bs/ md to do list: class of 2017

BS/MD TO DO LIST: CLASS OF 2017

All you need to know to complete:• Financial Aid Application Forms• Completing AMCAS and Petition for Review• Your Immunization Record

BS/MD TO DO LIST…

APPLYING FOR FINANCIAL AID FOR THE 2013/14 ACADEMIC YEAR

Michael A. KempeFinancial Aid [email protected]

2012/13 COST OF ATTENDANCE

• Tuition and Fees: $ 34,455• Room and Board: $ 10,800• Books and Supplies: $ 3,100• Medical Insurance: $ 1,491• Personal Expenses: $ 5,187• Transportation: $ 4,344

• Total: $ 59,377

– Non-Ohio Res. Annual Surcharge: $ 31,955– Room and Board for living with parents: $ 7,020

TYPES OF FINANCIAL AID

• Scholarships– Institutional

• NEOMED Grants and loans (need-based)– Private

• A list of scholarships is available on the financial aid page at www.neomed.edu or www.fastweb.com

• Loans– Need-based, Non-need based– Federal

• Stafford Unsub:– $40,500 for M1,2,4– $47,167 for M3

• Perkins (need-based)• Grad PLUS (credit-based)

OHIO ACADEMIC SCHOLARSHIPStudents who have not completed all degree requirements at their

undergraduate AND received the Ohio Academic Scholarship may transfer eligibility of the scholarship to NEOMED.

Request in writing to transfer funds to NEOMED. Include your name, social security number and mail to:

Ohio Board of RegentsState Grant & ScholarshipsPO Box 18245Columbus, OH 43218-2452Phone: (614) 466-7420 or (888) 833-1133

Include the following information:Name, Ohio Academic Scholarship, Transferring from (undergraduate school) to NEOMED, your e-mail address, your signature.

WHAT’S NEXT?MARCH 15, 2013 DEADLINESubmit FAFSA on the Web to the US Department of

Education– www.pin.ed.gov to obtain a Personal

Identification Number (PIN).

– www.fafsa.ed.gov to complete the 2013/14 FAFSA application.

– NEOMED’s Title IV’s Code that must be on the FAFSA is G24544.

– Refer to the Completing Financial Aid Documents guide to assist you in completing the FAFSA.

WHAT’S NEXT?MARCH 15, 2013 DEADLINESubmit All NEOMED required forms online through your DOCS

account:

1. Log onto https://docs.neomed.edu/cp/home/displaylogin2. Go to the Banner Self-Service Menu3. Click on the Student Information Menu4. Click on the Financial Aid Menu5. Under Financial Aid Office, click on Requirements

Make sure to complete documents for 1314 academic year.

WHAT’S NEXT?MARCH 15, 2013 DEADLINEForms to be submitted:

– Credit Policy Statement (all students)– Statement of Certification (all students)– Authorization Form (all students)– Campus-Based Aid Application (campus-based

aid applicants only)– Student and Parent 2012 tax forms (campus-

based aid applicants only)

SUBMITTING TAX DOCUMENTS

You can submit one of the following tax documents:– A copy of the original or file copy of the 1040, 1040-A or 1040-

EZ form– A tax transcript obtained by contacting the Internal Revenue

Service by:• Logging onto www.irs.gov and selecting the 2012 tax year• Calling the IRS at (800) 908-9946

– Tax transcripts take up to 10 days to be mailed to you for them to then be forwarded to NEOMED. Please make sure you allow enough time to request these documents.

SUBMITTING FINANCIAL AID DOCUMENTSAll financial aid forms can be submitted by:

NEOMEDOffice of Enrollment ServicesAttn: Financial Aid4209 State Route 44P.O. Box 95Rootstown, OH 44272

Fax: (330) 325-5905

E-mail: [email protected]

WHAT’S NEXT?JUNE

• Create your personal budget– Budgeting is the safest way of preventing yourself

from borrowing unnecessary student loan funds.• Project your expenses over the next academic year• Review your expected tuition and fees• Review your financial aid awards and borrow only what

you need for the entire academic year.

– Reference the enclosed AAMC budget worksheet for assistance in creating a personal budget.

WHAT’S NEXT?JUNE - JULY• Verify you have submitted all documents via the

financial aid channel on docs or by incomplete application e-mail.

• The Office of Enrollment Services begins determining financial aid eligibility– Financial Aid awards posted on DOCS in July– Apply for aid online via DOCS

• Accept all/partial/no loan funds• Return loan applications to the Office of

Enrollment Services for campus-based financial aid

WHAT’S NEXT?AUGUSTStudent Loan Counseling Session• All students borrowing a Stafford or Grad PLUS loan must attend

a mandatory Entrance Counseling Session, even if you’ve already attended a session at another university.

• 2013 Entrance Counseling Dates for the College of Medicine are:– Thursday, August 8th from 10:00-12:00 in Meshel Lecture Hall– Make-up session is TBD.

Please note that if you are not able to attend the August 8th date, your federal student loan funds will not disburse to your student account until you complete your entrance counseling on the make-up date. Please plan your finances accordingly if you’re expecting a financial aid refund.

CONTACTS

Do you have questions on the application process? Just ask!

Michael KempeFinancial Aid [email protected] or [email protected]

Lauren HodgkinsonSpecialist, Enrollment [email protected]

BS/MD TO DO LIST…

PREPARING FOR CAPP

PREPARING TO MATRICULATE TO NEOMED

Jan Divoky, Assistant RegistrarOffice of Enrollment Services [email protected]

#1 – KNOW WHAT CAPP IS

• Committee on Academic and Professional Progress

• Reviews the progress of all Phase 1 students to determine if promotion or continuation in the program is appropriate by:– evaluating academic performance– assessing and making sure that individuals have

intellectual and behavioral readiness for medical school

#2 – KNOW WHO IS ON CAPP

Voting Members:• NEOMED Faculty• Physicians – Clinical Faculty• Current NEOMED Medical Student

– M4 student representative

Non-Voting Members:• BS/MD Coordinators• NEOMED Staff• Current NEOMED Medical Student

– M3 student representative

#3 – KNOW WHAT CAPP DOES

• Reviews each student on an individual basis– Will review:

• Academic information• Your petition• Your Addendum (if applicable)

• Major Meetings:– Professionalism– C2/C3 Promotion & Retention– Executive Review

#4 – KNOW WHAT CAPP MAY DECIDE

• Promote/Provisional Promote• Grant request to retain • Retain for a third year• Grant request for enrichment year• Dismiss• Address professionalism concerns and require

further action on your part

#5 – GPA/BCPM CALCULATIONS

• C1 GPA/BCPM includes first Summer, Fall, and Spring semesters

• C2 GPA/BCPM includes second Summer, Fall, and Spring semesters

• C3 GPA/BCPM includes Fall and Spring semesters of the third year

• Overall GPA/BCPM includes C1 year, C2 year, and C3 Summer, Fall, and Spring semesters

#6A – UNDERSTAND YOUR OPTIONSOPTION 1

Grades:• Students are expected to attain grades of "B" (3.00 in a 4.00 system) or

better in each BCPM (Biology, Chemistry, Physics, Math) course, excluding case study courses.

• A "D" or "F" in any BCPM core course at any time may be grounds for a dismissal recommendation from the B.S./M.D. program and shall be sufficient grounds for denial of promotion.

• A “D” or F” in any course must be remediated; both the original and remediated/repeated grades will be included in GPA/BCPM calculations.

• All required courses must be passed with a “C-“or better to receive credit toward promotion.

Medical College Admissions Test (MCAT):• Score of 8 or higher in each subtest for the most recent test taken with

the last 2 years.

GPA:• A cumulative BCPM GPA of 3.20 • Overall GPA of 3.25• Students may be recommended for program dismissal if, at the end of

C2 less than a 3.10 BCPM GPA

Possession of minimally acceptable academic credentials in no way guarantees promotion.

#6B – UNDERSTAND YOUR OPTIONSOPTION 2

Grades:• Students are expected to attain grades of "B" (3.00 in a 4.00 system) or better in

each BCPM (Biology, Chemistry, Physics, Math) course, excluding case study courses.

• A "D" or "F" in any BCPM core course at any time may be grounds for a dismissal recommendation from the B.S./M.D. program and shall be sufficient grounds for denial of promotion.

• A “D” or F” in any course must be remediated; both the original and remediated/repeated grades will be included in GPA/BCPM calculations.

• All required courses must be passed with a “C-“or better to receive credit toward promotion.

Medical College Admissions Test (MCAT):• Composite of at least 24 for the most recent test with at least subtest scores of 8 or

higher in two sections and no less than a 7 on the third taken within the last 2 years.

GPA:• A cumulative BCPM GPA of 3.50• Cumulative overall GPA of 3.50• Students may be recommended for program dismissal if, at the end of C2 less than

a 3.10 BCPM GPA

Possession of minimally acceptable academic credentials in no way guarantees promotion.

#7 – MEET ADDITIONAL CRITERIA

• Any additional criteria that you were given previously by the CAPP committee

– For example, if at the end of C2 you are required to take a C3 year, you must maintain a 3.25 GPA and 3.20 BCPM in third year courses and overall.

#8 – CONSULT WITH YOUR BS/MD COORDINATOR

• If considering taking a third-year for non-academic reasons– If you plan to study outside the consortium or

request special curricular adjustments, ask your BS/MD Coordinator now and not after you are promoted.

– Keep in mind that you cannot spend more than three years in Phase 1 (voluntary or mandated).

• If you do not meet the promotion criteria, you have the option to re-apply to NEOMED through the Direct Entry Program.

• If you need assistance with Petition.

#9 – KNOW WHAT CAPP REQUIRES DURING A THIRD-YEAR

• Must be a full-time student for Fall and Spring semesters

• Must stay within consortium• Must maintain a 3.25 GPA and 3.20 BCPM

in third year courses and overall– C3 GPA/BCPM includes Fall and Spring semesters of

the third year– Overall GPA/BCPM includes all semesters– Upper division science courses– Carefully read your letter from Committee for new

requirements you must meet to be considered for promotion next year.

• Will be reviewed again as a C3

#10 – KNOW WHEN YOU CAN REQUEST EXECUTIVE REVIEW

• Being directed to take a third year is not considered negative and cannot be appealed. – You are being given a second chance to prove yourself.

• Must submit an appeal form only for a dismissal.• Must demonstrate procedural error or have

completely new information not known by YOU at the time of the regular CAPP meeting. Disagreement with a decision does not grant an appeal.− Do not hold anything back on your petition or addendum if you

think it is relevant to your Phase 1 performance and you want the Committee to consider it.

#11 – KNOW IMPORTANT DATES• March 15, 2013: Petitions due to BS/MD Coordinator, Complete online

Clinical Campus Preference Form, AMCAS and Financial Aid Applications due

• April 4, 2013: Last day to take MCAT

• May 17, 2013: Enrichment forms due to BS/MD Coordinator (if applicable)

• May 17, 2013: Submit Addenda to BS/MD Coordinator (if applicable)

• June 11, 2013: Phase 1 CAPP Meeting–C1, C2, C3, Promotions/Retentions, Enrichment & Professionalism

• June 14, 2013: CAPP result letters mailed to students (from 6/11/13 meeting)

• June 20, 2013: Withdrawal or Appeal Forms due to BS/MD Coordinator (from 6/11/13 meeting)

• To Be Determined: White Coat Ceremony

#12A – COMPLETE PETITION FORREVIEW

• All students must complete the Petition for Review and submit to your BS/MD Coordinator.

• Complete the Petition for Review no later than March 15, 2013.

• The matriculation fee will be added to your Fall tuition.

• If you want to change your petition request (retain vs. promote) after Spring semester grades or MCAT scores are released, please contact your BS/MD Coordinator. All requests must be in writing.

http://www.neomed.edu/students/es/capp

#12B – COMPLETE PETITION FOR REVIEW

#13 – COMPLETE CLINICAL CAMPUS PREFERENCE FORM

• During your first and second year of medical school you will have activities at your clinical campus. These activities will be focused in Akron, Canton, or Youngstown.

• You will rank these three clinical campuses. Students will be assigned based on their preference and seats available.

• Information is available on the CAPP website. Go to www.neomed.edu, Current Students, Enrollment Services, CAPP Promotion Criteria

• You will complete the clinical campus preference form online on DOCS through Banner Self-Service by March 15, 2013.

#14A – COMPLETE AMCAS APPLICATION

• All C2 and C3 who are requesting promotion are required to complete an AMCAS application.

• If you completed an AMCAS application last year you are required to re-apply this year. Your 2012 AMCAS information will roll-over to the 2013 AMCAS application. You will need to update your coursework and submit a new transcript. Once you have edited the rolled information then submit for 2013.

• The American Medical College Application Service The American Medical College Application Service (AMCAS) is a centralized application processing (AMCAS) is a centralized application processing service for applicants to U.S. medical schools.service for applicants to U.S. medical schools.

#14B – COMPLETE AMCAS APPLICATION

• Many applicants take several hours and more than one sitting to complete their application.

• The deadline to complete your AMCAS application is Friday, March 15, 2013.

• If you miss the March 15, 2013 AMCAS application deadline, you will be assessed a $100.00 late fee. This fee will be added to your Fall tuition.

#14C – COMPLETE AMCAS APPLICATION

• AMCAS website https://services.aamc.org/AMCAS2_2013/

– Need an AAMC Login username? Click on “Register here.” When you took the MCAT you established an AAMC ID.

– Once you complete the registration form, then your AMCAS username and password will be emailed to you.

– If you completed an AMCAS application last year and can’t remember, Click “Can’t remember” your AAMC username or password?

#14D – COMPLETE AMCAS APPLICATION

Create AAMC Login

AAMC ID REGISTRATION FORM

Once you have created an ID, you will need to complete and save a section (i.e., biographical) before you can exit the AMCAS application.

#14E – COMPLETE AMCAS APPLICATION

#14F – COMPLETE AMCAS APPLICATION

• Utilize the AMCAS 2013 Applicant Checklist and Worksheet to help you complete the application as well as the online help text within the application.

• How to Apply – AMCAS for Applicants

• FAQ – AMCAS for Applicants


OrOr

https://www.aamc.org/students/applying/amcas/how_to_apply/

#14G – COMPLETE AMCAS APPLICATION#14G – COMPLETE AMCAS APPLICATION

• You do have to complete:• Biographic Information• Schools Attended – Include each college you have attended

(complete an AMCAS transcript request form for each school)

• Coursework (request an unofficial transcript or view an unofficial version online) – You must enter all courses in which you have been enrolled at each school and courses for which you are currently enrolled or expect to enroll in prior to entering medical school• Enter courses exactly as they appear on the transcript of the

school where they were originally attempted.• Enter courses in chronological order.

• Personal Comments (Essay) – This section cannot be left blank. Enter one sentence - I am a current BS/MD student applying for promotion.

• Program Type Designation – A message will appear indicating you must

have permission to apply. NEOMED will grant permission.

• Your AAMC ID number if not already provided to your Coordinator.

• School Name – Northeast Ohio Medical University

• Program Type – Combined Bachelors/Medical Degree

• Certification and Submission – To complete the application you must certify and submit. If you make any changes to your application you must re-certify and re-submit.

#14H – COMPLETE AMCAS APPLICATION

• The AMCAS application fee for BS/MD students is waived.

• Emails from AMCAS – Emails are the primary source of communication used by AMCAS regarding transcript receipt, verification process, etc. so check your email regularly.

#14I – COMPLETE AMCAS APPLICATION

#15A – REQUEST TRANSCRIPT(S)

• Each student will be required to submit the AMCAS Transcript Request Form. All BS/MD students should submit an AMCAS transcript request form directly to Registrar’s Office at their undergraduate university. You should submit your AMCAS transcript request form by March 15, 2013.

• All financial obligations with your undergraduate university must be reconciled prior to the submission of a transcript request (i.e., parking tickets, library fines, etc.).

• Pay for official transcript, if applicable. YSU - $6.00; UA/KSU – no charge based on current website information.

#15B – REQUEST TRANSCRIPT(S)

• You must also request copies of your transcript from ALL other colleges or universities you have attended. Complete the AMCAS Transcript Request Form for each school and mail to their registrar’s office along with any fees, if applicable. Any institution you list in schools attended on your AMCAS application will require a transcript. Failure to provide all transcripts will delay your application from being processed.

• All transcripts must be sent directly to AMCAS at:

AMCASAttn: Transcripts AAMC Medical School Application ServicesPO Box 57326Washington, DC 20037

#16 – KNOW YOUR RESOURCES AT NEOMED

– Phase 1 Requirements

– MCAT Information

– Petition for Review – BS/MD “To Do” List

– AMCAS Application and Instructions

– Campus Visit Presentation

The following links are accessible from our website:


#17A - GET VACCINATED

• Immunizations are a requirement to begin at NEOMED.

• Deadline: August 1, 2013 • You will not be permitted to attend class if your

immunizations are not received by the deadline and verified before class begins.

• Immunization record to be completed by you and a physician (form provided in packet).

• http://www.neomed.edu/students/es/immun

#17B – PROVIDE PROOF OF IMMUNITY FOR CHICKEN POX

• A positive varicella antibody titer documented with the lab report results (copy of lab report required)

• If negative titer, receive two doses of varivax vaccine (provide written documentation of two doses).

#17C – GET HEP B SERIES + TITER

Hepatitis B surface antibody- a positive quantitative antibody titer (anti-HBs) in addition to the 3 dose series

• First dose - recommended immediately• Second dose -1 month after 1st dose • Third dose - 4 months after 2nd dose

• Hepatitis B surface antibody titer with lab report required 1 month after third dose

• If titer lab report indicates non-immunity, receive additional vaccine dose(s) then be re-titered, follow recommended timeline for Hep B vaccines and re-titer (written documentation required)

#17D – PROVIDE PROOF OF MMR • Two doses of MMR

- or -• Positive antibody titers against Measles virus,

Mumps virus, and Rubella virus documented with the lab report results (copy of lab report required).

• If titer lab report indicates negative or equivocal, one additional dose of MMR required (written documentation required).

#17E – GET TDAP VACCINATION

• Tetanus, Diphtheria, & Pertussis (Tdap) – required

• Do not have to get a Tdap if you have had a tetanus booster within the last five years.

• You may be required to submit a declination form if you do not have a Tdap on record.

#17F – GET TUBERCULIN SKIN TEST (TST)

• TST test date must be after June 1, 2013

• Results must be read 48-72 hours later

• A TST is required on a yearly basis for all students and will be provided at the beginning on each academic year for 2nd-4th year students

• If positive TST, annual chest x-ray required with lab report results (copy of lab report)

#17F – MANDATORY INFLUENZA VACCINE EACH ACADEMIC YEAR

• Each year provide written documentation of receiving the annual influenza vaccine.

• Flu vaccine clinics will be held at NEOMED during Fall semester each year.

#18 – KNOW WHO TO CONTACT AT NEOMED

If you have any questions or concerns,please call or email:

Jan Divoky, Assistant Registrar330-325-6483

[email protected]

or

Mary Beth Seith, Interim Registrar330-325-6477

[email protected]