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Minutes of the meeting of the Community First panel for Brierley Hill ward heldon Tuesday 18th September 2012 at St Michael's Church, Brierley Hill,commencing at 7.30pm

Present

Kevin Collins, Graham Hudson*, Ray Gibbs, David Hoskin*, Mathew Johnson, PeterPlant*, Tim Sunter*, Chris Szygowski

It was noted that four members of the panel were present and therefore the meetingwas quorate. The panel has an open access policy for its meetings and aconsensus on decisions had always been achieved to date. Should there be a needfor a vote then only the panel members would be able to do so.

It was agreed that David Hoskin would chair the meeting.

Apologies

June Bowen, Rachel Harris, Peter Hobbs, Andrew Mann-Ray, John Rogers

Declarations of interest

Kevin Collins and Matthew Johnson declared an interest in the bid from DudleyStrategic Campaigns Team.

Minutes of the previous meeting

The minutes of the previous meeting were read and agreed.

Matters arising

Estella Dance Academy had provided the information requested at the last panelmeeting which had been circulated to panel members. All had felt that the MultipleSclerosis Society was a very worthwhile cause. However the nature of theCommunity First Brierley Hill funding was to focus resources on the Brierley Hillward. The MS Society had a borough wide focus. Therefore it had been agreed notto recommend funding and the Estalla Dance Academy had been informed

accordingly.

The United Kids and Youth Outreach scheme had now received their funding.

Status of grants recommended to date

A list had been provided by the Community Development Foundation of the status ofgrants recommended to date. It was noted that St Michael's Scouts and theCrusaders After School Club had not received their funding as yet.

TS agreed to contact June Bowen to see if there was a problem for the

scouts. Likewise Ray Gibbs agreed to contact the Crusaders After Schools Club tosee if there were any issues with their grant.

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Consideration of Applications Received.

The meeting considered following applications:

Nine Locks Shotokan Karate Club - the meeting felt that the group was worthy offunding up to the match it had identified. However there were some issues whichneeded clarifying relating to: how the cash contributions, donations in kind and grantwould contribute towards the overall expenditure and whether the correct balancehad been submitted; the start and end dates of the project; a paragraph outliningwhat the young people would be doing. It was agreed to support the grant subject tothis information being clarified, up to the level of match funding identified.

Dudley Strategic Campaigns Team - Kevin Collins and Matthew Johnson outlinedthe potential of the project to tackle the difficult problem of alcohol abuse amongstyoung children. It was agreed to support the grant application subject to

confirmation from The Brierley Hill Project confirming the availability of their roomand that the project complements the work BHP is already undertaking on thisissue. MJ and KC to ask BHP to email TS on these matters.

Community First Action Plan

The CDF guidance note on this had been circulated prior to the meeting. TS gave ashort presentation on the requirements and considerable discussion took place onhow best to go about creating the plan.

Agreed: That a two phase approach be taken to the community engagementactivities. Phase one (to be completed by the next meeting) would be to do a trawlof existing plans and consultation relevant to the area. TS agreed to do this. It wasalso agreed to take an existing database of organisations, TS to update it and thencirculate to members to individually update it with other organisations they wereaware of. Hopefully we will have a working document by the next meeting.

The second phase would be to set out some framework, drawn from the phase oneresearch, which would guide local community groups in how to respond, whilst stillproviding the flexibility to raise issues that had not already been identified. Thisphase would take place after the November meeting.

Any Other Business

TS outlined the process for claiming expenses. A budget needed to be submitted viaour panel partner to the CDF who would pay the funds into the partner's bankaccount. Claims would then be paid by the Panel Partner. It was agreed that TSshould draw up and submit the budget. DH presented an invoice for the hire of theroom to TS.

It was noted that Brierley Hill Civic Society had two speakers lined up for its nextmeetings.

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On Monday 15th October Ned Williams, local author, would be speaking on thehistory of the Pensnett Railway Line and on Monday 19th November local author,artist and humourist Geoff Tristram would be speaking on "Confessions of anArtist". Both events were taking place at St Michael's Church, Bell Street, BrierleyHill commencing at 5.30pm. The two speakers had very strong reputations for the

quality of their talks and everyone was invited to come along to the events and bringfriends.