bsm lmp meeting april 27, 2007
DESCRIPTION
BSM LMP Meeting April 27, 2007. Ms. Mae De Vincentis, DLA Mr. Ron Lewis, AMC. Agenda. OPENING REMARKS/INTRODUCTIONS DLA/AMC UPDATE OF ARMY BSM ISSUES DLA/AMC Top Three Priority Issues 1) Lateral Redistribution 2) BJ Status Code - Over Shipments - PowerPoint PPT PresentationTRANSCRIPT
BSM LMP MeetingApril 27, 2007
Ms. Mae De Vincentis, DLAMr. Ron Lewis, AMC
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Agenda• OPENING REMARKS/INTRODUCTIONS DLA/AMC
• UPDATE OF ARMY BSM ISSUES DLA/AMC• Top Three Priority Issues
1) Lateral Redistribution2) BJ Status Code - Over Shipments3) B8/BQ Status Code – response to AC1
• Open Issues AMC/DLA
• New Issue(s): All
• OTHER ISSUES/CONCERNS All
• NEXT MEETING – June 29, 2007 9:00-11:00 DLA HQ, Room 1301
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Issue Summary Chart
Open Issues 12
Closed Issue – RIC TO Clean Up 1
Recommend to Close 0
Fixed 0
New Issues 4
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Lateral Redistribution Issue: Implementation of Lateral Distribution Required (Priority 1)
Impact: Status:
• Full benefits not yet achieved• Army requisitions remain on backorder• Potential readiness impact• Interim/offline solution is labor intensive
• DLA isolated problems, created 8 problem tickets with two tickets pending
• Three main tickets (176617, 193295 [BOF-06-101] and 179055) need to be fixed before DLA can further implement core TAV requirements with the Services
• When three main problems are fixed, Army and DLA will consider expansion of the number of Army sites (RIC’s) available for BSM initiated LR actions
Expected Fix: Special Note:
• 176617 Completed 9-March 2007 • 193295 Completed 12-APR 2007 (Validated and
portion of functionality being reworked)• 179055 ECD May 2007; BOF-06-080 - approved list, not started; July Release• BOF-06-023- approved list: not started: August
Release
• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: BJ Status Codes / Over ShipmentsIssue: Non receipt of BJ supply status. (Priority 2)
Impact: Status:• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Net effect of selling Army excess• Volume: Heavy
• Triggered by three situations: Depot Rounding, Qty Unit Pack (QUP) rounding in BSM, and Customer Direct (Vendor) Rounding
• Army issue with need to timing: BJ prior to AS_ shipment confirmation
• SAP and DSS rules synchronized via Policy Memo• HQ DA is reviewing from a supply policy standpoint
Expected Fix: Special Note:
• Interim: New Job Aid to trigger BJ status for manual actions to change qty
• DD Solution: SCR: BOF-07-009, on approved list for ARA/ARB (over/under shipment) from DSS: May 2007 Release
• DSS System Changes pending – Supporting Policy memorandum finalized and gaining signatures
• CD solution: CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance) - Recommending mitigating actions in Pre-award
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562; Sheryl
Matter, 717-770-4435• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: BG Status CodesIssue: Non receipt of BG supply status.
Impact: Status:• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Volume: Heavy
• CAS can manually change the U/I or NSN ordered which does not result in BG status
• Lack of BG has been directly linked to manual actions taken by the CAS
• SAP system correctly sends status when action occurs to update material based on FSC update or FLIS Catalogued Cancel/Use relationships
• Army Systems rules for BG status in review - Material should be updated upon receipt of BG
Expected Fix: Special Note:
• Interim Solution - JOB AIDS Rolled Out: 1. CAS/TVLS to use EMALL MOES (BG, BH, BJ) 2. CJ via SAP• Long Term Solution: Provide capability to transmit
BG status systemically based on changes to Material QTY, and/or U/I
• SCR BOF-07-023 submitted 5 Jan 2007• Added to PDP Feb 07, ECD 13 Sept 07
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: BH Status CodesIssue: Non receipt of BH supply status.
Impact: Status:• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Volume: Heavy
• BSM Processing Logic – BH status only provided for supplied quantity (not BB qty) if DLA supplied NSN other than original (approved I/S)
• Problem - Army system (CCSS) is changing open BB quantity to reflect the NSN in the BH status
• Army is reviewing for possible CCSS change• Manual actions by DLA CAS/TVLS to provide
alternate material are not followed up with BH status
Expected Fix: Special Note:
• Interim Solution: 2 Job Aids CAS/TVLS to use EMALL MOES (BG, BH, BJ) and SAP for CJ
• Long Term Solution: Provide capability to transmit BH status systemically based on changes to Material, QTY and/or U/I
• SCR BOF-07-023 submitted 5 Jan 2007• Added to PDP Feb 07, ECD 13 Sept 07
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: Non-receipt of BF Supply StatusIssue: Not receiving supply status, BSM drops M/S & SUPADD
Impact: Status:
• No supply/shipment status to customers• CCSS/SARSS files not updated• Unnecessary follow ups• Volume: Moderate
• DLA confirmed problem for BF status and submitted a ticket to address missing MILSTRIP data elements
• Army identified same problem with B8 & BQ status so the below ticket was enhanced to address B8, BF, and BQ
Expected Fix: Special Note:
• Solution: Problem/Service Ticket #: 201076/SIR 38386 (BF/BQ/B8 Status Codes)
• In Production 09 MAR 2007 – Fix not comprehensive• New ticket 227870 submitted, ECD: TBD (in analysis
by J6C)• BA from HM8-Mapping Agency corrected 08 Feb 07
Priority: Urgent
• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID,DSN 793-0750
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Supply Status: AE Transaction w/ BQ Status Code Issue: Cancellation confirmation received
at CCSS/SARSS, no AC1 submitted by customer
Impact: Status:• Causes reject within SARSS and CCSS• Experienced in SAMMS• Requisition closed in BSM• Customer must re-requisition• Volume: Moderate
• DLA discussed with personnel not to manually process AG6/AC1
• 150 BQ Feb 07 (no AC1), 41 in Mar 07• 1 AG6 in Feb 07 (noAC1), 2 in Mar 07• Army will reinforce with its logistics community to
submit AK/AC1s through automated systems• Army rejects BQ if no AC1 is on record in SARSS to
a file that gets visibility at each SARRS site
Expected Fix: Special Note:
• Solution: BQ cancellations manually initiated – no system fix required
• Policy reminders have been sent twice to the DLA CAS and BPA communities reinforcing correct status usage and cancellation procedures
• DA G-4 to provide policy on cancellation notification (AC only, fax, email, phone, etc.)
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562 • Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: AS2 w/ partial qty DD PortionIssue: AJ2 receives AS2 w/ partial qty,
then AS2 w/ total qty
Impact: Status:
• Rejects/Manual intervention required• Volume: Moderate
• DLA reviewing issue with with J-37 HQ Depot personnel whereby same TCN is provided on split shipment
Expected Fix: Special Note:
• Solution: PCR REC# 134322- DSS ticket for TCN problem on partials in place to address TCN issue.
• Date: Policy shop clarifying requirement on 134322
Priority: Routine
• DLA POC: Terry Simpson, DSN 767-1606• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: AS2 w/ partial qty CD PortionIssue: AJ2 receives AS2 w/ partial qty,
then AS2 w/ total qty
Impact: Status:
• Rejects/Manual intervention required• Volume: Low
• Vendor shipping notification not required, no data provided to DLA in most cases
• Invoice reliable and scoped as viable solution• DLA sized Customer Direct issue analyzing
invoiced POs for 4 ½ mos of business.• 253,516 analyzed and 0.5% (1,181) were over/under
shipped
Expected Fix: Special Note:
• CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance)
• Resolution pending new process development for sending shipment confirmation off invoice
Priority: Routine
• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Supply Status: Cancellation (AC) Request Processing Issue: No record (BF) status rec’d on cancellation request.
Supply action taken on Reqs rec’d later
Impact: Status:• Requisitions closed by BF status in CCSS/SARSS• BSM takes supply action on closed/cancelled
requisitions• Customer receive and are billed for excess stock• Volume: Moderate
• Problem identified and SCR submitted• Change BSM logic so that the late arriving DIC=A0,
AM, AT (order placement, modification, or follow up) will perpetuate BF status based on MILSTRIP rule in C4.10.12 of 4000.25-1-M
• No requirement will generate once an AC1 has been received by DLA
Expected Fix: Special Note:
• Solution: BOF-07-008 submitted 31 OCT 2006 as High Priority ticket
• Added to PDP in Feb, approved for FY07 • Date: ECD 13 Sept 07
Priority: Urgent
• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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LMP DLMS Migration TestingIssue: BSM Participation in Army Testing
Impact: Status:
• Introduces increased high risk into the MILS to DLMS Migration planned for the August and December releases
• Deployment of the 6 Priority 1 DLMS transactions into Production for LMP would not occur.
• Delays the MILS to DLMS migration schedule previously discussed with the OSD BTA
• Work group meeting had discussed BSM participation in test for April timeframe
• Waiting for NSN’s from the Army to be provided in the June timeframe – LMP-P Functional Acquisition Team Lead is Army POC for NSN’s
Expected Fix: Special Note:
• Agreement reached on test participation that supports August and December release schedules
Priority: Urgent• LMP POC: Jay Briggs, 856-988-4534• BSM POC: Cindy Ellison, 703-325-1662
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DLA Pricing Updates Issue: DLIS not receiving updates
to update FEDLOG/AMDFImpact: Status:• Price discrepancies cause a loss to the AWCF• Volume: discovered 3,500 NIINs w/ discrepancies;
est. $21M AWCF loss
• Price discrepancies are the result of BSM transition• Supply chains processing price changes• - Weapons Systems are working the remaining 127
NSNs. These are pending price change updates from DLIS. We do not have FLIS effective dates for these items
• FY08 Pricing should go smoother• Provided list of FMR allowed changes to NAMI-PSID• DLA does not update AAC L prices
Expected Fix: Special Note:
• Solution: Supply Chain processing price changes• Troop Support items: • - 3,064 of 3,064 NSNs completed. • - All price updates will be completed by 1 May 2007.• Weapon Systems items:• - 234 of 361 NSNs completed. • - All price updates will be completed by 1 May 2007.
• Outstanding Action to report back on Weapon System FLIS update
• DLA POC: Susan Fox, DSN 427-7296• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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Excess Processing Financial
ISSUE: Receiving credit on non creditable returns.
Impact: Status:
• DLA reversal transaction doesn’t work and creates manual workload by DFAS
• Labor intensive to correct.• Volume: Heavy
• Problem reported in Mar 06• Many follow ups for SCR number/corrective action• Many examples previously provided• SCR # BFI-07-019 – not started• Initiated discussions w/ J6 on viability of DAASC
capturing the transactions• Initiated discussions w/ J3 OF on potential to
modify process.
Expected Fix: Special Note:
• Solution: Stop the generation of FD2 on a non creditable return or send an FD1 for proper reversal action.
• Date: TBD
Priority: Urgent• DLA POC: Carl Kerby DSN 427-7474• Army POC: Ken Frye NAMI-PSID, DSN 793-1161• DFAS POC: Lori Peterson DSN 793-9605
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NEW ISSUE(S)
B8/BQ Status Code (new #3 issue)
CG Status Code
LMP Data Exchange
Consolidation of W7A and S5F (DDKS)
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Supply Status: B8/BQ Status CodeIssue: Response to AC1 for item on Contract (Priority 3)
Impact: Status:
• Army customers require either B8 or BQ status to properly update records when attempting cancellation action.
• Currently B8/BQ status is not always being received which causes Army records to remain open indefinitely and aged ULO’s.
• Volume: Heavy
• Samples provided to DLA• Controlled test (20 AC1s) between NAMI and SAP
revealed issue with items on contract. • Procurement workflow change required to provide
positive confirmation of: 1. intent to cancel (BQ) 2. inability to cancel (B8)
Expected Fix: Special Note:
• Solution: Timely generation (i.e. within 30 days of initial B9) of definitive supply status or shipment status to update customer records and close out cancellation request.
• BQ status works currently. No change required.• SCR pending to generate B8 status when needed.• Clean up also required.
• Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, DSN 793-0750
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Supply Status: CG Status CodeIssue: CG status is received with invalid NSN/Qty
Impact: Status:
• AE CG contains “invalid NSN” in NSN field and “1” in the Qty field in lieu of requisitioned NSN/Qty.
• CCSS and SARSS will accept and process but quantities greater than 1 are left open indefinitely
• Volume: Moderate
• Samples provided to DLA• DLA researching• Problem identified as a part of Remedy Ticket
209931
Expected Fix: Special Note:
• Solution: Perpetuate requisitioned NSN and Qty on AE CG status transactions.
• Remedy tickets 209931 and 217302• ECD for BOTH: 10 May 2007
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, DSN 793-0750
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LMP DATA EXCHANGEIssue: Data Feeds for Depot Production
Support Tool (DPST) Impact: Status:
• Full benefits not yet achieved at TYAD/CECOM• Lack of data will impact 2nd deployment sites at
AMCOM, CCAD, and LEAD– Will eliminate automated integrated parts
analysis capabilities – Will eliminate DDE capability – Will eliminate automation of CCIR
• Returning to manual offline data collection and analysis solutions is labor intensive, reactive, & less accurate
• Potential readiness impact
• Army DPST BSM Data Feeds approved in Feb 06• Issue first addressed at BSM LMP Meeting in
February 2007• AMC/DLA Collaboration & Forecasting IPT tasked
to LAISO– LMP/DPST Data Mapping– Visit CECOM/TYAD to discuss DPST
capabilities– Develop requirements document identifying
DPST and AMC Reactive system functional capabilities for development in LMP
Expected Fix: Special Note:• DPST to LMP data mapping required• Short term fix require data feed from LMP• Long term fix develop capabilities into LMP and
develop an ERP to ERP solution
• DLA POC: Melody DeMaris, DSN 861-2009• Army POC: Gary Lindsay, DSN 746-4419
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Supply Status: Consolidation of W7A and S5F (DDKS)
Issue: W7A Software ChangesImpact: Status:
• Tactical SSAs currently need MS1 & 2 retrograde sites
• Redistribution occurs from MS1 & 2 sites based on direction from CCSS/LMP (Redistribution of NAMI creates a cost avoidance)
• SARSS1 routes unserviceable reparables • Need single process for all NAMI
• DA/DLA Team visited Kuwait in April to assess required actions
• Out-brief provided; required actions identified• Action plan pending
Expected Fix: Special Note:
• SARSS change to automate retrograde to Defense Distribution Depots (DDDs)
• Maintain Army (AWCF-SMA) ownership of NAMI at DDDs
• Change CCSS instance for AJ2 to fill requisitions from DDDs
• Process for screening requisitions for assets in theater before shipping them from the States needs to be developed (Potential CCSS/LMP and/or BSM & DSS changes)
• Army POC: Andy Pawlowski, AMCOPS-SLA, DSN 656-8893
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Next Meeting
29 June 2007 HQ, DLA
Room 13019:00-11:00
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Back-up Slides
CLOSED/RESOLVED
ISSUES
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ClosedRIC To Clean up
Impact: Status:
• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,
cancellations, modifiers• Volume: Low
• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders
• CAS personnel manually updating RIC TO
Expected Fix: Special Note:
• Status of 89 NAMI requisitions• All BSM lateral redistribution orders with Supp Add =
W9046W have been cleaned up to contain a valid RIC TO
• In addition, DLA has cleaned up 85% of ALL Service orders passed to another activity for lateral support from 1/1/2006-Present. 15% in process.
Priority: Urgent
• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE: Supply Status: Partial Shipments w/ B8 Status Code Issue: Balance qty unfilled, unbilled/ AC1 not processed
Impact: Status:
• Open Qty remains on requisition with no supply action/status from BSM
• Customers impacted• Volume: Low
• Issue relates to BJ issue• Clean up of open Army records required
(Combine with BJ issue chart 8)
Expected Fix: Special Note:
• Solution: BSM must transmit BJ status in all cases where the quantity of an order has been permanently changed for any reason. See BJ Status Slide.
• This slide is closed.• Consolidated under BJ supply status topic.
Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE:Supply Status: BM Status Code
Issue: Receive BM status with no RIC ToImpact: Status:
• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,
cancellations, modifiers• Volume: Low
• DLA research revealed approximately 14,000 lines since BSM go-live and approx. 10,000 lines prior to Oct 06 without RIC TO
• Systemic issue identified & fixed OCT 2007 mandating RIC TO for BM status in BSM; clean-up required on orders prior to that
• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders
• CAS personnel manually updating RIC TO
Expected Fix: Special Note:
• Solution: SCR: BOF-06-044• Date: Fixed• Recommend action be closed• Issue closed – tracking RIC TO cleanup only
Priority: Urgent
• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE:Supply Status: C8 Issue: BSM is inserting the Unit Price in what
should be the Minimum Order Quantity field on a Supply Status document containing a “C8” reject code. (Priority 1)
Impact: Status:• SARSS will reorder using the unit price as the MOQ• SARSS will then cancel excess Qty and rqn. will go
into a loop• Requisition never filled, potential readiness impact• Volume: Heavy
• DLA identified the root cause and implemented a fix
• Interim workaround removed by DAASC after fix validated by DLA/Army
Expected Fix: Special Note:
• Solution: Continue to use DAAS interim fix until BSM is fixed and fix is validated. SCR: BOF-06-065. Released to production on 26 Oct 06
• Date: BSM ticket is fixed• Validated with Army/DLA closed March, 2007
Priority: Urgent• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750• DAAS POCs: Linda Marflak/Pam Meredith, (937)
656-3709