced from various bodies and Depts.

• Data base of funding opportunities

established • Grant funding opportunities accessed • Grants funding received

• Membership to Our Community Established • $24,000 funding applied for in this quarter Continued membership to Our Community

$27,474 funding applied for in this quarter

Met with Stakeholders of the Dental Project and discussed funding options until June 2013

$124,000 received from GWAHS for Dental with additional $50,000 for transport for Goodooga residents to attend service

11.1.5 Pro-actively facilitate investment & development opportunities for the Shire.


Facilitate and liaise investment meetings with appropriate stakeholders. Research sustainability of proposed developments for the shire and apply for funding through various government departments

• Development proposals assessed

and information distributed. Meetings facilitated with potential

investors. • New developments encouraged and

assistance provided to establishment phase.

• 4 meetings facilitated with potential investors.

• Ongoing

11.1.6 Promote business & lifestyle advantages of the Shire.


Attend relevant meetings and conferences and promote the shire. Develop a package to promote the opportunities within the shire.

• Statistical database maintained re

enquiries. • Information brochures produced for

potential investors. Information distributed upon request.

• Ongoing • Ongoing Winner of Local Government National Award of Excellence – positive press and promotion of Council and Shire

11.1.7 To develop and produce the Brewarrina Newspaper in the most efficient and effective manner.

Tourism Officer/ Newspaper Editor

To increase the advertising content within the paper Employ Newspaper Editor Seek input from key organisations and stakeholders Comment required – community survey

• Newspaper produced monthly. • Newspaper produced fortnightly after

Newspaper Editor employed • Input from key stakeholders included

in newspaper • Circulation increase • Positive community feedback

• Ongoing

• To be achieved by newly appointed newspaper editor • new structure required to implement – position not filled Editor appointed May 2010 Newspaper Editor appointed May 2010. EDO spent 2 weeks with new Editor training and assisting with production of May Newspaper.

• • Ongoing • Ongoing • Ongoing

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11.2 Tourism Development 11.2.1 Identify areas of potential tourism growth and development.


Update and provide input into the development of Council’s Brewarrina tourism Master plan Research trends and forecasts of future visitation numbers. Target: 31000 visitors to shire annually

• Business prospectus completed. • Analysis undertaken of the potential

tourism market based on research conducted.

• Ongoing • Ongoing Commencement of the Brewarrina Economic Development and Tourism Plan by Blackadder and Associates. Establishment of an Economic Development and Tourism Steering Committee to drive the project.

11.2.2 Maintain and develop tourism alliances that will benefit the Shire.

Manager Tourism & Economic Development

Develop networks with appropriate stakeholders. Maintain membership of Tourism Organisations. Regularly attend meetings of Tourism Organisations Actively promote local tourism at Regional & State forums. Assist with the Goodooga VIC in the provision of brochures and promotional material. Provide a venue to enable performances by the Outback & Regional Arts Board.

• Membership of Kamilaroi Highway,

Outback Regional Tourism Organisation, Outback Arts, and Darling River Run continued for the year.

• Local Tourism Committee formed • Meetings of relevant Tourism

Organisations regularly attended. • On-going assistance provided to the

Goodooga VIC. • Provided hosting facilities for Outback

Arts Performances and Exhibitions.

• Ongoing

11.2.3 Implement strategic projects and events to foster tourism development.

Manager Tourism & Economic Development, Tourism Officer

Actively assist in the promotion of local events; eg Rodeo, Races, Annual Show, Farmers Markets, Christmas Promotion and Business Awards Undertake research to revive the Festival of the Fisheries/ Outback Surfboat Classic. Provide support to organising Committees of events within the Shire Undertake market research for events. To produce an annual Brewarrina Calendar.

• Number of events assisted &

conducted. • Show, rodeo and community events

promoted. • Farmer’s Markets held quarterly. • Annual Brewarrina Calendar

completed. • Research completed. • Market research completed for events

• Ongoing Organised (in conjunction with EDO) Carols by Candlelight, Australia day Awards and events Brewarrina Races promoted – radio, newspaper, e-mail blasts, NSW Tourism web page

11.2.4 Educate the community of the importance of tourism to the local economy.

Manager Tourism & Economic Development, Economic

Source funding to develop courses / information on the importance of tourism.

• Package tourism courses developed • Short courses on home industry

products delivered.

• Ongoing

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Development/ Grants Officer

Work with facility providers and local experts to provide short courses on tourism and home industry products and services.

11.2.5 Review tourism signage within the Shire and take appropriate action to ensure that it supports tourism.


Improve visual amenity of entry sites to the Shire. Erect new signs to promote the Shire and provide information to visitors.

• Visual amenity of key entry sites to

the Shire improved.

• Ongoing Banners to be introduced into Goodooga and Brewarrina Town

11.2.6 Actively promote local tourism.


Identify, package and promote local attractions and services. Develop Shire promotional material. Update and maintain tourism data, and links on website. Discuss and meet with key stakeholders and retailers on promotion of local products and services. Discuss with regional VIC’s to ensure that Brewarrina brochures are available at their VIC. Develop promotion concepts for local aboriginal artists Promote Barwon/ Darling River activities. Promote the Brewarrina VIC FM radio station.

• Visitor Information promotional

merchandise purchased. • Town map completed and reviewed

annually • Brewarrina brochure completed and

reviewed • Current tourist information maintained

on web page • Media kit developed. • Aboriginal Artworks displayed • Exhibitions held at VIC • Directional & interpretive signs

improved. • Mud Maps completed • Trade Shows attended • Advertising initiatives undertaken

through a range of advertising mediums.

• Llocal artists and river activities promoted

• Radio station operation and promoted.

• Ongoing

• Successful Ken Tucker Art Exhibition held. Further exhibitions planned including Bald Archy

• Local paper used for advertising and promoting • FM 88 radio operating and includes Brewarrina content • Acting Tourism Manager reviewing brochure • Aboriginal artworks displayed

11.2.7 Support VIC growth & develop to tourism industry


Increase the opening times of the VIC on weekends to provide an enhanced service to visitors. Research the acquisition of a new computer system for the VIC Maintain current Tourism information. Provide assistance and support to the Historical Society. Plans to open VIC at weekends in 2009/10, depending upon staff

• Number of visitors collated quarterly • Flags erected. • Tourism data collated and reported. • Installed new signs with logos for

Visitor Centre • New computer system installed for

merchandise/till • Internet Café facility operating • Museum exhibits upgraded • Accreditation of the VIC completed. • VIC open weekends – statistical

record kept to gauge success • Number of tours increased - bus

• Ongoing Visitor surveys positive and positive comment received re centre Centre open part-time –weekends New computer system installed an operational Accreditation not achieved because centre cannot operate/open full year given staffing and budgetary constraints. Sign changed to reflect centre status Bus available

of 25

availability. Bus used to undertake tours.

11.2.8 Explore opportunities for new tourism products & services


Promote the development of the Indigenous cultural experience in consultation with the BBC & key Indigenous bodies. Promote the historical significance through interpretation of attractions

• Undertake guided Fish trap tours • Installed/maintained interpretive

signage.

• Ongoing

11.2.9 Upgrade the Brewarrina Visitor Information & Cultural Centre.


Investigate funding sources to undertake proposed upgrade of the VIC.

• VIC upgraded.

• Ongoing Funding application prepared for NSW Building Partners Grant and RCLIP funding

11.3 Business Support and Main Street Promotion 11.3.1 Work with the Brewarrina Business Enterprise Alliance (BBEA) and Peak Industry Groups to assist with the facilitation of business collaboration, promote value adding and encourage the promotion of opportunities for local businesses and industries.


Assist organisations to develop regular meetings, training, funding, attendance at trade shows and local promotional events.

• Businesses receive new business

pack • Regular attendance at meetings • Facilitation of Brewarrina Business

Awards • Business directory.-

Completed/maintained. • Business promotion campaign

undertaken.

• Attended 1 meeting during the period • Completed and attendance as the Regional Business Awards, assistance provided to nominees with applications – 3 Regional Winners form Brewarrina • Ongoing • Christmas promotion

11.3.2 Advise small businesses of developmental opportunities and provide referrals to appropriate agencies for financial and other assistance.

Economic Development/ Grants Officer

Develop network of businesses and agencies.

• Communication network established

with BBEA and other organisations.

• Ongoing Attended meeting of Brewarrina Business Alliance

11.3.3 Strengthen the network of home based businesses.


Liaise with key stakeholders to strengthen home based businesses. Establish information channels to distribute relevant information to grow home businesses. Refer businesses to the BBEA and/or organisations if appropriate for advice and support.

• Regular liaison occurs with key

stakeholders • Register of home based industries

prepared and maintained

• Ongoing •Updated, visit to 2 home based businesses Assisted home-based business in marketing and product development – Skye Bragg Designs

11.3.4 Ensure that local

Manager Tourism &

Establish working relationships with

• Businesses and Groups regularly

• Ongoing mail outs and e-mails

of 25

businesses and groups are kept informed of promotional opportunities.

Economic Development, Economic Development/ Grants Officer

relevant bodies. Establish protocols to link stakeholders with Agencies. Utilise communication channels to distribute appropriate information to businesses/groups

informed of promotional opportunities provided by stakeholders

• Relevant information is received by businesses / groups on a timely manner.

•Ongoing mail outs and e-mails

11.3.5 Provide information and referral assistance to new and existing businesses to the Shire.


Obtain statistics/information to assist the development of promotional material. Provide information and direction to business advisory services Provide new business with information pack. Funding to be sought to promote Shire businesses and economy.

• Number of enquiries & referrals

increased • An increase in new businesses

established. • Facilitate the Business Outback expo

to promote the Shire’s products / businesses.

• Funding applications submitted in support of shire businesses

• As requested by Businesses • Nil in quarter • Ongoing

11.3.6 Develop the main street as a vibrant neighbourhood maintaining the history, heritage and culture of Brewarrina.


Review the Tourism Master Plan to ensure that it is still relevant and contemporary. The Main street improvements occur in accordance with the main street landscape plan. Provide assistance to business/build owners to upgrade appearance of the dwelling.

• Installation of business signs

completed. • Improvement in building facades

undertaken. • Number of applications to local

heritage fund. • Tourism Master Plan reviewed • Public murals placed at various

locations throughout the Town. • Support obtained from Brewarrina

Enterprises Alliance.

•Ongoing • Ongoing • Ongoing Heritage grants determined Heritage Grants for 2010/11 finalised Economic Development and Tourism Plan commenced with Blackadder and Associates • Ongoing – Grant application submitted • Ongoing • Ongoing

11.3.7 Gain an understanding of the skills of the businesses and residents within the Shire Improve the vacant Industrial & Retail business premises


Identify potential new industries. Conduct a skills audit * Develop a priority plan to address the skills gap identified. Investigate & liaise with owners of vacant properties their long term strategy for the property.

• Skills Audit completed • Data base established of the

outcomes of the skills audit. •Priority Plan – skills gap - developed

Regional skills audit progressing • Ongoing

11.4 Agriculture 11.4.1 Establish and implement a Brewarrina Sustainable Agriculture Study.

Manager Tourism & Economic Development, Economic Development/ Grants

Investigate possible Agricultural alternatives. Facilitate primary industry groups in partnership with local associations and

• Agriculture diversity achieved. • Increase yield base on agricultural

land achieved • Regular meetings held. • Networks established through EC

• Networks established.

of 25

Officer

government to discuss value – adding and marketing initiatives and opportunities

workshops and BBQ’s.

11.4.2 Facilitate the sale and consumption of local produce through support for farmers markets and other Community infrastructure.


Facilitate the establishment of Farmers Markets and stock sales. Identify the potential for utilising the Council’s Saleyards.

• Farmers Markets undertaken on a

regular basis throughout the year... • An annual livestock sale is

undertaken.

• Not viable at this time

• Investigation into use of saleyards

11.5 Infrastructure and Industry 11.5.1 Improve communications and infrastructure for the Shire.


Facilitate the introduction of broadband infrastructure across the Shire to Assist businesses and the community.

• An enhanced broadband service is

provided to the Shire.

• Goodooga is upgrading to Broadband

11.5.2 That oral health service and facility is supported

General Manager, Economic Development/ Grants Officer MEHB

Ensure Council’s house in Wilson Street continues to accommodate dental students. To continue lobbying with the Federal Minister for Health and Ageing for funds to upgrade the Council’s existing Dental Surgery. On-going liaison with the Brewarrina Dental Management Committee and Ochre Health.

• Funds received to upgrade the

Council’s existing Dental Surgery. • Attended regular meetings to facilitate

the on-going operation of the dental facility and report to stakeholders

• Funding application prepared • Dental students housing maintained –

no complaints received

• Ongoing New agreement signed with Griffith University National Award “rural and Remote health” category, May 2010 National Award “rural and Remote Health” category winner and Award of Excellence winner

11.5.3 To re-instate a regular air service to Brewarrina.


Establish a Working Party to ascertain the feasibility for an air service to Brewarrina. Liaise with air service providers to provide a regular air service to Brewarrina.

• Meeting held with air service

providers for the re-installation of air services to Brewarrina.

• Meetings of the Working Party conducted.

• Not viable at this time. Regional negotiations with Brindabella Air Service

11.5.4 To promote the Four Mile Camping and Boat Ramp Reserves as a tourism stop-over.


To promote the Reserves through a range of electronic and other promotional mediums.

• Increased reserve patronage

achieved • Signage to the Reserves installed and

maintained.

• Not viable at this time Signage for Fish traps and 4 Mile Reserve organised • Not viable at this time

11.5.5 To manage the Brewarrina Caravan Park as a


To ascertain the options available to manage and maintain the Brewarrina

• A review of the options for the on-

going management of the Caravan

• Not viable at this time

• Report on leasing option to Council, May 2010

of 25

commercial investment and tourist facility.

Caravan Park. “Stay 3 –stay for free” policy adopted by Council.

Park is considered by the Council. • Statistical data presented to council

in support of retention (or not) of “stay 3 for free” policy



TITLE:

Brewarrina Aboriginal Cultural Museum

DOC REF: Item 12 A1-7

REPORT BY:



ATTACHMENTS: Nil EXECUTIVE SUMMARY Councillors are aware of Project Phoenix, a joint project carried out by the Brewarrina Business Centre with the support of brewing giant, Lion Nathan, to beautify the area surrounding the Ngunnhu, construct walking tracks and to reopen the Brewarrina Aboriginal Cultural Museum. Over the tem of the project, the council has supplied various materials, ordered by the project manager (presumably in accordance with the project’s budget), and has charged resulting costs to the Brewarrina Business Centre. The price charged includes a small profit margin and covers Council’s incurred materials acquisition and delivery costs. The current outstanding account totals $10.968.15. Not all deliveries have been billed and so the final total is not yet to hand. The request to waive fees and charges A letter received by Council from the BBC includes the following argument in favour of the waiving of project-related fees and charges:

The reopening of the museum and the development of the fish traps and riverbank, allowing access and facilities for greater numbers of visitors has been identified as the trigger to a significant increase in economic and tourist activity, for Brewarrina and the region. In the past 12 months, the work conducted both on the riverbank and around the museum has involved accessing materials from the Brewarrina Shire Council. As with all projects looking to establish long-term benefits, funding is tight. Given the potential benefit to Brewarrina township, the Brewarrina Shire and the region in general, the Brewarrina Business Centre requests that Brewarrina Shire Council waive any fees or charges for materials used in the project, considering this instead, as contribution to the upgrading and extension of the Shires most historically and culturally significant precinct and its value to the future economic, tourism and cultural benefits of Brewarrina Shire.

Discussion Does S356 Local Government Act 1993 (LGA) (as Amended), apply? The Council is permitted to make donations or provide assistance in accordance with S356 of the Local Government Act 1993 (LGA) (as Amended). (emphasis added)


Section 356 states: (1) A council may, in accordance with a resolution of the council, contribute money or

otherwise grant financial assistance to persons for the purpose of exercising its functions. (emphasis added)

(2) A proposed recipient who acts for private gain is not ineligible to be granted

financial assistance but must not receive any benefit under this section until at least 28 days’ public notice of the council’s proposal to pass the necessary resolution has been given. (emphasis added)

(3) However, public notice is not required if:

(a) the financial assistance is part of a specific program, and (b) the program’s details have been included in the council’s draft operational plan

for the year in which the financial assistance is proposed to be given, and (c) the program’s proposed budget for that year does not exceed 5 per cent of the

council’s proposed income from the ordinary rates levied for that year, and (d) the program applies uniformly to all persons within the council’s area or to a

significant group of persons within the area. (emphasis added) It appears that, as the project is not a Council project or responsibility and the work is not being carried out on lands under this Council’s current control, the request to waive the costs appears not to qualify as a donation request in accordance with section 356(1). In the event that the opposite view is argued, and having received no relevant submissions (apart from Goodooga Projects) in relation to its proposed 2010-2011 budget, Council has reserved only $2,000 in its budget for the current 2010-2011 financial year for allocation to “Community Service Obligations” (CSO). It should be noted that additional donation requests have been received - that potentially may be funded out of the CSO fund - and are reported elsewhere in this business paper. A copy of Council’s Donations Policy is attached. The request may qualify for assistance under S356 (2) but Council, not having budgeted any amount and therefore not having met the S356 (3) requirement, must first resolve to make a contribution (or waiver) and must then advise the general public by advertising, for a 28 day period, its intention to provide assistance. Summary If Council determines to assist, then it will need to resolve to advertise its intention, alter its budget - bearing in mind that it is already in a deficit situation. Council will also need to ensure that any donation is disclosed in its 2011 Annual Report. As Council has already incurred material acquisition and delivery costs, it is suggested that all that Council could reasonably be asked to contribute is any profit margin included in the transactions. Upon investigation, the difference between the actual incurred costs and the charge-out rate is $? (this amount is not known at the time of writing. In order to provide the report to councillors within the required time-frame, the amount will be advised before or at the Council meeting) FINANCIAL IMPLICATIONS:

Unknown at the time of writing - and unbudgeted. To be quantified prior to Council meeting



LEGAL IMPLICATIONS: Compliance with Section 356 Local Government Act 1993 RECOMMENDATION: That:

1. Council considers its position relative to the request from the Brewarrina Business Centre (BBC) to waive all fees and charges incurred by the Council and charged to or that will be charged to the BBC in relation to the acquisition, winning and delivery of gravel and other materials supplied in relation to Project Phoenix.

______________________ General Manager



TITLE:

Good Hand Washing Program

Donation request

DOC REF: Item 13 H1-1

REPORT BY:



ATTACHMENTS: Nil EXECUTIVE SUMMARY The General Manager met with Megan Marrett (information report, June 2010) in relation to the Brewarrina Hospital’s and health care workers initiative to introduce, to the community, an initiative to decrease the amount of infections transmitted by unwashed hands. Subsequently, Council has received a written request for financial assistance from the Greater Western Area Health Service’s Team Leader, Brewarrina Primary Health, Judy Caswell. The initiative is a combined project designed to raise community awareness by targeting and informing schools, preschools, businesses and health facilities. It is expected that the result of the educational program will be an increase in the use of antiseptic hand rub and a related reduction “… in presentations of influenza, colds, diarrhoea and skin infections, particularly impetigo which is prevalent in our community”. Primary health is looking to purchase $466 products to be made available for distribution throughout the community and asks that Council considers supporting the project.


For Council to determine. May be allocated against Community Service Obligations budget of $2,000 LEGAL IMPLICATIONS: Council’s donations policy; S356 Local Government Act. RECOMMENDATION: That:

1. Council determines the amount of its contribution, if any, to Brewarrina Primary Health’s ‘Good Hand Washing” program.

______________________ General Manager


Agenda Submission for Ordinary Meeting to be held on 27th August 2010

TITLE: Maintenance Grading of Shire’s Road Network DOC REF:

Item 1

REPORT BY:


DATE: 16 Aug 2010

ATTACHMENTS: Nil

EXECUTIVE SUMMARY: A number of Councillors have raised issues regarding Maintenance Grading of unsealed roads within the Shire. The issues raised are the practices associated with the grading procedures used. This report outlines what types of grading practices currently used and the types of grading practices that can be used. There are three main types of grading used in the grading of unsealed roads (or two if using the current terminology). They are light, medium or heavy (or routine or periodic grading). For this report light, medium and heavy shall be explained. Light Grading: Light grading is using a grader and a free roller on the rear of the grader. Depending on the width of the road, the normal practice is to make three cuts (< 50mm in depth) with the grader blade across the road then bring the material back across the road. This method is done with the roller on the ground compacting the material as the grader is working. This method is used to remove minor roughness, scours, pot holes and depressions from the surface of the road. Medium Grading: Medium grading is using a grader, self propelled roller and water cart. This is where the pavement will be tyned to a depth of approximately 75mm, reshaped and compacted with the roller and use of water. This method is undertaken when the road is very rough, has major potholes and scours, and is corrugated badly. In addition to grading the pavement the table drains and tail out drains are cleaned. Heavy Grading: Heavy grading is the same as medium grading but has an additional step in adding gravel. A rule of thumb is adding 0.24tonne of gravel per 100m of road. This is not gravel resheeting activity but is commonly referred to as spot resheeting. The common terminology today is Routine and Periodic Grading. These methods are a mixture of the above three mentioned grading types. Each of the above grading methods vary in cost and productivity. Table 1 below shows the current cost and estimated productivity for each of the grading methods (this is for Local


………………………………………… ……………………………………… GENERAL MANAGER MAYOR

Roads only).

Grading Method Cost / Day Productivity (km) Light Grading $913 5-9 Medium Grading $1,855 2-5 Heavy Grading $2,131 1-2

Table 1 - Grading Costs and Productivity In this year’s budget, Council’s works program is based on light grading each road. This includes Local and Regional road network at a total budget of $278,877.00 with an additional budget of $52,797.00 for medium grading on Regional Roads. Other Factors Associated with Maintenance Grading: Level of Service: An analysis for Levels of Service (LOS) for all activities will be looked at in depth this financial year. A LOS is the agreed frequency that Council will undertake each activity per year. Currently the LOS for maintenance grading is once per year. Table 2 below shows the cost relating to a higher LOS for unsealed roads.

Grading Method Cost per Year ($,000) 1 / year 2 / year 3 / year Light Grading 279 558 837 Medium Grading 567 1,133 1,700 Heavy Grading 651 1,300 1,950

Road Hierarchy: To determine a grading program for Local and Regional Roads, Councils use a Road Hierarchy as a Management tool to prioritise the importance of a road. By determining the importance of each road using factors such as (but not limited to), number of vehicles per day, number of heavies per day, road alignment, if a school bus route, width of road pavement, risk assessments, a classification can be assigned to each road from high importance to low importance. Based on the classifications of each road, a Level of Service can be determined for each road which in turn will define the budget requirements to maintain a road network. Gravel Resheeting: Concerns have been also raised about gravel resheeting of the road network due to the continuing lowering of the road pavement due to maintenance grading. Council maintains 1232kms of Local roads and 180kms of Regional Roads totalling 1412kms of unsealed road network. On an average 100mm of compacted gravel is used to resheet roads and has an average life expectancy of 5 years (20mm of gravel loss is an average figure to use). To repair the existing unsealed road network, based on 85% of the network requiring resheeting, the cost to Council each financial year would be approximately $7.3million or $39.6 million over 5 year period. Based on the addition 15% of the road network requiring resheeting at the end of the 5 year period on today’s market value a total $46.6 million dollars or $9.3 million dollars per year will be required. To complete this task 2 million tonne of gravel would be required over a 5 year period or 390,000 tonne per year.



As materials (gravel) would not support such a program the option of sealing these roads could be an alternative. To undertake a program of sealing every road in the Shire would cost in the order of $351 million dollars.




1. the Maintenance Grading of Shire’s Road Network report be accepted as information.

_____________ General Manager



TITLE:

NATURAL DISASTER RESILIENCE PROGRAM -

BREWARRINA LEVEE REMEDIAL WORKS STAGE 2

DOC REF: Item 2 L3-2-1

REPORT BY:

Siew Neale

Assets and Contracts Manager


ATTACHMENTS: Nil.

EXECUTIVE SUMMARY:

Background Council made application to the NSW Department of Emergency Management under the Natural Disaster Resilience Program for 2010/2011 to continue remaining remedial works on the Brewarrina levee. Council was advised on Wednesday 18th August 2010 that our application was successful and that the full amount of funding sought at $1,100,000.00 GST exclusive was granted. The funding arrangement requires a Council contribution of $100,000.00 GST exclusive. In accepting this offer of funding, Council requires to commit $100,000.00 GST exclusive in the 2010/2011 financial year to the Brewarrina Levee Remedial Works Stage 2. In order for the funding agreement to be prepared Council shall provide an updated project workplan, expanding on that provided in Section 8 of the application. At a meeting held in Dubbo on 16th February 2007 discussions with the Department of Environment and Climate Change and Water (The Department) and Council regarding the ways to carryout previous works it was agreed that it would be most cost effective for Council and the Department to engage the consultants Parsons Brinckerhoff as they have all the existing design details and are familiar with the project. The total amount for the remaining works if carried out as one contract is estimated at $987,850.86 GST exclusive and a total cost for Parsons Brinckerhoff to provide Contract and Site Management is estimated at $264,930.00 GST exclusive. As these estimated costs exceed $150,000.00, tenders must be called unless one of the exceptions in section 55 of the Local Government Act 1993 can be applied. At its Ordinary Meeting held on 25th March 2008 Council resolved to appoint Parsons Brinckerhoff to compile contract documents, manage the tender process and project manage the construction for Stage 1. Given the history of this ongoing project it is proposed that Parsons Brinckerhoff is appointed as a single invitee to:

• Prepare contract and tender documents to undertake works for the current funding (2010/2011)

• Review, report and recommend on tenders received for works for the current funding (2010/2011)

• Monitor and surveillance of the construction works for conformance with technical specifications, and

• Contract management.

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\Engineering\Item 2 - Agenda Submission NDRSG Levee Remedial Works Stage 2.doc

G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\Engineering\Item 2 - Agenda Submission NDRSG Levee Remedial Works Stage 2.doc

ution of $100,000.00 GST exclusive for the 2010/2011 Brewarrina Levee Remedial orks Stage 2.

FINANCIAL IMPLICATIONS: Council’s contribW

AL IMPLICATIONS:

LEGNil.

ECOMMENDATION:

W Department of Emergency Management Natural Disaster Resilience Program

.00 GST exclusive for the 2010/2011 Brewarrina Levee Remedial Works Stage 2

for the Department of Emergency Management Natural Disaster Resilience Program

the preparation of contract and tender documents for the current funding (2010/2011)

, report and recommend on tenders received for the current funding (2010/2011)

illance of the construction works for conformance with technical specifications, and

erhoff Australia Pty Ltd be appointed as a single invitee for contract management.

R That:

1. Council accepts the funding offer of $1,100,000.00 GST exclusive from the NS

2. Council commits$100,000

3. Council staff prepare an updated project workplan

4. Parsons Brinckerhoff Australia Pty Ltd be appointed as a single invitee to carryout

5. Parsons Brinckerhoff Australia Pty Ltd be appointed as a single invitee to review

6. Parsons Brinckerhoff Australia Pty Ltd be appointed as a single invitee to monitor and surve

7. Parsons Brinck

______________________

General Manager Glenda Tasker



TITLE: Roads to Recovery Funding 2009/10 Carryover

DOC REF: Item 3 R4-2-4

REPORT BY:


DATE: 16 Aug 2010

ATTACHMENTS: Nil

EXECUTIVE SUMMARY: The Roads to Recovery program each year totals $575,606 for capital works to be undertaken on Regional and Local Roads. The 2009/10 allocation has a balance of $337,307 which has been carried over to this financial year. $300,000 has been identified for Stage 2 of the Goodooga Road upgrade (report to Technical Services Committee Meeting 10 August 2010) leaving a balance of $33,307 unallocated to any projects at this stage. There has been a considerable number of complaints received at Council by residents along Monkey Bridge Road regarding the condition of the road. Monkey Bridge Road is back to its natural surface and along with many other roads in the Shire has not been identified for works in the future. Currently there a number of major blow outs along the road that require major works to restore the road to a condition that is passable in periods of wet weather. The funding received for Flood Damage is $51,202 to grade the road to its original condition and replace small amounts of gravel in various locations. Allocating the unallocated funding of $33,307 from R2R Program in addition to the funding for the Flood Damage will enable Council staff to repair sections of roads that require major works.

FINANCIAL IMPLICATIONS: Allocating the balance of Roads to Recovery funding from 2009/10 financial year.



1. That Council allocate the carryover funding from 2009/10 budget of $33,307 from the Roads to Recovery Program to Monkey Bridge Road to resheet various sections of road.

_____________

General Manager



Agenda Submission for Ordinary Council Meeting held on 27 August 2010.

TITLE:

Environment, Health & Building Information

Report

DOC REF: Item 1 A8-2 / E6-13

REPORT BY:

Bernie Wilder

Acting Manager Environmental Health & Building


ATTACHMENTS:

Nil

1. Animal Control – July 2010

Impounded for the period Dogs 9 Cats 2 Horses 0

Released for the period (stolen from the pound)

Dogs 0 Cats 0 Horses 0

Euthanased for the month Dogs 9 Cats 2

Micro-chipped by Council for the period 180 Registrations for the month 180 Surrendered for the month 4

2. Development Applications January 0 February 4 March 2 April 2 May 2 June 2 July 2


Nil

LEGAL IMPLICATIONS:

Nil


1. Council accept the Environment, Health & Building Information Report as information.

_____________________ Glenda Tasker General Manager

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Agenda Submission for Ordinary Meeting held on Friday 27 August 2010.

TITLE:

Refund of Development Application Fees

DOC REF: Item 2 E6-13

REPORT BY:

Bernie Wilder

Manager Environmental Health and Building


ATTACHMENTS:

Letter Received 3 June 2010.

EXECUTIVE SUMMARY:

This item relates to a request by the MacKillop Rural Community Services organisation for a refund of Development Application Fees to the value of $352 on the basis that the organisation is of a charitable nature. The request is considered reasonable and it is recommended that Council resolve to agree to the refund.


$352 for which budget would be available within Councils Application Fees Budget.

LEGAL IMPLICATIONS:

Nil


1. Council resolve to refund Application Fees of $352 to the MacKillop Rural Community Services organisation.


G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\EHB\Item 2 Refund of DA Fees.doc


Agenda Submission for Ordinary Meeting held on Friday 27 August 2010.

TITLE:

Reserve 84982 Preservation of Graves Birrie

River Cemetery Reserve


REPORT BY:

Bernie Wilder

Manager Environmental Health and Building


ATTACHMENTS:

Letter Received 1 April 2010

EXECUTIVE SUMMARY:

This item relates to a request by the Land and Property Management Authority for Council to take over the management of the Birrie River Cemetery Reserve. The request is based on the historic nature of the reserve and public management is seen as the most practical strategy to preserve the reserve for future generations. The request is considered reasonable and it is recommended that Council resolve to agree to the request.


Possibly some minor maintenance costs that can be accommodated within existing Budget.

LEGAL IMPLICATIONS:

Nil


1. Council resolve to advise the Land and Property Management Authority that Council is prepared to take over Management of Reserve 84982 Birrie River Cemetery Reserve.


G:\AA ELECTRONIC FILING\G\General Manager (1)\General (G1-1)\Business Papers\2010\August\EHB\Item 3 Reserve 84982 Preservation of Graves Birrie River Cemetery Reserve .doc

The General ManagerBrewarrina Shire CouncilP0 BOX 125BREWARRINA NSW 2839 COUCL

45 Wingewarra Street, Dubbo NSW 2830P0 Box 1840, Dubbo NSW 2830

Phone (02) 6883 5409Fax (02) 6884 2067

leasa hutchins lpma nsw.gov . au

4 Land and PropertyManagement Authority

Ar

23 March 2010R rc j Our ref: WL90R37

Dear Madam

RESERVE 84982 PRESERVATION OF GRAVESBIRRIE RIVER CEMETERY RESERVE

I refer to the above reserve located 41km on the Enngonia-Collerina road on the BirrieRiver adjacent to the site of the former "Horse and Jockey Inn" (destroyed by fire in 1921).

This reserve was notified on 21 August 1964 and has been managed by a reserve trustboard until 28 October 2009. Due to the passing of one of the trust board members andothers relocating outside the area, the Birrie River Cemetery Reserve Trust has beendisbanded.

This cemetery was used from 1863 until 1916 with a total of eleven people buried at or inthe vicinity of the site. There are two ornate headstones remaining in the cemeterycreating attractive additions to the local area. The reserve is a tourist attraction withtravellers being able to visit the historic gravesites at any time.

The Birrie River Cemetery Reserve Trust has carried out extensive renovation to the site,erecting the two ornate headstones and fencing the site off from stock damage.Photographs of the site before and after are attached for your information.

As this reserve is of a historical nature, the Land and Property Management Authoritywould like to invite Brewarrina Shire Council to take on management of the Birrie RiverCemetery Reserve Trust to ensure this historical site is retained for future generations.

If you have any queries in regard to this matter, please do not hesitate to contact me on

(02) 6883 5409.

Yours faithfully

Leasa HutchinsProperty Management OfficerWestern Region

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TITLE:

Risk Officer Report

DOC REF: Item 1 O3-1

REPORT BY:

Lionel Leigo, Risk Officer


ATTACHMENTS: Installing solar power step by step guide

EXECUTIVE SUMMARY: On the 12th of August 2010 the Risk Officer participated in a tele-conference regarding PV (Photovoltaic/Solar Power) hosted by Muriel Watt in Dubbo chaired by RDA. (Regional Development Australia) Dr Muriel Watt clearly explained the PV or solar-panel technologies ,currently described as 1st and 2nd generation, and also touched on the incoming and developing 3rd generation PV systems. Dr Muriel Watt made it clear that PV has substantial positives which other renewable energy sources are lacking, such as aesthetic value, adaptability to existing structures, low profile and lack of noise pollution. The tele-conference was conducted to assist Orana region Councils that are experiencing difficulties in promoting and explaining the advantages, costs, contact details as well as feed in tariffs and taxes associated with the installation of grid connected PV panels in their regions. The enormous volume of complex and often overly technical information available to the average ratepayer can be confusing and time consuming to understand. Some of the needs which were discussed during the tele-conference were:

• The possible need for future council policies which deal with the installation of solar panels and this installation effect on other residents.

• Councils researching the preferred supplier and installer of PV for their region or area.

• A bulk contract procurement of PV for either the specific Council or the OROC members.

• A co-ordinated community group to investigate and source the best option for an area.

• A community education program, possibly through TAFE, designed to upgrade local knowledge about PV, installation requirements and specific sources of easy to understand information.



A useful part of the tele-conference was the reference to the website “orer.gov.au”, the Office of the Renewable Energy Regulator (ORER), the statutory authority established to oversee the implementation of the Australian Government's Renewable Energy Target (RET). Research findings related to small generation unit-owners guides are also available at the site. The ORER does not set the price of renewable energy certificates (REC’s), buy and sell electricity, nor do they become involved in disputes between parties buying or selling electricity, however, much information can be found both on their website and by contacting the ORER direct. REC’s are an electronic form of currency. 1 REC of credit is provided for 1 mega watt hour (MWh) of electricity generated through alternative use of a small-scale energy system installation - instead of through fossil-fuels. A small generation unit (SGU) is classified as a small-scale solar photovoltaic panel, wind or hydro unit. Sydney Morning Herald reported on March 19th, 2010 that: “Household electricity bills are set to soar, rising by up to $918 a year by 2012-13, thanks to a combination of the federal government's planned carbon emissions trading scheme and a large spending program needed to improve network reliability.

The Independent Pricing and Regulatory Tribunal (IPART) said yesterday it has approved price rises of up to 64 per cent in total over the three years from 2010-11 until the end of 2012-13. Those living outside the main cities will bear the brunt of the increases.” Whether the carbon emissions trading scheme is implemented as planned, or in any other way, electricity prices are not looking to decrease any time soon and a price increase for council electricity costs by 62% would take further funding away from other council works projects. Small generation units are an alternative especially if financial gain can be obtained to supplement existing incomes, however, further research is required to be completed before leaping in any direction. Further research would be complete if one was to follow the required process and attach a renewable energy resource to one’s building. Electricity generated would then be paid for by an REC agent. The process could be documented incorporating a step-by-step procedure for others to follow. When this process is completed, specifically documented and explained, ratepayers could be advised properly. At this time electricity costs have been identified as currently an acceptable financial Risk to council. Council’s Risk Officer believes that this financial Risk to Council should be minimised, therefore, the following is recommended: That Council:-

• Identifies a Council owned location and building to be fitted with a PV or other renewable energy generator.

• Contacts and liaises with an REC (renewable energy certificate) trading agent to be led through the process of identifying the best small generation unit (SGU) to be fitted to the identified building.

• Allocates funding as soon as practicable to this investment and given current budgetary constraints, and purchases the SGU.

• Employs an installer to complete the installation of the SGU. • Obtains, complete, and submit all necessary compliance documentation from the



installer or the REC trading agent. • Thoroughly documents the entire process in step-by-step form, listing all costs,

contacts, tariffs and actions taken. • Displays this entire procedure in several locations including Council’s website the

local newspaper, the council chambers front counter, emails to council distribution lists and otherwise makes copies of relevant information available to any and all residents, upon request.

Attached, for information is a procedure developed by the Australian Government at http://www.livinggreener.gov.au/ which simplifies the enormous amount of available information into a step by step list.

FINANCIAL IMPLICATIONS: Short-term (possibly subsidised) capital costs may be offset over the short term by energy savings.



1. Council receive the Risk Officer Report for consideration and information

______________________ General Manager

http://www.livinggreener.gov.au/

Installing solar power step-by-step guide Installing solar power step-by-step guide

Step Number Step Name Action

1 Work out your

requirements

• Study your electricity bills and try to work out your average

daily electricity use. This will help you choose the best

system for your requirements and budget.

• Work out what system will be best for your situation. Each

type of solar panel has different levels of efficiency under

different conditions. Start with Your Home Technical Manual

- Photovoltaic systems or talk to a range of suppliers.

• Check if your roof will need reinforcement to support the

weight of the panels and if your location has any special

requirements, such as in areas with strong winds.

• Research rebates and assistance.

2 Select position • Work out the best roof position for the solar panels.

• If you are building or renovating, consider panels that are

integrated into the building fabric of your home. These

systems create an attractive feature but must be expertly

designed and installed to perform at their optimum.

• Ask about the best position and mounting options for your

situation. You'll want the panels to get as much direct sun as

possible. Fixed panels should face north. Adjustable panels

can be moved during the year to get the maximum amount

of sun. Automatic panel tracking frames follow the path of

the sun and can significantly increase the amount of

electricity you can generate (but is likely to cost more than

the fixed or adjustable panels).

• If you live in a heritage-listed area or a heritage-listed home,

check with your local council to see if there are restrictions

on installing solar power.

• Check that nearby trees or buildings won't shade your

system, especially in winter when the sun is low in the sky.

Bypass diodes allow some electricity to flow around the

panel if it becomes shaded or damaged. Many PV panels

have bypass diodes incorporated during manufacture, those

http://www.yourhome.gov.au/technical/fs67.html

http://www.yourhome.gov.au/technical/fs67.html

http://www.livinggreener.gov.au/rebates-assistance

Installing solar power step-by-step guide Step Number Step Name Action

that don't can have them fitted by the installer. Ask your

supplier to ensure that bypass diodes are incorporated in

the system.

3 Choose system

and supplier

• Talk to several suppliers about options before selecting a

model.

• Decide if you will get a stand-alone system with its own

electricity storage (like a battery bank) or connect it to the

mains electricity grid.

• If you want to connect to the mains electricity grid, talk to

your electricity supplier about options - electricity suppliers

are not obliged to connect you. Some suppliers let you feed

in your excess electricity and take this amount off your

electricity bill.

• If you are going to install a standalone system, you'll need a

storage system like a battery bank. There are important

requirements in the Australian Standards covering the

installation of battery banks. Batteries cannot be placed in

habitable areas or exposed to sparks, they should be

housed in an appropriately designed structure preferably

away from the house. Among other things, your batteries

will need appropriate ventilation, compulsory safety signs,

acid containment trays and they will need to be insulated

from ground temperature. The majority of batteries are lead

acid batteries and will leak hydrogen gas which poses a risk

of explosion if allowed to accumulate.

• Panel performance declines as temperature increases. A

panel rated at 25C will not perform as well in the middle of

summer. You notice that most panels are installed with a

gap to the roof, this air space provides cooling. Talk to

suppliers about your best options.

• Ask suppliers about any additional costs like a new fuse box

or a new meter.

• Check the warranties for different panels and other system

Installing solar power step-by-step guide Step Number Step Name Action

parts.

• Ask about after-sales service and what assistance you'll get

if you have questions about your service in the future.

• Check suppliers are accredited installers as this could affect

your eligibility for financial assistance, rebates or insurance.

4 Get your new

system installed

• Ask the installer to show you how to monitor and maintain

the system, including the safest way to clean the solar

collector panels.

• Make sure that the system's regulator and monitoring

equipment is put in an accessible location and that you

know how and when to turn the system on and off for

maintenance and cleaning.

• Consider adding your new solar system to your insurance

policy.

5 Maintain your

system

• Always follow the manufacturer's maintenance and

operation recommendations.

• Clean your solar panels when needed, to remove dust and

increase efficiency.

• If you are planting tall trees, don't plant them where they will

shade your system in the future.


Agenda Submission for Ordinary Council Meeting held on Friday 27th August 2010

TITLE: Support letter for Currawah Adventist Aboriginal College

DOC REF:

Item 1 E6-12

REPORT BY:


DATE: 3 August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY: Background Seventh Day Adventist educational institution at Gongolgon, known as the Currawah Adventist Aboriginal College (CAAC), is due to begin operating in the first school term of 2011. Currawah is a secondary boarding school and will initially place only year 7 students, with an additional year added each year until 2014, when the school will accommodate years 7 to 10 and, possibly, senior years. Currawah Adventist Aboriginal College supports the work already being undertaken by the State Education system and is committed to add strength to what is being achieved by providing a Christian education option for Aboriginal families in north-west NSW. Discussion A request was received from Mr. Murray Chapman, Director of Aboriginal and Torres Strait Islander Ministries – Northern NSW, for a support letter from Brewarrina Shire Council to assist in securing Block Grant Funding. The Block Grant Funding is offered by the Australian Government to fund capital works associated with educational projects. Summary The addition of a second secondary institution in the Brewarrina Shire provides local business with an opportunity to supply goods and services, bring potential jobs to our shire and increases our population / service statistics. FINANCIAL IMPLICATIONS: Nil LEGAL IMPLICATIONS: Nil Recommendation: That:

1. Council supports the Currawah Adventist Aboriginal College by providing a letter of support for the Block Grant Funding.

2. Council supports the Currawah Adventist Aboriginal College by providing future funding support letters.

_______________________________ General Manager



Agenda Submission for Ordinary Council Meeting held on 27th August 2010

TITLE: NAIDOC Funding

DOC REF:

Item 2 G3-11

REPORT BY:


DATE: 1 August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY: Brewarrina Shire Council applied for funding from Department of Family, Housing, Community Services and Indigenous Affairs (FHCSIA) to fund NAIDOC Day Celebrations in the Brewarrina Community. The Indigenous Co-ordination Centre (ICC) in Dubbo granted BSC $2,000. Council is required to sign a Statutory Declaration agreeing to execute the funding agreement, make a copy and return the original to the ICC. Council has already spent $1,000 of this funding on youth activities and $1,000 is set aside to support the opening of the Brewarrina Aboriginal Museum and Cultural Centre. FINANCIAL IMPLICATIONS: Council has received $2,000 from ICC. LEGAL IMPLICATIONS: Requirement to sign Statutory Declaration RECOMMENDATION: That:

1. Council agree to execute the funding agreement offered by FHCSIA.

_______________________________ General Manager


Agenda Submission for Ordinary Council Meeting held on 27th August 2010

TITLE: Emergency Centre Funding

DOC REF: Item 3 E3-1

REPORT BY:


DATE: 1 August 2010

ATTACHMENTS: Nil EXECUTIVE SUMMARY: There is no alternate contingency infrastructure in Brewarrina to house Council or another government service if current offices are destroyed. There is no infrastructure in Brewarrina to establish a Local Emergency Management Centre. The refurbishment and fit-out of the Visitor Information Centre would provide a multi-purpose emergency centre for the community of Brewarrina. The project will include; data and communication points throughout the building, floor coverings through out the auditorium area, refit store rooms into office / meeting rooms, inclusion of a kitchen, bi-fold doors between the auditorium and gallery and roofing over the deck area. Total cost for the project is $165,000. A project and funding applications have been lodged by Council requesting; NSW State Government (Building partnerships Funding – Kevin Humphries) - $45,000 Australian Government (RCLIP Funding – Kevin Rudd) - $30,000 It is proposed that remaining project funding will come from; Brewarrina Shire Council (re-allocation of budgeted funds) $40,000 NSW SES (letter of request to the Minister) - $50,000 Management did not provide this as an option previously for Council to consider when allocating the $30,000 RCCIP grant. Management believes that, especially given the holding of the 2011 Western Division Conference in Brewarrina, this upgrade wilbe timely and provide better use of existing space for carrying out conference related activities. This is in addition to its other stated advantages. If this funding application is successful, Council will need to resolve to rescind it prior motion Resolution 200/10:

That: 1. Council supports the preparation of a ‘Building Community Partnership Program’ grant funding application to repair the roof and facilities of the Community Centre; and 2. If the Building Community Funding application to effect repairs to Council’s Community Centre is successful that Council will re-allocate funding for repairs to the Council Chambers roof to repairs to the Community Centre program.




FINANCIAL IMPLICATIONS: reallocation of previously budgeted funds. LEGAL IMPLICATIONS: Nil Recommendation: That:

1. Council endorse the funding applications made to the Australian and NSW Governments for this project.

2. If funding is successful, Council will re-allocate funds from the 2010/11 budget ($20,000 for the Shire Chamber roof and $20,000 for the Community Centre) for the Emergency Centre Project.

_______________________________ General Manager

Agenda Submission Council Meeting held on 27th August 2010

TITLE: Guarantee Against Loss

DOC REF:

Item 4 A9-1

REPORT BY:



ATTACHMENTS: Nil BACKGROUND At the Brewarrina Shire Council Tourism and Heritage Committee on 10th November 2009 the following was passed and adopted by the Council at its 27th November 2009 meeting:

1. Brewarrina Shire Council withdraw from the Outback Arts group for 2010/2011 membership;

2. The $7,758.00 originally budgeted for cultural activities through Outback Arts be reallocated to a new expense budget line, “Cultural and Art Events”;

3. Local community “not for profit” organisations be encouraged to apply to Council for small “Cultural and Art Events” funding grants, for the purpose of providing music, performing arts, visual arts, craft and other local cultural initiatives for the benefit of out communities; and

4. Councilors will have discretionary power at council meetings to determine priorities and allocate small grants in accordance with established criteria.

The current 2010/11 Brewarrina Shire Budget does not include a line item of $7,758.00 for Cultural and Arts Events. Outback Arts funding has traditionally been allocated through the Tourism budget. SHARE THE RISK - GUARANTEE AGAINST LOSS A small grant criterion Council can consider as a guide to determine funding priorities is a “Guarantee Against Loss” model. This model is based on a grant criteria used by the Western Australian Regional Arts Council. Program Description Share the Risk aims to reduce the risk taken by community organisations when presenting professional performing arts events by underwriting some of the costs. If the event results in a loss, due to unexpected events such as bad weather or an unforeseen community occurrence, Share the Risk helps to cover the loss. Who Can Apply? All community-based not-for-profit organisations within the Brewarrina Shire. Incorporated organisations will be required to provide their incorporation number and ABN. Non-incorporated organisations will be required to have an incorporated organisation sponsor their event and provide the incorporation number and ABN of the



sponsoring organisation. Preference will be given to performances that;

• Target children and families and promote a positive family activity • Attract entertainment artists that have never performed in the Brewarrina Shire • Have an educational benefit or component to benefit the community

Assistance Available 50% of eligible costs, up to $1,000 Closing Date 1 week prior to the scheduled Brewarrina Shire Council meetings in February, May, August, November. Conditions/Criteria • The project must be a community event and be open to all residents • There must be an entry fee • The performance fee must be $1,000 or more • Artists must be professional • Event must be budgeted to make a profit. How to Apply Read the attached guidelines and fill in the appropriate forms. Contact Details Economic Development Officer Brewarrina Shire Council PO Box125 Brewarrina NSW 2839 Telephone: (02) 68 39 5110 Email:[email protected] SUMMARY Council has the following options;

• re-allocate $7,758.00 from the adopted to 2010/11budget to Cultural and Art Events

• reduce the amount allocated to “Cultural and Art Events” from $7,758.00 to a more affordable amount i.e. $2,000, amend the existing motion and re-allocate funds from the adopted 2010/11 budget to Cultural and Arts Events

• rescind motions from the Council meeting on 27th November 2009 - The $7,758.00 originally budgeted for cultural activities through

Outback Arts be reallocated to a new expense budget line, “Cultural and Art Events”;

- Local community “not for profit” organisations be encouraged to apply to Council for small “Cultural and Art Events” funding grants, for the purpose of providing music, performing arts, visual arts, craft and other local cultural initiatives for the benefit of out communities; and

- Councilors will have discretionary power at council meetings to determine priorities and allocate small grants in accordance with established criteria.

• Amend the existing motion to include Cultural and Art Events in the 2011/12 budget

• If Council proceeds with “Cultural and Art Events” grant funding for “not for profit organisations”, a policy is developed for consideration at the October Council Meeting based on “Share the risk – guarantee against loss” model.



FINANCIAL IMPLICATIONS: Council to consider a budget line item for Cultural and Art Events. LEGAL IMPLICATIONS: Nil Recommendation: That:

1. Council decrease the amount allocated for Culture and Events to $2,000 for 2010/11 in response to the current budget deficit

2. Council reallocate re-allocate funds from the adopted 2010/11 budget to Cultural and Arts Events.

_______________________________ Glenda Tasker

General Manager



TITLE:

Manager of Community Services Report


REPORT BY:

Trish Frail



ATTACHMENTS: Nil Youth Centre Activities Report

Item Action MCS has been on holidays for the last two weeks No action required Staff Barry Judd (C), Danielle Boney (P), Clayton Dixon (C) Employ permanent / casual staff

Youth Council: The majority of Councils have a youth Council Constitution, Strategy and Youth Council. This formal process assists youth to acquire leadership skills.

Formally develop, in consultation with the youth, and then adopt a youth constitution and strategy

Weilmoringle youth enjoyed their recent 3 hour visit to the youth centre. No action required

Staff have been concerned recently that a few youth who have attended the youth centre may be using illegal substances. Staff strategy is to either ask the youth to leave the centre or close the centre

Continue as is and provide incident reports to the GM

Youth Centre

June Youth Centre Statistics

0

2

4

6

8

10

12

14

16

1 3 5 7 9 11 13 15 17 19 21 23 25 27 29

No. o

f Chi

ldre

n

Girls Boys

July Youth Centre Statistics

020406080

100120140160

1/07/2

010

4th Sun 7th

10th

Sat13

th

17th

Sat 20

th 23

rd26

th 29

th

No. o

f Chi

ldre

n

Girls Boys

Childcare Centre Activities Report

Item Action Staff Danielle Caruana, Tanya Fox (P) Sharny Milton (P) Sara Rolf (C), Crystal Frail (C), Stacy Gordon (C)

Employ additional permanent / casual staff

Training With the new childcare legislation coming into effect in 2012 it is essential that all staff working at any organisations with children all have must hold Certificate III in Children Services. The MCShas was negotiating with Amanda Jefferies from TAFE who has been following it up. The Bourke Campus will be facilitating a course next year.

All permanent and casual staff to attend training.

Training The childcare director will be attending Leadership and Early Learning Framework training on 27th August 2010

Continue training as required

Warringah Support Staff Two staff members from Warringah visited BCC for 2 weeks, providing support and advising on childcare options. Staff are currently motivated and creative and are enjoying working at the BCC

No action required

Accreditation The Centre is working towards becoming accredited. The deadline is 30 June 2011. OHS and other concerns have recently or are being addressed. Childcare policies have been developed and will initially be presented to parents for comment.

Continue working towards accreditation

Carpet The new carpet was laid onThursday19th August.

Childcare Centre to be closed for the day

Centrelink, RTA and Library Activities Report

Item Action Centrelink

Staff Carol Norton (Permanent) Jeremy Palmer (C) Danielle Boney (C), Stephanie Tattersall (C)

No action required

With the new changes for customers at Centrelink, Centrelink have provided a customer computer. No action required

RTA Staff Samantha Russell (Permanent), Rebecca Johnson & Jessica Simmons as required

No action required

Library Staff Carol Norton (Permanent), Tegwen Dods (Casual)

No action required

All Aboriginal cultural books have been returned to Moree library. They will be catalogued and a determination made as to whether r either the Regional library or the Aboriginal library, owns the books

Waiting to be informed and for books to be returned

Library Statistics


1. Council accepts the Manager Community Services’ Report as information.

_____________________
