“bring out your dead!” implementing a campus-wide chemical inventory system presented by: barb...
TRANSCRIPT
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“Bring out your dead!”Implementing a campus-wide
chemical inventory system
Presented by:Barb Beagles, EHSS Director
Katie Thomas, Occ. Health & Hazardous Waste OfficerSuzy Arnette, Lab Safety Officer & RSO
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How did we get here?• Historical methods• Catalysts• Selection process (slow & painful…)• Implementation and interns• Chematix system demo• Next steps
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History• No campus-wide inventory– Chem dept. using CisPro Client version (not web)– Attempted yearly inventory with Google Docs• Last “complete” inventory for DHS top screen
• Waste managed by spreadsheet– Lacked consistency, inefficient– Research (waste) increasing
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Should we? Shouldn’t we?• Need $$$• Need support• Build internal vs. find a software
package• Independent systems vs. dual
(inventory/waste)• Started evaluation process for waste
system only
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Pros vs. Cons• Pros– Regulatory compliance– Emergency response– Streamlined– High hazards– Cost savings (purchase
and disposal)– Surplus
• Cons– CHANGE– Implementation– Transitional period– EHSS takes on even
more
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And then what happened…?• Chemistry reconciliation - dicyclopentadiene• Crystals that were THIS BIG!
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Uh oh.• Agencies (BPD, BFD, DEQ, StateCom) involved• Administration (VPFA, Provost, Deans, etc.)• Handled without incident….now what?
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Post Incident Action!• “We MUST get rid of these
legacy chems!”– Support of department chairs,
deans, VPs– Admin support and increased $$
• Decide to bid (optional) inventory system with hazardous waste management software
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Bring out your dead!• Solicited ALL legacy chemicals – toxics,
peroxide-formers, etc.• Identified 42 containers, 19 required
stabilization• CH stabilization
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In the middle of the night….
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Tiger Team!• Solicited input from key personnel– Start building excitement– Feeling of ownership to encourage implementation
for those who fear change• Departments represented:– Chemistry (largest user, current inventory)– Biology (engaged lead, resistant faculty)– College of Engineering– EHSS (Director, Haz Waste, Lab Safety)– Purchasing
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Purchasing - hurry up and wait• Developed RFQ, contract, specs– Surveyed other universities– Web search for “options”– Scoring – this became IMPORTANT
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Bid Review & Selection• Received 5 submittals– One disqualified by purchasing– Three selected for demo• CisPro (Chemistry owns non-web currently)• Chemical Safety Software (on-going discussion since
CUHWMC 2011)• Chematix by Sivco (never heard of)
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Challenge of State Purchasing• Bound by rules and regulations• Cost opened after demo • Scoring became very important– Top vendor after demo was “eliminated” when
costs opened, and scored• And then there were two….
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Making a Choice (our opinion)• CISPro– Chemistry using– Robust
inventory– Didn’t meet
needs for waste
• Chematix– Unknown
system– Moderately
powerful inventory
– Very good for waste
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“Shibboleth” – the new 4 letter word• Integration with
BroncoWeb• Challenges - MANY• Benefits – YES!
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Implementation – calling all interns!• Buy in from Dean of COAS and COEN– EHSS drafted memos that both deans
distributed– “Tiger team” met – added representation:• Art• Geosciences
• Coordinate directly with PIs (cc. TT member)• EHSS and interns do ALL initial inventory
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Hardware & Supplies• Laptop, iPad• Pre-printed barcodes on
chemically-resistant materials• Barcode scanners• Lots of gloves• Patience, good music, and
good humor…
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User Training• Training individual labs• Vendor provided
instruction manuals
• Developing Camtasia training (coming soon)
• Conducting most training individually– As requests made– Lab group meetings
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Inventory System• CAD based– CAS numbers– “Z” numbers for mixtures
• Hazard info
• SDSs• Hazard summaries– SARA lists– PECs
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Hazardous Waste System• Hotlist (EPA codes)• Standard waste classes• Chemical by %• “Waste Card”• Online waste request
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Chematix Demo (web)• Inventory– Add/view– PECs and hazards– Surplus
• Waste– Waste cards– Hotlist– Pickup requests– Shed storage/reporting
• Emerg responder login
• Integration w/ university login
• Surplus
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Really? There are more?!• Finding more legacy chems during inventory• Collecting data and will have another
event….
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What does everyone think?• Academic Chemistry– Largest waste generator– All labs entered as hotlist– Speedy process!
• Waste disposal– Some labs no longer
“hoarding”– Improved communication
• Very positive!• Expirations…
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Meeting Our Expectations?• Still ongoing (and learning)– Regulatory compliance (ongoing)– Streamlined (YES)– High hazards (YES)– Cost savings (purchase & disposal)• Disposal – YES! 4 hrs. vs. 9 hrs.
– Surplus (coming soon)
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Unexpected Benefit• The Tiger Team lives!– Members from colleges/departments interacting– COAS/COEN & EHSS = repaired relationships– Benefiting the overall safety culture at Boise State– Created dissemination points for EHSS info and
initiatives
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What’s next?• Finish inventory• Update CAD• Begin reconciliation• Implement receiving
process• SDSs• Build training
• Share with emergency responders
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Receiving Process• Fledgling chemical store• EHS Tech
receive/barcode• SDSs• Ultimately, centralize
purchasing (we hope)
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SDSs• Link PDFs to chemicals as they’re input• MSDS Online - $500/year to keep current– Only one admin– Managed by EHSS– Call EHSS for updated
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Lessons Learned• Purchasing and RFQ process – scoring• IT requirements – need more IT support• What comes first? Training or
implementation?• It. Takes. A. Long. Time.• Some people will never change• Learning curve for EHSS
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Questions?