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PROJECT MANAGEMENT INFORMATION SYSTEM

(BSBCCL)

HELP DESK

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INDEX

S.NO CONTENT PAGE

1 Public view 4

1.1 About us 5

1.2 Work in progress 6

1.3 Contractors 7

1.4 Search employee 8

1.6 Contacts 9

1.7 Login menu 10

1.8 Registered as contractors 11

1.9 Request for proposal 12

2 Dashboard 14

3 Basic detail 15

3.1 Office 17

3.2 Designation 19

3.3 Post 20

3.4 Employee 21

3.5 Sanctioned 22

3.6 Assigned chair 22

3.7 Department 23

3.8 Scheme

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3.9 Transfer employee

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3.10 Relieve employee

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3.11 Join employee

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3.12 Add consultant 27

3.13 Delegate authority 27

4 Contractor 28

4.1 Add/Edit contractor 29

4.2 Contractors to be approved 29

4.3 Debar/suspended contractors 31

4.4 Lower class contractor 32

4.5 Add blacklisted contractors 33

4.6 Revoke contractors 33

5 Proposal 34

5.1 Architectural Drawing 40

5.2 Preliminary Estimate 43

5.3 Administrative approval

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5.4 Detailed Drawing 50

5.5 Detailed Project Report 53

5.6 Technical Sanction 54

5.7 Call of Tender 55

5.8 Agreement 56

5.9 Sub-Work 57

5.10 Work in Progress

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5.11 Work Completed

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6 Quality Assurance 63

6.1 In house inspection 63

6.2 Material test 65

6.3 Electrical test 67

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7 Reports 70

7.1 Customize report 71

7.2 Chair report 72

8 Funds 73

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Public view:

Simply search “pmisbh.com” in any browser. It shows PMIS home page.

In above home page there are seven menus:-

Home

About us

Works of department

Contractors

Reports

search employee

contacts

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About us:

In this menu statement of honourable minister and managing director has been shown:

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Work in progress:

In this section work of department has to be shown by select PIU , department, scheme, district and

block whatever you want, and click on submit button:

If we search any PIU such as Saran PIU & click on submit button it shows work pie chart of that

particular PIU. Where the pie chart shows over view detail such as total work, expenditure till March

2017, expenditure in 2017-18, cumulative expenditure till date.

In above picture click on view detail then its shows detail physical & financial progress report

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Contractors:

In this menu we can search contractors as per blocking type and contractor’s type.

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Search employee:

In this menu we can search any employee by name, by DOB, by mobile no., and by email.

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Contacts:

In this menu office address & contact numbers has to be shown:

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Login menu:

In login menu first fill userId, password and click on login button it opens bsbccl page.

In that page when anyone forget login password then by forget password option they

recognizes there password.

Here instruction for employees, sign up options are present.

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Register as contractor:

In this PMIS any contractor who wants to registered in bsbccl so here option of sign up in public

domain. When click on signup option a dialog box is to be shown.

Contractors who are not registered can request by clicking on sign up and choose As

Contractor. On submission of filled details an OTP is provided by email and sms and if it will

match, request will go to Admin.

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Request for proposal:

Going down there is a link as request for proposal under BSBCCL tab.

Those who are not authorized to login can request by filling details for request of proposal

about construction and maintenance of building, their maintenance, administer townships, low

cost housing facilities to the weaker section, estates, building yards, water reservoirs, pipe

lines, storage sheds and such other constructions which state government may assign.

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Admin can login there login panel by putting valid user id & password. After that dashboard is

open:

Dashboard:

No of module in dashboard:

• Basic detail

• Contractors

• Reports

In the top on the dashboard some colorful boxes has to be shown where blue box denotes no. of

requisition received, preliminary estimate to be send, red box denotes no. of administrative

approval & expenditure sanctioned to be send, green box denotes no. of work sanctioned, yet to

be awarded, and orange box denotes no. of work in progress.

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Basic details:

No of sub module:

• Office

• Designation

• Post

• Employee

• Sanctioned

• Assign chair

• Department

• Scheme

• transfer employee

• Relieve employee

• Join employee

• Add consultant

• Block/unblock works

• Delegate authority

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Office:

In this menu we can Add office & edit office through zone, PIU, Division, & Sub division by filling

some basic information.

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Edit office:

We can also edit detail of any office simply click on edit button.

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Designation:

In this menu we can Add & edit designation.

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Post: In this menu we can Add & edit post.

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Employee: In this menu we can Add employee detail filling basic details

Here we can edit employee detail by simply clicking on edit button.

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Sanctioned:

In this menu we can sanction employee of any office by selecting office.

Assign chair:

In this menu we can assign employee to their chair by simply selecting office, whether any employ is in

regular, current and additional duty.

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Department: In this menu we can add & edit department information.

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Scheme:

In this menu we can add Scheme as per there department. Here we simply fill some basic detail

regarding scheme and click on preview -> submit button.

Here we can also edit scheme by simply click on edit button.

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Transfer employee: In this menu we can transfer any employ by filling his/her details & click on

search button it shows details of the employ in grid view. After that click on transfer employ.

After that fill transfer date, order no, transfer office, remark & click on promoted check box.

After that click on preview>> submit button.

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Relieve employee: in this we can relieve employee by choosing office.

Join employee: In this menu We can join employee by filling details & click on preview>>submit

button.

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Add consultant: Here we can add consultant by filling details of any consultant.

Delegate authority:

In this menu admin can right to delegate any authority work.

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Contractors:

No of sub modules:

• Add/edit contractor

• Contractors to be approved

• Debar/suspended contractor

• Lower contractor class

• Add blacklisted contractor

• Revoke contractor

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Add/Edit contractors: In this menu we can add/edit contractors simply filling simple details.

Contractor to be approved: In this menu Admin has rite to accept or reject the contractor’s

request. If admin needs more documents before accepting contractor’s request, he/she can request

documents. To perform this action admin has to login through his id. Under dashboard=>contractors

=> contractors to be approved.

On this page admin get list of contractors who has requested. The details of particular

contractor can be viewed by clicking on view details. If admin wants to reject contractor’s

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request, it can be done directly by clicking on Reject and in case of accepting click on Accept.

More documents can be requested by clicking on Request Documents.

Once request has made respective contractor will get email and sms notification carrying his

login id. Contractor then has to request for a new password by providing his registered contact

details including this login id on http://pmisbh.com/. After log in contractor gets notification

panel on his home page, where he can view all the requested documents. Contractor then

directly response for respective request. After his response admin will get notification and can

view the response on the same page where the request has made. Admin can request again

and again till he gets satisfied with all documents. When accepting contractor, respective

contractor will get notification via sms and email with login id. With same process contractor

can request for new password and login. Admin can directly enlist contractor by following

dashboard=>contractors => Add/Edit Contractor.

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Debar/suspend contractor:

Through this menu admin has right to debar/suspend contractor selecting class wise.

Select class>>edit>>debar/suspend.

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Lower class contractor:

Admin have right to change class of any contractor.

Lower class contractor>>select class>>edit>>select class>>submit

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Add Blacklist/suspend contractor:

Admin has rights to blacklist/suspend contractors by filling contractors detail.

Contractor>>blacklist/suspend contractor>>preview>>submit

Revoke contractor:

Admin can revoke blacklisted/suspended contractor by choosing blocking type & contractor type.

Contractors>>revoke contractor>>select blocking type & contractor type>>search contractor>> revoke

contractor.

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Proposal

No of module:

• Proposal approval

Going down there is a link as proposal under BSBCCL tab. Those who are not authorized to

login can request by filling details for request of proposal about construction and maintenance

of building, their maintenance, administer townships, low cost housing facilities to the weaker

section, estates, building yards, water reservoirs, pipe lines, storage sheds and such other

constructions which state government may assign.

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Proposal Approval:

Requests that are made are pending for approval and needs to be approved by CGM. CGM can view list

of pending requisition on

Dashboard=>Proposal => Proposal Approval

After that CGM click on view & accept. After that CGM have right to fill detail . And click on

preview>>submit>>OTP update.

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Similarly, GM(N/S) will give remarks on the submitted proposal and send it to PIU for site plan after

approval of CGM.

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PIU person will login and access Site Plan page to fill the details of site plan.

Dashboard=>Workflow => Site Plan

Once PIU concern person fill site plan it will go back to Gm(N/S) for acceptance by accessing the same

page.

Dashboard=>Workflow => Site Plan

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After approval of Site Plan, GM(Consultancy) will give remarks on Requisition.

Dashboard=>Proposal => Proposal Approval

Go to View & Accept, fill the details, verify the OTP and submit.

Senior Architect will login and access the same page.

Dashboard=>Proposal => Proposal Approval

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Senior Architect will decide either to send proposal to consultant or in-house for architectural drawing

and forward it.

If Senior Architect select consultant than consultant will login and access architectural drawing page.

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Architectural Drawing

If Senior Architect decides to send proposal in-house for architectural drawing, then Assistant Architect

or Interior designer will be selected. Then selected person will login and fill the details of drawing.

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Once architectural drawing filled, it will go to Sr. Arch, GM(Consultancy), CGM, Dept for approval

respectively.

In case of Sr. Arch, GM(Consultancy), CGM:

Dashboard=>Workflow => Approve Drawings

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In case of Department:

Dashboard=>Proposal => Approval Of Drawings by Dept.

After approve architectural drawing department send it for PE to CGM(HQ) panel.

Dashboard=>Work Flow => Approval Of Submitted Drawings

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Preliminary Estimate

CGM(HQ) send it to GM(N/S) for further process.

After that GM(N/S) send it to DGM(Estimate N/S).

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DGM(Estimate N/S) send it to AGM(HQ) or PIU for Preliminary Estimate

Selected AGM or concern Person from selected PIU will fill the details of Preliminary Estimate.

Dashboard=>Work Flow => Preliminary Estimate

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Now process is return after approving PE . Such as AGM(HQ)>>DGM(Estimate N/S)>>

GM(N/S)>>CGM(HQ) & CGM(HQ) send it for TA to department. Process will be done by accessing

the same menu.

Dashboard=>Work Flow => Preliminary Estimate

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Department will access the following menu:

Dashboard=>Proposal => Remarks after PE approval by Dept.

After getting TA, department send it for AA to CGM(HQ) Panel.

Dashboard=>Proposal => Remarks after PE approval

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Now CGM(HQ) forward it to GM(consultancy) for further process by accessing same menu

Dashboard=>Proposal => Remarks after PE approval

After that GM(Consultancy) forward it to senior architect for doing soil test & detail architectural

drawing. And senior architect send it to consultant for making soil test.

Consultant will fill take the necessary action.

Dashboard=>Soil Test after PE

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After soil test consultant send proposal for approval to senior architect then >> GM(Consultancy)

>> CGM(HQ)

Dashboard=> Work flow =>Approve Soil Test

In case of Department:

Dashboard=> Approve Soil Test

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Administrative Approval :

After getting TA, department send it for AA to CGM(HQ) Panel.

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Detailed Drawing :

Now CGM(HQ) forward it to GM(consultancy) for further process & GM(N/S) . After approving soil test

GM(N/S) send it for structural drawing design to DGM(Design N/S) (In-house). And GM(Consultancy)

(consultant).

Dashboard=>Work flow => Approve AA

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Concern person will fill Structural Electrical Drawing

After making Design DGM(Design) send it to GM(N/S) and after that to CGM(HQ) for approval.

Dashboard=>Work flow => Approve Structural Drawing

Dashboard=>Work flow => Approve Electrical Drawing

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Now PIUs send DE & for DPR to PIU or GM(Consultancy).

Dashboard=>Work flow =>After Approval of Struct and Elec Drawing

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Detailed Project Report :

Concern Person will fill Detailed Project Report

Dashboard=>Work flow =>Add DPR

Submitted DPR need approval From GM(N/S) and DGM(Estimate)

Dashboard=>Work flow =>Approve DPR

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Technical Sanction :

Now CGM(HQ) for provide details for TS .

Dashboard=>Work flow =>Insert Technical Sanction

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Call of Tender :

Lastly CGM(HQ) send it to GM(N/S) for Tender.

Dashboard=>Work flow =>Call of Tender

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Agreement :

After successful tender, an agreement need to be done by concern person of PIU

Dashboard=>Work flow =>Add Agreement

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Sub Work :

After agreement, sub work needs to be added by concern person of PIU

Dashboard=>Work flow =>Add Sub Work

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Work In Progress:

Dashboard=>Work flow => Work in Progress

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Physical Progress :

Expenditure :

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Comments :

Hindrance :

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Upload Documents :

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Work Completed:

Dashboard=>Work flow => Work Completed

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Quality Assurance:

No of modules:

• In house inspection

• Material test

• Electrical test

In house inspection:

• GM quality and DGM quality visit each site and inspect about quality .

Here quality person add in house inspection report. After filling all details & Attach all relevant

photos click on preview, submit, OTP updating.

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Material test:

Person related to PIU test the material used and upload the material report file.

Brick test, coarse aggregate test, fine aggregate test, cube test, steel test.

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Electrical test:

Person related to PIU visit the site and add the electrical test inspection reports.

Dashboard>>Quality assurance>>Electrical test>>Add electrical test inspection

report>>preview>>submit>>OTP Update.

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Now electrical test report are shows below.

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Reports:

In this menu we can see any work reports.

No of module:

• Customize report

• Chair report

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Customize Reports:

we can see report by two way, 1- by work particulars,2- by department particulars. Just choose criteria

& click on search record.

After click on view button in any work it show all detail report. And also we can print the whole

report.

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Chair report: in this menu we can see chair wise report by selecting office & chair.

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Fund:

Firstly fund requisition sends by PIU to GM (Quality).

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After that GM (Quality) has right to accept/reject requisition, further requisition is forwarded

to GM (Zone).

After that GM (Zone) send it to GM (finance).

Then GM (finance) forward requisition to CGM.

And now CGM sends this requisition to Managing director.

Now finally MD approves/rejects requisition and sends back to CGM & CGM forward this to GM

(Fin).

Lastly GM (finance) release fund to PIU through RTGS, cheque etc.

Once fund request sent by PIU it shows in GM(Quality) panel.

After that GM(Quality) can right to accept and return the requisition.

After that GM(Zone) send it to GM(finance).

After that GM(finance) forward requisition to CGM.

And now CGM send this requisition to Managing director.

Now MD send requisition once again to CGM & CGM forward this to GM(finance).

Lastly GM(finance) release fund to PIU through RTGS, cheque etc.