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Broomfield Crusaders Football Organization

By-laws

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Article 1 – Name:

This organization is known as the Broomfield Crusaders Football Organization (BC).

Article 2 – Principle Address:

Broomfield, CO

Article 3 – Mission:

The Crusaders mission is to raise and train up our young athletes, teaching them life skills, impacting

them physically, mentally, and spiritually, while honoring Christ in all things. This will be accomplished

by teaching our athletes the 12 Marks of a Champion throughout the season.

Article 4 – General Membership:

Section 1 – General Membership Criteria:

The membership of the BC shall be defined as:

A. All elected or appointed board members of the association

B. Those parents or legal guardians with players who have satisfied all registration

requirements and whose son (s) or daughter (s) completed the most recent season of play.

C. Coaches and staff members without children in the program who have served and

completed the most recent season of play.

D. No member will exercise more than one (1) vote at any general meeting.

Section 2 – General Membership Termination:

Membership in the BC shall terminate:

A. Upon written request by the member.

B. When a member no longer meets eligibility requirements, as defined in Section 1 of

this article.

C. When any individual falls under Section 4 of this article.


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Section 3 – General Membership List:

The Registration Coordinators of both football and cheer shall maintain a current and active

membership contact list including phone, home address and email contact information. Email

contact information will be used as part of the BC mass email campaign to communicate openly

with its members.

Section 4 – Suspension/Removal of General Members:

The Board of Directors, by a two-thirds majority vote at any duly constituted meeting, shall have

the authority to suspend or remove any member (parent, player, family member, volunteer, coach,

or Board member) whose conduct is considered detrimental to the organization in general. If a

volunteer, coach, or board member is removed or resigns from their position, they shall not be

permitted to serve as a volunteer, coach or board member for a period of two consecutive years.

Section 5 – Participation Fees

A. A Participation Fee in such amount as the Board of Directors shall determine from time to

time may be assessed to the parents or guardians of Player Members, in order to ensure the

operational continuity of the Organization’s programs. Said fee shall be collected at the time

of registration, unless the Board of Directors otherwise determines from time to time.

B. In the event that the parents or the legal guardian of a Player Member lack sufficient funds to

pay the Participation Fee for such Player Member, the President and Treasurer may, at their

sole discretion, jointly waive the said Participation Fee. When such waiver occurs, it shall be

reported to the Board of Directors at its next scheduled meeting.

C. The failure or inability of any parent or legal guardian to pay the Participation Fee of a Player

Member shall be treated as confidential information and shall not be communicated to any

person who is not part of the Executive Board, without the permission of the affected parent

or legal guardian.

Section 6 – Refunds:

The BC will refund 100% of a player’s registration fees if notice is received before the first day

of practice, less fees for ordered equipment on the player’s behalf. No player registration refunds

will be awarded to players notifying the BC on or after the 1st day of practice.

Article 5 – General Membership meeting

Section 1 – Meeting Objective:

A general membership meeting shall be held each year, between the close of the season and

March 1, for the sole purpose of nominating and appointing any vacant/open Board member

positions.

Section 2 – Other Membership Meetings:

Other general membership meetings may be called throughout the year as the Board of Directors

feel necessary.


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Section 3 – Meeting Notices:

A reasonable notice of all membership meetings shall be disseminated through various means as

deemed appropriate by the BC President. These may include, but are not limited to web site

postings and mass email communication. Reasonable notice shall be considered not less than

seventy-two (72) hours.

Article 6 – Administration

Section 1 – Board of Directors:

The administration of this non-profit organization shall be under the supervision of the Board of

Directors. Directors of this organization shall serve as officers. Qualified directors of this

organization (where open positions exist) shall be nominated by the Board and/or general

membership, discussed, and appointed by the Board.

Section 2 – Officers:

The officers of the BC are responsible for the day-today operations of this organization under the

supervision of the President. The officers of the board shall be made up of both executive and

appointed members. The President selects and manages the Executive Officers.

A. Executive board positions include the following officers:

1. President

2. Vice President

3. Secretary

4. Treasurer

5. Director of Football/Game Operations

6. Director of Development

7. Director of Administration

B. To be qualified as an executive member of the Board; nominees must have served as a Board

member for at least one (1) year in the immediately preceding season. Nominees for the office of

President must have served at least two (2) consecutive years in the two (2) most previous

seasons.

C. Appointed board positions may include the following officers:

1. Registrar/Scholastics Coordinator


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2. Marketing/Social Media Coordinator

3. Fundraising Coordinator

4. Organization Team Mom

Additional appointed positions may be added by the President of the board, as required, to more

effectively conduct the business of the association.

D. Each member of the Board of Directors (executive and appointed) shall have one (1)

vote. Any executive or appointed board member may also perform one or more of the above

named appointed positions when necessary but shall still have only one (1) vote in all.

Any Board member may solicit additional help from the general membership in performing

his/her job responsibilities as long as the Board member alone makes the final decisions and is the

one who reports directly to the Board.

Section 3 – Nominations and appointment to the Board:

A. Open/available Board positions shall be made available to the general membership by mass

email and/or posting to the website. Interested individuals MUST notify the President.

B. Nominations shall be announced by the President at the general meeting at which time,

additional nominations from the floor may be made for any open Board position, as qualified.

The nominee must give his/her consent before being placed in nomination. All nominees should

be cognizant of the job responsibilities for each position and the time commitment required of

each position before consenting.

C. All appointed open-board positions may be nominated by the general membership

D. Each nomination shall be discussed and questions may be posed to each candidate prior to

appointment.

E. The Executive Board shall review Board nominations and elect open board positions by a

majority vote.

Section 4 – Service terms

A. Board Member’s, with the exception of the President and Vice President, shall be reviewed

under the following:

a. Executive Board Members – Every EVEN year the President and Vice President will

determine if said Board Member has represented the Broomfield Crusaders and the

Community satisfactorily.

b. Appointed Board Members – Every ODD year the Executive Board will review and

determine if said Board Member has represented the Broomfield Crusaders and the

Community satisfactorily.

B. In the event of an unexpected vacancy on the Board, the directors may solicit and appoint

qualified candidates to serve out the unexpired portion of the vacated term. If this situation


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applies to an Executive Board position, the one (1) year board member prior service

requirement may be waived.

Section 5 – Removal from office:

A. The President shall at his sole discretion have the authority to remove any board member

from their position if their conduct is detrimental to the organization.

B. The Board of Directors, by a two-thirds majority vote at any constituted meeting, shall have

the authority to suspend or remove any Board member, with the exception of the President,

who is determined by the board as not satisfactorily performing his/her job responsibilities.

C. The Board of Directors, by a two-thirds majority vote at any constituted meeting, shall have

the authority to suspend or remove any Board member who misses two (2) consecutive

scheduled board meetings without previously informing the President as to the reason for

missing such meetings (job requirements, family issues, medical reasons, etc.).

D. If any board member is removed or chooses to resign from his/her position, he/she may not

be permitted to serve as a board member for a period of two (2) consecutive years, following

their resignation.

Section 6 – Financial Responsibility:

The Board of Directors shall decide and approve all matters pertaining to the annual budget and

financial status of the organization. It is the responsibility of the President or Treasurer to place

all income in a common treasury, directing the expenditures in such a manner as to give no

individual or team any unfair advantage over another as to equipment, uniforms, etc.

Article 7 – Fundraising:

All football fundraising activities must be presented to and approved by the Board prior to said activity

and shall comply with the BC policies and Procedures, Section 13.

Section 1- Sponsorships or Donations:

Sponsorships or Donations acquired by the team, a player or family member will be distributed as

follows:

A. The Player’s Team will receive 70% to be placed into their account.

B. The Organization will receive 30% to be placed into the general account.

All Sponsorships or Donations acquired by the BC will go into the general account.

Section 2 - Team Fundraising:

Team fundraising consists of the entire team or a majority of the team being present for a

fundraising event. The funds raised will be placed into the correlating team account. Each team

must have at least one team fundraising event.

Section 3 - Individual Fundraising:


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Individual fundraising consists of Qdoba cards, Subway cards, King Soopers Cards, etc. or any

event that your child does on their own. The Player will receive 100% of fundraising that will be

placed into an account correlating with the fundraiser.

Section 4 - Purpose and Use of Funds:

The player can use his/her funds for player fees or for travel expenses during the playoff season.

The Team can use the funds raised for any remainder of unpaid costs or expenses incurred by the

entire team. These funds can be used for end of year sports banquet, end of year coaches’ gifts,

and for team gear (the entire team must participate). Team gear can be team specific t-shirts,

socks, hats, wristbands etc. Team funds must be approved by the head coach.

Section 5 - End of Year Team Funds Remaining:

When the season is complete, any funds remaining in the team accounts will be transferred to the

BC general account.

Article 8 – Misconduct

Section 1 – Player misconduct:

The Board of Directors, specifically the President and/or Vice-President, upon evidence

presented/observed/reported of misconduct by any player, shall notify the head coach of the

player within twenty-four (24) hours of the incident or as soon as possible thereafter. If the

misconduct cannot be resolved, the head coach, shall notify the parent(s) of the misconduct, in

detail. If the misconduct cannot be resolved, the parent(s) of the player may be requested to

appear before the Board and/or Executive committee. After hearing all testimony, the board

and/or executive committee shall have the full power to suspend or revoke the child’s privilege of

current and/or future participation for the BC.

Section 2 – Staff misconduct:

The Board of Directors, specifically the President and/or Vice-President, upon evidence

presented/observed/reported of misconduct by any staff member, shall notify the staff member

within twenty-four (24) hours of the incident or as soon as possible thereafter. If the misconduct

cannot be resolved, the staff member may be required to appear before the Board of Directors

and/or the Executive committee. After hearing all testimony, the Board of Directors and/or the

Executive committee shall have the full power to suspend or revoke the privilege of current

and/or future participation for the BC.

Section 3 – Parent/Guardian/Family misconduct:

The Board of Directors, specifically the President and/or Vice-President shall, upon evidence

presented/observed/reported of misconduct by a parent/guardian/family of any player, notify the

individual(s) of the misconduct within twenty-four (24) hours of the incident or as soon as

possible thereafter. If the misconduct cannot be resolved, the individual(s) may be required to

appear before the Board of Directors and/or Executive committee. After hearing all testimony, the


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Board and/or executive committee shall have the full power to suspend or revoke the

individual(s) privilege of current and/or future participation for the Broomfield Crusaders and

may remove the individual(s) player from the program immediately without refund. Please refer

to the Crusaders Parent Code of Conduct as a guide for parental expectations.

Section 4 – Chain of command:

All players, parents/guardians, volunteers, coaches, and Board members must follow the specific

chain of command to address any grievances or concerns. Players and/or parents/guardians must

report any grievances to their head coach. If grievance remains unresolved, the President or Vice

President may be contacted for assistance. Any grievance still unresolved will be brought to the

Board of Directors for discussion and resolution. Any violation in the chain of command may

result in disciplinary action.

Section 5 – Nonuse of Alcohol/Tobacco/Illegal Drugs:

Board members and active members of this organization shall not consume alcoholic beverages,

smoke or chew tobacco, use of illegal drugs (including marijuana) while attending any practices,

games, or BC sponsored functions.

Article 9 – Policies and Procedures

Decisions of the Board, which are of a continuing or sustained nature, shall be written and approved by

the Board and placed in a separate document known as the Broomfield Crusader Policies & Procedures.

This document should be used in conjunction with Rocky Mountain and National Pop Warner rules,

regulations and procedures not otherwise mentioned. This document shall be present at all board meetings

and kept by the Secretary. Additions, deletions, or revisions in the policies and procedures shall be

approved by the Board and incorporated into the document and/or the bylaws as necessary. The policies

and procedures shall be made available to any and all active members as requested.

Article 10 – Board meetings

Section 1 – Meeting specifications:

There shall be no less than one (1) meeting of the Board of Directors in the fall football season.

Board of Director Meetings will be held following league meetings to discuss league agenda.

Special meetings may be held whenever called by the President or by a majority of the total board

to discuss/strategize upcoming events. All meetings of the Board shall be held at such times and

places as designated by the President or presiding/appointed board member. At least forty-eight

(48) hours advance notice is required. Reasonable effort shall be made to notify all board

members.

Section 2 – Quorum:

When at least half of the full board of directors is present, this will constitute a quorum. When a

quorum is present, a simple majority vote of board members present will be acceptable for

transition of board and association business and regarded as an act of the entire Board.


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Section 3 – Amendments

Proposed amendments to these by-laws shall be presented, in writing, at any official meeting of

the Board of Directors. Upon review and discussion by the board, ratification shall be made by a

majority of the board members present, including the President and appointed board members.

Approved amendments will then become incorporated into the bylaws and go into effect

immediately.

Article 11 – Officers of the Board and Job responsibilities

It is the expectation for all board members to be aware and respectful of specific time commitments

required of each member as noted within the job responsibility. If a board member is unable or unwilling

to provide that commitment, they should reconsider their position on the board.

Section 1 – President:

The President shall be the Chief Executive Officer of the Organization and shall, subject to the

direction of the Board of Directors, have general supervision and control of its business, programs

and activities. The President shall preside, when present, at all meetings of members and of the

Board of Directors.

The President shall:

A. Conduct the affairs of the Organization and execute the policies established by the Board

of Directors.

B. Present a written or oral report of the condition of the Organization at the conclusion of

the season.

C. Communicate to the Board of Directors, such matters as deemed appropriate, and make

such suggestions as may tend to promote the welfare of the Organization and the success

of its programs and activities.

D. Be responsible for the conduct of the Organization in strict conformity to such policies as

may be established by the Board of Directors.

E. Designate in writing, or electronic format, to other officers if necessary, to have power to

make and execute for and in the name of the Organization such contracts and leases they

may receive and which have had prior approval of the Board.

F. Investigate complaints, irregularities and conditions detrimental to the Organization and

report thereon to the Board of Directors as circumstances warrant.

G. In conjunction with the Treasurer, prepare and submit in writing an annual budget to the

Board of Directors for its approval and be responsible for the proper execution thereof

and adherence thereto.

H. With the assistance of the Vice President, examine the application and supporting proof-

of qualification of every candidate for participation in a program run by the Organization

and certify said Player Member candidate’s residence and eligibility before the said

Player Member candidate may be accepted into one of the Organization’s programs.

I. The President may appoint committee’s and is authorized to make operational decisions

on a day to day basis, subject to Board review as necessary.

J. Have signature authority for any financial transactions not completed by the Treasurer.

K. He/She or their duly appointed representative shall attend all league meetings as required.


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L. He/She shall appoint and/or review qualified head coaches for each of the teams within

the organization.

M. He/She shall have sole discretion over the uniform/logo/helmet design for the

organization.

N. He/She shall represent the board for a minimum of 2 hours at each Broomfield Crusaders

home game. If unavailable He/She will appoint someone to represent the Broomfield

Crusaders at each home game.

O. He/She shall work at or appoint another Board Member to work at BC events such as, but

not limited to registrations, assigned team meetings and/or authorized BC

fundraising/sponsorship events.

Section 2 – Executive Vice President:

The Executive Vice President shall, in case of the absence or disability of the President, provided

that he or she is authorized by the President or by the Board of Directors to so act, perform the

duties of the President and, when so acting, shall have all of the powers of the President’s office.

The Executive Vice President shall also have such other powers and shall perform such other

duties as President or the Board of Directors may, from time to time, designate. The Executive

Vice President will be responsible for Marketing/Communications, Sponsorships, Organization

Membership and Event Coordination.

Section 3 – Secretary

The Secretary shall keep written minutes of the meetings of the membership and the Board of

Directors. In the absence of the Secretary from any such meeting a Temporary Secretary shall be

appointed by the person presiding at the meeting, shall perform the duties of the Secretary thereat

for the duration of such meeting and shall forthwith transmit the said minutes of the meeting to

the Secretary for inclusion in the records of the Organization.

The Secretary shall also:

A. Be responsible for recording the activities of the Organization and maintaining appropriate

files, mailing lists and necessary records.

B. Perform such duties as are herein specifically set forth, in addition to such other duties as are

customarily incident to the office of Secretary or as may be assigned by the Board of

Directors.

C. Maintain a current Roll listing of all Regular Members, Directors, and committee members.

D. Give notice of all meetings of the Organization and of the Board of Directors, except as

otherwise provided in the Bylaws.

E. Conduct all correspondence, not otherwise specifically delegated, in connection with meeting

F. Notify members, directors, officers and committee members of their election or appointment.

G. Maintain all membership application files.

H. The Secretary shall perform all duties associated with the Director of Administration if one is

not appointed.

I. Along with the President and Vice President, the Secretary will serve as a contact to the

League Webmaster for posting information to the BC Football website.


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Section 4 – Treasurer:

The Treasurer shall, subject to the direction of the Board of Directors, have general charge of the

financial affairs of the Organization and shall maintain accurate books of account to be kept. The

Treasurer shall have custody of all funds and securities of the Organization, except as the Board

of Directors may otherwise provide.

The Treasurer shall:

A. Perform such duties as are herein set forth and such other duties as are customarily incident to

the office of Treasurer or may be assigned by the Board of Directors.

B. Receive all monies and securities belonging to the Organization and deposit the same in a

depository approved by the Board of Directors.

C. Keep records for the receipt and disbursement of all monies and securities of the

Organization, approve all payments from allotted funds and draw checks therefore in

agreement with policies established in advance of such actions by the Board of Directors.

D. Prepare an annual budget, under the direction of the President, for submission to the Board of

Directors annually.

E. Prepare an annual report to the membership and submit the same at the conclusion of the

year.

Section 5 – Director of Football/Game Operations:

The Director of Football Operations shall be in charge of and administer the football program and

shall be responsible for

A. Organizing the playing divisions and the teams within each division.

B. Recruiting and nominating head coaches for said teams

C. Scheduling games for said teams

D. Training and evaluating the coaches of said teams

E. Coordinating and scheduling playing fields for said teams to conduct games and practices

F. Conducting any tryouts necessary or desirable to the selection of the various teams and

conducting any drafts necessary or desirable to the organization of teams within the playing

divisions.

G. Making arrangements for the scoreboard, field markers, and announcers for all home games.

H. May appoint persons to positions, such as Equipment Manager and Team Equipment

Manager to assist in discharging the duties and functions above enumerated; however, any

such appointment made shall be subject to the approval of the Board of Directors, which

approval shall not be unreasonably withheld.

I. The Director of Football Operations shall report directly to the President.

Section 6 – Director of Player Development/Safety:

A. Responsible for the implementation and operation of off-season player development camps.

B. Responsible for assisting with placement of new players onto teams with equivalent skill

levels. This excludes players requesting specific coaches or transfers of teams from other

organization.


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C. Responsible for community outreach to help with bringing in new participants for the

Crusaders organization.

D. Assist the President and Vice President with developing relationships with local High

Schools for the ‘Feeder Program’

E. Responsible for overseeing, recommending, and implementing measures to ensure the safety

of all the players in the Organization.

F. The Director of Development shall report directly to the President.

Section 7 – Director of Administration/Vendor Relations:

The Director of Administration shall be responsible for:

A. Responsible for, seeking out, negotiating terms and purchasing all equipment, uniforms, and

supplies required for the proper operation of the Organization and its activities and programs,

keeping detailed records of all purchases made and presenting invoices therefore to the

Treasurer for payment.

B. Providing secretarial services, as needed, to other officers of the Organization

C. With assistance for other Board members act as, unless appointed as the ‘Registrar’ for the

Organization. Registrar duties include:

a. Receive and review applications of candidates for player membership and check the

residence and other eligibility requirement of each such candidate.

b. Prepare and maintain a Player Member Roster listing and a Team Roster reflecting

the team to which each such Player Member is assigned.

c. Maintain and update the aforedescribed rosters and submit the same to the President,

EVP, and the Director of Football Operations.

d. Prepare for the President’s signature and submission to the league in which the

Organization is affiliated with, team rosters in the form required by such league.

e. Notify the President of any resignation or reassignment of a Player Member.

f. Collect all Registration monies and associated late fees and submits to the Treasurer.

g. Work with the League Secretary and/or President to prepare mailing lists to the

player members or regular members.

D. The Director of Administration shall report directly to the President.

Article 12 – Taxes

The association will have prepared any and all tax returns or statements required by law. This shall be the

primary responsibility of the President to coordinate and report to the board any abnormal variances.

Article 13 – Rules

The rules and regulations, as set forth by the National Pop Warner organization, as well as the Southwest

Regional Pop Warner, of which the BC is a member, shall be adhered. Please refer to the most current

Pop Warner Rule Book.

When applicable the rules and regulations, as set forth by the League the BC organization is participating

in shall be adhered.


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Article 14 - Insurance and Bonding

Section 1 – Association & Board of Directors Liability Insurance

RMPW will use a portion of the “team fee” to provide liability insurance to current players, as

well as, the Board of Directors. This insurance coverage will begin August 1st of every year and

end on July 31st the following year.

All personnel involved with the Broomfield Crusaders Organization: Coaches, Assistant Coaches,

Team Moms, Board Members, Fundraising Coordinator, and Cheer Coordinators are required to

go through a background check.

Article 15 - Dissolution

Section 1

Upon the dissolution of the organization, the Board of Directors shall, after paying or making

provisions for the payment of all the liabilities of the organization exclusively for charitable

purposes as shall at the qualify as an exempt organization or organizations under Section 501 (c)

(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States

Internal Revenue Law), as the Board of Directors shall determine and as approved by a Justice of

the Supreme Court. Any of such assets not so disposed of, shall be disposed of by a court having

jurisdiction thereof in the county in which the principal office of the organization is then located,

exclusively for such purposes or to such organization or organizations as said Court shall

determine, which are organized and operated exclusively for such purposes.

Article 16 – Amendment of By-laws

These Bylaws may be amended repealed or altered, in whole or in part, by a two thirds vote at any

duly organized meeting of the membership, provided that notice of the proposed change is included in the

notice of such meeting.

By signing below you acknowledge that you have read and agree to the terms set forth in the “Broomfield

Crusaders Football Club By-laws”

__________________________________________ ___________

Name Date

__________________________________________

Board Position

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