bud light hi-fi concert series & nastar national

5
ADMINISTRATIVE SHORT TERM EVENT APPLICATION “STEA” PERMIT ASPEN SKIING COMPANY, Applicant, is hereby granted an Administrative Short Term Event Application (STEA) Permit for two (2) outdoor concerts and an awards ceremony being held at the BASE VILLAGE PLAZA and FANNY HILL SKI SLOPE (see attached map) as the following special event: BUD LIGHT HI-FI CONCERT SERIES & NASTAR NATIONAL CHAMPIONSHIPS CEREMONY SATURDAY, FEBRUARY 15, 2014 (2:00 PM – 6:00 PM) & THURSDAY, MARCH 27, 2014 through SATURDAY, MARCH 29, 2014 (3:00 PM – 7:00 PM) Applicant has complied with the procedures as specified in the Base Village Final PUD Guide approved as Town Council Ordinance No. 21, Series of 2004 and Section 16A-5- 260 of the Snowmass Village Municipal Code (“Municipal Code”). This approval is for the period stated above and it is subject to the Conditions, Application/ Operations Plan and Event Site Map attached hereto. Town of Snowmass Village Community Development Dept. _______________________________ Mark A. Kittle, Acting Community Development Director CC: Town Council via Town Manager Town Attorney Town Clerk Snowmass Tourism Police Department Snowmass-Wildcat Fire Protection District Transportation Department Public Works Department Road Department Solid Waste/Recycle Department

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ADMINISTRATIVE SHORT TERM EVENT APPLICATION

“STEA” PERMIT

ASPEN SKIING COMPANY, Applicant, is hereby granted an Administrative Short Term Event Application (STEA) Permit for two (2) outdoor concerts and an awards ceremony being held at the BASE VILLAGE PLAZA and FANNY HILL SKI SLOPE (see attached map) as the following special event:

BUD LIGHT HI-FI CONCERT SERIES & NASTAR NATIONAL CHAMPIONSHIPS CEREMONY

SATURDAY, FEBRUARY 15, 2014 (2:00 PM – 6:00 PM) &

THURSDAY, MARCH 27, 2014 through SATURDAY, MARCH 29, 2014 (3:00 PM – 7:00 PM)

Applicant has complied with the procedures as specified in the Base Village Final PUD Guide approved as Town Council Ordinance No. 21, Series of 2004 and Section 16A-5-260 of the Snowmass Village Municipal Code (“Municipal Code”). This approval is for the period stated above and it is subject to the Conditions, Application/ Operations Plan and Event Site Map attached hereto.

Town of Snowmass Village Community Development Dept.

_______________________________ Mark A. Kittle, Acting Community Development Director

CC: Town Council via Town Manager Town Attorney Town Clerk Snowmass Tourism Police Department Snowmass-Wildcat Fire Protection District Transportation Department Public Works Department Road Department Solid Waste/Recycle Department

Bud Light Hi-Fi Concert Series STEA Permit-2014 Page 2 of 5

CONDITIONS OF “STEA” PERMIT ISSUANCE BUD LIGHT HI-FI CONCERT SERIES-2014

A. Contacts, Location, Attendance and Hours of Operation 1 Overall responsibility for this event series is the Aspen Skiing Company (ASC). Persons-

in-charge for these concerts are: • Deric Gunshor, ASC (Office: 970-300-7036) • Justin Erickson, ASC (Office: 970-300-7031)

Included as Attachment 1-STEA Application/Operations Plan.

2 A temporary 20’ x 30’ stage will be located on the Fanny Hill ski slope; it will be oriented towards the Base Village plaza (see Exhibit A-Event Site Map). Set-up may occur after the ski area closes on Friday, February 14, 2014 and Wednesday, March 26, 2014.

3 The first (1st) of the two (2) outdoor concerts will be held on Saturday, February 15, 2014. This concert will begin at 2:00 PM and end by 6:00 PM. Breakdown will occur after the concert, and shall be completed by 8:00 PM.

4 The second (2nd) of the two (2) outdoor concerts will be held on Saturday, March 29, 2014. This concert will begin at 3:00 PM and end by 7:00 PM. Breakdown will occur after this concert on Saturday, March 29, 2014.

5 This event will feature entertainment and programming, including live music, on Thursday, March 27, 2014 and Friday, March 28, 2014 on the same stage as the Bud Lite Hi-Fi Series’ concerts. The NASTAR National Championships awards ceremony will occur on Friday, March 28, 2014. Breakdown will occur after the event and shall be completed by no later than 11:00 PM.

6 Attendance is estimated to be approximately 1,000 persons each day. The concerts and awards ceremony are free and open to the public.

B. Authorization 1 The use of any privately owned property, including the location of any vehicles,

equipment or materials within said property, is not authorized without the express written approval of the landowner.

2 Applicant shall coordinate with the property owners and Town regarding the event scheduling, set up, take-down and any required maintenance and/or repair.

3 Town or its designee (Police and Fire Departments) can inspect the venue area before, during or after the concert to confirm that all conditions of this permit are being met.

4 No penetrations of concrete or other surfaces within the subject properties shall occur without the express authority of the landowner(s) and Town Manager or designee.

5 No electrical or other utility connections may be made to existing facilities nor shall construction activities occur, without obtaining necessary permits or approval from the Town Building Department (923-5524).

Bud Light Hi-Fi Concert Series STEA Permit-2014 Page 3 of 5

C. General Conditions 1 Applicant is responsible for full and complete compliance with all applicable Federal,

State and Local laws and regulations in the production and management of this special event series. Concerning smoking in public places, refer to Town Ordinance No. 07-19.

2 Applicant shall adequately supervise all aspects of each concert event to ensure conformance with the terms and conditions of this permit.

3 Applicant shall promptly notify the Town Planning Department (923-5524) of any additions, modifications or amendments to this permit or proposed use of the subject property. Any such changes shall not be in conflict with the findings and review standards relative to this permit and are not permitted without written approval of the landowner(s) and Town Manager or designees.

4 Certain refinements, modifications or amendments to the permit may be necessary at the request of the Applicant, Town or in response to impacts, complaints or concerns that were not apparent at the time this application was made. The Town Manager or designee may authorize any such changes, provided they are not in conflict with the findings and review standards relative to this administrative Short Term Event Application (STEA) permit.

5 Applicant shall adequately inform the surrounding property owners at least forty-eight (48) hours prior to any event that requires outdoor sound amplification or activities that may prove to be disruptive in nature.

6 Each event shall not generate debris, excessive noise, traffic or congestion greater than is customarily associated with an outdoor concert and it shall not unreasonably affect neighboring residences or surrounding property.

7 Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1-72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke a temporary use permit and to require that any activity authorized thereby cease and desist immediately.

D. Police and Fire Departments 1 All requirements of the Town Police Chief (923-5330) and Snowmass-Wildcat Fire

District Chief (923-2212) or designees, whether imposed prior to or during this event, must be satisfied and shall be considered conditions of this permit.

2 No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment or other material of any kind shall be permitted within established fire lanes (24-foot minimum width; 13’-6” minimum height clearance) without express authorization of the Snowmass-Wildcat Fire Chief or designee, who must approve all structure locations prior to the commencement of any event.

E. Event Security and Traffic Control 1 Applicant shall to provide adequate private security at each concert.

2 Applicant shall contact and coordinate in advance all security arrangements with the Town Police Chief. The Town is not responsible for providing security or traffic control at either of these concerts.

Bud Light Hi-Fi Concert Series STEA Permit-2014 Page 4 of 5

F. Transportation, Parking and Signage 1 RFTA bus and TOSV shuttle service are available at both, Base Village garage and

Snowmass Mall, transit station locations. RFTA bus and TOSV shuttle service will be operating on their regular routes/schedules. RFTA service between Aspen and Snowmass is free and TOSV shuttles also operate at no charge.

2 In advance of each concert, Applicant shall contact the Town Transportation Department (923-2543) to determine if additional shuttle service is needed for the talent booked to ensure adequate “in-town” egress capacity after the show.

3 The Sky Cab (“Skittles” Lift) shall operate under normal posted hours throughout during the special event between Base Village and Snowmass Village Mall.

4 Free public parking may be available at the Town Park, Rodeo and Highway 82 Intercept Lots. Paid and/or permit parking, depending upon availability, may occur in the Base Village garage, Lot C and Numbered Village Lots. After 1:00 PM, additional free parking is permitted in the Numbered Village Lots.

5 No parking shall occur on the shoulders of Wood Road and Lower Carriage Way adjacent to the event site or along any roadways within the Town. Illegally parked vehicles may be subject to ticketing and/or towing.

6 Absolutely No parking shall be permitted within any fire lanes during this special event.

7 Egress from the concert site shall be coordinated among Event Staff, Town Police, Town Transportation Department and RFTA.

G. Public Health and Safety 1 Medical and/or emergency services shall be activated by dialing 911.

2 Public restrooms shall be open and available within Base Village and Snowmass Mall. No additional port-o-potties are currently proposed for these concerts; should it become necessary, Applicant shall be required to provide an adequate number of port-o-potties to service an anticipated larger crowd.

3 All cables, wires, equipment and material shall be covered, concealed, secured ad/or located in such a manner that event participants will not be placed at risk and the general public’s health, safety or welfare will not be adversely affected.

4 For egress after each concert, see Condition F.6. above. Applicant shall have adequate event staff stationed as necessary to ensure egress for attendees is safe, orderly and efficient.

H. Trash/Recycling and Clean up 1 Applicant is responsible for solid waste collection and recycling at each concert and

should coordinate in advance with the Town Solid Waste & Recycle Dept (923-5110).

2 Applicant shall remove all trash and recyclables to the appropriate location(s) promptly after each concert.

Bud Light Hi-Fi Concert Series STEA Permit-2014 Page 5 of 5

3 All affected areas shall be restored to their pre-event condition at the conclusion of each concert. Any damage shall be repaired or replaced at the Applicant's expense, to the satisfaction of the land or property owner(s), within fourteen (14) days of the event unless other arrangements are made.

I. Liquor 1 No special event alcohol license has been issued for any of these events.

2 Attendees may consume alcohol in a Common Consumption Area based on approval from the Liquor Licensing Authority.

J. Insurance and Liability 1 Proof of satisfactory insurance coverage to the Town Planning Department is attached to

this Short Term Event Application (STEA) Permit. Town requirements for $1,000,000.00 comprehensive general liability combined single limit insurance policy, listing the “Town of Snowmass Village” as an additional insured, describing the event and identifying the Town property involved, must be satisfied. This is required for any activity using the Town property and must cover all days of the event.

2 Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees) and claim of liability of any and every kind (collectively “Claims”) that may arise as a direct result of activities in which the Applicant are engaged or over which the Applicant has control with respect to the use of the above described property pursuant to this permit. The foregoing shall obligate the Applicant to defend any claims, suits or other proceedings naming the Town as a defendant on any claim that may arise as a result of the use of the above described property pursuant to this permit or the activities authorized under this agreement. Signed and notarized indemnification agreement is attached to this Short Term Event Application (STEA) Permit.

3 Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this Agreement, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award.

Attachment(s): 1-Short Term Event Application (STEA) 2-February Concert Operations Plan 3-March Concert Operations Plan

Exhibit(s): A-Event Site Map

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BUD LITE HI-FI CONCERT SERIES STEA PERMIT 2014 ATTACHMENT 1

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870 1/5

Bud Light Hi-Fi Concert Series - 2/15/2014

Primary Jurisdiction:

Overall Status:

Event Category:

Bud Light Hi-Fi ConcertSeries - 2/15/2014 Click

HERE for a printer friendly view.

Saturday, February 15, 2014

Town of Snowmass Village

Not Yet Reviewed

City of Aspen - Town of Snowmass Village - Pitkin County

Special Event On-line Application

Click HERE if you'd like to view the entire on-line application.

Specific location(s): At the base of Snowmass in Base Village. Stage on the snow facing the

plaza.

DATES/TIMES:

Set-up: 02/14/2014 04:00 PM

Start: 02/15/2014 02:00 PM

End: 02/15/2014 06:00 PM

Dismantle: 02/15/2014 10:00 PM

PRIMARY CONTACT:

Deric Gunshor Send e-mail

Aspen Skiing Company PO Box 1248

Aspen, CO 81612

Work: (970) 300-7036

SECONDARY CONTACT:

Justin Erickson Send e-mail

SAME AS ABOVE

Work: (970) 300-7031

OTHER CONTACTS: During event - contact names & phone numbers

Primary: Deric Gunshor (970) 300-7036

Secondary: Justin Erickson (970) 300-7031

Bud Lite Hi-Fi Concert Series STEA Permit 2014 Attachment 2, Page 1

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870 2/5

DETAILS & DOCUMENTS:

Event Summary:

This is for a concert on February 15th with performance by Black Uhuru and Mathew Moon

(opening). The show will start at 3pm with the same staff, operations and layout as past

concerts.

* Approximate expected attendance numbers: 1,000

* Personnel numbers each day.

o Staff - 6

o Volunteers - 0

o Independent contractors - 10

o Security - 9

o Vendors - 0

* Is the event open to the public? YES

* Will a fee(s) be charged to participants? If yes, please list fee(s). NO

* Will the number of participants be limited? If yes, how will the limit be maintained? NO

* Advance training for volunteers? When? NO

* Amplified music? YES

Site Plan (and maps):

Site Plan - The venue will be set in similar fashion to last year`s concerts in this venue. The

stage for the band will be on the snow facing base village. This year we have partnered with

Base Village merchants to create an Entertainment District to enclose the venue with security

at each entrance/exit. Fence will be used to secure the perimeter.

Security Plan - A security presence will be in place around the venue from 1 hour before the

event until 1 hour after the event. Security will be provided by private security crews and will

number 9 persons placed in the following areas:

A - Stage/Production area: Continuous from 3pm - 10pm

B - Stairs from Treehouse turnaround (top and bottom) from 3pm-7pm

C - Throughout the concert venue from 3pm - 7pm

D - Each entry and exit point to the venue

Parking & Transportation Plan

No street closures are required. No special drop-off areas are required. Current on street

parking is sufficient.

Sanitation & Recycling Plan

Cardboard trash containers lined with plastic trash bags will be placed through the venue.

There will be recycling bins placed throughout the venue next to trash containers clearly

labeled.

Communication Plan:

Communication - Staff contact list is included in the permit and will be distributed among staff

Bud Lite Hi-Fi Concert Series STEA Permit 2014 Attachment 2, Page 2

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870 3/5

members. On site staff will use radio communication utilizing Snowmass channels.

Emergency Medical Service Providers - Staff will communicate with medics via cell phone.

Medics will communicate with the hospital via their own radios.

Public Information - Advertising containing information on location, time, artist and

encouraging use of public transportation will appear locally and regionally on posters, flyers

and in newspaper ads.

Changing information will be updated by radio, newspaper and on site public

announcements.

Security Plan:

A professional security company (Specialized Protective Services) will be hired. A security

presence will be strong in and around the venue from 1 hour before the event until 1 hour

after the event. Security will be provided by private security crews and will number 9 total

persons placed in the following areas:

*Stage/Production Area - Continuous from 3pm to 10pm with 1 stage front and 1

backstage.

*Stairs from Treehouse - From 3pm - 6pm with 1 at the bottom and 1 at the top

*Each entrance and exit to the enclosed venue - from 3pm - 6pm.

*Sneaky`s Tavern Entrance - from 3pm - 6pm with 1 outside the patio

*Venue Roaming - from 3pm - 6pm with 4-5 roaming the entire venue to patrol crowd.

Medical Plan:

Staff will communicate with medics via cell phone or face to face. Medials will communicate

with the hospital via their own radios.

Medical Contact Name: Deric Gunshor - 970-379-0083

Safety Plan:

Venue Capacity is 1500-2500.

Expected attendance is 1,000.

Detection and response to emergencies and requests for assistance will be done by eventstaff and security persons who will contact their supervisor.

Transportation/Traffic Plan:

No special transportation or traffic plans are necessary for this event.

Security staff and Aspen Skiing Company staff will be relocated following the show to ensure

that people are directed to the new transportation center.

Bud Lite Hi-Fi Concert Series STEA Permit 2014 Attachment 2, Page 3

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870 4/5

Parking Plan:

No special parking plan is necessary for this event.

Sanitation/Recycling Plan:

The event is on Aspen Skiing Company property. Cardboard box trash containers lined with

trash bags will be placed throughout the venue with recycling bins next to each trash

container. They will be clearly labeled. There will be at least 6 of these sanitation stations.

The trash and recycling will both be emptied through ASC on site facilities.

There will be no portable restrooms on site. Public restrooms on the Base Village Plaza will

be open.

Alcohol Mitigation Plan:

Security will also be placed at all access points to ensure that spectators do not bring or

leave the venue with alcohol.

Accessibility Plan:

Will there be a clear path of travel throughout your event venue? There will be path for travel

around the venue but no aisles will be created in the spectator area so once the concert starts

it will be difficult to get around. There will be a clear path from the lift from lower plaza to

special viewing in front of the stage.

Have you developed a disabled parking and/or transportation plan (including the use of

public transportation or shuttle services) for your event? Disabled parking and/or

transportation will be provided through existing Town of Snowmass and RFTA service.

Will a minimum of 10% of portable restrooms at your event be accessible? No. We will not

be renting any portable restrooms. The existing facilities will be open.

Will all food, beverage and vending areas be accessible? Yes

Will all signage be located so pedestrian flow will not obstruct its visibility? All signs will be

placed so pedestrian flow will not obstruct visibility.

Will adequate egress lighting be provided if your event operates beyond dusk? Yes. Speciallighting will be set-up for egress.

Food Permit:

Not applicable. No food service will occur at this event.

Parks/Open Space Permit:

Not applicable.

Reviewed and accepted: NO

Bud Lite Hi-Fi Concert Series STEA Permit 2014 Attachment 2, Page 4

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12870 5/5

Sales Tax & Bus. License:Not applicable.

Reviewed and accepted: NO

Miscellaneous Permits:Not applicable.

Liability Insurance:

Event Holder Insurance: Aspen Skiing Company. On-file.

REVIEWING AGENCY COMMENTS/STATUS:Overall Status: Not Yet Reviewed

Snowmass Village Marketing and Events Send anemail

Status: Not Yet Reviewed

Snowmass Village Planning Send an email Status: Not Yet Reviewed

Snowmass Village Police Send an email Status: Not Yet Reviewed

Snowmass Village Public Works Send an email Status: Not Yet Reviewed

Snowmass Village Recreation Send an email Status: Not Yet Reviewed

Snowmass Village Town Clerk Send an email Status: Not Yet Reviewed

Snowmass Village Town Manager Send an email Status: Not Yet Reviewed

Snowmass Village Transportation Send an email Status: Not Yet Reviewed

Snowmass Wildcat Fire Department Send an email Status: Not Yet Reviewed

= Not Yet Reviewed = Need More Info = Declined = Approve

Bud Lite Hi-Fi Concert Series STEA Permit 2014 Attachment 2, Page 5

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871 1/5

Bud Light Hi-Fi Concert Series & NASTAR National Champs Ceremony& Awards - 3/20/2013 to 3/23/2013

Primary Jurisdiction:

Overall Status:

Event Category:

Bud Light Hi-Fi Concert Series & NASTAR National ChampsCeremony & Awards - 3/20/2013 to 3/23/2013 Click HERE for a printer

friendly view.

Thursday, March 27, 2014

Town of Snowmass Village

Not Yet Reviewed

City of Aspen - Town of Snowmass Village - Pitkin County

Special Event On-line Application

Click HERE if you'd like to view the entire on-line application.

Specific location(s): At the base of Snowmass in Base Village. Stage on the snow facing the

plaza.

DATES/TIMES:

Set-up: 03/26/2014 04:00 PM

Start: 03/27/2014 10:00 AM End: 03/29/2014 08:00 PM

Dismantle: 03/29/2014 11:00 PM

PRIMARY CONTACT:Deric Gunshor Send e-mail Aspen Skiing Company

PO Box 1248 Aspen, CO 81612

Work: (970) 300-7036

SECONDARY CONTACT:

Justin Erickson Send e-mail SAME AS ABOVE

Work: (970) 300-7031

OTHER CONTACTS: During event - contact names & phone numbers

Primary: Deric Gunshor (970) 300-7036

Secondary: Justin Erickson (970) 300-7031

Bud Lite Hi-Fi Concert Series STEA Permit Attachment 3, Page 1

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871 2/5

DETAILS & DOCUMENTS:

Event Summary:

The NASTAR National Championships will take place in the Spider Sabich race arena on

Snowmass from Mar 26-30. There will be opening ceremony, video, awards and

entertainment throughout the weekend taking place in base village plaza. This will feature a

Bud Light Hi-Fi Concert on Mar 29 with a performance by Lukas Nelson. There will be

entertainment and programming on the stage with live music on Mar 27th & 28th and an

awards ceremony on the 28th. Each show will start at 3pm with the same staff, operations

and layout.

* Approximate expected attendance numbers: 1,000

* Personnel numbers each day.

o Staff - 6

o Volunteers - 0

o Independent contractors - 10

o Security - 9

o Vendors - 0

* Is the event open to the public? YES

* Will a fee(s) be charged to participants? If yes, please list fee(s). NO

* Will the number of participants be limited? If yes, how will the limit be maintained? NO

* Advance training for volunteers? When? NO

* Amplified music? YES

Site Plan (and maps):

Site Plan - The venue will be set in similar fashion to last year`s concerts in this venue. The

stage for the band will be on the snow facing base village. This year we have partnered with

Base Village merchants to create an Entertainment District to enclose the venue with security

at each entrance/exit. Fence will be used to secure the perimeter.

Security Plan - A security presence will be in place around the venue from 1 hour before the

event until 1 hour after the event. Security will be provided by private security crews and will

number 9 persons placed in the following areas:

A - Stage/Production area: Continuous from 3pm - 10pm

B - Stairs from Treehouse turnaround (top and bottom) from 3pm-7pm

C - Throughout the concert venue from 3pm - 7pm D - Each entry/exit point to the venue

Parking & Transportation Plan

No street closures are required. No special drop-off areas are required. Current on street

parking is sufficient.

Bud Lite Hi-Fi Concert Series STEA Permit Attachment 3, Page 2

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871 3/5

Sanitation & Recycling Plan

Cardboard trash containers lined with plastic trash bags will be placed through the venue.

There will be recycling bins placed throughout the venue next to trash containers clearly

labeled.

Communication Plan:

Communication - Staff contact list is included in the permit and will be distributed among staff

members. On site staff will use radio communication utilizing Snowmass channels.

Emergency Medical Service Providers - Staff will communicate with medics via cell phone.

Medics will communicate with the hospital via their own radios.

Public Information - Advertising containing information on location, time, artist and

encouraging use of public transportation will appear locally and regionally on posters, flyers

and in newspaper ads.

Changing information will be updated by radio, newspaper and on site public

announcements.

Security Plan:

A professional security company (Specialized Protective Services) will be hired. A security

presence will be strong in and around the venue from 1 hour before the event until 1 hour

after the event. Security will be provided by private security crews and will number 9 total

persons placed in the following areas:

*Stage/Production Area - Continuous from 3pm to 10pm with 1 stage front and 1

backstage.

*Stairs from Treehouse - From 3pm - 6pm with 1 at the bottom and 1 at the top

*Each entrance and exit to the enclosed venue from 3pm - 6pm.

*Venue Roaming - from 3pm - 6pm with 4-5 roaming the entire venue to patrol crowd.

Medical Plan:

Staff will communicate with medics via cell phone or face to face. Medials will communicate

with the hospital via their own radios.

Medical Contact Name: Deric Gunshor - 970-379-0083 Safety Plan:

Venue Capacity is 1500-2500.

Expected attendance is 1,000.

Detection and response to emergencies and requests for assistance will be done by event

Bud Lite Hi-Fi Concert Series STEA Permit Attachment 3, Page 3

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871 4/5

staff and security persons who will contact their supervisor.

Transportation/Traffic Plan:

No special transportation or traffic plans are necessary for this event.

Security staff and Aspen Skiing Company staff will be relocated following the show to ensure

that people are directed to the new transportation center.

Parking Plan:

No special parking plan is necessary for this event.

Sanitation/Recycling Plan:

The event is on Aspen Skiing Company property. Cardboard box trash containers lined with

trash bags will be placed throughout the venue with recycling bins next to each trash

container. They will be clearly labeled. There will be at least 6 of these sanitation stations.

The trash and recycling will both be emptied through ASC on site facilities.

There will be no portable restrooms on site. Public restrooms on the Base Village Plaza will

be open.

Alcohol Mitigation Plan:

Security will also be placed at all access points to ensure that spectators do not bring or

leave the venue with alcohol.

Accessibility Plan:

Will there be a clear path of travel throughout your event venue? There will be path for travel

around the venue but no aisles will be created in the spectator area so once the concert starts

it will be difficult to get around. There will be a clear path from the lift from lower plaza to

special viewing in front of the stage.

Have you developed a disabled parking and/or transportation plan (including the use of

public transportation or shuttle services) for your event? Disabled parking and/or

transportation will be provided through existing Town of Snowmass and RFTA service.

Will a minimum of 10% of portable restrooms at your event be accessible? No. We will not

be renting any portable restrooms. The existing facilities will be open.

Will all food, beverage and vending areas be accessible? Yes

Will all signage be located so pedestrian flow will not obstruct its visibility? All signs will be

placed so pedestrian flow will not obstruct visibility.

Will adequate egress lighting be provided if your event operates beyond dusk? Yes. Special

lighting will be set-up for egress.

Bud Lite Hi-Fi Concert Series STEA Permit Attachment 3, Page 4

2/10/2014 specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871

http://specialevents.aspenpitkin.com/details.cfm?printviewflag=1&eventid=12871 5/5

Food Permit:

Not applicable. No food service will occur at this event.

Parks/Open Space Permit:

Not applicable.

Reviewed and accepted: NO

Sales Tax & Bus. License:

Not applicable.

Reviewed and accepted: NO

Miscellaneous Permits:

Not applicable.

Liability Insurance:

Event Holder Insurance: Aspen Skiing Company. On-file.

REVIEWING AGENCY COMMENTS/STATUS:Overall Status: Not Yet Reviewed

Snowmass Village Marketing and Events Send an

emailStatus: Not Yet Reviewed

Snowmass Village Planning Send an email Status: Not Yet Reviewed

Snowmass Village Police Send an email Status: Not Yet Reviewed

Snowmass Village Public Works Send an email Status: Not Yet Reviewed

Snowmass Village Recreation Send an email Status: Not Yet Reviewed

Snowmass Village Town Clerk Send an email Status: Not Yet Reviewed

Snowmass Village Town Manager Send an email Status: Not Yet Reviewed

Snowmass Village Transportation Send an email Status: Not Yet Reviewed

Snowmass Wildcat Fire Department Send an email Status: Not Yet Reviewed

= Not Yet Reviewed = Need More Info = Declined = Approve

Bud Lite Hi-Fi Concert Series STEA Permit Attachment 3, Page 5

Bud Light Hi-Fi Concert Series

Feb 15 & Mar 29, 2014

NASTAR National Championship Awards

Mar 27-29, 2014

Stage (20' x 30')

Monitor Tent (10' x 10')

Front of House Tent (10' x 20')

Security

Event Fence

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Bud Lite Hi-Fi Concert Series STEA Permit 2014 Exhibit "A"
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