Financial Plan 2014-2015

BRUNSWICK HEADS PRIMARY SCHOOLBrunswick Heads Primary School (BHPS) is located in the small coastal community of Brunswick Heads in northern NSW. The school caters for Kindergarten to Year 6 students, with approximately 160 children representing the Brunswick Heads community and surrounding localities of Ocean Shores and Mullumbimby.

BHPS’s aim is to deliver dynamic and relevant education that enables our students and promotes commitment to responsible action. We endeavour to empower students to take responsibility for their education and to recognise that learning is a life-long process. Equity programs ensure that the needs of individual students are met in an environment which is safe, tolerant and supportive while providing a curriculum which is relevant, comprehensive and innovative. Moreover, our Positive Behaviour for Learning Program (PB4L) is ingrained in the classroom, which sees our core school values of “Be Safe, Participate and Be Respectful” expand into explicit learning strategies for students to successfully engage in learning amongst a diverse community.

Our School Plan (www.brunswickh-p.schools.nsw.edu.au/our-school/school-plan) details how we are delivering a 21st century learning environment that helps our children to excel in Maths, English, Creative Arts (CAPA), and Aboriginal education.

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BHPS P&C

A vibrant P&C exists at BHPS, with over 20 active members including 3 “Lifetime” members that are represented by the above listed Executive Board. The P&C works collaboratively with the school body to achieve the shared goal of providing a fun, nourishing, supportive, and enriching learning environment that promotes the development of well-rounded individuals capable of meeting life’s challenges.

With this in mind, the BHPS P&C Financial Plan aims to:

1. Providefinancialtransparencywithrespecttoannualrevenueandexpenses;

2. Provideaforward12monthfinancialforecastthatisupdatedannuallyinAprilto highlightchangingscenariosparticularlywiththeP&CExecutive;and

3. Identifystrategicfundingprioritiesthataimtoenrichthelearningenvironmentof ourchildren.

PRESIDENT: Katrina HughesSon Jordan (Yr 3)

Marketing / Management

TREASURER: Dr. Matthew GordosDaughter Aoife (K)

Ecologist

VICE PRESIDENT: Tess KilgariffDaughter Charlotte (Yr 1)

Small Business Owner

VICE PRESIDENT: Emily LangtryDaughters Matilda (Yr 1) & Olivia (Yr 4)

Teacher

SECRETARY: Verity BeeDaughter Scout (Yr 1)

Graphic Designer / Teacher

FUNDRAISING & MEDIA: Allison RogersDaughter Lucy (K)

Marketing / Journalist

Financial Plan 2014-2015

P&C FINANCIAL SUMMARYSince 2008, BHPS P&C annual revenue margin has increased by nearly 300 % to over $26,000 in 2013 (Table 1). The three main sources of revenue for the P&C are fundraising, the school canteen, and uniform sales; however, fundraising accounts for the majority of revenue with nearly $23,000 of funds raised in 2013, which reflects the diversification and increased effort of the P&C to raise revenue for strategic purchases. Through improved vision and management, Brunswick Heads Fairtastic now nets over $7,000 annually and represents the single greatest fundraising effort of the year for the P&C. Additional fundraising revenue is generated from activities including pub raffles, BBQs, bucket rattles, trivia nights, sporting events, movie nights, and the annual Old & Gold festival. In addition to fundraising, the school canteen consistently earns between $3,000 - $6,000 per annum after costs, while uniform sales generally break even.

Table 1: BHPS P&C Statement of Income and Expenditure

2008 2009 2010 2011 2012 2013 2014 BUDGETED

OPENINGBANKBALANCE $24,655 $25,815 $20,441 $22,125 $10,033 $9,825 $19,895

Income

Fundraising $7,556 $6,283 $14,351 $9,210 $20,904 $22,741 $25,000

Canteen $3,313 $3,414 ($1,088) $6,133 $7,537 $4,895 $5,000

Uniforms ($1,400) $551 $566 $544 $579 ($862) $0

TOTALINCOME $9,469 $10,248 $13,829 $15,887 $29,020 $26,774 $30,000

Expenditure

Operating Expenses ($2,169) ($1,589) ($4,306) ($1,236) ($3,134) ($3,847) $4,390

Strategic Purchases ($5,000) ($14,033) ($7,839) ($26,743) ($26,094) ($12,857) $10,600

Contingency Fund $0 $0 $0 $0 $0 $0 $2,000

TOTALEXPENDITURE $7,169 $15,622 $12,145 $27,979 $29,228 $16,704 $16,990

NetIncrease(Decrease) $1,160 ($5,374) $1,684 ($12,092) ($208) $10,070 $13,100

CLOSINGBANKBALANCE $25,815 $20,441 $22,125 $10,033 $9,825 $19,895 $32,995

P&C revenue has generally been matched by a concomitant increase in expenditure due to the strategic allocation of funding to priority purchases, most notably the installation of interactive smartboards in all classrooms which was successfully completed in 2013. Additionally, since 2012 the P&C has made an ongoing commitment to fund the teaching garden which includes a coordinator position. The garden now forms an integral part of the school plan, with interactive lessons for each class arranged around the seasonal growing schedule.

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P&C 2014 FINANCIAL OUTLOOKIn 2014, the P&C projects to clear $30,000 in revenue from fundraising and the school canteen, with Operating Expenses expected to approximate $4,500 which includes insurance, P&C meeting costs, consumables, and various student donations. This leaves over $25,000 for Strategic Initiatives, for which $10,600 has already been allocated to the teaching garden ($6,600), updated home readers ($3,500), and to support the recently formed dance troupe as part of the CAPA program ($500). Moreover, in 2014 the P&C for the first time allocated $2,000 to a Contingency Fund to finance unplanned expenses. Any unspent contingency funds will either be allocated to Strategic Purchases in 2014, or rolled over to the 2015 Contingency Fund.

Thepredicted2014EndofCalendarYearpositionfortheBHPSP&Cis$19,894(2013rollover)+$13,100(2014netprofit)=$32,994,whichexcludesfurtherstrategicpurchasesasoutlinedbelow.

Table 2: Summary of proposed BHPS P&C Strategic Initiatives

STRATEGICINITIATIVE 2014 2015 2016 2017

LARGEINITIATIVES(>$2,000)

Contingency Fund $2,000 $2,000 $2,000 $2,000

Playground $30,000

Home Readers $3,500 $3,500 $3,500 $3,500

Teaching Garden $6,600 $6,000 $6,000 $6,000

The Green Room $10,000 $8,650

Music Education Program $12,200 $7,200

Air Conditioning $1,200 $1,000

Interactive Smartboard $7,000

P&C / School Storage $1,730 $1,730

MEDIUMINITIATIVES($500-$2,000)

Canteen Equipment $1,000 $500 $500

Shade Marquees $750

School Swimming Subsidy $750 $750 $750

Sports Uniforms $1,300 $600 $600

Canteen Shop Upgrade $1,200

K/1 Picnic Tables $750 $750

SMALLINITIATIVES(<$500)

Kinder Orientation Program $500 $500 $500

Buddy Morning Tea $50 $50 $50

Dance Troupe $400 $400 $400 $400

Simple Pleasures Photo Comp $120 $120 $120

Future Faces Art Comp $120 $120 $120

Paint for Classroom Doors $400

Pin-up Boards $455

TOTAL $12,500 $57,354 $47,270 $25,220

Financial Plan 2014-2015

PLAYGROUND

The ‘beginning of the school year parent survey’ revealed for the second year running that updating the playground is viewed as the highest priority for strategic initiative funding. Play is a crucial component of intellectual and creative development in children. However, the current BHPS playground is dated and under utilised by the children. Our plan is to design, fund, and construct an interactive playground that will foster imaginative play and development. Revamping of the playground meets the school’s and P&C’s core objectives of providing an enriching learning environment.

BHPS P&C has actively fundraised for the construction of a new playground over the past two years, raising and saving over $20,000. Plans have been developed with the in-kind assistance of a local architect following a detailed consultation process with teachers and, most importantly, the children that identified key design features. The plans have been reviewed by Kids-Safe Australia for final approval, with construction on Phase 1 expected to start in January 2015. Final project costs are expected in Summer 2014 which will guide the development of fundraising activities for future phases.

Priority:High

Timeline: Summer 2015

Cost: $30,000 (est.)

Priority:High

Timeline: ongoing

Cost: $3,500pa

LARGE STRATEGIC INITIATIVES (> $2,000)

HOMEREADERS

Learning to read is one of the primary goals of education. One of the most effective measures available to assist our children in this learning process is the provision of Home Reader books that are targeted for each child’s specific reading level, regardless of whether they are in Kindergarten or Year 6. As children progress from one reading level to the next, the Home Readers are there to provide new, exciting adventures at a competency level that builds confidence while challenging the students to further enhance their reading repertoire. Over time, Home Readers become lost or damaged, thereby requiring replacement. The BHPS P&C aims to replace out of date and top up books at an estimated cost of $3,500 per annum to maintain this priority resource.

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Priority:High

Timeline: Ongoing commitment

Cost: $6,000 pa

TEACHING&COMMUNITYGARDEN

Several years ago, BHPS and the P&C identified the integration of theoretical learning with the existing school community garden as a priority investment for our children’s education. Teaching gardens become real-life interactive laboratories for children to learn how to plant seeds, nurture growing plants, and harvest. Garden-themed lessons cover a multitude of topics including nutrition, numeracy, biology, and meteorology; all while having fun in the fresh air and working with your hands. Teaching gardens are therefore the perfect launching pad for student-directed inquiries, observations and experimental manipulations. To realise these educational benefits, the P&C has funded the engagement of a dedicated, specialist horticulture teacher for 1 day per week as an ongoing expenditure.

GARDENCLASSROOM-THEGREENROOM

The Green Room, as a project, is an opportunity to enrich the experience of our existing teaching garden, whilst demonstrating the importance of sustainable eco-living. By providing a shaded, safe and inviting room to accommodate a whole class of students at once, garden participation will become inclusive and weekly in the school term curriculum. This outside room would allow all our 160 K – 6 students multiple and meaningful engagements with the garden. The eco considerations of the project will exemplify the schools sustainability objectives through 1) water capture for gravity fed orchard irrigation, 2) solar arrays for lighting and cooling fans, and 3) the re-purposing of a dead tree felled earlier in 2014 as room seating. The entire structure is quoted as $18,650 and includes all Council approvals and an insulated roof.

MUSICEDUCATIONPROGRAM

Music education at BHPS is integrated into the Creative and Performing Arts (CAPA) lessons and specialist lessons is a user pays system, whereby parents pay for their children to receive musical tuition from qualified keyboard, guitar and drum teachers. Unfortunately the uptake of this program has been limited, with cost considered the main limiting factor and time out of regular class. Under the leadership of our new principal, Trisha Parker, and with a renewed focus on the CAPA subjects at our school, the school and P&C are developing plans to provide a curriculum-based music education program of excellence that is age appropriate, engaging, and inspiring and accessible for all our students. We have sought advice from nationally based music education experts who recommend the engagement of a dedicated, specialist teacher to set up and run the school’s music program. Additionally, the musical journey of our children will begin by participating in a Marimba playing and making workshop. The Marimba is considered the best instrument for teaching music to children from kinder to year 6 and a great launching pad for this proposed 20 week annual music lesson program. We hope that this work will underpin a new environment of creativity at the school and truly inspire student, parents, and teachers alike.

Priority:High

Timeline: 2015/16

Cost: $18,650

Priority:High

Timeline: ongoing

Cost: $12,000 then $7,200 ongoing

Financial Plan 2014-2015

AIRCONDITIONING

Given our climate, it is critical to have air conditioning within all classrooms to ensure a comfortable learning environment for our staff and children. Although the P&C previously funded the installation of air conditioning in all classrooms in 2008, one of the units is unsuitable for the room size it occupies.. We propose to rectify this by purchasing and installing a new unit. We’d like to recycle this unit in the Principals office, but will allocate funds in 2017 if this solution is not serviceable. The school is subsequently responsible for the maintenance of the air conditioning units post-installation.

INTERACTIVESMARTBOARDS

Educational institutions are increasingly embracing technology in the classroom as a means of encouraging student engagement and improving academic outcomes. Funding for the boards was initially completed in 2012. The P&C and BHPS have created a dynamic learning environment using technology and it’s happening in every Brunswick Heads Public School classroom through the use of interactive smartboards, but a regular replacement program is required to keep the boards operating and relevant to changing technology. The newest Interative Smartboard (IWB) (685ix) costs $6832.00; while a 70 inch Pro Wise panel cost approximately $7000. As the building works and electrical work are already in place, the P&C will only need to fund replacement board or panel.

P&CANDSCHOOLSTORAGE

Staff would like to purchase sports equipment for activities such as gymnastic, but adequate storage space for the gear is presently not available. Additionally, the P&C also have a lack of storage facilities, especially for fundraising equipment (e.g. Fairtastic and the BBQ). The preferred solution would be to co-share space in a modified shipping container or demountable. However, alternative solutions include modifying the hall stage to access the space beneath or modifying an existing demountable.

6m x 2.5m wide 20’GP Ex lease container $2,750 + GST to purchase, plus $230 + GST for delivery and locking. This doesn’t include any foundation work.

Alternatively, 20’GP $3.00 per day + GST plus $460 + GST for delivery for hiring one.

Priority:Medium

Timeline: 2016/17

Cost: $3460

Priority:High

Timeline: 2016, replacing one board every 2-3 years.

Cost: $7000

Priority:High

Timeline: 2016/ongoing

Cost: $1200 / $1000

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CANTEENEQUIPMENT

The canteen provides healthy, fresh menu options for all students to purchase for morning tea and lunch every Monday and Friday. Staffed by P&C volunteers, the canteen is dependent upon multiple pieces of equipment to effectively provide quality food to our children. From time to time critical equipment requires upgrading. Additionally, the canteen has conducted an audit of existing equipment, with a predicted condition and date of replacement report prepared. Each April, the canteen will update this report and include a list of equipment requiring replacement for the respective financial year.

SHADEMARQUEES

Marquees are used at all school functions to designate the respective Booyun, Targarah, and Minyon houses and provide necessary shade. Unfortunately, all three existing marquees are deteriorating. Additionally, with the change of the Minyon house colour from green to yellow, a new marquee is required which provides an opportunity to update all three houses at the same time. Three new 3x3 shade marquees are estimated to cost between $168 each (Bunnings) to $289 each (Oztrail Corporate Gazebo; http://www.campingcentral.com.au/)

SCHOOLSWIMMINGPROGRAMSUBSIDY

The School Swimming and Water Safety Program is a learn-to-swim program that develops water confidence and provides students with basic skills in water safety and survival. The program provides opportunities for students in Years 2 to 6 to attend daily lessons of 45 minutes over 10 consecutive days at Mullumbimby Pool. Presently 50 – 60 students in years 2 and 3, and targeted students in years 4, 5 and 6 participate in the program. The cost to the parent is currently $65, with the P&C proposing to subsidise this program by paying $15 for every student which equates to $750 - $900 per annum.

Priority:Medium

Timeline: 2015/ongoing

Cost: $750 pa

Priority:High

Timeline: 2015 & ongoing

Cost: $1000

Priority:Medium

Timeline: 2015

Cost: $500-$900

MEDIUM STRATEGIC INITIATIVES ($500 - $2,000)

Financial Plan 2014-2015

SPORTSUNIFORMS

Students participate in numerous sporting codes at local, regional, and State sporting events often without suitable uniforms or equipment. A school audit identified that uniforms are required for the following sporting codes:

➜➜ 50 swimming caps = $300;

➜➜ 30 team sports tops = $540;

➜➜ 30 bibs = $450

Priority:Medium

Timeline: ongoing

Cost: $1300 in 2015

Priority:Low

Timeline: 2016

Cost: $1200

Priority:Low

Timeline: 2016/17

Cost: $1500

CANTEEN&UNIFORMSHOPSTORAGEUPGRADE

By building a wall and one secure door two thirds down the canteen, this will create improved storage while reducing an existing hazard of student access to P&C equipment. The new wall can also serve a dual function of displaying canteen, uniform shop and P&C notices. The created storage space will require new shelving and storage containers to optimize the space created. The P&C is developing designs which have been estimated to cost $1200. Ideally we’d involve our parent builders on this job.

K/1PICNICTABLES

Presently, the K/1 students eat their lunches on the aluminum park benches, with no table surfaces provided in the eating area for them to sit collectively at. Eating at a table is a social activity which promotes good eating habits and table manners, while also increasing the likelihood of the children eating the majority of their food on a clean surface. Six (6) movable picnic table are required to provide adequate seating for the Kinder, Year 1 and Year 2 students who currently eat recess and lunch in this area. We’ve had Hardwood picnic tables quoted at $250 each: table top 500mm wide, 1200mm long and 1000mm wide.

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Priority:Medium

Timeline: annually

Cost: $120

Priority:Medium

Timeline: ongoing

Cost: $400

Priority:Medium

Timeline: ongoing

Cost: $400

Priority:High

Timeline: annual

Cost: $500

KINDERORIENTATIONPROGRAM

Orientation costs include parent morning tea ($30), teaching equipment and materials used at the sessions ($60), library bags ($1.80 ea), printing promotional material and purchasing hats ($7.05 ea) & subsidising the cost of the bus from the pre-schools. Approximately 25 students attend the orientation at a cost of $500.

DANCETROUPE

Formed in 2014, the Dance Troupe is a key priority of the BHPS CAPA program. Every year there are opportunities to dance in the Lighthouse Valley Dance Festival and/or local performing arts festivals. Funding of $300-500 is required for the ongoing purchase of dance costumes.

SIMPLEPLEASURESPHOTO COMPETITION

Each year BHPS students are encouraged to enter the Brunswick Heads Simple Pleasures Photo Competition. The P&C proposes to cover the entry fee of $3 per entry for up to 40 student entries at a total cost of $120 to be paid to the Brunswick Heads Visitors Centre.

BUDDYMORNINGTEA

The purpose of the morning tea is to say thank you to the Year 6 Buddies for their service throughout the year. This is a memorial to Fiona Andrewartha.

TWEEDGALLERYARTCOMPETITION

The Les Peterkin Portrait Prize is organized annually by the Tweed Gallery, with a different theme every year and an entry fee for the whole school of only $120. The P&C proposes to cover the entire school entry fee.

PAINTFORCLASSROOMDOORS&SURROUNDS

Working with the Indigenous parent representatives, all the classrooms will be renamed a traditional Aboriginal animal name, with the doors being repainted.

PIN-UPBOARDS

Outside presentation pin up boards are required that run the length of the administration office (820mm high x 4800mm long) to display notices, artwork and P&C information.

SMALL STRATEGIC INITIATIVES (<$500)

Priority:Medium

Timeline: 2015/2016

Cost: $455

Priority:Medium

Timeline: annually

Cost: $120

Priority:High

Timeline: annually

Cost: $50

Financial Plan 2014-2015

HOW TO MAKE A DONATIONIf you would like to assist in the funding of strategic initiatives at BHPS, donations can be made either by cheque or direct bank transfer to the P&C.

In the first instance, it is advisable to contact the P&C Fundraising Officer, Allison Rogers, on 0412 104 265 or the Treasurer, Matthew Gordos, on 0427 243 343 regarding the purpose of the donation.

Alternatively, you can visit the BHPS P&C website at http://www.brunswickh-p.schools.nsw.edu.au/parents-and-citizens which lists contact details of the executive.

Our school has an open door policy, so come and see for yourself!

Fingal Street, Brunswick Heads 6685 1204

Just imagine where your donation could go!

$20 could pay for 4 class readers

$45 could subsidise 3 students in the annual swim program

$120 could cover the entire school entry fee to the Tweed Gallery Les Peterkin Portrait Prize

$500 could cover the cost of team sport shirts

$1500 could assist in the revamp the canteen and uniform shop

$3000 could help us get The Green Room built

$6000 could help kick start the Music Education Program