Brrr! A Very “Drafty” Proposal for State Publications Management Plan

Jim Kammerer, Information Services Manager Montana State Library, Helena, MT

Archive-It Partners Meeting, October 19, 2011Lexington, Kentucky

Montana State Library

Proposed

State Publications Management Plan

For internal use and distribution only

Library Information Services staff

6/14/2011

State Depository Library Program

17 Depository Libraries

•Montana State University•Montana Historical Society•University of Montana•MSU Billings•Montana Tech•UM Dillon•Rosebud County Library•Glasgow City County Library•Dawson Community College•MSU Northern Library•Lewis and Clark Library•Flathead County Library•Lincoln County Library•Missoula Public Library•Salish Kootenai College Library•Miles Community College•Library of Congress

Montana State Library

30+ State Agencies

http://www.chaitalag.com/news/tubig/http://www.helenbrowngroup.com/2011/02/rescue-from-the-digital-firehose/gushing-firehose-by-joseph-robertson/

Rate and number of state publications received from state agencies

Rate and number of state publications created by state agencies

Challenge/Issue

Acquisition method

http://www.trimarinegroup.com/operations/fleet.php

http://topics.breitbart.com/fishing+pole/

Traditional methodArchive-It “big net” method

Drafty proposal for state publications management plan

Four question format:

1. What does use of Archive-It mean for state agencies?

2. What does use of Archive-It mean for depository libraries?

3. What does use of Archive-It mean for Montana State Library?

4. What does use of Archive-It mean for users of state publications?

Four question format:

1. What does use of Archive-It mean for state agencies?

• Searchable full-text access to former versions of their website.

• Place to warehouse content from dated web pages

• Keep current web pages clean and fast loading.

• No longer have to “submit” to the State Library print state publications

• No longer have to “notify” the State Library about the new state publications

• RSS feeds for state agency calendar pages.

• Code for Archive-It search box on their agency website.

Four question format:

2. What does use of Archive-It mean for depository libraries?

• Timelier access to more digital state publications.• Fewer print state publications needing processing • Quicker reception of print state publications.• Fewer interlibrary loan requests.

• Code for Archive-It search interfaces for library website.

Four question format:

3. What does use of Archive-It mean for Montana State Library?

• Process more publications in timelier manner.• Strengthens commitment to identify, acquire, catalog state

publications.• Shift from collecting print to collecting digital.• Eliminates growth of backlog.

Four question format:

4. What does use of Archive-It mean for users of state publications?

• Timelier, more comprehensive access to more digital state publications.

• Full-text, key word searchable access to more state government information.

• Better understanding of state publications in the context of the website information surrounding the publications.