bring your business into the 21 st century : part 1 wasteexpo 2011 improving your financial...
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Bring Your Business into the 21st Century : Part 1
WasteExpo 2011
Improving Your Financial Management System
PRESENTATION TEAM
Michael Ayoroa
President, ITA Dynamics20 Years of Experience
EngineeringAccountingProject ManagementERP & MRP DeploymentsWaste & Recycling Deployments150+ ERP & IT Projects
Dale Schlagel
Partner Account Manager, Microsoft15 years of Experience
Directly in Waste & RecyclingERP & MRP DeploymentsCost AccountingInternational Companies125+ Direct Waste & Recycling Systems Installed & Deployed
TODAY’S AGENDA
1. Why companies look at a new financial systems.
2. How do you pick a new financial system.
3. What are the pitfalls to be avoided.
4. What options do you have in financial systems.
5. What are the steps should follow in installing a new Financial System.
WHY GO AROUND IN CIRCLES
FIND THE RIGHT ROUTE
WHY COMPANIES LOOK FOR NEW FINANCIAL SYSTEMS
PAIN
ORGANIZE
TIME
DO MORE WITH LESS
ACCOUNTABILITY
COMMUNICATIONS
REPORTING
VISIBILITY
TOP 8 REASONS
1. Pain2. Organization3. Time4. Do More with Less5. Accountability 6. Communication7. Reporting8. Visibility
ORGANIZE YOUR REASONS
LETS GO LOOK FOR A SYSTEM
WHAT SHOULD WE LOOK FOR?
TOP 10 CRITERIA FOR SELECTING 1ST TIMERS1. Price2. Ease of Implementation 3. Ease of Use4. Software Ability to fit Business5. Functionality of software6. Software Works with Existing hardware7. Growth Potential of Software8. Level of Support by Provider9. Quality of Documentation10.Vendors Track Record of Performance
TOP 10 CRITERIA FOR SELECTING 2ND TIMERS1. Level of Support by Provider2. Vendors Track Record of Performance3. Software Ability to fit Business4. Growth Potential of Software5. Price6. Quality of Documentation7. Functionality of software8. Ease of Use9. Ease of Implementation 10.Software Works with Existing hardware
PRIORITIZE
Your Reasons for ChangeYour Criteria for SelectingMake your wish list small enough to manageSet Expectations
LOOK AT THE PLAYERS & THE COMPETITION
What is your competition using?Who are the vertical players in the industry?Who are the partners and their past experience?
Most important: Set a Goal and Timeline and Stick to it.
WHAT ARE THE PITFALLS TO BE AVOIDED
30% of all projects fail, while another 50% of all other projects miss expectations.
Gardner Group
AVOID
Lack of Planning
AVOID
Lack of Communication
AVOID
Lack of Reporting
AVOID
Lack of Direction/Goals
AVOID
Align expectations
AVOID
Walk before you run
AVOID
Internal Resources on board
AVOID
Management Support
AVOID
Risk Mitigation Process
AVOID
Plan B
TOP 10 INTERNAL PITFALLS TO AVOID
Lack of PlanningLack of CommunicationLack of ReportingLack of Direction (Goals)Expectations not in alignmentWalk before you runInternal Resources are not on boardManagement Support is LackingNo Risk Mitigation ProcessNo Plan B
WHAT OPTIONS DO YOU HAVE IN A FINANCIAL SYSTEM.
THERE ARE 3,358 ACCOUNTING SOFTWARE PRODUCTS TO CHOOSE FROM
*Source: FindAccountingSoftware.com
THINGS TO LOOK CONSIDER WHEN CHOOSING SOFTWARE
Long term company stabilityOn premise or online?Software publishers Research & Development Service optionsDirect or thru a partner channel?Acquisitions
SHORT LIST OF POPULAR OPTIONS
Microsoft Dynamics NAVSage Accpac ERPMicrosoft Dynamics GPSAP Business OneSage MAS 90 ERP and Sage MAS 200 ERPNetSuiteQuickBooks Enterprise Software
Source: FindAccountingSoftware.com
WHAT STEPS SHOULD YOU FOLLOW WHEN INSTALLING A NEW
SYSTEM.
SIX SURE STEPS TO SUCCESSFUL IMPLEMENTATION
DiagnosticAnalysisDesignDevelopmentDeploymentOperation
The Diagnostic phase helps us establish high-level expectations and budgets for our project. This is accomplished prior to the start of the implementation.
Activities and deliverables in each phase can be
streamlined to meet your needs.
The Analysis phase kicks off your successful project with clear expectations, prepared project teams, and solid requirements.
Activities and deliverables in each phase can be
streamlined to meet your needs.
Sample Project PlanThe Analysis phase represents the official start of the implementation. Key activities and deliverables include:• Fit Gap Analysis Spreadsheet• Functional Requirements Document • Project Plan• Change Control Plan• Communications and Training Plans• Development, Quality & Testing Standards• Future State Business Process Workflows
In the Design phase we will configure and personalize your solution, and design any customizations needed to meet your requirements.
Key activities and deliverables include:• Risks and Issues Management• Core Team Training• Create Test Scripts• Conduct Feature Testing• Create Technical Design Document• Begin Data Migration Design
In the Design phase, you will help design any customizations needed to meet your requirements and see the formulation of your overall solution design.
Activities and deliverables in each phase can be
streamlined to meet your needs.
Sample Training Plan
In the Development phase, your complete solution will be built and configured. Key activities and deliverables include:
• Determine Security Roles• Complete System Configuration and ISV
Solution Setup• Finalize Customization Code• Conduct Acceptance Testing• Begin Developing Data Migration Scripts
In the Development phase, your solution is configured and tested, and coding of all required customizations is complete and ready to deploy.
Activities and deliverables in each phase can be
streamlined to meet your needs.
Sample Production Environment Specifications Document
In the Deployment phase, all our teamwork comes together in the transition to your new Microsoft Dynamics solution. Key activities and deliverables include:
• End User Training• Final System Readiness• Final Acceptance Testing• Plan for Go-Live Cutover• Final Data Migration• Go-Live
In the Deployment stage, you’ll go live on your new Microsoft Dynamics solution after completing user acceptance testing and sign-off.
Activities and deliverables in each phase can be
streamlined to meet your needs.
In the Operation phase, we’ll close the project and identify any ongoing support and transition assistance you need. Key activities and deliverables include:• Provide Post Go-Live Support• Review Deliverables against plan and
Close Out Project• Establish Ongoing Quality and Testing
Strategy• Conduct Disaster Recovery Test
In the Operation phase, we’ll ensure you have everything you need to operate your new Microsoft Dynamics solution on your own.
Activities and deliverables in each phase can be
streamlined to meet your needs.
Sample Project Review Document
SUMMARY
1. Why companies look at a new financial systems.
2. How do you pick a new financial system. 3. What are the pitfalls to be avoided.4. What options do you have in financial
systems.5. What are the steps should follow in
installing a new Financial System.
PLAN, COMMUNICATE, WALK DO NOT RUN.
FOR MORE INFORMATION
Website:www.itadynamics.comwww.wasteandrecycle.comCase Studies, Videos and White Papers:
Available Online
Contact information: Michael Ayoroa, [email protected] Schlagel, [email protected]: 888-358-1880 or 240-449-8950
THANK YOU