brochure incoming students
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8/11/2019 Brochure Incoming Students
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COURSE SELECTION
Exchange students take maximum 30 credits per semester = ± 22 hours a
week, spread over 4-5 days. We prefer that you take minimum 21 credits.
In attachment you can find more information about the courses and the
schedules.
Please note that the language courses are of a high level, sometimes
higher than in your country.
It is very important to check the course specifications. Don’t forget to take
a look at the evaluation method. If it says “continuous assessment”,
attendance to classes is mandatory. If it does not say “continuous
assessment”, attendance is not mandatory, but we still advise you to go to
class as often as you can. Professors notice who is absent !
You should introduce yourself to the professors BEFORE the start of the
classes. Please explain that you are an exchange student and that you
want to check your level. If you don’t know Dutch, you can ask if there are
facilities in English.
Some language courses are taught multiple times a week in different
groups. You only need to take the course once.
Some language courses are taught multiple times a week, but in the same
group. You will need to attend all classes of this group.
Be careful that you don’t miss classes !
For those who take language courses (codes A7XXXXX) at Campus
Mercator, you can choose the group. If you have any doubt, you can talk
to the professor or contact [email protected]
For those who take language courses (codes A0XXXXX) at Blandijnberg
and need to choose a group for the exercises, you can talk to Chris
Bulcaen, room 110.023 (first floor).
It is also possible to attend courses from other faculties of Ghent University
(http://studiegids.ugent.be/2014/EN/FACULTY/A/), but you have to follow
at least 60% of your learning agreement in the Faculty of Arts and
Philosophy. You need to contact the professor BEFORE attending the class
because you need his/her permission.
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LEARNING AGREEMENT
The name and e-mail address of your faculty contact person is mentioned
on your Letter of Invitation. You can contact this person to arrangeacademic matters, talk about courses and adjust your Learning
Agreement. Do not hesitate to make an appointment if you have questions
or if you need some assistance. You can always add or cancel courses
within the first weeks of the semester or till one month after the start of the
academic year. You should hand in your final Learning Agreement by 20
October at the latest. You can find the form via this link:
http://www.ugent.be/en/education/exchange/application/application.htm
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LOCATION OF THE BUILDINGS
The courses of the Faculty of Arts and Philosophy are taught at different
locations. Keep in mind that sometimes you need to count in travel timebetween the different classes.
Explanation of the abbreviations, as mentioned on the course schedules:
AUD = Auditorium
LES = Leslokaal
Bla = Blandijn (Blandijnberg 2)
Maps of every floor: http://www.flw.ugent.be/node/180
Pla/Roz = Plateau-Rozier (Rozier 44)
Maps of every floor: http://www.flw.ugent.be/node/180
RTB = UFO (Rectoraat-Technicum-Brug, Sint-Pietersnieuwstraat 25)
Strop AUD = Stropkaai 38b
Hov = Hoveniersberg
Led = K. L. Ledeganckstraat
Mercator G = Henleykaai 84
For courses with codes A7XXXXX:
Mercator A = Abdisstraat 1
Mercator B = Groot-Brittanniëlaan 45
Mercator D = Nonnemeersstraat 15-17
Campus Mercator:
The lecture rooms are indicated with a code.
The letter refers to the building, the number to the floor and the room.e.g.: A1.08 = building A (Abdisstraat 1), first floor, room 8
B0.16 = building B (Groot-Brittanniëlaan 45), ground floor, room 16D0.31 = building D (Nonnemeerstraat 21), ground floor, room 31
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Map Campus Mercator
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ACADEMIC YEAR AND EXAMS
The academic year starts on Monday 22 September 2014.
The second semester starts on 9 February 2015.
There are breaks for the Christmas and Easter holidays.You can find the academic calendar on the following link:
http://www.ugent.be/en/education/degree/practical/studentadmin/aca
demiccalendar/academiccalendar2014.htm
The exams for the first-semester courses are scheduled in January, those for
the second semester in June and the resits (for people who failed or were
absent in January and/or June) take place in August/September.
Students are expected to be present during the exam periods.
It is very important to consult the Education & Examination Code, especially
part III, sections I & V:
http://www.ugent.be/en/education/degree/practical/studentadmin/OERE
nglish/oeren20142015.pdf
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COMMUNICATION
ELECTRONIC LEARNING ENVIRONMENT MINERVA
Many of our teaching staff supplement their course with digital learning
material (documents, slides, etc.), organise a forum or make
announcements via electronic learning environment
http://minerva.ugent.be.
You can log on with the user name and password you received after your
registration. It is possible to register for courses on Minerva if you are not yet
officially registered for the course, so you can already have access to the
learning material. We recommend you do this, since it also gives the
professors an idea of the number of students that will take his or her course.
Manual
Dear Exchange student,
As an Exchange student at our university, you are able to join the e –
learning environment Minerva
Once you have registered for your courses on Minerva, you will find teacher
announcements there, important websites, articles you need to read,
exercises, exam marks and the likes. You will surely find Minerva very easy to
use and to navigate – its transparent organisation is one of the many things
which is highly appreciated by students and teachers alike.
Let us start at the beginning and get you through the course registration
first. Please follow these steps:
Go to the Minerva- site
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Click on LOGIN WITH CAS and enter the username and password you have
received after your enrolment
Click on STUDY OFFER 2014-2015: you should see a selection of courses,
depending on your own programme.
Should a course not appear in this list, then do not panic and add it
manually: please click in the navigation column first on STUDY OFFER 2014-
2015, and then via COURSESITES on SUBSCRIBE BY SEARCHING FOR CODES.
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Now enter the code of the course that is missing and then, in the action
column to the right of your screen, tick the enrol button.
The course should now appear in your list!
Guide:
http://icto.ugent.be/sites/default/files/MinervaQuickguideStudents.pdf
UGENT EMAIL
Each student of Ghent University automatically gets an email address
(…@ugent.be) upon registration. Through this email address, you will
receive regular messages from the teaching staff (among others via the
Minerva Electronic Learning Environment), from the school’s
administration…
Please note that this is the only email address that lecturers and
administrative staff members will use to contact you, so make sure to check
it regularly.
More information: http://helpdesk.ugent.be/email/en/
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OASIS
Oasis (oasis.ugent.be) is the administration system of Ghent University.
Once you’ve made your final choice, you need to register officially for the
courses via OASIS. We will invite you to attend an information session inOctober.
Oasis allows you to check your programme whenever you want, and exam
results will be published there.
You can log into Oasis using your username and password.
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BOOKS AND SYLLABI
Once you’ve made your final choice, you need to buy the necessary
learning materials. You can check Minerva and / or the course
specifications for more information.
For courses with codes A7XXXXX:
On the webpage http://www.vtc.ugent.be/ you can find a list of
books and syllabi that you need to buy for each course.
Books and syllabi can be bought in the A-building, room K103 (basement).
It is not necessary to pre-order, and you can pay either in cash or with
bancontact.
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INFRASTRUCTURE AND SERVICES
LIBRARIES
Faculty Library of Arts & Philosophy
http://lib.ugent.be/libraries/LWBIB
http://www.flw.ugent.be/library
Rozier 44
Campus Mercator, building B
Groot-Brittanniëlaan 45
http://lib.ugent.be/libraries/L22
Apart from these libraries, you can also consult a number of other libraries in
Ghent (http://lib.ugent.be/libraries) and the municipal library of Ghent
(www.gent.be/bibliotheek). The municipal library is well equipped with
fiction, non-fiction, audio & documentation.
CAFETERIA AND RESTAURANTS
If you don’t have the time or facilities to make lunch, you can always go to
a student restaurant. The students restaurants at Ghent University offer the
students a fresh and varied meal at a reduced price, a priority to which the
catering likes to hold on. You can find information about campus
restaurants on the webpage http://www.ugent.be/en/facilities/food.
For those who take courses at Campus Mercator:
You can also go to the restaurant of University College Ghent in building C,
Nonnemeersstraat. In the main building in Groot-Brittanniëlaan 45 there is a
cafeteria in room BK.02 where students can eat their sandwiches and buy
soft drinks.
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GOOD TO KNOW
FACEBOOKGROUP
This group is for all students at the Faculty of Arts and Philosophy of GhentUniversity, home students and international students, who like to be part of
the international group at the faculty. We hope you will use this group to
get in touch, to post questions, activities, wild ideas, to organize new
events,... the international office will also post any international activities
planned at the faculty. The floor is yours!
https://www.facebook.com/groups/294029204091115/
BUDDY EVENT
As a new international student at Ghent University, you will be faced with a
multitude of changes and adjustments. We want each incoming student to
be well guided during his or her stay. To help you find your way around the
university and Gent, you can contact a regular Belgian student.
The buddy programme is a way of making your integration at the Faculty
easier, not only at the beginning when you have a lot of practical
questions, but also later when you want to meet fellow (Belgian) students.
We kindly invite you to attend the buddy-event on Tuesday 23 September
at 19:00, UFO-building.
LANGUAGE TANDEM
A language tandem is a conversation between two (or more) people who
speak different languages. The conversation can be held in the
language(s) that you choose, which can be your mother tongue and/oranother language. The idea is that you get together regularly, when and
where that will be entirely up to you.
The goal of a language tandem is to bring people together to talk in an
informal, pleasant setting (visit museum, city tour, bar, cinema, sport, ...).
We are organising a kick-off meeting on Thursday 6 November.
The invitation will follow.