buckley city council meeting agenda december 8, 2020 … · 12/8/2020 · city engineer –...

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BUCKLEY CITY COUNCIL MEETING AGENDA December 8, 2020

City Council Meeting Opening 7:00 P.M.

**Notice: This will be a virtual meeting held via Zoom meetings. To listen to the meeting live, please use the following information.

Call-in Number: 253-215-8782 Meeting ID: 893 4807 9609

Call to Order Next Ordinance #26-20 Pledge of Allegiance Next Resolution #20-24 Roll Call of Council Members Next Agenda Bill #AB20-115

A. Citizen Participation

During the duration of the declared public health emergency, public comments will only be accepted via email [email protected], via mail to City of Buckley, PO Box 1960, Buckley, WA 98321, or from the drop boxlocated in front of City Hall at 933 Main Street, Buckley, WA 98321. Public comments must be submitted by 5:00PM the Wednesday prior to the Council meeting to be included in the Council Packet. Any comments received afterthat time, will be emailed out separately to all Council members.

B. Staff Reports

1. Cemetery Boundary Line Adjustment Briefing Pg.

C. Main Agenda

1. ORD No. ___-20 Authorizing Transfer of Natural Gas Utility Surplus Funds Pg. 2. Final Acceptance – Spiketon Culvert Improvements Pg. 3. Replacement of MPC Sound and Recording System Pg. 4. Engineering Services Proposal –Water Transmission Main Survey Pg. 5. Executive Session – Collective Bargaining Agreement Negotiations Update

D. Consent Agenda

6. A. Approve Minutes of August 25, 2020, City Council Meeting Pg. B. ClaimsC. Transfer VoucherD. Payroll

E. Committee Reports

1. Mayor’s Report Johnson Cancel City Council Meeting 12/22/2020

2. Council Member Comments & Good of the Order

City Council Agenda Packet 12/8/2020 1

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mailto:[email protected]

A. CITIZEN PARTICIPATION

City Council Agenda Packet 12/8/2020 2

B. STAFF REPORTS

City Council Agenda Packet 12/8/2020

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City of Buckley P.O. Box 1960, Buckley WA 98321 Phone: 360-829-1921 ext 200 Fax: 360-829-2659

Memo To: City Council & Mayor

From: Paul Weed, City Administrator Leticia Wallgren, City Planner Chris Banks, Public Works Director Date: December 8, 2020 RE: Boundary Line Adjustment for City Cemetery Lot

This memo provides relevant background and a staff briefing to Council on a boundary line adjustment (BLA) the City initiated with an applicant and subsequent Council approved engineering services to for the proposed BLA. The BLA involves a land swap between a City-owned cemetery property (unaddressed parcel #0620344002), and an adjacent privately owned property (parcel #0619031006, addressed 451 Hwy 410 S), which would result in Hwy 410 access to three City parcels further east and thereby increase their potential future public benefit. Project Location The aerial image below shows the two BLA parcels outlined in blue. The City-owned cemetery property (2.75 acres) is the triangle-shaped parcel to the north. That parcel is split by Highway 410 so a portion of the city parcel is located on the east side of the highway. The privately-owned parcel (3.44 acres) is adjacent to the south. Three City-owned parcels, including the wastewater plant, are shown to the east. Hwy 410 access for these City-owned parcels is currently blocked by the private property included in the BLA (parcel # 0619031006).


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Project Purpose and History Three-adjacent City-owned parcels to the west of the privately-owned parcel, including the Wastewater Treatment plant, currently lack direct access to Highway 410. The two unused parcels have been identified as space for potential future wastewater plant expansion and space for other public benefit such as a future park. A BLA land swap between these two parcels would address both of these issues. Council should know that if the private property involved in this BLA is fully developed in the future in its current configuration, the City may not have another opportunity to obtain Hwy 410 access to the City-owned properties to the west.

Following discussions with the Council’s Admin, Finance and Public Safety Committee, on May 14, 2019 Buckley City Council approved the scope of work for Gray & Osborne Engineering to move forward on work for this BLA land swap, including a field survey, research, data collection, drawings, and other work. As noted in the approved scope of work, the City would prepare and execute the BLA. Additionally, owners of the privately-owned parcel to the south granted the City authorization to act on their behalf for this BLA. Project Details The following simple drawing/sketch shows an approximation of the proposed new parcel configurations. The bold black lines represent the proposed new lot lines, and the grey shaded lines represent the existing lot lines which would go away with a BLA. As shown, the city-owned parcel and private parcel would swap roughly equal-sized portions of land, and the lot line would be eliminated between the two City-owned parcels east of Highway 410. The land swap west of the highway would open up an accessway for City-parcels to the west through to Highway 410, while the lot line elimintation east of the highway would simply clean up the lot lines so one parcel isn’t split by the highway.


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Project Review Status Gray & Osborne’s work on the BLA is currently underway. As the parcels involved are of a conforming size, in compliance with BMC Title 18 (Subdivisions) and Title 20, the BLA application would be processed as a A-1 permit with the Planning Director as the final decision-maker. Approval of the portion of the BLA east of Highway 410 may first require a rezone so the entire cemetery parcel east of the highway is one zone (the Public zone). That initial rezone would require a Hearing Examiner recommendation to Council with Council as the final decision maker. Additionally, the Council should know the Ellison Townhome project is a separate permit processes underway, with active review, which would be affected by the City cemetery BLA. The property owners of the Ellison Townhome development, which is in direct proximity to the City cemetery BLA, have submitted an application for townhomes (and associated site development including access, stormwater detention and landscaping) on their private parcel involved in the City Cemetery BLA. This project is undergoing a separate site plan review process; a C-2 permit process in alignment with BMC Title 20 with the Hearing Examiner as the decision-maker. In the Ellison Townhomes application, the applicant’s submitted a site plan based on a future lot configuration reflecting the proposed BLA as discussed and requested by the City Council on May 14th 2019 through the Grey & Osbourne scope of work for a revised BLA. As noted, the City was and is looking to have the approval of the BLA as a recommended condition of approval on the Ellison Townhomes site plan review. Lastly, the Ellison Townhomes project is subject to major design review, and therefore Council would have to approve the project’s design at some point in the future. It is currently not known whether the applicant will apply for design review during their currently active site plan review or wait until after they have preliminary site plan approval by the Hearing Examiner. While it is strongly encouraged that the applicants undergo design review early in the permitting process, the applicant may opt to submit for design review up to the time of building permit. As with all City development, the staff are continually wanting to ensure Council is aware the process and potential applicant direction in addition to seeking out Council approval for items outlined in our City code. Overall, this is a unique opportunity to enhance the public benefit of three large city-owned parcels along the Flume which are currently not easily accessed by the public. There may not be another opportunity to provide highway access to those parcels if the private Ellison property is developed without the boundary line adjustment and land swap.


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C. MAIN AGENDA


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CITY COUNCIL AGENDA BILL

City of Buckley PO Box 1960

Buckley, WA 98321 ITEM INFORMATION

SUBJECT: Agenda Date: December 8, 2020 AB20-115 ORD No. ___-20: Authorizing the Transfer of Natural Gas Utility Surplus Funds

Department/Committee/Individual Created Reviewed Mayor Pat Johnson X City Administrator – Paul Weed X City Attorney – Phil Olbrechts X City Engineer – Dominic Miller City Clerk – Treva Percival X X Finance Dept – Saundra Groshong Building Official – Curt Ek

Fire Dept – Chief Skogen Cost Impact: N/A Parks & Rec Dept – Kevin Caviezel Fund Source: N/A Planning Dept – Leticia Wallgren Timeline: N/A Police Dept – Chief Northam Municipal Court – Jessica Cash PW/Utilities – Chris Banks Staff Contact: Paul Weed Attachments: Ordinance SUMMARY STATEMENT: As stated in the Ordinance findings, RCW 35.37.020 authorizes cities to transfer surplus utility funds from the natural gas utility funds to the current expense fund. In 2014, the City sold its gas utility as authorized by public vote and pursuant to Chapter 35.94 RCW, and the proceeds of that sale, as well as most of the money in the natural gas operations fund as well as all money remaining in the natural gas capital project fund, were declared as surplus to the needs of the City’s natural gas utility and transferred to the City’s current expense fund. Since there were still outstanding delinquent accounts, the City Council left the operation fund open in order to account for any revenue recovered. As of December 31, 2019, Fund 401had an ending fund balance of $11,297. This Ordinance declares $10,000 of that remaining balance as surplus to the needs of the natural gas utility and transfers this amount to the City current expense fund. COMMITTEE REVIEW AND RECOMMENDATION: Full Council – Budget Process RECOMMENDED ACTION: MOVE to Approve Ordinance No. 26-20 Authorizing the Transfer of Natural Gas Utility Surplus Funds.

RECORD OF COUNCIL ACTION Meeting Date Action Vote


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ORDINACE NO. ___-20 1

CITY OF BUCKLEY, WASHINGTON

ORDINANCE NO. ___-20

AN ORDINANCE OF THE CITY OF BUCKLEY, WASHINGTON, TRANSFERRING SURPLUS GAS UTILITY FUNDS TO THE CURRENT EXPENSE FUND; PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE

WHEREAS, RCW 35.37.020 authorizes cities to transfer surplus utility funds from the natural gas utility fund to the current expense fund; and WHEREAS, in 2014, the City sold its gas utility as authorized by public vote pursuant to Chapter 35.94 RCW, and the proceeds of that sale, as well as most of the money in the natural gas operations fund and all moneys remaining in the natural gas capital project fund, were declared surplus to the needs of the City’s natural gas utility and transferred to the City’s General Expense Fund through ORD No. 02-15; and WHEREAS, due to a significant amount of delinquent accounts, the City elected to leave the natural gas operations fund open in order to collect and account for outstanding delinquent utility accounts; and WHEREAS, the City did receive monies from outstanding delinquent accounts in 2019 which the City Council desires to declare surplus to the needs of the City’s natural gas utility and be transferred to the City’s General Expense Fund. NOW, THEREFOFRE, THE CITY COUNCIL FO THE CITY OF BUCKLEY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That the recitals above are hereby adopted by reference as the City Council’s findings of fact, as if fully set forth herein. $10,000 of the natural gas operations fund for the 2019 fiscal year is hereby transferred to the current expense fund. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. Introduced, passed, and approved this 8th day of December 2020.


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ORDINACE NO. ___-20 2

Pat Johnson, Mayor

Attest: Treva Percival MMC, City Clerk APPROVED AS TO FORM: Phil Olbrechts, City Attorney

Published: Effective:


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SUBJECT: Agenda Date: December 8, 2020 AB20-116 Final Acceptance- Spiketon Culvert Improvements

Department/Committee/Individual Created Reviewed Mayor Pat Johnson X City Administrator – Paul Weed X City Attorney – Phil Olbrechts X City Engineer – Dominic Miller X City Clerk – Treva Percival X Finance Dept – Saundra Groshong Building Official – Curt Eck

Fire Dept – Chief Skogan Cost Impact: $820,879.02 Parks & Rec Dept – Kevin Caviezel Fund Source: Fund 408 Planning Dept – Leticia Wallgren Timeline: NA Police Dept – Chief Northam Municipal Court – Jessica Cash PW/Utilities – Chris Banks X Staff Contact: Chris Banks Attachments: Notice of Completion- Spiketon Culvert Improvements SUMMARY STATEMENT: Staff is requesting and recommending that the City Council grant final acceptance to the Spiketon Culvert Improvement Project. Pursuant to the engineer’s certification, the project has been constructed in conformity to the approved plans and specifications. COMMITTEE REVIEW AND RECOMMENDATION: N/A RECOMMENDED ACTION: MOVE to Approve Final Acceptance of the Spiketon Culvert Improvement Project.



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City of Buckley P.O. Box 1960, Buckley WA 98321 Phone: 360-829-1921 ext 200 Fax: 360-829-2659

Memo

To: Mayor and City Council City Administrator, Paul Weed From: Public Works Director, Chris Banks Date: December 1, 2020

RE: Spiketon Culvert Improvement Project-Final Acceptance

In 2019, City Council approved the Spiketon Culvert Improvement Project. This project scope focused on the channel withing Spiketon Ditch and consisted of removing two 24-inch concrete culverts and replacing them with a large box culvert and realigning the existing drainage canal to enhance and improve the flow of water in Spiketon Ditch at this location. This project stemmed from an agreement between the City of Buckley and the Washington State Department of Fish and Wildlife. Upon further review and permitting with the scope of work, the City was informed the work identified could only be performed between July 1st and September 15th. due to state regulations. This timeframe caused the project to be completed over multiple years with breaks in performance in-between. This past Summer/Fall, the City’s contractor resumed construction and the project has recently been completed. The project budget summary is noted;

• Original Contract Amount- $713,326.90 • Council Approved Final Contract Amount- $820,879.02

Most additional expenses where a result of the resources required to keep the road open while construction was suspended during winter shutdown and preparations for resuming work the following Summer/Fall.


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F215-038-000 Notice of Completion of Public Works Contract 05-2020

Notice of Completion of Public Works Contract

Department Use Only Assigned to Date Assigned

Date Form Version Revision Reason

Awarding Agency Information Company Name UBI Number

Address City State Zip Code

Contact Name Phone Number Email Address

Prime Contractor Information Company Name UBI Number

Address City State Zip Code

Contact Name Phone Number Email Address

Project Information Project Name Contract Number Affidavit ID Number

Jobsite Address City State Zip Code

Date Awarded Date Work Commenced Date Work Completed Date Work Accepted

Is this a Federally Funded Transportation Project? Yes No If yes, attach the Contract Bond Statement Have Subcontractors been used? Yes No If yes, complete Addendum A

Contract/Payment Bond Waived? Yes No Retainage Bond Waived? Yes No Detailed Description of Work Completed

DOR Tax Information Calculated Amount Liquidated Damages

Additions (+) Amount Disbursed Reductions (-) Amount Retained

Sub-Total Other Sales Tax Amount Sales Tax Rate

Total Total Both totals must to be equal - If multiple sales tax rates, attach a list

Apprentice Utilization Information Was apprentice utilization required? Yes No Engineer’s Estimate: Utilization %: If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? Yes No

Comments

The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits.

Complete and submit for by email to all three agencies below

Contract Release (855) 545-8163, option # [email protected]

Employment Security Department Registration, Inquiry, Standards & Coordination Unit(360) [email protected]


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Subcontractor's Name: UBI Number: (Required) Affidavit ID*

Addendum A: Please List all Subcontractors and Sub-tiers BelowThis addendum can be submitted in other formats.Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.

For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711.REV 31 0020e Addendum (10/26/15) F215-038-000 05-2020


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SUBJECT: Agenda Date:, December 8, 2020 AB20-117 Replacement of Multi-Purpose Center Sound and Recording System

Department/Committee/Individual Created Reviewed Mayor Pat Johnson X City Administrator – Paul Weed X City Attorney – Phil Olbrechts X City Engineer – Dominic Miller City Clerk – Treva Percival X Finance Dept – Saundra Groshong Building Official – Curt Ek

Fire Dept – Chief Skogen Cost Impact: $50,202.36 Parks & Rec Dept – Kevin Caviezel Fund Source: CARES, General Fund Planning Dept – Leticia Wallgren Timeline: December 2020/January 2021 Police Dept – Chief Northam Municipal Court – Jessica Cash X PW/Utilities – Chris Banks Staff Contact: Jessica Cash Attachments: Morgan Sound Proposal and Service Level Agreement Memo SUMMARY STATEMENT: Business practices related to COVID 19 have revealed deficiencies in the sound and recording equipment utilized by the Council, Administration, Court, and Planning departments. Replacement of the existing equipment with new hardware and a new wireless solution will improve sound and recording quality when participants appear online or in person. As much of the proposed cost as possible will be paid for by the City’s CARES funding with the remaining balance to be paid out of the General Fund with potential reimbursement by AOC (Administrative Office of the Courts) CARES funding. COMMITTEE REVIEW AND RECOMMENDATION: RECOMMENDED ACTION: MOVE to Approve Proposal and Service Level Agreement with Morgan Sound to Replace Sound and Recording System at the Multi-Purpose Center



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Memo

To: Mayor and City Councilmembers

From: Jessica Cash, Court Administrator

Paul Weed, City Administrator

Date: 11/30/2020

Re: Upgrade to MPC Courtroom/Council Chambers Sound System

As business practices changed in response to COVID 19, we became aware of several deficiencies in our sound and recording quality at the Multi-Purpose Center. As council is aware, it is often difficult to hear and understand the audio input, especially when we are attempting to conduct and record hearings where some attend virtually and others appear in the council chambers/courtroom. In response to these challenges, the Court, City Administration, and IT departments have partnered in contacting several vendors to find solutions to sound and recording issues and have received a proposal that we believe best serves the Court, Planning, Administration, and Council. We are requesting council approval for the attached proposal submitted by Morgan Sound with estimated cost to be $52,077.81. The majority of the costs incurred for this project will be reimbursed through the City’s Coronavirus Relief Funds and Administrative Office of the Courts (AOC). The AOC is an application process that will allow the City to request reimbursement of an expense incurred due to COVID and Court services. Should the AOC not approve the City request for reimbursement, the City would be responsible for any costs that are not able to be covered by CARES. The proposal includes new wiring and speakers for amplification, as well as a wireless microphone solution for recording and interfacing with both live and virtual meetings and hearings. We believe this will enhance our ability to effectively provide City meetings and services.


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Courtroom Audio SystemCourtroom Audio System

Audio - Video - Lighting - Control

City of Buckley

December 2, 2020

www.morgansound.com - [email protected]

2004 - 196th S. W., #2 - Lynnwood, WA 98036


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COURTROOM

SCOPENexo speakers mounted on the side walls will provide audio coverage needed for courtroom proceedings and city council meetings.The QSC DSP will manage wireless tabletop gooseneck microphones and can be used as an audio interface for recording over USB.The QSC DSP can be controlled from a wall mount or tabletop touch screen and allows for future audio and video expansion.

AUDIOQTY DESCRIPTION NOTES PRICE PRICE EXT TOTAL

6 NEXO ID24-I12060-PW NEXO ID24 INSTALLATION120X60 WHITE

$711.75 $4,270.50 $4,270.50

6 NEXO IDI-WM01-PW NEXO ID SERIES WHITE WALLMOUNT 0-30

$101.25 $607.50 $607.50

1 NEXO DTDAMP4X0.7 NEXO AMP, POWER AMPLIFIER700W X 4

$1,162.50 $1,162.50 $1,162.50

1 QSC CORE 110f Bundle Device with bothDevelopment and Scipt Engine Licenses

$2,875.00 $2,875.00 $2,875.00

1 QSC SL-DAN-16-P Q-SYS Software-based Dante 16x16Channel License, Perpetual

$312.50 $312.50 $312.50

1 QSC TSC-80tw-G2-BK 8.0” Touch Panel with TableTop mounting accessory included.

$1,375.00 $1,375.00 $1,375.00

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QSC NS-1108P 10-port network switch preconfiguredfor Q-SYS Audio, Video and Control with 4x PoE+ ports.With advanced QoS and IGMP to also support AES67and Dante in same VLAN.

$812.50 $812.50 $812.50

2 Shure UA864US Wall-Mounted Wideband Antenna $373.75 $747.50 $747.50

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Shure UA844+SWB/LC Five-way active antennasplitter and power distribution system for QLX-D, ULX,ULX-D, SLX, and BLX (BLX4R only) receivers. Excludesantenna cables and locking power cables (470-952 MHz)

$411.25 $411.25 $411.25

3Shure ULXD4Q=-G50 Quad Digital Wireless Receiverwith internal power supply, 1/2 Wave Antenna and RackMounting Hardware

$4,975.00 $14,925.00 $14,925.00

Confidential Proposal

Version 1.0 December 2, 20202 of 7Equipment prices include any required accessories. Laborprices include design, engineering, installation andprogramming.


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10Shure ULXD8=-G50 Wireless gooseneck microphonebase for ULXD and QLXD. Includes AA Alkaline Batteries $425.00 $4,250.00 $4,250.00

10 Shure MX410RLP/C 10" Shock-mounted Gooseneck,CARDIOID, with LED ring, Less Preamplifier

$197.50 $1,975.00 $1,975.00

1 Shure ULXD2/SM58=-G50 Handheld Transmitter withSM58® Microphone

$468.75 $468.75 $468.75

1 Shure ULXD1=-G50 Digital Wireless BodypackTransmitter with Miniature 4-Pin Connector

$437.50 $437.50 $437.50

2 Shure WL185 Microflex® Cardioid Lavalier Microphone 1 as backup $103.75 $207.50 $207.50

12 Shure SB900A Shure Lithium-Ion RechargeableBattery

$93.75 $1,125.00 $1,125.00

1 Shure SBC850 8-Bay Networked Docking Station forBN & GN, Power Supply Not Included

$816.25 $816.25 $816.25

1 Shure SBC250-US 2 bay networked charging stationwith power supply

$373.75 $373.75 $373.75

1 Shure SBC200-US Dual Docking Charger with PS45USPower Supply

$218.75 $218.75 $218.75

1 West Penn Misc. Bulk Wire $400.00 $400.00 $400.00

1 Wiremold Misc. Misc. Estimate $300.00 $300.00 $300.00

1 Misc. Misc. Misc. Hardware $200.00 $200.00 $200.00

1 Custom Shipping Shipping And Freight Cost $200.00 $200.00 $200.00

1 Permit Low-Voltage Electrical Permit Permit ForCabling Installation Per Local Jurisdiction

$150.00 $150.00 $150.00

1 Morgan Sound MSI-P.Labor Prevailing WagePaperwork

$90.00 $90.00 $90.00

1 Morgan Sound Inc. Admin Diagrams and Drawings $600.00 $600.00 $600.00

10 Morgan Sound, Inc MSI-Travel Travel Time $37.50 $375.00 $375.00

QTY DESCRIPTION NOTES PRICE PRICE EXT TOTAL




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EQUIPMENT TOTAL $39,686.75

LABOR TOTAL $6,840.00

COURTROOM TOTAL $46,526.75




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PAYMENT SCHEDULEA 50% deposit is to be returned with the approved proposal.The remainder of the purchase price will be due within 15 daysof installation completion and system turnover. A sum in theamount of 10% of the total purchase amount may be held backfor a period of 30 days, pending any disputes or unresolvedissues.

EQUIPMENT TOTAL $39,686.75SHIPPING TOTAL $0.00

ENGINEERING $360.00INSTALLATION $5,220.00MANAGEMENT $0.00

PROGRAMMING $1,260.00LABOR TOTAL $6,840.00

SUBTOTAL $46,526.75TOTAL SALE TAX $3,675.61PROJECT TOTAL $50,202.36

ACCEPTANCE

FINANCIAL

TERMSI accept this proposal and hereby authorize Morgan Sound, Inc to proceed with the installation of theincluded systems at the facilities of City of Buckley located at 611 S Division St. Buckley, WA 98321as described in the totality of this document. I further authorize Morgan Sound, Inc to be granted thefacility access required to complete this project in a timely manner. Project cost and pricing aredependent upon a continual flow of work without interruption or delays and it is therefore agreed thatany delays caused by construction, other trades or delay of access may result in additional chargesto City of Buckley. Further, wire totals are an estimate, as are lift rentals and associated fees.Adjustments to actual wire used and lift rental charges will be made at the end of the project.Morgan Sound, Inc cannot be held responsible or liable for any delays in the receipt of materials forthis project caused by circumstances beyond our control. This contract is the whole and completedocument, and I therefore agree that any additions to and/or deletions from the materials and laborto be provided by my acceptance of this proposal and any resulting change(s) in cost of this projectshall only be by way of written change order(s) and shall be valid only after being signed by City ofBuckley and Morgan Sound, Inc. An authorized signature and deposit as itemized in the section“Financial” are required to initiate “Notice to Proceed”.

Morgan Sound, Inc Confidential Proposal



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SIGNED DATE

PRINT NAME TITLE

SIGNED DATE

PRINT NAME TITLE

ACCEPTANCE

CITY OF BUCKLEY

MORGAN SOUND, INC

Morgan Sound, Inc Confidential Proposal



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Statement of WarrantyAll work is guaranteed by Morgan Sound for a period of one year following the completion of theinstallation. During this period, Morgan Sound will repair or replace any equipment or work found tobe defective at no cost to you, the Owner. Morgan Sound will determine the course of action forthe repair or replacement decisions. In the case of faulty equipment, we will use the manufacturer'swarranty guidelines to assess the condition of the failure. Morgan Sound will pay any costsincurred in the facilitation of manufacturer warranty repairs during the initial one-year period.

After the period of one year, Morgan Sound will continue to act as the warranty service station forany equipment found to be defective. Most manufacturer warranties extend beyond one year;please see the attached list of warranty periods for the manufacturers we represent. Unlike duringthe first year, we will charge our current service call rate for the removal and reinstallation of theequipment.

Exclusions from WarrantyMorgan Sound's one-year warranty does not cover any damage to workmanship or equipmentcaused by negligence or accident from other trades during the installation phase. Failures causedby abuse, neglect, or other conditions that void the manufacturer warranty will also void the first-year warranty offered by Morgan Sound. Our one-year warranty does not extend to equipmentsupplied by the Owner that was purchased through another vendor or purchased used.Additionally, equipment repairs from earlier installations not covered under the active one-yearwarranty shall be at the Owner’s expense.

If the warranty repair requires parts that are unavailable and the product has been discontinued,then the Owner will bear the difference in expense for the updated equipment provided by MorganSound or the manufacturer. The Owner will receive full credit for the original purchase price andwill only be charged the difference in cost for the replacement.

Morgan Sound will assume the cost of shipping at the regular ground freight price for any warrantyreplacement parts or units. The Owner may request expedited freight, in which case the cost ofshipping will be paid by the Owner.

If the warranty equipment is at an elevation or location that requires specialized hardware such asa lift or scaffolding, the work on the equipment will be serviced under Morgan Sound’s warranty,but the specialized hardware acquisition will not. The Owner will pay any expenses incurred fromthe rental of the required hardware, assembly of said hardware, and its transportation to and fromthe installation location.

Installations located over one-hundred miles away from our offices located in Lynnwood, WAqualify for our one-year warranty the same as local installations. However, travel time and expensecharges will be invoiced to the Owner. These travel charges may also be applied to the initialservice visit to determine the cause of failure or warranty status. If the distance requires thetechnician to stay overnight at the installation location, the Owner will bear the expense ofovernight housing and per diem costs. If the installation requires the technician to use air or seatravel to reach the location, the Owner will be responsible for the travel costs, including but notlimited to transportation, local parking, baggage fees, and overnight housing.


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SUBJECT: Agenda Date: December 8, 2020 AB20-118 Engineering Services Proposal –Water Transmission Main Survey

Department/Committee/Individual Created Reviewed Mayor Pat Johnson X City Administrator – Paul Weed X City Attorney – Phil Olbrechts X City Engineer – Dominic Miller X City Clerk – Treva Percival X Finance Dept – Saundra Groshong Building Official – Curt Ek

Fire Dept – Chief Skogen Cost Impact: $16,314 Parks & Rec Dept – Kevin Caviezel Fund Source: 406 Water Fund Planning Dept – Leticia Wallgren Timeline: Complete by February 26, 2021. Police Dept – Chief Northam Municipal Court – Jessica Cash PW/Utilities – Chris Banks X Staff Contact: Chris Banks & Dominic Miller Attachments: Engineering Services Proposal SUMMARY STATEMENT: City plans to replace three segments of water transmission main totaling 1,900 feet in length. The City has applied for a FEMA grant to cover 75% of construction costs. Survey costs are reimbursable under the grant. Completing the survey now allows the City to be able to proceed more quickly to design and construction once the FEMA funding is confirmed. COMMITTEE REVIEW AND RECOMMENDATION: N/A RECOMMENDED ACTION: MOVE to Approve Engineering Services Proposal for Water Transmission Main Survey



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2102 Carriage Drive SW, Building I Olympia, Washington 98502 (360) 292-7481 Fax (360) 292-7517

December 1, 2020

Mr. Paul Weed

City Administrator

City of Buckley

P.O. Box 1960

Buckley, Washington 98321

SUBJECT: SCOPE AND FEE PROPOSAL FOR WATER TRANSMISSION MAIN

SURVEY

CITY OF BUCKLEY, PIERCE COUNTY, WASHINGTON

G&O #20204.00

Dear Mr. Weed:

Please see below our scope of work and fee estimate for providing survey services for

completion of the Water Transmission Main Survey.

The City plans to replace three segments of its raw water transmission main that have

been identified in the Water System Plan as the segments most vulnerable to damage due

to landslides or heavy storm events. The lengths of the three segments total 1,900 linear

feet and are located on the headworks side of South Prairie Creek. The City has recently

applied for grant funding under the FEMA Building Resiliency in Communities (BRIC)

for construction of the replacement segments of raw water transmission main.

Please see below a description of our scope of work and fee estimate for engineering

services associated with field and office survey and mapping work.

SCOPE OF WORK

The following items of work are proposed to be completed:

1. Perform topographic field survey of a strip of land approximately 20 feet

in width and 1,900 feet in length along three raw water transmission main

segments.

2. Utilize local horizontal and vertical control including tie-ins to previously

completed water main replacement projects adjacent to and between the

current segments.


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Mr. Paul Weed

December 1, 2020

Page 2

3. Complete survey mapping for development of plan and profile drawings

of the project alignment.

FEE PROPOSAL

Discipline Required

Estimated

Hours

Fully Burdened

Rate* Amount

Principal-in-Charge 2 $178 $356

Project Engineer 4 $132 $528

AutoCAD Technician 24 $95 $2,280

Survey Technician 12 $115 $1,380

Professional Land Surveyor 8 $155 $1,240

Survey Crew (2-person) 50 $205 $10,250

Total Fully Burdened Labor Cost: ............................................................................$16,034

Direct Non-Salary Cost:

Mileage & Expenses ..........................................................................................$276

TOTAL ESTIMATED COST ................................................................................$16,310

* Actual labor cost will be based on each employee’s actual rate, estimated rates are for determining

total estimated cost only. Fully burdened rates include direct salary cost, overhead, and profit.

Thank you for the opportunity to provide this proposal. Please contact me if you have

any questions or concerns. Should you concur with this proposal, please execute the

authorization below and return a copy of this transmittal to me.

Sincerely,

GRAY & OSBORNE, INC.

Dominic J. Miller, P.E.

DJM/hh

cc: Mr. Chris Banks, Public Works Director, City of Buckley


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dmiller

Stamp

Mr. Paul Weed

December 1, 2020

Page 3

CITY OF BUCKLEY – RAW WATER TRANSMISSION MAIN SURVEY

Gray & Osborne, Inc. is hereby authorized to proceed with the engineering services as

noted herein and under the terms and conditions of our current On-Call Engineering

Services Contract dated September 14, 2011, for a cost not to exceed $16,310 as noted

herein without further written direction and authorization of the City.

Name (Print) Title

Signature Date


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D. CONSENT AGENDA


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City Council Minutes – August 25, 2020 1

City Council August 25, 2020

Mayor Johnson called the regularly scheduled meeting to order at 7:00 PM. Upon roll call the following members were present: Bender, Smith, Rose, Burbank, Wilbanks, Sundstrom, and Morem. Also present were City Administrator Weed, Fire Chief Skogen, City Clerk Percival, Asst. Planner Lewis, City Planner Wallgren, City Attorney Olbrechts, City Engineer Miller, and Interim Police Chief Northam. Mayor Johnson asked if there were any other additions, deletions, or changes to the Amended agenda. Council member Smith moved to approve the Amended agenda as presented. Council member Burbank seconded the motion. Motion carried. CITIZEN PARTICIPATION None. STAFF REPORTS Included in packet. 112th Street TIB Grant City Engineer Miller gave an update on projects and available funding. Community Services Staff Report No verbal report. MAIN AGENDA Lease Agreement: Ag Land Sublease Between the City and Maris Farms Council member Smith moved to Approve the Sub-Lease Agreement Between the City and Maris Farms for Lease of Portions of the Leased DSHS Agriculture Property Located at 2000 Collins Road. Council member Burbank seconded the motion. Motion carried.


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ORD No. 11-20: Adoption of Multifamily Design Guidelines Council member Wilbanks moved to Approve Ordinance No. 11-20, Adoption of City Buckley Multifamily Design Guidelines and BMC Chapter 19.49. Council member Burbank seconded the motion. Upon roll call vote, motion carried 4/3. ORD No. __-20: Increase in Allowed Density for Townhomes Council member Wilbanks moved to Approve Ordinance No. 12-20, Adoption of Townhome Density Increase, Requested through Application File #ZCTA-19-0001, for the HDR and NMU Zones. With no second, the motion failed. ORD No. 12-20: Amending the City of Buckley Design Review Process Council member Wilbanks moved to Approve Ordinance No. 12-20, Amending the City of Buckley Design Review Process. Council member Burbank seconded the motion. Upon roll call vote, motion carried 4/3. ORD No. 13-20: Adoption of Administrative Variance Council member Smith moved to Approve Ordinance No. 13-20, Adopting an Administrative Variance Provision in Buckley’s Zoning Code. Council member Burbank seconded the motion. Upon roll call vote, motion carried 5/2. ORD No. 14-20: Buckley Feed and Farm Rezone Council member Smith moved to Approve Ordinance No. 14-20, Adopting the Findings and Conclusions of the Hearing Examiner’s Recommendation for the Rezone of a portion of the Buckley Feed and Farm Lot. Council member Rose seconded the motion. Upon roll call vote, motion carried 4/2 (Burbank recused herself). ORD No. 15-20: Adopting the Findings and Conclusions of the Hearing Examiner’s Recommendation for the MMI LLC Rezone Council member Smith moved to Approve Ordinance No. 15-20, Adopting the Findings and Conclusions of the Hearing Examiner’s Recommendation for the Rezone of the Lot Located at 28301 112th St. E. Council member Morem seconded the motion. Upon roll call vote, motion carried 5/2. RES No. 20-19: Distribution of Coronavirus Relief Funds Council member Smith moved to Approve Resolution No. 20-19, COVID-19 Relief Legislation. Council member Rose seconded the motion. Motion carried. Amendment to Original Agreement for Inmate Housing with SCORE Council member Smith moved to Approve the Amendment to the Original Agreement with SCORE for Inmate Housing. Council member Burbank seconded the motion. Motion carried.


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CONSENT AGENDA Council Member Smith moved to approve the Consent Agenda. Council member Burbank seconded the motion. Motion carried.

Approve Minutes of July 7, 2020, City Council Study Session Approve Minutes of July 28, 2020, City Council Meeting Claim check numbers 61703 through 61767 in the amount of $330,642.80 for the period of July 29, 2020 through August 11, 2020, and claim check numbers 61768 through 61814 in the amount of $160,973.15 for the period of August 12, 2020 through August 25, 2020, are hereby approved and ordered paid this 25th day of August 2020.

COMMITTEE REPORTS Mayor’s Report: Mayor Johnson shared that she has been participating in a lot of Zoom meetings. Community Services: Council member Rose stated that the Committee met on August 20th. She shared that there are two new businesses coming on Main Street. Council Member Comments & Good of the Order: Council member Smith wanted to thank whoever organized having food trucks behind Queen’s Ransom on Saturday, it was wonderful. Council member Rose moved to adjourn. Council member Burbank seconded the motion. Motion carried. With nothing further, the meeting was adjourned at 8:45 PM. Mayor City Administrator Prepared by: Treva Percival, City Clerk


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E. COMMITTEE REPORTS


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buckley city council meeting agenda december 8, 2020 … · 12/8/2020 · city engineer –...

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