Bringing Books on Bases to

your Chapter

Janet McIntosh,Program Manager

Bringing Books on Bases to your Chapter

It’s easy to bring Books on Bases to your community. It is a rewarding experience that requires dedication and some advanced planning. You will want to begin by asking yourself the following questions:

Which locations are in need of books in your community? How can you reach the most military families?

 

Before you begin planning a Books on Basesevent make sure you have done the following: Completed your Books on Bases Training Gone over the Books on Bases Handbook

STEP ONEOrganize the details of your event.

Location Date Type of Event Number of kids How many volunteers do you need? Will you have expenses? Guest Reader

LOCATIONPossible locations for your event.

Installation Library or Military Impacted Library Installation School or Military Impacted School Military Fair or Community Fair Youth Center Child Development Centers Community Centers

DATEWhen choosing a date for your event

consider

Books on Bases Campaigns Installation or community events School events Military Organization events

Remember that your events need to be planned 4-6 weeks in advance!

TYPE OF EVENTWhat type of event do you want to

have?

Themed Events Holidays Special Occasions BOB Campaigns

Large or small events Open events or closed events Congressional Events

NUMBER OF KIDSHow many kids do you expect to

attend?

Know your installation How do you plan to advertise your event? Look at other events on your installation

VOLUNTEERSHow many volunteers will you need?

Chapter Volunteers BSF Members PTA / PTSA Volunteers Teens Military Family Services

Membership will be able to help you with volunteer recruitment.

EXPENSESWill you have expenses?

Snacks or drinks Decorations Crafts MISC Supplies

You will need to be able to list out all your expected expenses with an approximate cost on your event declaration.All expenses must be approved by membership BEFORE you purchase anything

GUEST READERWill you have a guest reader?

Important Figures in the Military community Teachers Blue Star Families staff and members Principals Authors

STEP TWOEVENT DECLARATION FORM

Needs to be submitted 5-6 weeks in advance of your event.

Program Manager will review your form and notify you if your event has been approved or denied.

STEP THREEBOOK & SUPPLY REQUEST FORM

Needs to be submitted a minimum of 4 weeks in advance of your event.

Program Manager will review your form and notify you of any changes made to your request.

Program Manager will process your request.

BOB IN A BOX• Request appropriate items for events :

− Books − Book plates (to be placed on the inside front cover of

every book distributed)− Bookmarkers− Pencils− T-shirts for Volunteers or giveaways− Books on Bases One Pagers− Blue Star Families One Pagers

• Special supplies for Campaigns

BOOKS Books are divided into 3 age groups: 0-3, 4-7, and 8+ Classroom Events – 25 HB Books for classroom library School Events – 25 HB Books for school library Library Events – 25 HB Books for the library

STEP FOURAFTER ACTION REPORT

Needs to be turned in within 7 days after your event You will need to send the Program Manager a minimum of

3 pictures of your event. You will need to send the name and address / email

information for any guest readers Give the Program Manger the name and address/email of

any volunteers or people who assisted you with the event that you would like recognized.

Questions???Leftover Books – Up to the discretion of

the Program Manager.

You Are Ready for Books on Bases!

Contact me today about planning your next Books on Bases event!!

Janet McIntoshBooks on Bases Program Manager

books @ bluestarfam.org Home – 770-686-3356Cell – 757-897-3269

I am here to help make your event a SUCCESS!!