budget book contents - adur & worthing councils100599,smxx.pdf · 7 introduction summary...
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2009-2010
budget cover 20092010.indd 1 07/01/2009 11:42
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WWOORRTTHHIINNGG BBOORROOUUGGHH CCOOUUNNCCIILL CCIIVVIICC BBUUDDGGEETT 22000099//22001100
C O N T E N T S
PAGES
1. INTRODUCTION AND REPORTS
Executive Head of Financial Services & Section 151 Officer’s Report .......... 3 – 54
Council Tax Summary and Charts ..................................................................... 55– 62
2. GENERAL FUND REVENUE BUDGET(Summary of Cabinet Member approved budgets and variation analysis)
Civic Budget Summary and Subjective Analysis ............................................. 63 – 66
The Leader ........................................................................................................... 67 – 74
Cabinet Member for Clean and Green Environment ........................................ 75 – 94
Cabinet Member for Health, Safety and Wellbeing........................................... 95 – 110
Cabinet Member for Improved Customer Services .......................................... 111 – 134
Cabinet Member for Regeneration..................................................................... 135 - 160
Cabinet Member for Resources ......................................................................... 161 – 170
Central and Departmental Support Services Holding Accounts .................... 171 – 184
Human Resources Budget.................................................................................. 185 - 186
Shared Services................................................................................................... 187 – 196
3. CAPITAL INVESTMENT PROGRAMME
Introduction and Capital Spending Chart…………………………………………. 197 – 200
Summary .............................................................................................................. 201 – 206
Cabinet Member for Business Modernisation .................................................. 207 – 208
Cabinet Member for Clean and Green Environment ........................................ 209 – 214
Cabinet Member for Health, Safety and Wellbeing........................................... 215 – 218
Cabinet Member for Improved Customer Services .......................................... 219 - 224
Cabinet Member for Regeneration..................................................................... 225 - 228
Cabinet Member for Resources ......................................................................... 229 – 230
General Fund (E.P.C.S.) Reserve Lists.............................................................. 231 – 244
4. PLANNED MAINTENANCE PROGRAMME 245 – 254
5. ANNUAL EFFICIENCY SAVINGS 255 - 256
6. GLOSSARY OF TERMS AND INDEX OF SERVICES
Glossary of Terms............................................................................................... 257 – 260
Index of Services................................................................................................. 261 - 266
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COMMITTEE: Overview and Scrutiny
DATE: 2nd February, 2009����COMMITTEE: Cabinet
DATE: 2nd February, 2009
AGENDA ITEM NO:
WARD: All
TITLE: Estimates 2009/10 and setting of 2009/10 Council Tax
REPORT BY: Sarah Gobey, Executive Head (Financial Services)
1. SUMMARY
1.1 This report represents the culmination of the annual budget exercise and presents the final revenue estimates for 2009/10 together with an updated outline 3-year forecast. These budgets reflect the decisions taken by Members to date in relation to agreed efficiency savings proposals and the growth items arising out of the High Level Business Cases.
1.2 The budget is analysed by Cabinet Member portfolio. In addition, the draft estimates for 2009/10 have been prepared, as always, in accordance with the requirements of the Best Value Accounting Code of Practice (except in relation to pension costs adjustments that do not impact either on the Budget Requirement or the Council Tax Requirement).
1.3 The report also recommends the Council’s element of the Council Tax for each of the tax bands for 2009/10. This will be subject to any proposals to change the draft revenue budget following the consideration by the Cabinet of the budget proposals and the comments from Overview and Scrutiny Committee.
1.4 The precept requirements of the West Sussex County Council and Sussex Police Authority have not been finalised and will not be confirmed until 13th and 12th
February 2009 respectively. Therefore the formal detailed resolution setting the overall Council Tax for next year will be presented direct to the Council Meeting on 24th February 2009.
1.5 The Cabinet is asked to agree a provisional level of Council Tax for 2009/10, prior to its submission to the Council for approval on the 24th February 2009.
2. BACKGROUND
2.1 The outline forecast report to Cabinet on 14th July 2008 identified an initial likely budget shortfall of £933,000 for 2009/10. The Council agreed a budget strategy to meet this challenge by:
� Identifying at least 3% cashable efficiencies equivalent to £480,000.
� £250,000 of reserves to be used.
� Any savings above the cashable efficiency savings to be found from the lower priority services.
2.2 The subsequent report to Overview and Scrutiny Committee and Cabinet on 1st
December, 2008 outlined the options for efficiency savings and updated Members as to the latest budgetary information. Cabinet at its meeting agreed the proposed efficiency savings of £844,730 and agreed to reduce the capital programme by £0.5m and thereby save an extra £10,000.
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2. BACKGROUND (continued)
2.3 Since this time the recession has deepened and interest rates have fallen to the lowest level for over 50 years. The impact of the reduction in interest rates is to further reduce investment income by £180,000. However, the corollary to this is reducing inflation rate which gives the Council the opportunity to consider the amount to set aside for pay inflation and reduce the allowance further from 2.5% to 2.0%
2.4 Overall, therefore, the current financial position of the Council for 2009/10 can be summarised as:
£’000
Original shortfall 933 Changes identified in Cabinet report 1st December, 2008
2008/09 Pay award still under negotiations (assumed settlement at 2.75%)
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Tipping charges 96 Preliminary forecast of the impact of the recession 200 Growth identified in the HLBC 61 Preliminary reduction in 2009/10 pay inflation from 3% to 2.5%
(70)
Other Unavoidable Growth – sum of minor items 7 Mainstream External Funding Officer 19 Corporate Health and Safety Joint Service 15 Concessionary Fares (33) Re-instatement of Crematorium Income (121) Borough Elections – increase in saving from “no elections” in 2009/10
(27)
Caravan Club – Loss of rental income due to vacating site 10 Use of Area Based Grant – Top slice of cohesion funding to reflect officers time spent on issues
(20)
Budget shortfall as at 1st December, 2008 1,110
Less: Proposed Use of Reserves (250)
Amount required to Balance Budget at 1st December, 2008 860
Further fall in interest rates to 1.50% 180 Further reduction in 2009/10 pay inflation from 2.5% to 2.0%
(90)
Reduced energy inflation (75) LABGI grant receivable (32) Use of LABGI grant for economic regeneration 46 Re-instatement of Vehicle Lease Charges 13 Reduction in the provision for bad debt associated with Housing Benefit overpayments
(20)
Reduction in Council Tax Benefit administration grant 18 Impact of new cleansing tender on administration buildings and public conveniences
(26)
Other Minor Variations 6
Amount required to balance budget c/fwd 880
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2. BACKGROUND (continued)
£’000
Amount required to balance budget b/fwd 880
Less: Identified Efficiency Savings agreed 1st December (845) Less: Impact of reduction in Capital Programme (10) Less: Collection Fund Surplus (25)
BUDGET SHORTFALL BEFORE ANY FURTHER ACTION AGREED -
2.5 The current recession is having a profound effect on the Council’s finances. This is manifesting itself in three distinct areas:
(i) Increased demand for some services such as temporary housing;
(ii) Falling demand and associated income from services such as Land Charges and Development control;
(iii) Reductions in interest rates which are leading to reduced income to the Council, whilst there may be some benefit as the cost of borrowing is also reduced, this is far outweighed by the fall in investment income.
2.6 Whilst the Government has taken radical steps to prevent a deepening recession, the banking system and economy still continue to cause concern. It is virtually impossible to predict what will happen in the near future, and whilst the government is optimistic about an economic recovery, other independent forecasters are more pessimistic.
2.7 Nevertheless, the recession will begin to lift in the medium term and things will return to normal. The question now facing the Council is the level of increase to Council Tax that the community can afford at this time. The impact of increased Council Tax bills on local people needs to be balanced against the very real cost pressures that the Council is facing. These themes are discussed more fully in the main body of the report
3. THE LOCAL GOVERNMENT FINANCE SETTLEMENT 2009/10
3.1 Last year saw the announcement of a three year settlement. 2009-10 is the second year of this three year settlement and the announcement on the 26th November 2008 confirmed that there would be no changes for 2009/10 from that announced at this time last year. The key features of this settlement are:
� The formula grant for 2009/10 is £7.910m which is the same as that announced in January 2008 and has been built into the Medium Term Financial Plan;
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3. THE LOCAL GOVERNMENT FINANCE SETTLEMENT 2009/10 (continued)
� In 2009-10 and 2010-11 the grant floors are set below inflation at 0.5%, so Councils that are on the grant floor will face real terms reductions in funding when demands and public expectations for services are rising particularly in light of the current economic climate. For the Council, this means an increase in grant of only £39,000 which is derisory when overall inflation for the Council is likely to be over £600,000.
� Overall Councils are called on to find more than £1.5 billion new savings each year.
3.2 The Local Government Minister has also stated that:
“The Government expects the average council tax increase in England to be substantially below 5% in 2009-10 and we will not hesitate to use our capping powers as necessary to protect council taxpayers from excessive increases, including requiring authorities to rebill if that proves necessary. This message applies to all classes of authority – including police and fire authorities……..
…….No other decisions about capping in 2009-10 have been taken but it would be unwise for any authority to assume that the capping principles set in previous years will be repeated.
As in previous years, we intend to take decisions on capping principles after authorities have set their budgets, but we are prepared to announce the principles in advance if the circumstances suggest this is necessary.”
3.3 The final settlement was received on 21st January, 2009 which confirmed the overall grant of £7.910m. Consequently, the Council is now in a position to finalise the Council Tax for 2009/10.
4. 2008/09 BUDGET – CURRENT POSITION
4.1 Following feedback from Cabinet members, the Council will not now produce formal revised estimates. This is for the following reasons:
� The Council has now moved to producing rolling outturn projections as part of the quarterly monitoring which gives members more frequent (and up-to-date) information as to the likely outturn position;
� Members have commented that it is confusing to be monitoring against the current budget (the original budget plus approved virements) and then to move to reporting against a revised budget in the final quarter, whereby items previously reported as over or under spends suddenly disappear as they have subsequently been built into the revised budget;
� The estimates are only formally agreed in February and so are only used for monitoring from March onwards. Consequently, the monitoring benefits of this approach are marginal at best and potentially confusing.
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4. 2008/09 BUDGET – CURRENT POSITION (continued)
4.2 The revenue monitoring report to Cabinet on 1st December 2008 showed a forecast underspend for the year of £203,000. This has since been updated and the current forecast underspend is £373,000, The variance is analysed below:
Forecast
Over/(Under)
spend
£’000
Reduction in income from Land Charges 226 Reduction in planning income 150 Reduction in Car Park income 120 Increased Homelessness bed and breakfast costs 39 Waste Collection – Increased Tipping Charges 37 Backdated regrading of staff 23 Indoor Sports and Recreation – Loss of income from closure 13 Traveller removal and court costs 13 Indoor Sports & Recreation – Repairs to Air Handling Vents 6 Additional income from Theatres (8) Building Control – Additional income (20) Corporate Strategy Holding Account – External Recruitment
rationalisation (20)
Planning Policy – Local Development Scheme Slippage (40) Interest payable (46) Additional Indoor Sports & Recreation income from FIT4 Scheme (100) VAT refund (105) Senior Officer structure (112) Concessionary Fares (142) Investment income (210) Vacancy savings (31) Other Minor Variations 4 Underspend as at 11th November 2008 (203) Other variations now identified:Reduction in cost of borrowing for the purchase of refuse and
recycling vehicles(including the minimum revenue provision) due to reducing interest rates, changed timing of borrowing and changed phasing for the MRP
(170)
Current projected underspend (373)
4.3 The anticipated underspend of £373,000 will afford the Council the much needed opportunity to place some funds into reserves to meet future needs as discussed elsewhere within this report. This is particularly important at this time when it is so difficult to quantify the impact of the current recession.
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4. 2008/09 BUDGET – CURRENT POSITION (continued)
4.4 VAT
The Council has recently submitted a VAT claim for overpaid tax on Cultural activities in the period 1990 – 1999. This opportunity has arisen because of the recent case law which now allows Councils to make retrospective claims for past overpaid VAT. However, any such claims must be made before 31st March 2009. The claim amounts to some £500,000 and together with the interest on the overpaid VAT may result in additional income of £900,000. Whilst it is not certain when or if this claim will be settled, there is some evidence from around the Country that similar claims are now being settled.
If the Council is successful in this claim it will afford us the opportunity to place further funds into reserve to provide support to the Council during these difficult times.
4.5 On past evidence, spending patterns between revised budget stages and the end of the financial year have shown there is every reason to expect that the position may improve as the year progresses, which will be reported when the final accounts come before the Cabinet in June 2009. Consequently, any final recommendations must be deferred until the outturn results are known. Nevertheless, the Council should plan to place at least £200,000 into the Special and Other Emergency Expenditure reserve which can be used to cushion the impact of the recession on the Council over the next two years and to fund any one-off initiatives to help the Community during this time. In addition, the Council should also take the opportunity to contribute further resources to the Capacity Issues reserve at the year end to build capacity for the Council to continue to fund the set-up costs associated with the Adur/Worthing partnership and to fund any other one-off initiatives that the Council would like to pursue.
5. DRAFT REVENUE ESTIMATES 2009/10
5.1 Detailed budgetary work is now complete and the estimate of the budget requirement (net of any proposed transfers from reserves) is £16,052,030. This includes the savings of £844,730 agreed at Cabinet on 1st December 2008.
5.2 The final budget will be dependent on Members consideration of use of reserves to support the budget, the bids for growth, and the Council Tax increase that Members are prepared to support.
5.3 The key question of how the net budget requirement of £16m translates in to the Council Tax charge can now be determined as the final details of the Local Government Finance Settlement have been received.
5.4 Full details of all changes in the base budget from 2008/09 to 2009/10 are attached to each Cabinet Member’s summary budget pages, and can be summarised briefly as follows:
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5. DRAFT REVENUE ESTIMATES 2009/10 (continued)
£’000 £’000
2008/09 Original Estimate 15,604Add: General Pay and Price Increases 532 Add: Committed and Unavoidable Growth: Increased Expenditure as per 3 year forecast 945 Reduced Income as per 3 year forecast 550
Impact of Capital Investment Programme 210 1,705
17,841Less: Savings/Additional Income:
Compensatory savings (255 )Deletion of one-off items (24 )Additional income (403 )
Efficiency Savings (987 ) (1,669 ) Net Cabinet Member Requirements 16,172Less: Transfers from reserves
Contribution from Pension Reserve (225 ) Contribution from Revenue Capacity Issues
Reserve (250 )
Transfer from specific and other reserves* (53 ) Contribution to Reserves 408 (120 )
2009/10 BUDGET REQUIREMENT 16,052
* The planned contributions to and from the reserves are analysed in Appendix 5
5.5 The estimates reflect the Council’s share of the Joint Committee budget which is due to be considered on 10th February 2009. Currently, the allocations for the new services are at an early stage and they will need to be confirmed as part of the 2010/11 budget process. It is to be expected that the cost to each Council of individual services will change as part of the allocation process, but the budget assumes that overall there will be no adverse impact on either Council as a result of the allocation process. This will be reviewed in detail in 2009/10 as part of a fundamental review of the allocation of support costs for both Councils and reported to members as part of the 2010/11 budget.
Further details of the budget can be found on the Intranet or by request from the Executive Head (Financial Services).
5.6 The current net spend is more than previously predicted and is mainly due to the following factors:
£’000
Interest Rates 180 Interest rates have now fallen to 1.50%, which is the lowest rate for over 50 years. Consequently, the yield on investment income has also fallen.
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5. DRAFT REVENUE ESTIMATES 2009/10 (continued)
Pay inflation (90) Many commentators are currently forecasting inflation levels of below 2% for 2009/10. Consequently, the allowance for pay inflation in the 2009/10 budget can be reduced to 2%. Energy Costs (75) Originally energy costs were budgeted to increase by 50% in 2009/10, however it now looks more likely that the increase will be lower that planned.Planning, Regeneration, and Wellbeing 46 Net growth arising from the Planning policy, Regeneration and Wellbeing business case Local Authority Business Growth Initiative (LABGI) funding (32) Under proposals from the Government for the distribution of the LABGI funding, the Council is likely to receive a grant of £32,000 in 2009/10 and £64,000 in 2010/11. Other changes (net) (3)
5.7 In addition to the above, the projected surplus on the Collection Fund is now estimated to be £24,630. This is mainly due to an overprovision for bad debts in 2007/08. If the Council wishes to set a Council Tax at a level of 4.0%, then the overall position would be:
£’000 £’000Net budget requirement 16,052 Less: Government grant and business rates (7,910)
Council Tax (4% increase) (8,117) Collection Fund surplus (25) (16,052 )
Estimated budget shortfall 0
5.8 The Council is now in a position to set the Council Tax at 4% without taking any further action. However, given the potential impact on our residents, it would be possible to set a lower Council tax increase. Each 1% reduction in the rate of Council tax will reduce income to the Council by £78,000 on an annual basis. The impact of reducing the Council Tax below 4% would have to be matched either by reducing services or by using the reserves, and whilst this can be met from reserves in the short-term, this reduction will inevitably add to our longer term financial pressures albeit modestly.
Increase in Council Tax Savings Required/Additional Use of Reserves
£’000
4% -3.9% 83.8% 163.7% 23
The lower priority savings which could be further considered are detailed at Appendix 3.
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5. DRAFT REVENUE ESTIMATES 2009/10 (continued)
5.9 The current situation gives the Council very little room for manoeuvre. Fortunately, there are only two bids for growth in 2009/10 totalling £40,000 which are detailed in Appendix 2. The main bid is for temporary funding to deal with housing issues arising from the recession. If Members wish to support these, it would be possible to use some of the underspend from 2008/09 at the year end which will be placed into the Capacity Issues Reserve specifically to fund these items in 2009/10 and 2010/11.
5.10 The budget tables have been prepared on the basis of a 4% Council Tax increase and will be amended in accordance with the decisions of Cabinet before consideration by Council.
6. IMPACT ON FUTURE YEARS
6.1 The impact of the proposed changes on the overall revenue budget for the next 3 years is shown at Appendix 1. The harsh settlement which will give the Council only a minimal grant increase year on year together with the other agreed changes to the budget means that the Council is likely to face a shortfall of £816,000 in 2010/11, with further savings of £392,000 required for 2011/12. This is a challenging prospect and one I shall be returning to early in the new financial year.
6.2 The proposed Government annual efficiency savings target of 3% for the coming 2 years will protect core and valued services if it can be achieved. However, this is a tough target, particularly as it is expected to be all “cashable”, and the Council will have to be proactive in seeking out these savings. The Partnership Initiative will play a major part in ensuring that these challenging targets are met. A 3% saving should release in the region of £0.5m per year. Indicative savings of £200,000 across the two Councils have already been identified as part of the High Level Business Case.
6.3 More worrying is the mid to long term position. The Government has already committed significant expenditure to supporting the economy, and inevitably expenditure will have to be reigned in once the recession begins to lift. The Government has already signalled its desire to recoup some of the funding via a 0.5% increase in National Insurance Contributions for both Employees and Employers. Consequently, the Council must expect the next Comprehensive Spending Review to be as harsh as the last.
7. RESERVES
7.1 Section 26 and 27 of The Local Government Act 2003 require the Council’s Chief Financial Officer to comment on the adequacy of the Council’s reserves. The reserves have therefore been reviewed in accordance with the best practice as advised by the Chartered Institute of Public Finance and Accountancy (CIPFA) in LAAP 77 ‘Local Authority Reserves and Balances’.
7.2 To enable a view to be taken on the adequacy of reserves, Members need to be aware that, broadly speaking, there are two categories of revenue reserves relevant to the Council. The General Fund Working Balance which primarily is available to cushion the impact of uncertain cash flows and act as a contingency to meet unforeseen costs arising during a budget year (e.g. supplementary estimates); and Earmarked Reserves which are sums held for specific defined purposes and to meet known or predicted liabilities. Both categories of reserves can be used on a planned prudent basis to underpin the annual budget.
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7. RESERVES (continued)
7.3 The Council’s established policy is to maintain the General Fund Working Balance at between 6 – 8% of net revenue expenditure. This is even more important in the current economic climate when there are so many uncertainties. The balance as at 31st March 2008 was £1,140,000 which is 7.8%.
The year-end level on the General Fund Working Balance for the foreseeable future, therefore, is estimated as follows:
£’000 %
31.03.2009 Balance carried forward – per Final Accounts 1,140 7.331.03.2010 No planned drawdown expected 1,140 7.131.03.2011 No planned drawdown expected 1,140 7.631.03.2012 No planned drawdown expected 1,140 7.2
7.4 On the basis of the year-end figures above, and taking into account past performance and the acknowledged track record of sound financial management in this Council, I believe the working balance is adequate for its purpose. In forming this view I have considered the following potential impacts upon the Council’s finances:
1. A further fall in interest rates of 1% would cost the Council in a region of £200,000 in 2009/10.
2. A pay award of 1% more than currently allowed for within the budget would cost the General Fund approximately £90,000.
3. Further adverse falls in income from such sources as development control income and land charges against a background of the recession could result in falling income of over £250,000.
4. Demand is increasing for services such as homelessness and housing benefit which may well lead to increased (and unbudgeted) costs.
5. Any use of the working balance would be difficult to recoup in the short term. Consequently, the reserve needs to be sufficient enough to cope with at least two years of adverse impacts.
Against this background, and especially given the current economic climate, it is important that the Council has minimum reserves of £880,000 or 6% of net revenue spend as laid out in the current policy. However, it is unlikely that the Council will need in excess of £1,170,000 in the working balance which is roughly equivalent to 8% of net revenue spend. Consequently, the current policy of holding balances of between 6% and 8% is still valid and the forecast level falls within these parameters.
7.5 The estimated balance of earmarked reserves as at 31st March, 2009 is £3,328,787. This excludes any Section 106 sums held for future environmental improvements and any specific capital resources. A detailed schedule of the earmarked reserves is attached at Appendix 5. The key risks to the overall budget and the Council’s reserves are detailed below.
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7. RESERVES (continued)
7.6 In all probability, the Council will continue to have occasional opportunities to put money into earmarked reserves rather than solely to drawdown on a planned basis. Even without this, I believe the earmarked revenue reserves are adequate for their particular purposes but the size and nature of the risks to the overall budget leaves the Council with little room for using these reserves for new on-going spending initiatives. The Council should maintain its current policy of spending its scarce earmarked reserves on:
� supporting one-off rather than recurring revenue expenditure;
� dealing with short-term pressures in the revenue budget; and
� managing risk to the Council’s budget.
8. SIGNIFICANT RISKS
8.1 Members will be aware that there are several risks to the Council’s overall budget. These can be summarised as follows:-
(i) Local Pay and Grading Review:
Following from the Council’s decision not to fully implement the outcome of the local pay and grading review there have been a number of regrading appeals. Where known these have been built into the revenue budget. However, it is likely that there could be a number of requests for regrading which may not be accommodated within existing budgets.
(ii) Interest rates:
The bank base rate is currently 1.5% and may well fall further. However, the Council is currently achieving a higher rate than this on its investments in the money markets and so is budgeting to achieve an average of 2% on its new investments placed in 2009/10. However, the current economic climate is very unpredictable and there is a risk that interest rates will fall further.
(iii) Income
The Council receives income from a number of services which may be affected by the recession. These include land charges and development control. Whilst known reductions in income have been built into the proposed budgets for 2009/10, income may fall further than expected.
(iv) Impact of recession on demand-led services
The Council has already experienced increasing demand for a number of services as a result of the current recession, most notably in homelessness. Where known, the impact of this increase has been built into the budget. There may well be an increase in demand against a number of other services such as housing benefit which is not currently built into the budget.
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8. SIGNIFICANT RISKS (continued)
(v) Concessionary Fares
The budget reflects the most up to date information received from MCL, who administer the Countywide Scheme. However, due to teething problems over the introduction of the new scheme which has prevented MCL from providing an accurate picture of the cost per Council, there is some uncertainty about the final level of cost for 2009/10. In addition, as members are well aware, the level of growth associated with the scheme is very difficult to predict.
(vi) 2008/09 Pay Award
The 2008/09 dispute between the Local Government employers and the unions has been referred onto ACAS. Included in the budget is an allowance for pay inflation of 2.75%, however the final figure may be higher than this.
(vii) Impact of the ICT High Level Business Case
The ICT High Level Business Case has yet to be considered by the Joint Strategic Committee. Consequently, the budget has not been amended to reflect the financial implications of participating in the CenSus partnership. Whilst, any adverse cost consequences can be accommodated in 2009/10 through the use of reserves, they will inevitably add to our longer-term financial difficulties.
In addition, the requirements around data security are becoming more rigorous. The Council is now required to transfer data via the Government Connect system which is essential for the work of the Housing Benefit team. Whilst this is funded by the Government in the short-term, in the longer-term the Council may well have to fund the cost itself. The combination of more stringent data security requirements and changing data transfer arrangements may add to our longer-term financial pressures.
8.2 The working balance of £1,140,000 and other earmarked reserves are available to the Council to help mitigate against these risks.
9. CONSULTATION
9.1 This report represents the culmination of the budget process which has involved consultation with Members, staff, members of the public and the business community.
9.2 Due to the relatively uncontroversial nature of this year’s budget proposals and the timing of the publication of Vibe, the public consultation this year will now take place in February with an intention of obtaining residents views on the progress to date on the partnership. This will be used to inform the 2010/11 budget strategy.
9.3 It is intended to review how the budget consultation exercise is undertaken early in 2009/10, to try and provide more meaningful information for the future when the major budget proposals are considered in the autumn.
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9. CONSULTATION (continued)
9.4 Business ratepayers were consulted via a meeting of the economic forum on 29th
January 2009.
10. PRUDENTIAL INDICATORS
10.1 The Council’s budget fully reflects the cost of financing the capital programme. Members have previously approved sufficient growth to accommodate the proposed capital programme including the financial impact of the acquisition of the refuse and recycling fleet and equipment which has been funded from prudential borrowing.
10.2 Under the Prudential Code of Practice and the new capital finance system introduced in April 2004, the capital programme is based on the Council’s assessment of affordability. This includes any new borrowing which the Council wishes to undertake. The Council has considered the revenue consequences of any proposed capital programme in agreeing the budget strategy for 2009/10. The Council has a fully funded capital programme and the associated revenue costs are built into the budget for 2009/10 and future years.
10.3 The Prudential Code of Practice requires the Council to set a series of indicators to show that the programme has due regard to affordability, sustainability and prudence. The recommended indicators, including explanatory notes, are set out in Appendix 6. Members should note that the indicator for the authorised borrowing limit is a statutory indicator requiring approval by full Council under Section 3(i) of the Local Government Act 2003.
11. COMMENTS BY THE CHIEF FINANCIAL OFFICER
11.1 Section 25 of the Local Government Act 2003 requires an authority's Chief Finance Officer - the Executive Head (Financial Services) and Section 151 Officer - to make a report to the authority when it is considering its budget and council tax. The report must deal with the robustness of the estimates and the adequacy of the reserves allowed for in the budget proposals, so Members will have authoritative advice available to them when they make their decisions. The Section requires Members to have regard to the report in making their decisions.
11.2 As Members are aware, local authorities decide every year how much they are going to raise from council tax. They base their decision on a budget that sets out estimates of what they plan to spend on each of their services. Because they decide on the council tax in advance of the financial year in question, and are unable to increase it during the year, they have to consider risks and uncertainties that might force them to spend more on their services than they planned. Allowance is made for these risks by:
� making prudent allowance in the estimates for each of the services, and in addition;
� ensuring that there are adequate reserves to draw on if the service estimates turn out to be insufficient.
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11. COMMENTS BY THE CHIEF FINANCIAL OFFICER (continued)
11.3 The Executive (Financial Services) and Section 151 Officer’s overall view of the robustness of the estimates is, therefore, as follows:
The processes followed are sound and well established and identical to those that produced robust estimates in the past. The Council has also demonstrated that it has a sound system of internal control in place
11.4 Overall view on the robustness of the estimates:
Subject to the important reservations below, a reasonable degree of assurance can be given about the robustness of the estimates and the adequacy of reserves. The exceptions relate to:
(1) The provision of estimates for items outside of the direct control of the Council:
� income from fees and charges in volatile markets, e.g. car parks and development control fees.
� External competition and declining markets, particularly during a recession. E.g. Local land charges and building control fees.
(2) Cost pressures not identified at the time of setting the budget. This would include items such as excess inflation.
(3) Initiatives and risks not specifically budgeted for.
It will therefore be important for the Cabinet and the Overview and Scrutiny Committee to continue to maintain a diligent budget monitoring regime during 2009/10.
12. COUNCIL TAX SETTING
12.1 The Council is obliged to raise the balance of its resources after grant to finance the General Fund Revenue Budget from its local Council Taxpayers. The Worthing Borough Council Tax will be added to the Precepts from the West Sussex County Council and the Sussex Police Authority to form a combined Council Tax to levy on the taxpayers of Worthing.
12.2 Once the Cabinet has reached a decision on the Total Budget Requirement it wishes to recommend to the Council for the 2009/10 Budget, the resulting Council Tax for the Borough can be set. This takes into account the Total Aggregate External Finance (Revenue Support Grant and Business Rates contributions) and any contribution to or from the local Collection Fund.
12.3 Worthing Borough Council
(a) The following table shows the net sum to be raised from local Council Taxpayers in 2009/10:
17
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12. COUNCIL TAX SETTING (continued)
12.3 Worthing Borough Council (continued)
£ £
Net Budget Requirement – (per paragraph 5.1) 16,052,030
Less: Aggregate External Finance (per para. 3.3): Revenue Support Grant 1,483,410 Contribution from Business Rates 6,426,880 (7,910,290)
Less: Contribution from the Collection Fund Surplus (24,630)
Balance to be raised from Council Tax 8,117,110
(b) Council Tax base
The Council’s tax base for 2009/10 is 38,444.19 Band D equivalent properties. This is an increase of 0.01% over the current year.
(c) Worthing Borough Council Band D Council Tax
In order to raise the required sum the Council Tax at Band D must be set at £211.14, an increase of 4% on 2008/09 (£203.04). However, if Cabinet are minded to either agree the lower priority saving or, approve an increased use of reserve, then the Council Tax will become:
Saving/Use of
Reserves
£
Net Budget
Requirement
£
Council Tax
Increase
Council Tax at
Band D
- 16,052,030 4.0% 211.146,920 16,045,110 3.9% 210.96
13,840 16,038,190 3.8% 210.7820,760 16,031,270 3.7% 210.60
(d) This Council Tax projection will change if the Cabinet make changes to the budget following consideration of the comments by the Overview and Scrutiny Committee.
12.4 West Sussex County Council and Sussex Police Authority:
(a) The County Council is likely to be recommending a Council Tax increase of 3.99% to its Cabinet on 27th January, 2009. Sussex Police Authority has yet to determine its precept on this Council for 2009/10. The County Council requirements are expected to be confirmed on 13th February, 2009, with the Police Authority’s announcement is expected on the 12th February, 2009.
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12. COUNCIL TAX SETTING (continued)
12.4 West Sussex County Council and Sussex Police Authority (continued)
2008/09
£
2009/10
£
West Sussex County Council 1,098.00 (tbc) 1,141.83 Sussex Police Authority 128.70 t.b.a.
TOTAL 1,226.70 t.b.a.
12.5 Overall Council Tax
(a) The final figures for all authorities will be incorporated into the formal Council Tax setting resolution to be presented to the Council meeting on 24th
February 2009. In the meantime, the provisional Council Tax for Worthing Borough Council at the various bands for 2009/10 is shown over page.
Band
Proportion in relation
to Band D
Worthing Borough
Council
(4% Increase)
% £
A 66.7 140.76B 77.8 164.22C 88.9 187.68D 100.0 211.14E 122.2 258.06F 144.4 304.98G 166.7 351.90H 200.0 422.28
12.6 Council Tax Capping
Just as for 2008/09, the government has repeated its desire to contain council tax increases well below 5%, utilising capping powers if necessary. The Minister for Local Government, John Healey, confirmed in his finance settlement statement that
“we will not hesitate to use our capping powers as necessary to protect council taxpayers from excessive increases, including requiring authorities to rebill if that proves necessary”.
12.7 In the light of this, and the decision taken on the level of the net budget requirement needed to provide Worthing Borough Council services in 2009/10, Members are recommended to confirm the provisional increase in the Council Tax to be applied in 2009/10. As the government has now issued a 3-year local government finance settlement (2008-09 to 2010-11), it is possible to plan on the basis of an indicative Council Tax in future years. The 3-year outline forecast plans for a 4% increase in Council Tax in 2010/11 and 2011/12. This will need to be reviewed in light of the risks and uncertainties identified in future years as part of the Medium Term Financial Plan. The Council continues with its aim of setting a Council Tax at a level which taxpayers are willing to pay and that accords with Government policy and capping. The Council’s longer-term aspiration is to keep Council Tax increases to a minimum.
19
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13. CONCLUSION
13.1 2008/09 has been an extraordinary year for the economy. During the summer the Country saw a number of major banking institutions come close to collapse which has resulted in widespread loss of confidence in the banking industry. The Government has had to support a number of major banks using considerable public funds in the process. Latterly, the economy has gone into recession and we have witnessed a number of major retailers go into receivership, with a number of others experiencing unprecedented financial problems. Interest rates have fallen to the lowest rate in over 50 years.
13.2 The recession has also taken its toll on the financial prospects for the Council. The Council has experienced falling investment income (£180,000), falling income for its services (£150,000), and increasing demand for some services. The Council has successfully managed to meet the majority of these challenges without cutting services. The success of the 2009/10 budget round now means that the Council has the opportunity to set a Council tax increase that is around 4.0%.
13.3 However, it is extraordinarily difficult to predict the depth and length of the recession and to this continues to be a key risk to the Council in the short to medium term.
13.4 In preparing the strategy and forecast for 2009/10 an assessment was carried out of the significant risks and factors which may have an impact on the Council’s budget. Where quantifiable, the budget has been adjusted accordingly but it is important to acknowledge that there are still some risks to the overall position which may have to be funded from reserves. Members will continue to receive regular budget monitoring reports and updates to the Council’s 3-year Medium Term Financial Plan, to ensure that the financial challenges ahead are effectively met.
13.5 The annual preparation of the budget is a huge exercise involving the co-operation and support of countless officers in all departments of the Council. Most of the work, of course, falls on the Financial Services Section and has to be completed within tight time constraints at a difficult time of year.
14. RECOMMENDATION
14.1 The Overview and Scrutiny Committee:
(a) is asked if it wishes to refer any comments or recommendations on the
draft budget and proposed level of Council Tax, contained in the report
and the attached budget tables, to the Cabinet on the 2nd February 2009,
prior to the Cabinet making its final recommendations on the draft
Revenue Budget for 2009/10 for submission to the Council for approval
on the 24th February 2009;
14.2 The Cabinet is recommended to:
(a) consider the growth item for 2009/10 at Appendix 2 and agree those
which meet the Council’s priorities;
20
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
14. RECOMMENDATION (continued)
(b) agree to make a contribution to the Capacity Issues Reserve in 2008/09
from the identified underspend to fund the growth items agreed in (a)
above;
(c) agree the prudential indicators as set out in Appendix 6 and recommend
these indicators to Council for approval.
(d) agree to recommend to Council the draft budgets for 2009/10 at
Appendix 8 as submitted in Cabinet Member Portfolio order, and the
transfer from Reserves leading to a net budget requirement of
£16,052,030, subject to any amendments above; and
(e) agree the increase to the Council Tax for Worthing Borough Council’s
requirements in 2009/10 and the amount for a Band D equivalent
property to be recommended to Council (see table at 12.3(c)).
SARAH GOBEY
Executive Head
(Financial Services) & Section 151 Officer
ANDREW GARDINER
Strategic Director
Local Government Act 1972
Background Papers:
Report to the Cabinet 25th November 2008 Outline 3 year forecast 2009/10 – 2011/12 and savings proposals.
Local Authority Finance (England) Settlement Revenue Support Grant for 2009/10 and Related Matters: DCLG Letters and associated papers of 26th November 2008 and 21st January, 2009.
Letter from John Healey MP, Minister for Local Government dated 11th December 2008.
Local Government Act 2003 and Explanatory Note
“Guidance Note on Local Authority Reserves and Balances” – LAAP Bulletin No. 77 - CIPFA -published in November 2008
Statement of Accounts 2007/08.
Contact Officer:
Sarah Gobey Executive Head of Financial Services (and Section 151 Officer) Town Hall, Room 5, Worthing Telephone No: (01903) 221221 Email: [email protected].
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SCHEDULE OF OTHER MATTERS
1. COUNCIL PRIORITY
1.1 The budget supports the Council’s achievement of all its priorities.
2. SPECIFIC ACTION PLANS
2.1 The report details how the Council proposes to meet the financial targets initially outlined in the 3-year outline forecast considered in July 2008.
3. SUSTAINABILITY ISSUES
3.1 Matter considered and no issues identified
4. EQUALITY ISSUES
4.1 The majority of the proposals included in the report will have no impact on equality issues as there are no proposed changes to the way in which services are delivered. However, if the proposed temporary post outlined in appendix 2 is approved, this post will help promote social inclusion during the recession. Consequently and equalities impact assessment is not required.
5. COMMUNITY SAFETY ISSUES (SECTION 17)
5.1 Matter considered and no issues identified
6. HUMAN RIGHTS ISSUES
6.1 Matter considered and no issues identified
7. REPUTATION
7.1 Matter considered and no issues identified
8. CONSULTATIONS
8.1 Consultations are detailed in Section 9 of the main report
9. RISK ASSESSMENT
9.1 The overall risks to the budget are detailed in Section 8 of the main report.
10. HEALTH and SAFETY ISSUES
10.1 Matter considered and no issues identified
11. PROCUREMENT STRATEGY
11.1 Matter considered and no issues identified
12. PARTNERSHIP WORKING
12.1 The report considers the impact that partnership working has on the overall revenue budget.
22
IINNTTRROODDUUCCTTIIOONN AADDDDEENNDDUUMM TTOO RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
URGENT BUDGET UPDATE
The Council received a revised forecast of the likely cost of concessionary travel for Worthing on 28th January 2009. What this forecast shows is a greatly worsened position for Worthing The headlines figures are:
� Our 2008/09 budget is currently £1.8m against a revised forecast cost of £2m. Originally we were expecting an underspend in 2008/09 based on MCL's forecast of £1.7m.
� Our 2009/10 budget is currently £1.8m (based on the consultant’s original estimates) against a revised forecast of £2.3m which is an additional cost of £0.5m.
Details of the changes for individual Councils are shown at Appendix 1.
The consultants (MCL) have tried to provide an explanation of the swings between individual Councils. The main issue is around how we now reimburse the operators which is based on where journeys start. MCL have only just been able to analyse the journey starts, so whilst the overall number of journeys have gone down, Worthing have seen a disproportionate increase in the number of journey starts. Whilst the Concessionary Fares have long been an acknowledged risk in the budget, no-one appreciated the possible scale of the swing in journey numbers between authorities. Given the scale of the change, Officers from Worthing, Chichester, and Horsham are seeking a meeting with MCL to further question these changes.
The timing of this could not be worse as we are finalising the budget. It will be extremely difficult to identify £0.5m of savings at short notice. Even if we could identify savings and agree them, any open process is likely to take at least 3 months with redundancy notices taking a further 3 months. Therefore, in the short-term the Council’s options are very limited.
Consequently, I will recommend to Cabinet to fund this from reserves in 2009/10. Members will remember that we did place £250k in the Special and other Emergency Expenditure reserve last year against risks on concessionary travel.
This will use most of the current Special and other Emergency Expenditure reserve. However, there is a reasonable chance that this will be replenished in 2009 as we are awaiting news on the VAT claim for £0.9m (paragraph 4.4 of the main report refers to this). But members need to be aware that if the VAT is not reimbursed, this will virtually exhaust this reserve.
Looking ahead to 2010/11, this will add significantly to the Council’s budget pressures. The Council was expecting a shortfall of £0.8m which has now increased to £1.3m. This will lead to an extremely difficult budget round in 2010/11. Depending on the outcome of the VAT claim, we may opt to support the scheme for a further year in the knowledge that it is likely to transfer to the County Council in 2011/12.
In the meantime, it is proposed that the Council writes to the Minister about the disastrous impact that this scheme is having on our budget with the aim of seeking some additional funding and an early review of the funding of the scheme. Since 2007/08 the cost of concessionary travel has increased substantially, whilst the additional funding has not kept pace with the growth in the scheme:
23
IINNTTRROODDUUCCTTIIOONN AADDDDEENNDDUUMM TTOO RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
URGENT BUDGET UPDATE (continued)
2008/09 2009/10 £ £
Current estimated cost 2,047,700 2,279,800 Less : 2007/08 spend (962,500) (962,500) Allowance for growth in 'old' scheme (77,000) (160,160)
Estimated growth attributable to nationwide scheme 1,008,200 1,157,140 Less: Specific grant (357,000) (365,000)
Element of scheme funded by Council Tax payers 651,200 792,140
Whilst, there is every prospect that this scheme will be transferred to the County Council for 2011/12. Every effort must be made to protect the interests of our residents and the financial health of the Council.
RECOMMENDATION:
The Overview and Scrutiny Committee is asked to comment on the proposed strategy to deal with concessionary travel in 2009/10.
The Cabinet is asked to :
(i) Approve the use of reserves to fund concessionary travel in 2009/10;
(ii) Agree that the Minister of Transport be written to regarding the cost of concessionary travel to Worthing taxpayers.
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281
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Effi
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An
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Pay
2.5
%, O
ther
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ncom
e 2.
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-
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50
0
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54
5
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– An
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-
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77
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ay In
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-
-
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40
40
41
42
Red
uce
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from
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2.0%
-
-
-
-
-
-
(85 )
(8
5 )
(85 )
(8
5 )
-
-
-
-
-
-
53
2
532
58
0
632
CU
MU
LA
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532
1,
112
1,
744
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cu
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g I
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s
Bor
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Cou
ncil
Ele
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ns
-
-
-
-
(7
3 )
-
-
(73 )
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-
Lo
cal P
lan
Pub
lic C
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ltatio
n
-
-
-
-
25
-
-
25
-
-
Loss
of i
ncom
e to
Con
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ht T
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g
-
17
-
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17
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repl
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ent o
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-
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-
6
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6
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Fuel
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87
-
1
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1
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-
18
-
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6
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(24 )
-
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(c)
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ble
Gro
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E
stim
ated
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n
-
-
-
-
-
34
-
34
70
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0
on
Em
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Con
tribu
tions
Impa
ct o
f rep
laci
ng re
fuse
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clin
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e fle
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-
-
47
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47
49
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33
-
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33
34
35
sa
ving
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28
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-
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20
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Ener
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18
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47
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23
0
278
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8
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-
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5
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10
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In
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-
15
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15
15
15
Und
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Deb
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-
9
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9
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Ren
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Pr
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ncre
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-
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-
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-
8
-
8
17
26
Min
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e In
crea
se L
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-
-
-
11
-
-
-
11
11
11
Bene
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Mob
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-
-
-
-
-
3
-
3
3
3
Pape
rless
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-
-
-
-
-
2
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2
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Tour
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Info
rmat
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Con
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-
-
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4
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4
4
4
El
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Ben
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-
-
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-
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1
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1
1
Bene
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Cam
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7
-
-
-
-
-
-
7
8
8
Bu
sine
ss M
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-
-
-
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-
-
25
25
26
27
CRM
Tec
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CT
-
-
-
-
-
-
31
31
32
33
29
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-
21
21
22
22
M
ains
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-
-
-
-
-
-
19
19
19
20
Staf
f Reg
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Part
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-
-
-
-
-
-
4
4
4
4
Co
nces
sion
ary
Bus
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3
-
-
-
-
-
-
3
3
3
W
BC/A
dur
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-
-
-
-
-
-
7
7
7
7
En
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Cer
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n
-
-
-
-
-
5
5
5
5
Co
rpor
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-
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-
15
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-
15
15
15
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ent
Tipp
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-
-
96
-
-
-
-
96
96
96
(re
Land
fill T
ax)
Elec
tions
Sof
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ce
-
-
-
-
6
-
-
6
6
6
Hou
sing
Tel
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ny C
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th H
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-
5
-
-
-
-
-
5
5
5
Incr
ease
d co
st o
f Co
unci
l Tax
Ben
efit
-
-
-
18
-
-
-
18
18
18
ABG
Clim
ate
Chan
ge I
nitia
tive
-
22
-
-
-
-
-
22
22
23
LABG
I Ec
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-
46
-
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46
46
46
Seni
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39
-
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39
39
39
TOTA
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65
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9
33
97
8
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Con
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Cre
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-
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(44)
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Incr
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in V
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-
-
-
-
-
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(160
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Conc
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-
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-
-
-
-
-
-
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(10)
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Ren
t Al
low
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Red
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-
-
183
-
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-
18
3
183
18
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-
-
11
-
-
-
-
11
11
11
Plan
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s
-
50
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-
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50
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16
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-
-
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-
16
16
16
Cara
van
Club
-
-
-
-
-
10
-
10
10
10
Land
Cha
rges
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-
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-
-
100
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10
0
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of
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20
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0
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Capi
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/09
Prog
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me
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76
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56
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Capi
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tere
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66
Ca
pita
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3
3
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3
IT E
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Aq
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Ren
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-
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Agre
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Seni
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truc
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ounc
il sc
ope
to d
eal w
ith a
ra
nge
of c
ost p
ress
ures
exp
ecte
d to
aris
e fro
m 2
006/
07 o
nwar
ds.
2C
OM
MU
NIT
Y IN
ITIA
TIV
ES
R
ES
ER
VE
10
-
-
10
-
-
10
Pu
rpo
se:
Th
e C
omm
unity
In
itiat
ives
R
eser
ve
prov
ides
fu
ndin
g fo
r pa
rtner
ship
ini
tiativ
es i
n su
ppor
t of
com
mun
ity e
ngag
emen
t.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
38
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Fo
rec
as
tP
lan
ne
dB
ala
nc
e a
s a
t W
ith
dra
wa
ls
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
3.C
RE
MA
TO
R A
BA
TE
ME
NT
159
83
-
242
82
-
324
Pu
rpo
se:
Th
e C
rem
ator
Ab
atem
ent
Res
erve
an
d C
rem
ator
ium
Im
prov
emen
t R
eser
ve
wer
e es
tabl
ishe
d in
200
5 an
d co
nsis
t of
fu
nds
set
asid
e fro
m
incr
ease
s in
fees
and
cha
rges
. Th
ey a
re d
esig
ned
to p
rovi
de
fund
s to
war
ds
the
cost
of
m
ercu
ry
emis
sion
ab
atem
ent
mea
sure
s an
d cr
emat
oriu
m
infra
stru
ctur
e im
prov
emen
ts
resp
ectiv
ely.
4.C
RE
MA
TO
RIU
M IM
PR
OV
EM
EN
T
-
13
3
(133
)
-
89
(8
9) C
-
Pu
rpo
se:
Se
e C
rem
ator
Ab
atem
ent
abov
e.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
39
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
5.
EC
ON
OM
IC D
EV
EL
OP
ME
NT
INIT
IAT
IVE
S
82
-
(8
2 )
-
-
-
-
Pu
rpo
se:
The
Econ
omic
Dev
elop
men
t In
itiat
ives
Res
erve
was
es
tabl
ishe
d in
Feb
ruar
y, 2
000
to m
eet t
he c
osts
of f
utur
e ec
onom
ic d
evel
opm
ent
initi
ativ
es.
6.
INS
UR
AN
CE
RE
SE
RV
E
28
4
26
(2
4 )
28
6
26
-
31
2 P
urp
ose:
The
Insu
ranc
e R
eser
ve
was
es
tabl
ishe
d in
19
93/9
4 to
de
velo
p ris
k m
anag
emen
t, fu
nd
self-
insu
ranc
e an
d to
ach
ieve
lo
nger
-term
reve
nue
savi
ngs.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
40
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Fo
rec
as
tP
lan
ne
dB
ala
nc
e a
s a
t W
ith
dra
wa
ls
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
52
-
(24 )
28
-
(2
4 )
4
7.JO
INT
HE
AL
TH
PR
OM
OT
ION
Pu
rpo
se:
The
Join
t H
ealth
Pr
omot
ion
rese
rve
was
es
tabl
ishe
d in
20
05
with
fu
ndin
g re
ceiv
ed
from
th
e lo
cal
Prim
ary
Car
e Tr
ust
for
heal
th
prom
otio
n pr
ojec
ts.
8.
LE
ISU
RE
LO
TT
ER
Y A
ND
OT
HE
R
PA
RT
NE
RS
HIP
S
133
-
(5
3 )
80
-
(73 )
7
Pu
rpo
se:
The
Leis
ure,
Lot
tery
and
Oth
er
Partn
ersh
ips
Res
erve
w
as
esta
blis
hed
in 1
995/
96 to
ass
ist
in
finan
cing
ca
pita
l sc
hem
es
attra
ctin
g su
bsta
ntia
l su
ppor
t fro
m
the
Nat
iona
l Lo
ttery
di
strib
utor
bo
dies
an
d ot
her
fund
ing
agen
cies
an
d or
gani
satio
ns.
This
res
erve
is
curre
ntly
ear
mar
ked
for s
uppo
rt to
the
Mus
eum
Red
evel
opm
ent
bid
and
the
Foot
ball
Foun
datio
n bi
d.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
41
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
9.
LE
ISU
RE
OP
TIO
NS
292
21
1
-
503
21
1
-
714
Pu
rpo
se:
The
Leis
ure
Opt
ions
Res
erve
ha
s be
en e
stab
lishe
d us
ing
the
inte
rest
ea
rned
fro
m
the
proc
eeds
of
th
e di
spos
al
of
certa
in
asse
ts
bein
g so
ld
to
gene
rate
fu
nds
to
re-p
rovi
de
swim
min
g fa
cilit
ies
and
refu
rbis
hing
th
e Le
isur
e C
entre
. Th
e re
serv
e w
ill be
us
ed f
or o
ne-o
ff in
itiat
ives
or
pum
p-pr
imin
g pr
ojec
ts i
n lin
e w
ith
the
Cou
ncil’s
C
orpo
rate
Pl
an p
riorit
ies.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
42
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Fo
rec
as
tP
lan
ne
dB
ala
nc
e a
s a
t W
ith
dra
wa
ls
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
11
0
-
(29 )
81
-
-
81
10
. MU
SE
UM
RE
SE
RV
E
Pu
rpo
se:
The
Mus
eum
R
eser
ve
was
es
tabl
ishe
d in
19
93/9
4 to
su
ppor
t th
e ov
eral
l se
rvic
e ai
ms
of t
he M
useu
m a
nd A
rt G
alle
ry
on
occa
sion
s w
here
an
nual
bud
gets
do
not
allo
w
the
wor
k of
the
Mus
eum
and
Ar
t G
alle
ry
to
prog
ress
in
a
man
ner
whi
ch w
ill co
ntrib
ute
to
achi
evin
g th
ese
aim
s.
62
5
-
(225
)
400
-
(2
25 )
17
5 11
. PE
NS
ION
CO
NT
RIB
UT
ION
S
Pu
rpo
se:
Th
e Pe
nsio
n C
ontri
butio
ns
Res
erve
w
as
esta
blis
hed
in
1997
/98
to p
rovi
de f
undi
ng f
or
the
inev
itabl
e in
crea
ses
in t
he
Cou
ncil's
co
ntrib
utio
ns
to
the
Wes
t Su
ssex
Pen
sion
s Fu
nd
begi
nnin
g in
19
99/2
000
follo
win
g th
e G
over
nmen
t's
with
draw
al
of
Adva
nce
Tax
Cre
dits
.C
= C
ap
ita
l C
on
trib
uti
on
43
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
12. P
LA
NN
ING
D
EL
IVE
RY
G
RA
NT
RE
SE
RV
E
257
-
(1
0)
24
7
-
(10 )
237
Pu
rpo
se:
Th
e Pl
anni
ng
Del
iver
y G
rant
w
as s
et u
p in
200
6/07
to c
arry
fo
rwar
d gr
ant
rece
ived
in
pr
evio
us
year
s,
whi
ch
has
been
app
rove
d by
Cab
inet
to
be s
pent
on
spec
ific
plan
ning
in
itiat
ives
.
13. S
PE
CIA
L A
ND
OT
HE
R
E
ME
RG
EN
CY
EX
PE
ND
ITU
RE
575
20
0 *
-
775
*
-
-
77
5
Pu
rpo
se:
Th
e Sp
ecia
l an
d O
ther
Em
erge
ncy
Expe
nditu
re
Res
erve
was
set
up
to f
und
stra
tegi
c or
unf
ores
een
one-
off
expe
nditu
re, w
hich
may
aris
e.
C =
Ca
pit
al
Co
ntr
ibu
tio
n
* =
Co
ntr
ibu
tio
n t
o b
e c
on
firm
ed
at
the
ye
ar-
en
d
44
II NNTT RR
OODD
UUCC
TT IIOO
NNSS
UUMM
MMAA
RRYY
RREE
VVEE
NNUU
EEBB
UUDD
GGEE
TTRR
EEPP
OORR
TT
AP
PE
ND
IX 5
SC
HE
DU
LE
OF
EA
RM
AR
KE
D R
ES
ER
VE
S
Re
se
rve
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.08
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
01
.04
.09
Pla
nn
ed
Co
ntr
ibu
tio
ns
Pla
nn
ed
Wit
hd
raw
als
Fo
rec
as
t
Ba
lan
ce
as
at
31
.03
.10
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
£’0
00
14. V
AT
EX
EM
PT
ION
S L
IAB
ILIT
Y
24
7
-
-
247
-
-
24
7 P
urp
ose:
The
VAT
Exem
ptio
n Li
abilit
y R
eser
ve w
as s
et u
p in
200
2 to
m
eet p
oten
tial V
AT li
abilit
ies.
15. V
EH
ICL
E R
EP
AIR
S A
ND
R
EN
EW
AL
61
-
-
61
-
-
61
Pu
rpo
se:
The
Vehi
cle
Rep
airs
an
d R
enew
al F
und
was
set
up
in
2008
to
m
eet
futu
re
mai
nten
ance
cos
ts o
f the
Adu
r an
d W
orth
ing
Cou
ncil
Serv
ices
Fl
eet.
16. O
TH
ER
CO
NT
RIB
UT
ION
S
To b
e ag
reed
at y
ear e
nd.
TO
TA
L
3,8
38
65
3
(1
,16
3 )
3
,32
8
4
08
(69
8 )
3
,03
8
C =
Ca
pit
al
Co
ntr
ibu
tio
n
45
46
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
1. BACKGROUND
1.1 There is a requirement under the Local Government Act 2003 for local authorities to have regard to Cipfa’s Prudential Code for Capital Finance in Local Authorities (the “Cipfa Prudential Code”) when setting and reviewing their Prudential Indicators. The indicators are designed to ensure that the council’s capital investment programme is affordable, sustainable and prudent within the context of the Council’s overall financial plans. The indicators proposed for 2009/10 and the two subsequent years are shown in the tables below.
1.2 It should be noted that in early 2008 CIPFA undertook a review of the Prudential Code but has not yet published its conclusions arising from the consultation process.
2. ESTIMATES OF CAPITAL EXPENDITURE
2.1 This indicator is set to ensure that the level of proposed capital expenditure remains within sustainable limits and, in particular, to consider the impact on Council Tax.
1. Capital Expenditure
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
MEMBER PORTFOLIO Resources 0.132 0.068 0.042 0.011
Business Modernisation 0.212 0.333 0.508 -
Health, Safety and Wellbeing
0.410 0.565 0.187 0.100
Regeneration 1.595 1.964 2.493 1.085
Clean & Green Environment
2.279 0.654 0.491 1.327
Improved Customer Services
0.772 3.169 6.189 13.566
TOTAL 5.400 6.753 9.910 16.089
47
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
2. ESTIMATES OF CAPITAL EXPENDITURE (continued)
2.2 Capital expenditure will be financed as follows:
Capital Financing
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
Capital Receipts 3.037 5.692 9.232 11.304Government Grants 0.828 0.857 0.589 2.656Revenue Contributions and
Reserves0.160 0.182 0.089 0.603
Prudential Borrowing 1.375 0.022 - 1.526
TOTAL 5.400 6.753 9.910 16.089
Note: The element to be financed from borrowing impacts on the movement in the Capital Financing Requirement shown under Paragraph 4.2
3. RATIO OF FINANCING COSTS TO NET REVENUE STREAM
3.1 This is an indicator of affordability and demonstrates the revenue implications of capital investment decisions by highlighting the proportion of the revenue budget required to meet borrowing costs associated with capital spending. The financing costs, net of interest from investments, are expressed as a proportion of the Net Revenue Budget.
2.
Ratio of Financing
Costs to Net Revenue
Stream
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
Finance Costs 0.340 0.556 0.558 0.619Investment Interest -1.324 -1.221 -0.851 -1.225
NET TOTAL -0.984 -0.665 -0.293 -0.606
REVENUE BUDGET 15.604 16.052 16.374 16.701
TOTAL RATIO -6.31% -4.15% -1.79% -3.63
3.2 The ratio is negative as the Council’s cost of financing is exceeded by interest receivable from investments. The estimated revenue budget for 2008/09 and 2009/10 is assumed to increase by 2%, but may change in accordance with the Medium Term Financial Plan (MTFP).
48
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
4. CAPITAL FINANCING REQUIREMENT
4.1 The Capital Financing Requirement (CFR) measures the Council’s underlying need to borrow for a capital purpose. The calculation of the CFR is balance sheet based and an aggregation of the Council’s fixed assets, intangible assets (plus any other expenditure treated as capital), Capital Adjustment Account, Revaluation Reserve and Government Grants Deferred. The CFR can be a negative amount in situations where sufficient resources have been set aside resulting in the underlying need to borrow being fully extinguished
4.2 The estimated CFR and year–on-year changes are:
3.
Capital Financing
Requirement
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
Balance Bt/Forward 5.637 6.772 6.371 5.945 Capital expenditure financed from prudential borrowing
1.375 0.022 - 1.526
Revenue provision for debt Redemption
(0.240) (0.423) (0.426) (0.426)
Balance Cd/Forward 6.772 6.371 5.945 7.045
4.3 In order to ensure that over the medium term net borrowing will only be for a capital purpose, the Council is required to ensure that net external borrowing does not, except in the short term, exceed the Capital Financing Requirement in the preceding year plus the estimates of any additional capital financing requirement for the current and next two financial years.
4.4 The Executive Head of Financial Services and S151 Officer reports that this Council had no difficulty meeting this requirement in 2007-08 nor are difficulties envisaged for 2008-09 or future financial years.
5 ACTUAL EXTERNAL DEBT
5.1 This indicator is obtained directly from the Council’s balance sheet. It is the closing balance for actual gross borrowing plus other long-term liabilities. This Indicator is consistent with the presentation used for the Operational Boundary and Authorised Limit.
49
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
5 ACTUAL EXTERNAL DEBT (continued)
4. Actual External Debt as at 31st March 2008 £m
Borrowing 1.80Other Long-term Liabilities 0.00
TOTAL 1.80
6. INCREMENTAL IMPACT OF CAPITAL INVESTMENT DECISIONS
6.1 This is an indicator of affordability that shows the impact of capital investment decisions on Council Tax. The incremental impact is calculated by comparing the Band D equivalent Council Tax attributable to the total revenue budget requirement, including the effect of the current approved capital programme, with an equivalent calculation excluding the impact of the proposed capital programme.
5.
Incremental Impact of
Capital Investment
Decisions
Estimate
2008/09
£ p
Estimate
2009/10
£ p
Estimate
2010/11
£ p
Estimate
2011/12
£ p
Increase in Band D Council Tax
17.80 22.67 26.33 32.50
Less: Government
support-0.47 -0.16 -0.31 -1.38
NET IMPACT 17.33 22.51 26.02 31.12
6.2 The increase in Band D council tax reflects the net increases in running costs attributable to the consumption of capital receipts (and the loss of interest receivable on the investment of those receipts) and capital financing charges attributable to borrowing arising from the proposed capital programme.
7. AUTHORISED LIMIT AND OPERATIONAL BOUNDARY FOR EXTERNAL DEBT
7.1 The Council has an integrated treasury management strategy and manages its treasury position in accordance with its approved strategy and practice. Overall borrowing may therefore arise as a consequence of all the financial transactions of the Council and not just those arising from capital spending.
7.2 The Council has set the Authorised Limit for its total external debt, being the aggregate of gross borrowing (before investments) and other long-term liabilities such as finance leases. The authorised limit is consistent with the Council’s existing cashflow commitments, its proposals for capital expenditure and financing, and its approved treasury management policy statement and practices.
50
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
7.3 The Authorised Limit has been set on the estimate of the most likely, prudent but not worst case scenario with sufficient headroom over and above this to allow for unusual cash movements.
7.4 The Authorised Limit is the statutory limit determined under Section 3(1) of the Local Government Act 2003 (referred to in the legislation as the Affordable Limit).
6.
Authorised Limited for
External Debt
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
Borrowing 11.0 11.0 11.0 11.0Other Long-term Liabilities
0.0 0.0 0.0 0.0
TOTAL 11.0 11.0 11.0 11.0
7.5 The Executive Head of Financial Services and S151 Officer has delegated authority, within the total limit for any individual year, to effect movement between the separately agreed limits for borrowing and other long-term liabilities. Decisions will be based on the outcome of financial option appraisals and best value considerations. Any movement between these separate limits, should it be necessary, shall be reported to the Cabinet Member (Resources) at the earliest opportunity.
7.6 The Operational Boundary links directly to the Council’s plans for capital expenditure, the estimates of the capital financing requirement and the estimate of cashflow requirements. This indicator is based on the same estimates as the Authorised Limit reflecting the most likely, prudent but not worst case scenario but without the additional headroom included within the Authorised Limit.
7.
Operational Boundary
for External Debt
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
Borrowing 10.0 10.0 10.0 10.0Other Long-term Liabilities
0.0 0.0 0.0 0.0
TOTAL 10.0 10.0 10.0 10.0
51
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
8. ADOPTION OF THE CIPFA TREASURY MANAGEMENT CODE
8.1 This indicator demonstrates that the Council has adopted the principles of best practice.
8. Adoption of the CIPFA Code of Practice in Treasury Management
The Council approved the adoption of the CIPFA Treasury Management Code at its Executive meeting on 21st March, 2002.
9. UPPER LIMITS FOR FIXED INTEREST RATE EXPOSURE AND VARIABLE INTEREST
RATE EXPOSURE
9.1 These indicators allow the Council to manage the extent to which it is exposed to changes in interest rates. The indicators are expressed as a percentage of net investments or borrowing calculated by reference to the potential maximum value of investments or borrowing at fixed or variable rates as a proportion of total investments or borrowing.
No. Prudential Indicator
Revised
Estimate
2008/09
%
Estimate
2009/10
%
Estimate
2010/11
%
Estimate
2011/12
%
Borrowing and Investments
9 Upper Limit for Fixed Interest Rate:
- Investment -100 -100 -100 -100 - Borrowing 100 100 100 100
10 Upper Limit for Variable Rate:
- Investment -100 -100 -100 -100 - Borrowing 100 100 100 100
9.2 The limits above have been set in consultation with the Council’s treasury management advisors and provide maximum flexibility within which decisions will be made for drawing down borrowing on a fixed or variable rate basis. The decisions will ultimately be determined by expectations of anticipated interest rate movements as set out in the Council’s treasury management strategy, or updated by subsequent forecasts received from the Council’s advisors.
10 MATURITY STRUCTURE OF FIXED RATE BORROWING
10.1 This indicator has been set in consultation with the Council’s treasury management advisors at a level to provide maximum flexibility to repay debt in any period. This will allow debt to be repaid or rescheduled at a time when interest rates may be favourable to do so in order to reduce the financing costs of borrowing.
52
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
APPENDIX 6
PRUDENTIAL INDICATORS – ESTIMATES 2008- 2009 TO 2011– 2012
10 MATURITY STRUCTURE OF FIXED RATE BORROWING (continued)
10.2 The lower limit indicator is set according to the proportion of debt maturing in any one period, the upper limit provides flexibility to repay more than the lower limit if it is beneficial to do so. The maximum flexibility has been allowed.
11.
Maturity structure of fixed rate
borrowing
Lower Limit
%
Upper Limit
%
Under 12 months 0 10012 months and within 24 months 0 10024 months and within 5 years 25 1005 years and within 10 years 25 10010 years and above 0 100
11. UPPER LIMIT FOR TOTAL PRINCIPAL SUMS INVESTED OVER 364 DAYS
11.1 The purpose of this limit is to protect the Councils liquidity position and contain exposure to the possibility of loss that may arise as a result of the Council having to seek early repayment of the sums invested.
12.
Upper Limit for Total
Principal Sums Invested
Over 364 Days
Revised
Estimate
2008/09
£m
Estimate
2009/10
£m
Estimate
2010/11
£m
Estimate
2011/12
£m
10.0 10.0 10.0 10.0
53
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
DECISION MADE BY CABINET 2ND FEBRUARY, 2009
DECISION
1. That the growth items for 2009/10 detailed in Appendix 2 to the report be agreed.
2. That a contribution be made to the Capacity Issues Reserve in 2009/10 from the identified underspend to fund the growth items agreed at 1 above.
3. That the Prudential Indicators as set out in Appendix 6 to the report be recommended to Council for approval.
4. That the draft budgets for 2009/10 as set out in Appendix 7 to the report, and the transfer from Reserves leading to a net budget requirement of £16,052,030, be recommended to Council.
5. That it be recommended to Council that the Council Tax for Worthing Borough Council’s requirements in 2009/10 be increased by 3.9%.
6. That the use of the Special and Other Emergency Expenditure Reserve to fund the recently notified likely increase in the cost of concessionary travel in 2009/10 of £440,000 be agreed.
7. That the Officers be requested to write to the Minister of Transport regarding the impact of the cost of concessionary travel on the Council’s budget and Worthing taxpayers.
THE CONSEQUENCES OF THE COUNCIL’S DECISIONS ARE SET OUT BELOW
ndCouncil are now asked to approve the following adjustment to the Cabinet decision of 2 February.
The Budget Requirement of £16,052,030 in recommendation (d) of the 2 February 2009 Cabinet Agenda was based on a proposed council tax of 4% and was net of options put to the Cabinet.
With a Council Tax increase of 3.8%, the Budget Requirement in the 24 February Council Agenda is now £16,038,190. This incorporates the decisions of the 2 February 2009 Cabinet, which include:
- the growth proposals in Appendix 2
- the anticipated growth in concessionary travel budget
- the use of Capacity Issues Reserve to fund growth proposals in Appendix 2
- use of special and other emergency reserve to fund concessionary travel growth
As shown in paragraph 5.8 of the 2009/10 budget report, each 0.1% change in Council Tax leads to a £6,920 change in spend or required savings.
54
IINNTTRROODDUUCCTTIIOONN SSUUMMMMAARRYY RREEVVEENNUUEE BBUUDDGGEETT RREEPPOORRTT
DECISION MADE BY CABINET 2ND FEBRUARY, 2009
THE CONSEQUENCES OF THE COUNCIL’S DECISIONS ARE SET OUT BELOW (continued)
The additional potential savings proposed which total £18,470 are:
£(a) Remove the additional hours for the Security Officer 2,000 (b) Freeze Members Allowances at 2008/09 levels 4,970 (c) No longer supply sandwiches for Members meetings 1,500 (d) Remove the requested growth for the Caravan Park 10,000
18,470
£Budget Requirement in 2nd February 2009 Cabinet Agenda 16,052,030 2nd February 2009 Cabinet Agenda Appendix 2 – WSASP growth 10,000 2nd February 2009 Cabinet Agenda Appendix 2 – Temporary Housing Advice growth 30,000 Funded by Capacity Issues Reserves (40,000 ) Concessionary Travel growth – 2nd February Cabinet Addendum 441,060 Funded by special and other emergency reserve (441,060 ) Additional savings agreed by Council (18,470 ) Adjustment in use of reserves (reduction (+)/increase (-)) 4,630 BUDGET REQUIREMENT IN 24TH FEBRUARY 2009 COUNCIL AGENDA 16,038,190
The decision to set a Council Tax of 3.8% rather than the 4%, on which the 2nd February Cabinet report was based, decreases the ‘Net Requirements for Local Tax Purposes’ from £8,117,110 to £8,103,270, a decrease of £13,840.
If any of the proposals for savings are amended, then the use of reserves will be adjusted accordingly.
55
IINNTTRROODDUUCCTTIIOONN SSEETTTTIINNGG OOFF OOVVEERRAALLLL CCOOUUNNCCIILL TTAAXX
CCOOLLLLEECCTTIIOONN FFUUNNDD
2008/2009 2009/2010
Original Revised Estimate
£ £ £
COUNCIL TAX
Payments Worthing Borough Council Demand 7,804,880 7,804,880 8,103,270 West Sussex County Council Precept 42,207,241 42,207,241 43,581,870 Sussex Police Authority 4,947,242 4,947,242 5,179,590
Total Payments 54,959,363 54,959,363 56,864,730
Council Tax Amount due from residents 49,445,853 49,445,853 50,693,730
Plus: Benefits 5,713,510 5,713,510 6,471,000 Gross Amount Due 55,159,363 55,159,363 57,164,730
Less: Provision for bad debts (200,000 ) (200,000) (300,000 )
Total Council Tax 54,959,363 54,959,363 56,864,730
Deficit/(Surplus) Deficit for year - 192,305 - Deficit/(Surplus) Brought Forward 499,078 562,880 (173,424 ) Increase in provision for Bad Debts 1,539 (427,992) - Surplus charged to: Worthing Borough Council (71,410 ) (71,410) 24,628 West Sussex County Council (384,290 ) (384,290) 15,611 Sussex Police Authority (44,917 ) (44,917) 133,185
Deficit carried forward - (173,424) -
NNDR (BUSINESS RATES)
Gross amount due 32,675,120 32,675,120 33,138,747 Less: Mandatory relief (2,277,910 ) (2,277,910) (2,714,302 )
Discretionary relief (56,780 ) (56,780) (23,292 ) Bad debts provision (148,210 ) (148,210) (121,748 )
Net payable by Business Sector 30,192,220 30,192,220 30,279,405
Amount allowed to Council for Administration Costs (128,970 ) (128,970) (139,747 )
Discretionary Relief met by Council 34,890 34,890 35,760
BALANCE PAYABLE TO GOVERNMENT 30,098,140 30,098,140 30,175,418
56
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58
IINNTTRROODDUUCCTTIIOONN CCOOUUNNCCIILL TTAAXX SSUUMMMMAARRYY AANNDD CCHHAARRTTSS
COUNCIL TAX 2009/2010
Worthing
Borough
Council
WestSussex
County
Council
SussexPolice
Authority
£
16,038,190
1,483,410
6,426,880
-
(24,630 )
£
462,716,000
18,248,581
79,062,220
-
1,642,708
£
253,028,000
13,241,940
57,370,883
99,197,503
484,731
8,103,270 367,047,907 83,702,405
Total
Net Expenditure
Less:
Government Revenue Support Grant
Contribution from Business Rates
Contribution from Police Grant
Collection Fund (Surplus)/Deficit
Balance to be met by
Council Taxpayers
Number of Band D equivalent properties
Council Tax for Band D properties 2009/2010
Council Tax for Band D in 2008/2009
Change £
%
38,444.19
210.78
203.04
7.74 3.8
323,778.20
1,133.64
1,098.00
35.64 3.25
621,261.60
134.73
128.70
6.03 4.69
£1,479.15
£1,429.74
£49.41 3.47
COUNCIL TAX PAYABLE
Property Band Worthing Borough Council West Sussex County Council Sussex Police Authority TOTAL
ABCDEFGH
£
140.52 163.94 187.36 210.78 257.62 304.46 351.30 421.56
£
755.76 881.72 1,007.68 1,133.64 1,385.56 1,637.48 1,889.40 2,267.28
£
89.82 104.79 119.76 134.73 164.67 194.61 224.55 269.46
£
986.10 1,150.45 1,314.80 1,479.15 1,807.85 2,136.55 2,465.25 2,958.30
NUMBER OF PROPERTIES PER BAND
Property Band
Band Ratio (proportion of tax due for a Band D property)
Property Valuation Bands
Total Number of Chargeable Dwellings
No. of Band D equivalent properties after allowing for discounts/allowances
6,402 10,028 12,324 8,753 5,141 2,197 867 27
3,493.58 6,732.02 9,861.58 8,210.72 5,819.43 2,992.95 1,321.01 12.90
ABCDEFGH
66.7% 77.8% 88.9% 100.0% 122.2% 144.4% 166.7% 200.0%
Under £40,000 £40,001 - £52,000 £52,001 - £68,000 £68,001 - £88,000 £88,001 - £120,000 £120,001 - £160,000 £160,001 - £320,000 above - £320,001
45,739 38,444.19
CHANGES IN BAND D COUNCIL TAX 2001/02 - 2009/10Council Tax is a local tax which started on 1st April 1993 as a replacement for Community Charge
Year Actual Band D (pounds)Worthing** Worthing West Sussex Police Total
01/02 131.16 129.60 660.78 59.13 849.51
02/03 143.11 142.47 724.95 69.84 937.26
03/04 155.29 154.53 859.32 97.74 1111.59
04/05 169.71 169.65 910.26 105.12 1185.03
05/06 175.76 177.66 954.18 110.25 1242.09
06/07 187.32 186.30 1,001.34 115.74 1303.38
07/08 194.46 193.59 1,050.84 122.67 1367.10
08/09 201.18 203.04 1,098.00 128.70 1429.74
09/10 211.78 210.78 1,133.64 134.73 1479.15
**Band D amount that would have applied without contribution to/from Collection Fund
Tax By Authority 2001/02 - 2009/10
ANNUAL PERCENTAGE SHARE BY
AUTHORITY
97/98 SHARE OF BAND D COUNCIL TAX
WORTHING 17%
WEST
SUSSEX
75%
£0
£0
£0
£1
£1
£1
£1
1
Worthing** Worthing West Sussex Police Total
ANNUAL PERCENTAGE SHARE BY
AUTHORITY
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1
#REF! #REF! #REF!
98/99 SHARE OF BAND D COUNCIL TAX
WORTHING
16%
ANNUAL PERCENTAGE SHARE BY AUTHORITY
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10
Worthing West Sussex Police
2009/10
SHARE OF BAND D COUNCIL TAX
77%
14%9%
POLICE WORTHING
WEST SUSSEX
£0
£200
£400
£600
£800
£1,000
£1,200
£1,400
£1,600
01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10
Worthing West Sussex Police Total
59
60
2008/09 2009/10
£0.962
£6.909
£7.733
£1.483
£6.427
£8.128
£0m
£1m
£2m
£3m
£4m
£5m
£6m
£7m
£8m
£9m
£10m
£11m
£12m
£13m
£14m
£15m
£16m
WHERE THE MONEY COMES FROM
Council Tax Net Of Collection Fund
Contribution From Business Rates
Revenue Support Grant
Expenditure Income/Savings
£0.532
£1.516
£0.540
£1.274
£0.394
£0.403
£0.039
£0.478
£0.0m
£0.2m
£0.4m
£0.6m
£0.8m
£1.0m
£1.2m
£1.4m
£1.6m
£1.8m
£2.0m
£2.2m
£2.4m
£2.6m
HOW THE BUDGET HAS CHANGED BETWEEN
2008/2009 AND 2009/2010
Increased Transfers From Reserves
Reduced Income
Committed & Unavoidable Growth
Inflation
Central Government Funding Increase
Additional Income
Council Tax Increase
Savings
61
62
CCIIVVIICC BBUUDDGGEETT SSUUMMMMAARRYY
ACTUAL
2007/2008CABINET MEMBER PORTFOLIOS
ESTIMATE
2008/2009
CURRENT
2008/2009
ESTIMATE
2009/20010
£ £ £ £
1,870,410 Leader 1,773,810 1,812,664 1,570,250
3,863,768 Clean & Green Environment 3,505,880 3,536,400 3,823,310
2,054,713 Health, Safety & Wellbeing 2,193,290 2,260,920 2,256,350
6,399,950 Improved Customer Services * 7,134,490 7,108,010 7,491,400
2,228,610 Regeneration 2,879,920 2,943,280 2,813,550
943,057 Resources * 806,300 812,586 1,392,080
(28,618) Business Modernisation * 0 0 0
(* includes Support Service Holding Accounts)
17,331,890 Total Cabinet Member Requirements 18,293,690 18,473,860 19,346,940
(2,640,799) Credit Back Depreciation / Impairments (2,815,320) (2,815,320) (3,076,000) 0 Minimum Revenue Provision 363,870 363,870 363,870
14,691,091 15,842,240 16,022,410 16,634,810
Transfer to/from Reserves:950,803 Contribution to Reserves 452,570 452,570 408,270
(494,921) Transfer from reserves to fund specific expenditure (215,410) (395,580) (494,520)(225,000) Pension Contributions Reserve (225,000) (225,000) (225,000)264,127 Capacity Issue Reserve (250,000) (250,000) (290,000)
0 Transfer to/(from) Working Balances 0 0 4,630
15,186,100 Total Budget requirement before External Support
from Government15,604,400 15,604,400 16,038,190
Less: Aggregate External Finance:(1,112,420) Revenue Support Grant (961,810) (961,810) (1,483,410)(6,628,626) Contribution from Business Rates (6,909,120) (6,909,120) (6,426,880)
7,445,054 Balance to be raised from Local Taxpayers 7,733,470 7,733,470 8,127,900
(34,061) Contribution to/(from) Collection Fund 71,410 71,410 (24,630)
7,410,993 Net Requirements for Local Tax Purposes 7,804,880 7,804,880 8,103,270
38,286.58 No of Band D equivalent properties 38,440.11 38,440.11 38,444.19
193.59 Worthing Borough Council Tax at Band D 203.04 203.04 210.78
CIVIC BUDGET 2009/2010
Summary of Cabinet Member Requirements
63
64
SSUUBBJJEECCTTIIVVEE AANNAALLYYSSIISS OOFF GGEENNEERRAALL FFUUNNDD NNEETT EEXXPPEENNDDIITTUURREE
2008/2009 2009/2010
£ Expenditure £
17,786,400 Employees 17,427,010
12,603,080 Running Expenses 13,335,710
1,940,190 Third Party Payments 3,174,030
2,815,320 Capital Charges 3,074,770
28,409,120 Housing and Council Tax Benefits granted 29,391,000
63,554,110 GROSS EXPENDITURE 66,402,520
Less:
Income
(11,121,390 ) Customer and Client Receipts (11,372,260 )
(1,029,440 ) Rents (1,172,130 )
(1,446,820 ) Interest (1,041,720 )
(29,854,150 ) Government Grants (31,378,230 )
(1,854,620 ) Other Grants, Reimbursements & Contributions (2,091,240 )
(45,306,420 ) GROSS INCOME (47,055,580 )
18,247,690 SUB-TOTAL: Net Expenditure before Asset Management
Revenue Account 19,346,940
Less:
(2,451,450 ) Credit Back Depreciation & Minimum Revenue Provision (2,712,130 )
15,796,240 NET EXPENDITURE BEFORE USE OF BALANCES 16,634,810
(191,840 ) Transfer to/from Reserves (596,620 ) Less:
- Revenue Support Grant amendment -
15,604,400 NET EXPENDITURE 16,038,190
(961,810 ) Less: Revenue Support Grant (1,483,410 )
(6,909,120 ) Contribution from Business Rates (6,426,880 )
71,410 Contribution (from)/to Collection Fund (24,630 )
7,804,880 DEMAND ON COLLECTION FUND 8,103,270
SUBJECTIVE ANALYSIS OF 2009/2010
EXPENDITURE & INCOME
Capital Charges
£3.075mThird Party
Payments £3.174m
Running Expenses
£13.336m
GROSS
EXPENDITURE
Special Items -
Housing & Council
Tax Benefit
£29.391m
Employees
£17.427m
Other Income
£3.133m
Government
Grant £31.378m
Rents £1.172m
Customer and
Client Receipts
£11.372m
GROSS INCOME
65
66
67
THE LEADERTHE LEADER
68
TTHHEE LLEEAADDEERR
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CENTRAL SERVICES TO THE PUBLIC
273,692 Elections 301,410 301,410 223,920
CORPORATE & DEMOCRATIC CORE
325,574 Corporate Management 350,350 362,650 346,930
1,271,144 Democratic Representation & Management 1,122,050 1,148,604 999,400
1,596,718 1,472,400 1,511,254 1,346,330
1,870,410 CABINET MEMBER TOTAL 1,773,810 1,812,664 1,570,250
69
TTHHEE LLEEAADDEERR
1. ORIGINAL ESTIMATE 2008/2009 1,773,810 1,773,810
2. INFLATION
Pay - 3,400
Other - 10,190
3. EXPENDITURE FUNDED FROM RESERVES
Funding for West Sussex Accessible Services Partnership from Capacity Issues Reserve has ended
- (10,000)
Carry forwards of the Ward Member Scheme for those members who had firm proposals prior to the election in 2008
10,000 -
Request for carry forward at final outturn for additional hospital consultancy to respond to PCT options for Worthing hospital. Approved 10/06/08
7,500 -
Request for carry forward at final outturn for the Citizen Panel as recommended by the Community Engagement Scrutiny Review on 28/02/08. Approved 10/06/08
12,300 -
Request for carry forward at final outturn to pilot equipping Cabinet Members with Blackberries . Approved 10/06/08
4,000 -
4. CHANGES TO BASE
(i) Unavoidable Growth - -
(ii) Additional Savings - -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items
Elections - no planned Local Elections in 2009/10 - (73,160)
Civic & Comm Services - buy out of lease of Mayor's car 2,360 -
(ii) Unavoidable Growth
Elections - increased software maintenance costs - 5,740
(iii) Compensatory Savings
Various Services - increased vacancy target - (410)
(iv) Reductions in income - -
(v) Impact of Capital Programme - -
(vi) Additional Income - -
(vii) Efficiency Savings
Elections - employee cost savings from implementing joint working - (9,870)
Civic & Comm Services - saving due to buy out of lease of Mayor's car - (2,700)
Balance carried forward 1,809,970 1,697,000
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
70
TTHHEE LLEEAADDEERR
Balance brought forward 1,809,970 1,697,000
5. APPROVED VARIATIONS REPORTED TO CABINET
(vii) Efficiency Savings
Members Services - savings on Members' IT Provision - (2,000)
Various Services - reduction in insurance actuarial and brokerage fees as now shared with Adur DC
- (190)
Members Services - no longer supply sandwiches at Members meetings. Approved at Council 24/03/09
(1,500)
Members Services - freeze Members' Allowances at 2008/09 levels. Approved at Council 24/03/09
(4,970)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 - -
7. GROWTH AGREED AT CABINET 02/02/09 - -
Supporting the West Sussex Accessible Partnership by funding from Capacity Issues Reserve
10,000
8. BUDGET TRANSFERS
(i) Virements
Democratic Representation - Equalities/Regrading issues funded from residual Pay & Grading budget
- 2,280
(ii) Changes in Allocations
Support Services - (129,870)
Net transfer to / from Joint Service - 1,510
(iii) Capital Charges - (2,010)
9. OTHER MINOR VARIATIONS 2,694 -
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 1,812,664 1,570,250
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
CABINET MEMBER THE LEADERCABINET MEMBER THE LEADER
SE
RV
ICE
/ A
CT
IVIT
YE
mp
loyee
sP
rem
ises
Tra
ns
po
rtS
up
pli
es
&
Se
rvic
es
Th
ird
Pa
rty
Su
pp
ort
Cap
ita
l
Ch
arg
es
Inc
om
eT
OT
AL
££
££
££
££
£C
EN
TR
AL
SE
RV
ICE
S T
O T
HE
PU
BL
IC
Elec
tions
69,1
60
1,15
0
280
61
,470
11
,600
80
,870
1,
110
(1
,720
) 22
3,92
0
CO
RP
OR
AT
E &
DE
MO
CR
AT
IC
CO
RE
C
orpo
rate
Man
agem
ent
45,0
70
0
20
49,9
50
1,05
0
251,
350
0
(5
10)
346,
930
D
emoc
ratic
Rep
rese
ntat
ion
& M
anag
emen
t21
,410
48
0
880
30
2,65
0
1,51
0
672,
470
0
0
99
9,40
0
TO
TA
L C
OS
T6
6,4
80
4
80
900
352,6
00
2,5
60
92
3,8
20
0
(510
) 1,3
46,3
30
TOTA
L C
OST
OF
CA
BIN
ET
MEM
BER
135,6
40
1,6
30
1,1
80
414,0
70
14,1
60
1,0
04,6
90
1,1
10
(2,2
30)
1,5
70,2
50
CA
BIN
ET
ME
MB
ER
BU
DG
ET
S 2
00
9/2
01
0 -
SU
BJ
EC
TIV
E A
NA
LY
SIS
71
72
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC EELLEECCTTIIOONNSS
OUTLINE OF SERVICE:
Registration of Electors – Budget Code 1551 – This service reflects the Council's statutory duty to compile a Register of those eligible to vote in various elections.
Conducting Elections – Budget Codes 1522, 1523, 1524, 1525 – The Council is responsible for administering Local, County, Parliamentary and European elections.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £REGISTRATION OF ELECTORS
184,323 Gross Expenditure (a) 205,290 226,500 225,640 (1,646) Gross Income (1,680) (1,680) (1,720)
182,677 TOTAL COST 203,610 224,820 223,920
LOCAL ELECTIONS
91,015 Gross Expenditure (a)(b) 97,800 76,590 0Gross Income
91,015 TOTAL COST 97,800 76,590 0
PARLIAMENTARY ELECTIONS
0 Gross Expenditure 0 0 00 Gross Income 0 0 0
0 TOTAL COST 0 0 0
COUNTY ELECTIONS
0 Gross Expenditure (b) 0 0 00 Gross Income 0 0 0
0 TOTAL COST 0 0 0
EUROPEAN ELECTIONS
0 Gross Expenditure (b) 0 0 00 Gross Income 0 0 0
0 TOTAL COST 0 0 0
273,692 TOTAL COST OF ELECTIONS 301,410 301,410 223,920
Additional Information(a) Support Service costs moved to Registration of Electors to reflect the need to run the department when no
local election takes place.
(b) There are no scheduled Local elections in 2009/10. County and European elections are due to take place in June. The direct costs of both elections are recoverable.
Service StatisticsAt December, 2008 the Electoral Register had 80,049 electors residing in 48,358 households There are 37 Councillors representing 13 wards.
73
CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE CCOORRPPOORRAATTEE MMAANNAAGGEEMMEENNTT
OUTLINE OF SERVICE:
Corporate Management – Budget Codes 1540 and 1544 - This concerns part of those activities and costs which provide the infrastructure which allows services to be provided, whether by the authority or not. This includes:
- maintaining the registers of politically sensitive posts, unused land, payments to members and members' interests
- providing information required by members of the public in exercise of statutory rights
- completing and publishing all service statements of account, annual reports, public performance reports, local performance plans and staffing returns.
- Public consultation – communication, this includes VIBE magazine and the Citizen’s Panel.
Activities that relate to the provision of services, even indirectly, are overheads on those services.
Additional Corporate Management activities and costs are held within Cabinet Member for Resources Portfolio.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CORPORATE MANAGEMENT
325,951 Gross Expenditure 350,850 363,150 347,440 (377) Gross Income (500) (500) (510)
325,574 TOTAL COST OF CORPORATE MANAGEMENT 350,350 362,650 346,930
74
CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE DDEEMMOOCCRRAATTIICC RREEPPRREESSEENNTTAATTIIOONN && MM’’MMEENNTT
OUTLINE OF SERVICE:
Democratic Representation and Management – Budget Codes 1541, 1542, 1543 and 1545 – The service supports:
- Councillors in their role as Councillors and, in particular, in respect of their attendance at meetings of the Council, Cabinet and Committees.
- The delivery of meetings of the Council, Cabinet and Committees including the preparation and publication of agendas, notices, records of decisions and minutes.
- The Member decision-making process.
- The Overview and Scrutiny functions of the Council.
- The Mayoralty generally and in relation to civic ceremonials, including mayor-making, civic regalia etc.
The service supports joint meeting arrangements with Adur District Council.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £DEMOCRATIC REPRESENTATION AND
MANAGEMENT
1,276,562 Gross Expenditure (a) 1,122,050 1,148,604 999,400 (5,418) Gross Income 0 0 0
1,271,144 TOTAL COST OF DEMOCRATIC REPRESENTATION AND MANAGEMENT 1,122,050 1,148,604 999,400
Additional Information
(a) ANALYSIS OF GROSS EXPENDITURE CURRENT
2008/09ESTIMATE
2009/10
£ £Mayoral Support (including Allowance and Chauffeur Hire) 58,320 56,680 Members’ Allowances 212,750 211,980 Direct Support to Members (including ICT Link) 18,670 17,070 Civic Hospitality, subscriptions and floral decorations 45,734 46,160 Support Services 794,910 673,980 Consultancy Fees 7,500 - Ward Expenses 10,720 -
REVISED ESTIMATE 2008/09 AND ESTIMATE 2009/10 1,148,604 1,005,870
75
CCAABBIINNEETT MMEEMMBBEERR
CCLLEEAANN AANNDD GGRREEEENN
EENNVVIIRROONNMMEENNTT
76
77
CCAABBIINNEETT MMEEMMBBEERR CCLLEEAANN && GGRREEEENN EENNVVIIRROONNMMEENNTT
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £ENVIRONMENTAL SERVICES
(367,921) Cemetery & Cremation (736,750) (735,430) (725,140)
601,486 Environmental Health 599,910 599,910 597,270
31,006 Flood Defence and Land Drainage 47,380 55,380 69,820
890,952 Street Cleansing 827,570 827,570 846,390
1,451,871 Waste Collection 1,522,210 1,540,410 1,604,640
2,607,394 2,260,320 2,287,840 2,392,980
PLANNING & DEVELOPMENT SERVICES
3,364 Economic Development 4,390 4,390 4,550
61,441 Environmental Initiatives 53,970 53,970 54,190
64,805 58,360 58,360 58,740
TRANSPORT PLANNING, POLICY & STRATEGY
195,045 Highways/Roads (Routine) 211,660 211,660 213,750
(925,086) Parking Services (976,390) (973,390) (872,740)
66,294 Public Transport 48,830 48,830 49,310
(663,747) (715,900) (712,900) (609,680)
RECREATION AND SPORT
63,761 Allotments 42,360 42,360 42,880
1,791,555 Community Parks and Open Spaces 1,860,740 1,860,740 1,938,390
1,855,316 1,903,100 1,903,100 1,981,270
3,863,768 CABINET MEMBER TOTAL 3,505,880 3,536,400 3,823,310
78
CCAABBIINNEETT MMEEMMBBEERR CCLLEEAANN && GGRREEEENN EENNVVIIRROONNMMEENNTT
1. ORIGINAL ESTIMATE 2008/2009 3,505,880 3,505,880
2. INFLATION
Pay 59,420 Other (10,330)
3. EXPENDITURE FUNDED FROM RESERVES -
4. CHANGES TO BASE -
(i) Unavoidable Growth -
(ii) Additional Savings -
5. APPROVED VARIATIONS REPORTED TO CABINET 1st December'08
(i) One-off non-recurring items -
(ii) Unavoidable Growth
Energy and Fuel excess inflationary pressures 43,510
Above inflation increase in public convenience contract 7,300
Increase in landfill tax for disposal of Trade Waste 96,000
Climate Change- Expenditure funded from Area Based Grant 22,500
(iii) Compensatory Savings
Vacancy target increase for Crematorium (2,710)
(iv) Reductions in income
Reduction in income from Car Parks - Reduction in sales and a stepped increase in base threshold for income share
193,800
(v) Impact of Capital Programme -
Increased Asset Hire recharge to Joint Refuse & Recycling account for MRP contribution and Interest
(53,980)
(vi) Additional Income
Increased Recycling Credit settlement due to indexation linked to RPI (7,500)
Climate Change Area Based Grant (22,500)
(vii) Efficiency Savings
Changes in Insurance Allocation 22,320
Additional income from new garden waste scheme (46,000)
Improved contract sum for Cleaning following re-tender (10,000)
Stepped increase in income from Sea Lane Café (2,500)
Reduced Grounds Maintenance costs following loss of cricket at Palatine Park
(15,000)
Reduction in staffing following fully implemented Refuse & Recycling scheme(96,000)
Balance carried forward 3,505,880 3,684,210
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
79
CCAABBIINNEETT MMEEMMBBEERR CCLLEEAANN && GGRREEEENN EENNVVIIRROONNMMEENNTT
Balance brought forward 3,505,880 3,684,210
5. APPROVED VARIATIONS REPORTED TO CABINET
(vii) Efficiency Savings (continued)
Anticipated saving from new Street Cleansing service (19,490)
Increased income from clinical waste collections from Primary Care Trust (27,000)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 -
7. GROWTH AGREED AT CABINET 02/02/09
8. BUDGET TRANSFERS
(i) Virements
Carry Forwards approved 10th June 2008 relating to revenue underspends and unspent Reserves
30,520 -
Cashier Management by Insurance Manager (610)
(ii) Changes in Allocations
Movement of Planned Maintenance programme between Portfolios as per agreed programme 1st December 2008
33,360
Changes in Allocation of support services mainly due to Adur & Worthing Services management account transfer to Joint Account
(565,460)
Net Transfer To/From Joint Accounts 652,960
(iii) Capital Charges 65,340
9. OTHER MINOR VARIATIONS -
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 3,536,400 3,823,310
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
CABINET CLEAN & GREEN ENVIRONMENT
SE
RV
ICE
/ A
CT
IVIT
YE
mp
loyee
sP
rem
ises
Tra
ns
po
rtS
up
pli
es
&
Se
rvic
es
Th
ird
Pa
rty
Su
pp
ort
Cap
ita
l
Ch
arg
es
Inc
om
eT
OT
AL
CU
LT
UR
E &
RE
LA
TE
D S
ER
VIC
ES
££
££
££
££
£
Rec
reat
ion
and
Spo
rt89
,550
1,
330,
000
3,
870
53
,280
0
53
2,17
0
89,5
90
(117
,190
) 1,
981,
270
TO
TA
L C
OS
T8
9,5
50
1
,330,0
00
3,8
70
53,2
80
0
53
2,1
70
89,5
90
(117
,190)
1,9
81,2
70
EN
VIR
ON
ME
NT
AL
SE
RV
ICE
S
Cem
eter
y &
Cre
mat
ion
242,
880
54
6,16
0
6,74
0
144,
470
52
0
188,
940
11
2,76
0
(1,9
67,6
10)
(725
,140
) E
nviro
nmen
tal H
ealth
0
253,
150
0
2,
560
28
,730
18
1,21
0
141,
040
(9
,420
) 59
7,27
0
Floo
d D
efen
ce
0
16,0
10
0
0
22,4
70
31,3
40
0
0
69,8
20
Stre
et C
lean
sing
601,
210
3,
680
28
9,50
0
49,8
50
34,5
70
152,
280
42
,560
(3
27,2
60)
846,
390
W
aste
Col
lect
ion
1,36
7,29
0
20,8
20
1,12
1,85
0
440,
440
83
,860
64
1,70
0
457,
930
(2
,529
,250
) 1,
604,
640
TO
TA
L C
OS
T2,2
11,3
80
839,8
20
1,4
18
,090
637,3
20
170,1
50
1,1
95,4
70
754,2
90
(4,8
33
,540)
2,3
92,9
80
PL
AN
NIN
G &
DE
VE
LO
PM
EN
T
SE
RV
ICE
S
Eco
nom
ic D
evel
opm
ent
0
3,35
0
0
0
0
1,20
0
0
0
4,55
0
Env
ironm
enta
l Ini
tiativ
es0
36
,230
0
25
,110
0
15
,350
0
(2
2,50
0)
54,1
90
TO
TA
L C
OS
T0
39,5
80
0
25,1
10
0
16,5
50
0
(22,5
00
) 58,7
40
TR
AN
SP
OR
T P
LA
NN
ING
PO
LIC
Y &
ST
RA
TE
GY
H
ighw
ays
/ Roa
ds (R
outin
e)0
29
,320
0
1,
150
0
18
3,28
0
0
0
213,
750
P
arki
ng S
ervi
ces
0
11,8
30
0
3,86
0
3,59
0
46,9
20
154,
990
(1
,093
,930
) (8
72,7
40)
Pub
lic T
rans
port
0
32,0
70
0
0
300
16
,940
0
0
49
,310
TO
TA
L C
OS
T0
73,2
20
0
5,0
10
3,8
90
24
7,1
40
154,9
90
(1,0
93
,930)
(609,6
80)
TOTA
L C
OST
OF
CA
BIN
ET
MEM
BER
2,3
00,9
30
2
,282,6
20
1,4
21
,960
720,7
20
174,0
40
1,9
91,3
30
998,8
70
(6,0
67
,160)
3,8
23,3
10
CA
BIN
ET
ME
MB
ER
BU
DG
ET
S 2
00
9/2
01
0 -
SU
BJ
EC
TIV
E A
NA
LY
SIS
80
81
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT
OUTLINE OF SERVICE: ALLOTMENTS
Allotments – Budget Code 0401 - The Council is required to provide Allotments for leisure gardening. Current provision exceeds the statutory minimum requirement. Since January 2003 the Grounds Maintenance contractor collects and retains fees and charges in return for managing the activity.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £ALLOTMENTS
63,761 Gross Expenditure 42,360 42,360 42,880 0 Gross Income 0 0 0
63,761 TOTAL COST 42,360 42,360 42,880
63,761 TOTAL COST OF ALLOTMENTS 42,360 42,360 42,880
Service Statistics
Site Number of Available Plots Number Let
2007 2008 2007 2008
Chesswood Farm Dominion Road West Tarring Hill Barn Lane Haynes Road George V Avenue St. Andrews Road Humber Avenue
35546
44622212218
100
33246
45822212219
100
32142
4362220211899
30743
44822201719
100
1,030 1,020 979 976
Occupancy Rate: 95.04% (January, 2008) 97.52% (January, 2006) 92.98% (January, 2004) 86.51% (September, 2001)
82
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT
OUTLINE OF SERVICE: COMMUNITY PARKS AND OPEN SPACES
Beach House Park – Budget Code 0229 - This centrally located Park and Town Garden houses five World Class bowling greens, extensive manicured gardens, a café, tennis courts, pavilion and changing facilities, outdoor Chess and Draughts boards plus a car-park. The World Bowls Championships were hosted here in 1972, 1976 and 1992 and the National Men’s Bowls Championships take place annually as do the Worthing Mens and Ladies Open Tournaments and other national and international bowls events.
Brooklands – Budget Code 0228 - The site is centred on the Lake, which acts as a balancing facility for local storm water. There is a privately operated café near the car park and a separate concession-run go-kart facility at the south end. The Council provides a public childrens play area and extensive tree and landscaped areas.
Highdown – Budget Code 0226 - The garden was begun around 1909 by Sir Frederick Stern and his wife Lady Sybil who progressed it from a stark chalk pit into the fine landscape that it is today. Many of the original plants are first introductions into Britain from plant-hunting expeditions financed by Stern. The garden was bequeathed to the people of the Borough of Worthing in 1968 and houses the most unique planting classified by the National Council for the Conservation of Plants and Gardens (N.C.C.P.G.) as a national collection. The garden attracts serious horticultural interest internationally as well as from national, regional and local audiences, and is the possessor of a Green Flag Award.
Parks and Open Spaces – Budget Codes 0221 - 0225 - This service provides informal leisure, relaxation and active sport. The service also deals with amenity horticulture and advises on Tree Preservation Orders and Nature Conservation issues.
Grounds Maintenance Contract– This was let for 10 years, commencing 1st January, 2003. The contractor now collects and retains sports fees and charges in return for managing the activity.
83
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT
COST OF SERVICE: COMMUNITY PARKS AND OPEN SPACES
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £BEACH HOUSE PARK (INC BOWLS)
308,743 Gross Expenditure 329,850 309,650 314,700 (39,253) Gross Income (26,200) (26,200) (26,260)
269,490 TOTAL COST 303,650 283,450 288,440
BROOKLANDS
68,451 Gross Expenditure 77,210 77,410 79,160 (14,429) Gross Income (14,700) (14,700) (14,700)
54,022 TOTAL COST 62,510 62,710 64,460
HIGHDOWN GARDENS
201,272 Gross Expenditure 202,970 202,970 207,630 (9,934) Gross Income (2,480) (2,480) (2,540)
191,338 TOTAL COST 200,490 200,490 205,090
PARKS & OPEN SPACES
1,328,735 Gross Expenditure (a) 1,366,600 1,386,600 1,454,090 (52,030) Gross Income (72,510) (72,510) (73,690)
1,276,705 TOTAL COST 1,294,090 1,314,090 1,380,400
1,791,555 TOTAL COST OF COMMUNITY PARKS & OPEN SPACES 1,860,740 1,860,740 1,938,390
Additional Information
(a) The increase in 2009/10 includes a reallocation of the agreed Planned Maintenance Programme to this service.
Service Statistics
There are 420 hectares of Community Parks and Open Spaces, including a substantial area of Downland.
2006 2007 2008
Number of Football Pitches Number of Cricket Squares (being used) Number of Childrens’ Playgrounds Number of Skateboard Parks Number of Basketball Areas
31 11 19 1 8
37 9 19 1 8
37 9 19 1 8
84
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS CCEEMMEETTEERRYY AANNDD CCRREEMMAATTIIOONN
OUTLINE OF SERVICE:
Cemeteries – Budget Codes 0801, 0805, 0806, 0807 - The provision of burial and related services at Broadwater and Durrington Cemeteries including grounds maintenance of closed churchyards.
Crematorium - Budget Code 0803 - The provision of cremation and related services at Worthing Crematorium (Findon), including grounds maintenance.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £CEMETERIES
333,809 Gross Expenditure 347,470 348,790 349,550 (123,825) Gross Income (187,550) (187,550) (191,960)
209,984 TOTAL COST 159,920 161,240 157,590
CREMATORIUM
797,853 Gross Expenditure (a) 840,610 840,610 892,920 (1,375,758) Gross Income (1,737,280) (1,737,280) (1,775,650)
(577,905) TOTAL COST (b) (896,670) (896,670) (882,730)
(367,921) TOTAL COST OF CEMETERY & CREMATION (736,750) (735,430) (725,140)
Additional Information
(a) The budget for 2009/10 includes growth for Energy and Fuel as approved by Cabinet 1st December, 2008.
(b) The cost of a full cremation increased from £478 to £500 with effect from 1st January, 2009 (as approved by Cabinet Member for Clean and Green Environment 28th October, 2008). This fee includes an environmental surcharge to meet government requirements to control mercury emissions by 2012, an element towards crematorium improvements and an increase in medical referee charges and fuel charges.
Service Statistics
Burials Cremations
2000/2001 Actual 2001/2002 Actual 2002/2003 Actual 2003/2004 Actual 2004/2005 Actual 2005/2006 Actual 2006/2007 Actual 2007/2008 Actual 2008/2009 Revised Estimate
306278282274241240224203235
3,1323,3043,2143,3193,2113,1962,8552,6483,210
The reduction in Cremations for 2007/08 and during 2006/07 is due to the improvement works, where only one chapel was available for services, therefore, reducing the capacity of cremations normally undertaken by the Crematorium. The new chapel opened in November 2007
85
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL HHEEAALLTTHH
OUTLINE OF SERVICE:
Public Conveniences – Budget Code 0714 - The provision, maintenance and cleansing of Public Convenience locations in the Town Centre and neighbourhoods. The conveniences are cleaned under contract by a private contractor.
Pollution Reduction – Budget Codes 0733, 0734 – Measures to reduce pollution.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £
POLLUTION REDUCTION
124,890 Gross Expenditure (a) 126,980 126,980 126,800 (2,392) Gross Income (8,700) (8,700) (8,920)
122,498 TOTAL COST 118,280 118,280 117,880
PUBLIC CONVENIENCES
479,269 Gross Expenditure 482,120 482,120 479,890 (281) Gross Income (490) (490) (500)
478,988 TOTAL COST 481,630 481,630 479,390
601,486 TOTAL COST OF ENVIRONMENTAL HEALTH 599,910 599,910 597,270
Additional Information
(a) This includes a budget for the Tobacco Control Project Worker, which is being funded from the Joint Health Promotions reserve set up last year from money received from the Primary Care Trust for this post and other Health related projects.
86
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS FFLLOOOODD DDEEFFEENNCCEE AANNDD LLAANNDD DDRRAAIINNAAGGEE
OUTLINE OF SERVICE:
Defence Against Flooding – Budget Codes 0721, 0725 - The maintenance of surface water outfalls, ditch clearance and other activities to prevent flooding.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £FLOOD DEFENCE AND LAND DRAINAGE
32,156 Gross Expenditure 47,380 55,380 69,820 (1,150) Gross Income 0 0
31,006 TOTAL COST 47,380 55,380 69,820
31,006TOTAL COST OF FLOOD DEFENCE AND LAND DRAINAGE 47,380 55,380 69,820
87
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS SSTTRREEEETT CCLLEEAANNSSIINNGG
OUTLINE OF SERVICE:
Street Cleansing – Budget Codes 0615, 0713, 2331 The cleaning of streets, twittens and footpaths, by a combination of mechanical and manual sweeping, and washing at frequencies related to need. The provision and emptying of litter bins. The collection and disposal of abandoned vehicles.
A new joint service with Adur District Council will commence in April, 2009. In October 2008 the joint Overview and Scrutiny Committee approved a Joint Service review for this service.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £STREET CLEANSING
1,145,581 Gross Expenditure 1,112,790 1,112,790 1,173,650 (254,629) Gross Income (285,220) (285,220) (327,260)
890,952 TOTAL COST 827,570 827,570 846,390
890,952 TOTAL COST OF STREET CLEANSING 827,570 827,570 846,390
Service Statistics
Over 2,000 tonnes of litter and road sweepings are collected each year.
88
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS WWAASSTTEE CCOOLLLLEECCTTIIOONN
OUTLINE OF SERVICE:
Clinical Waste – Budget Code 0716, 2321 - The collection of clinical and hazardous waste.
Household Waste Collection – Budget Code 0742 - The collection of refuse and garden sacks from domestic premises (excluding recyclables).
Recycling – Budget Code 0740 - The collection of recyclable materials at source from Worthing households, and at “bring sites” throughout the Borough including Green Garden waste.
Trade Waste – Budget Code 0717 - The collection of waste from premises used by charities and a share of the income from commercial waste collections. This was a new joint service with Adur District Council with effect from April, 2008.
In September 2007 the new joint Refuse and Recycling Scheme commenced which provided householders with a new Wheelie Bin Collection Service to be phased in over 2 years. All phases are now complete.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £CLINICAL WASTE COLLECTION
90,453 Gross Expenditure 95,870 95,870 110,720 (52,408) Gross Income (54,430) (54,430) (98,250)
38,045 TOTAL COST (a) 41,440 41,440 12,470
HOUSEHOLD REFUSE COLLECTION
1,440,995 Gross Expenditure 1,629,940 1,629,940 1,736,290 (158,206) Gross Income (577,420) (577,420) (616,360)
1,282,789 TOTAL COST (b) 1,052,520 1,052,520 1,119,930
RECYCLING
1,123,723 Gross Expenditure 1,297,920 1,316,120 1,541,280 (816,895) Gross Income (c) (774,180) (774,180) (1,049,690)
306,828 TOTAL COST (b) 523,740 541,940 491,590
TRADE WASTE COLLECTION
500,322 Gross Expenditure 577,900 568,200 745,600 (676,113) Gross Income (673,390) (663,690) (764,950)
(175,791) TOTAL COST (d) (95,490) (95,490) (19,350)
1,451,871 TOTAL COST OF WASTE COLLECTION 1,522,210 1,540,410 1,604,640
Additional Information(a) The 2009/10 Estimate includes additional income of £27,000 for charging the PCT for collections. (b) The 2009/10 Estimate reflects changes to this service from joint working for increased Capital Charges of the
new vehicle fleet and bins. (c) The income in 2009/10 includes an increase of Recycling Credits due to agreed RPIX increase based on
September 2008 indicies. (d) The decrease in the net income for 2009/10 relates to increased tonnages not previously identified and in large
increases to the disposal costs.
89
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EECCOONNOOMMIICC DDEEVVEELLOOPPMMEENNTT
OUTLINE OF SERVICE:
Premises Development – Budget Code 0608 – Includes maintenance of pedestrian precincts.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
PREMISES DEVELOPMENT
3,364 Gross Expenditure 4,390 4,390 4,550 0 Gross Income 0 0 0
3,364 TOTAL COST 4,390 4,390 4,550
3,364 TOTAL COST OF ECONOMIC DEVELOPMENT 4,390 4,390 4,550
90
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL IINNIITTIIAATTIIVVEESS
OUTLINE OF SERVICE:
Environmental Education – Budget Codes 0728 and 0729 – The provision of environmental education packs and leaflets and projects with schools and colleges.
Environmental Projects – Budget Code 0730 – Project work undertaken for the purposes of environmental improvements including graffiti removal. The graffiti contract is managed by the Street Scene Officer.
Conservation Grants – Budget Code 1302 –Contribution to South Downs Joint Committee (previously the Sussex Downs Conservation Board).
Sustainable Development Strategies – Budget Code 0731 – The preparation and carrying out of Agenda 21 strategies and environmental audits etc.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £ENVIRONMENTAL EDUCATION
4,400 Gross Expenditure 4,280 4,280 4,130 0 Gross Income 0 0 0
4,400 TOTAL COST 4,280 4,280 4,130
ENVIRONMENTAL PROJECTS
49,620 Gross Expenditure 42,210 42,210 42,690 0 Gross Income 0 0 0
49,620 TOTAL COST 42,210 42,210 42,690
GRANTS
3,541 Gross Expenditure 2,580 2,580 2,650 0 Gross Income 0 0 0
3,541 TOTAL COST 2,580 2,580 2,650
SUSTAINABLE DEVELOPMENT STRATEGY
3,880 Gross Expenditure (a) 4,900 4,900 27,220 0 Gross Income 0 0 (22,500)
3,880 TOTAL COST 4,900 4,900 4,720
61,441TOTAL COST OF ENVIRONMENTAL INITIATIVES 53,970 53,970 54,190
Additional Information
(a) The Estimate 2009/10 relates to a climate change Area Based Grant.
91
TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY HHIIGGHHWWAAYYSS//RROOAADDSS ((RROOUUTTIINNEE))
OUTLINE OF SERVICE:
Environmental Maintenance – Budget Codes 0601, 0607, 0610, 0622, 0709 - The provision and maintenance of seats in streets, street nameplates (including naming and numbering work) and local direction signs. Liaison with West Sussex County Council and the public on highway matters. Repairs and maintenance of the Public Clock and War Memorial.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £ENVIRONMENTAL MAINTENANCE
21,110 Gross Expenditure (a) 21,140 21,140 20,570 0 Gross Income 0 0 0
21,110 TOTAL COST 21,140 21,140 20,570
HIGHWAYS ROUTINE REPAIRS
174,590 Gross Expenditure 190,520 190,520 193,180 (655) Gross Income 0 0 0
173,935 TOTAL COST 190,520 190,520 193,180
195,045TOTAL COST OF HIGHWAYS/ROADS (ROUTINE) 211,660 211,660 213,750
Additional Information
(a)ESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
Note £ £ £Seats 23,460 23,460 22,760 Local Direction Signs 3,040 3,040 3,120 Highways Liaison 21,140 21,140 20,570 Street Nameplates (including naming, numbering and LLPG (Local Land & Property Gazetteer) (i) 160,340 160,340 159,050 Public Clock and War Memorial 3,680 3,680 8,250
Net Direct Operating Income 211,660 211,660 213,750
(i) Property Services compile information for a master index of properties to produce a Local Land and Property Gazetteer (LLPG) for the area which is then incorporated within the National Land and Property Gazetteer (NLPG).
92
TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPAARRKKIINNGG SSEERRVVIICCEESS
OUTLINE OF SERVICE:
Parking of Vehicles – Budget Codes 0501 to 0537 - The provision of charged off-street parking at Grafton, Buckingham Road, High Street and Teville Gate (subject to redevelopment proposals) Multi-storey car parks, and at Beach House, Brooklands, High Street, Lyndhurst Road and Alinora Crescent surface car parks, together with other free off-street parking sites including neighbourhood shopping areas.
These car parks are managed by National Car Parks (NCP) on a 10-year contract with effect from 1st April, 2004.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £
CAR PARKS MANAGEMENT CONTRACT
198,668 Gross Expenditure 277,690 280,690 221,190 (1,123,754) Gross Income (1,254,080) (1,254,080) (1,093,930)
(925,086) TOTAL COST (a) (976,390) (973,390) (872,740)
(925,086) TOTAL COST OF PARKING SERVICES (976,390) (973,390) (872,740)
Additional Information
(a) The following table shows a breakdown of Net Operating Income for the Car Parks Management contract, excluding notional capital charges.
ESTIMATE2008/09
CURRENT 2008/09
ESTIMATE2009/10
Notes £ £ £Operating Expenditure: Direct Costs 18,960 21,960 19,280 Indirect Departmental and Support Costs 47,530 47,530 46,920
TOTAL OPERATING EXPENDITURE 66,490 69,490 66,200
Operating Income: Contract Income (i) (1,240,850) (1,240,850) (1,078,070) Rental Income (13,230 ) (13,230 ) (15,860 )
TOTAL OPERATING INCOME (1,254,080) (1,254,080) (1,093,930)
NET OPERATING INCOME (1,187,590) (1,184,590) (1,027,730)
Notional Capital Charges 211,200 211,200 154,990
NET DIRECT OPERATING INCOME (976,390 ) (973,390 ) (872,740 )
(i) The contract income includes a guaranteed sum plus variable income, which is dependant on the contract performance. The 2009/10 Estimate includes a reduction in income from this contract following a stepped increase in base threshold for income share and lower sales.
93
TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPUUBBLLIICC TTRRAANNSSPPOORRTT
OUTLINE OF SERVICE:
Co-ordination – Budget Code 0605 – The co-ordination of public transport services, including the revenue costs of investing in public transport infrastructure, e.g. the maintenance and cleaning of bus shelters.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CO-ORDINATION
66,294 Gross Expenditure 48,830 48,830 49,310
0 Gross Income 0 0 0
66,294 TOTAL COST OF PUBLIC TRANSPORT 48,830 48,830 49,310
94
95
CABINET MEMBER FOR CABINET MEMBER FOR
HEALTH, SAFETYHEALTH, SAFETY
AND WELLBEINGAND WELLBEING
96
97
CCAABBIINNEETT MMEEMMBBEERR FFOORR HHEEAALLTTHH,, SSAAFFEETTYY && WWEELLLLBBEEIINNGG
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
CENTRAL SERVICES TO THE PUBLIC
216,172 General Grants, Bequests and Donations 226,770 235,670 240,050
82,373 Emergency Planning 99,220 99,220 101,770
298,545 325,990 334,890 341,820
ENVIRONMENTAL SERVICES
122,724 Coast Protection 144,290 164,850 170,710
1,085,549 Environmental Health 1,134,200 1,172,370 1,145,830
1,208,273 1,278,490 1,337,220 1,316,540
RECREATION AND SPORT
390,326 Foreshore 419,780 419,780 430,840 157,569 Sports Development & Recreation 169,030 169,030 167,150
547,895 588,810 588,810 597,990
2,054,713 CABINET MEMBER TOTAL 2,193,290 2,260,920 2,256,350
98
CCAABBIINNEETT MMEEMMBBEERR FFOORR HHEEAALLTTHH,, SSAAFFEETTYY && WWEELLLLBBEEIINNGG
1. ORIGINAL ESTIMATE 2008/2009 2,193,290 2,193,290
2. INFLATION
Pay 8,300 Other 11,110
3. EXPENDITURE FUNDED FROM RESERVES
Coast Protection - Carry Forward from 2007/2008 20,600 -
Ward Scheme - Carry Fwd from 2007/2008 - Faraday Romany Footpath 10,000 -
Olympic Partnership - End of transfer from Reserves (5,000)
4. CHANGES TO BASE
(i) Unavoidable Growth
Corporate Health & Safety - New Joint Service 15,000
Energy and Fuel excess inflationary pressures 7,930
Coast Protection - Loss of DEFRA Grant 5,000
Community Safety move to Chatsworth House - additional telephony costs 4,500
(ii) Additional Savings -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items -
(ii) Unavoidable Growth -
(iii) Compensatory Savings
Increase in Vacancy target (5,980)
(iv) Reductions in income -
(v) Impact of Capital Programme -
(vi) Additional Income -
(vii) Efficiency Savings
Restructure - Community Safety Management (19,700)
Insurance allocation and saving on Brokerage Fees 440
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 -
7. GROWTH AGREED AT CABINET 02/02/09 -
Balance carried forward 2,223,890 2,214,890
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
99
Balance brought forward 2,223,890 2,214,890
8. BUDGET TRANSFERS
(i) Virements
Support Services (40) (36,020)
Planned Maintenance 19,440
Net Transfer to/from Joint Account 6,490
(iii) Capital Charges
Transfer of Corporate Health & Safety post and Training budget from Food & Occupational Health
28,170 28,170
LSP Funded post 5,400 5,400
Voluntary Sector rent adjustment 3,500 6,000
(ii) Changes in Allocations
11,980
9. OTHER MINOR VARIATIONS -
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 2,260,920 2,256,350
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
CCAABBIINNEETT MMEEMMBBEERR FFOORR HHEEAALLTTHH,, SSAAFFEETTYY && WWEELLLLBBEEIINNGG
CABINET MEMBER FOR HEALTH, SAFETY & WELLBEING
SE
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54
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(2
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97,6
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167,
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TO
TA
L C
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80
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54,0
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(246
,100)
597,9
90
TOTA
L C
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OF
CA
BIN
ET
MEM
BER
319,2
60
529,2
70
23
,930
400,6
80
3,6
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1,4
64,1
80
86,4
90
(571
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2,2
56,3
50
CA
BIN
ET
ME
MB
ER
BU
DG
ET
S 2
00
9/2
01
0 -
SU
BJ
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TIV
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NA
LY
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100
101
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC GGRRAANNTTSS,, BBEEQQUUEESSTTSS && DDOONNAATTIIOONNSS
OUTLINE OF SERVICE:
General Grants, Bequests & Donations – Budget Codes 1556 and 1566 - The Council supports various sports clubs, voluntary organisations and registered charities by way of granting discretionary rate relief, direct grant, or by concessionary use of Council facilities.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £GENERAL GRANTS
216,172 Gross Expenditure 226,770 235,670 240,050 0 Gross Income 0 0 0
216,172TOTAL COST OF GENERAL GRANTS, BEQUESTS AND DONATIONS 226,770 235,670 240,050
Additional Information
The following table represents the “benefits in kind” given to voluntary and community sector organisations by the Council. In addition to grants, this table also shows concessionary rents, free use of Council rooms, discretionary rate relief and Council support costs.
These “benefits in kind” are included in a number of revenue budgets within this Cabinet Member’s portfolio and are consolidated here for information only.
Voluntary Organisation General Grant
FreeTown Hall
RoomUse
Concess- ionary Rent
Discre- tionary
Rate Relief
SupportServices
2009/10 TOTAL
£ £ £ £ £ £SERVICE LEVEL AND FUNDING AGREEMENTS Citizens Advice Bureau 56,810 720 18,500 1,090 - 77,120 Volunteer Centre 6,150 - - - - 6,150 Worthing Council for Voluntary
Service 27,900 980 4,000 280 - 33,160
OTHER GRANTS TO VOLUNTARY & COMMUNITY ORGANISATIONS Dial A Ride 36,240 220 - - 1,750 38,210 Grant (to be confirmed) 22,130 - - - 1,470 23,600 Shopmobility - - - 600 - 600 Staying Put 33,000 - - - 8,060 41,060 Worthing Community Partnership - Community Chest 7,240 - 750 - - 7,990
Community Engagement 7,070 - - - - 7,070
102
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC GGRRAANNTTSS,, BBEEQQUUEESSTTSS && DDOONNAATTIIOONNSS
Additional Information
Voluntary Organisation General Grant
FreeTown Hall
RoomUse
Concess- ionary Rent
Discre- tionary
Rate Relief
SupportServices
2009/10 TOTAL
£ £ £ £ £ £
CONCESSIONARY RENTS AND USE OF FACILITIES Civic Buildings Choir - 1,320 - - - 1,320 Community Arts Council - 320 - - - 320 High Salvington Windmill Trust - 140 - 330 - 470 Music Festival - 1,080 - - - 1,080 Orchestra - 230 - - - 230 Worthing Access and Mobility - 160 - - - 160 Other – to be allocated - 5,580 - - - 5,580
Other Buildings Broadwater Parish Rooms - - * 4,980 170 11,060 16,210 Durrington Community Centre - - * 14,150 860 4,480 19,490 East Worthing Community Centre - - * 15,780 850 5,000 21,630 Heene Community Centre - - * 15,310 840 4,840 20,990 Youth Drop-in Centre – Marine Place
- - * 21,160 320 4,750 26,230
RECIPIENTS OF DISCRETIONARY RATE RELIEF Sports Clubs Worthing Football Club - - - 2,490 - 2,490 Worthing Indoor Bowling Green - - - 1,270 - 1,270 Worthing Rowing Club - - - 160 - 160 Worthing United Football Club - - - 450 - 450
Other Non-profit making Worthing and District Society of
Model Engineers - - - 300 - 300
Worthing Model Railway Club - - - 110 - 110Charities Acorn Pregnancy Counselling - - - 260 - 260 Addaction - - - 930 - 930 Asphaleia Action - - - 280 280 British Red Cross - - - 1,690 - 1,690
Home-start Worthing and Adur - - - 320 - 320 Maybridge Keystone Club - - - 250 - 250 OC International UK - - - 720 - 720 Relate Worthing and District - - - 340 - 340 Sea Cadet Corps - - - 250 - 250 Sidney Walter Centre - - - 1,040 - 1,040 Stray Cats - - - 180 - 180 St. Pauls Centre Worthing - - - 500 - 500 St. Johns Ambulance - - - 1,360 - 1,360
The Alchemist Scrap Store - - - 2,840 - 2,840 The Camelia Botner Centre - - - 1,130 - 1,130 The Salvation Army - - - 400 - 400 West Sussex Deaf & Hard of
Hearing Association - - - 310 - 310
Continued over page
103
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC GGRRAANNTTSS,, BBEEQQUUEESSTTSS && DDOONNAATTIIOONNSS
Additional Information (continued)
Voluntary Organisation General Grant
FreeTown Hall
RoomUse
Concess- ionary Rent
Discre- tionary
Rate Relief
SupportServices
2009/10 TOTAL
£ £ £ £ £ £
RECIPIENTS OF DISCRETIONARY RATE RELIEF West Tarring Boys Club - - - 350 - 350 West Worthing District Girl Guides - - - 100 - 100 Worthing Boys Club - - - 760 760 Worthing Cissbury Division Guides - - - 250 - 250 Worthing and District Boy Scouts - - - 140 - 140 Worthing Samaritans - - - 930 - 930 WRVS - - - 470 - 470 1st Durrington Scout Group - - - 240 - 240 1st Findon Valley Scout Group - - - 60 - 60 1st Goring-by-Sea Scouts Group - - - 390 - 390 1st Worthing Scout Group - - - 290 - 290 2nd Durrington Sea Scout Group - - - 520 - 520 2nd Goring-by-Sea Scout - - - 230 - 230 2nd Worthing Scout Group - - - 540 - 540 3rd Worthing Scout Group - - - 670 - 670 4th Worthing Scout Group - - - 250 - 250 8th Worthing Sea Scouts - - - 420 - 420 Other – to be allocated - - - 6,230 - 6,230
Support Services - - - - 59,060 59,060
TOTAL 196,540 10,750 94,630 35,760 100,470 438,150
* The concessionary rent figure also includes a Reactive Repairs and Maintenance and Insurance Budget
104
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC EEMMEERRGGEENNCCYY PPLLAANNNNIINNGG
OUTLINE OF SERVICE:
Emergency Planning Service – Budget Code 1552 - The Council is responsible under the Civil Contingencies Act for preparing an Emergency Plan, which outlines the responsibilities and co-ordination arrangements for the Authority’s response to a major emergency or incident and having in place a Business Continuity Plan to ensure that it can maintain essential services during an incident. It also has a responsibility under the Act to promote Business Continuity to local businesses and voluntary organisations
The Council also undertakes civil protection work such as:
- the cost of fulfilling legal duties under the Civil Contingencies Act;
- the costs of implementing specific planning or capability requirements (e.g. coastal flood, infectious disease planning);
- possible increased costs of emergency planning (e.g. increased terrorist threat, climate change).
- possible increased costs of business continuity (e.g. alternative working arrangements for staff)
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £EMERGENCY PLANNING
82,373 Gross Expenditure 99,220 99,220 101,770 0 Gross Income 0 0 0
82,373 TOTAL COST OF EMERGENCY PLANNING 99,220 99,220 101,770
105
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT
OUTLINE OF SERVICE: FORESHORE
Parade, Foreshore, etc. – Budget Codes 0200 - 0208 – This service includes the Parade (including Sea Lane Café), Foreshore, Beach House Estate, Beach Huts, Fishing Boats Registration and Structures and Parade Chairs. The staff employed on this service enforce the Council’s byelaws and ensure public safety ashore and on the sea by operating mobile patrols and safety boats. Cafes and deckchairs are operated by Private Sector Concessionaries.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £BEACH HOUSE ESTATE
21,925 Gross Expenditure 24,700 24,700 25,970 (54,317) Gross Income (53,290) (53,290) (54,220)
(32,392) TOTAL COST (28,590) (28,590) (28,250)
BEACH HUTS
29,888 Gross Expenditure 32,260 32,260 40,280 (59,657) Gross Income (62,040) (62,040) (62,040)
(29,769) TOTAL COST (29,780) (29,780) (21,760)
DECK CHAIRS 10 Gross Expenditure 1,050 1,050 1,080
(165) Gross Income (100) (100) (100)
(155) TOTAL COST 950 950 980
FORESHORE 145,637 Gross Expenditure 121,810 121,810 120,210 (96,923) Gross Income (98,320) (98,320) (100,700)
48,714 TOTAL COST 23,490 23,490 19,510
PARADE 457,433 Gross Expenditure 475,410 475,410 482,100 (53,505) Gross Income (21,700) (21,700) (21,740)
403,928 TOTAL COST 453,710 453,710 460,360
390,326 TOTAL COST OF FORESHORE 419,780 419,780 430,840
Service Statistics
No. of Beach Huts (104) and Chalets (55) - 159 No. of Beach Hut Sites – 288
Licensed Private Craft Licensed Structures on the Beach
(Winches, Lockers, etc)
January 2004 22 162January 2006 23 137January 2007 23 134January, 2009 26 73
106
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS RREECCRREEAATTIIOONN AANNDD SSPPOORRTT
OUTLINE OF SERVICE: SPORTS DEVELOPMENT & RECREATION
Leisure Development – Budget Code 0118 – Leisure Development is part of the Planning, Regeneration and Wellbeing service block. Under the umbrella of Community Wellbeing, it is concerned with improving the quality of life for local residents through participation in positive leisure activities by helping to alleviate the impact of social issues such as poor health, crime and unemployment.
Increasingly, the work will be targeted at the more deprived parts of the town known as Local Neighbourhood Improvement Areas (LNIA). Within this context service delivery will focus on:
� Activity programmes for children and young people, women, older people, people with disabilities and families with a low income.
� Recruitment and education programmes for volunteers including the management of the Scholarships for Sports Coaches Scheme.
� Advice and support for local organisations seeking to improve the opportunities for leisure in Worthing.
� Information about, and promotion of, the benefits of participation in positive leisure activity and the local opportunities available.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
SPORTS DEVELOPMENT AND RECREATION
184,431 Gross Expenditure 176,150 176,150 174,450 (26,862) Gross Income (7,120) (7,120) (7,300)
157,569 TOTAL COST 169,030 169,030 167,150
157,569TOTAL COST OF SPORTS DEVELOPMENT & RECREATION 169,030 169,030 167,150
107
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS CCOOAASSTT PPRROOTTEECCTTIIOONN
OUTLINE OF SERVICE:
Coast Protection – Budget Code 0724 and 2721 – The revenue costs of protecting the Worthing Coastline against erosion and inundation by the sea. In addition to this revenue budget, there is a £0.140m programme of capital work planned over the next 3 years. The 2008/09 and 2009/10 programme is 100% funded by the Department of the Environment, Food and Rural Affairs.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £COAST PROTECTION
229,994 Gross Expenditure 210,390 230,950 190,190 (107,270) Gross Income (66,100) (66,100) (19,480)
122,724 TOTAL COST 144,290 164,850 170,710
122,724 TOTAL COST OF COAST PROTECTION 144,290 164,850 170,710
108
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL HHEEAALLTTHH
OUTLINE OF SERVICE:
Community Safety – Budget Codes 0606, 0727 and 1558 – The provision of footway lighting. The provision of CCTV camera maintenance and of core Community Safety unit, including Manager and Partnership Support for Worthing Crime and Disorder Reduction Partnership.
Food Safety – Budget Code 0705 – Activities that aim to reduce the incidence of food and water based poisoning, e.g. inspections of food premises and running food hygiene courses for people who handle food at work.
Health and Safety At Work – Budget Code 0700 and 0706 – Work undertaken under the Health and Safety at Work Act 1974, including health and safety inspections, investigations of notified incidents and enforcement work.
Housing Standards – Budget Code 0732– The inspection of private sector accommodation to ensure that residents live in safe and sanitary conditions.
Licensing – Budget Codes 0707, 0708 and 1404 - The provision of licensing, enforcement, regulatory functions in accordance with council policy and relevant legislation including the Licensing Act 2003. The types of licences issued include: betting, gaming and lotteries, cinema and theatres, public entertainments, hackney carriages and private hire and liquor licences. The issue of street trading consents.
Pest Control – Budget Codes 0702 – The control of rodents and other pests.
Public Health – Budget Codes 0701, 0703, 0711 and 0735 – The provision of, health education, public health protection including sampling and monitoring, dog control activities, smoke free enforcement, and the healthy workplace initiative funded from the Joint Health Promotions reserve set up from money received from the Primary Care Trust for this and other health related projects.
Additional Information
(a) ANALYSIS OF GROSS EXPENDITURE CURRENT
2008/09 ESTIMATE
2009/10
£ £
Footway Lighting 62,050 60,320 Contribution towards prevention of Anti Social Behaviour 10,460 10,720 CCTV Repairs and Maintenance 25,410 26,040 Removal of Travellers 2,310 2,370 Community Safety Unit 110,350 95,500 Support Services 65,320 61,290 Capital Charges 5,460 7,960
CURRENT ESTIMATE 2008/09 AND ESTIMATE 2009/10 281,360 264,200
109
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL HHEEAALLTTHH
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £COMMUNITY SAFETY
241,855 Gross Expenditure (a) 271,360 281,360 264,200 (6) Gross Income 0 0 0
241,849 TOTAL COST 271,360 281,360 264,200
FOOD SAFETY
163,949 Gross Expenditure 173,480 173,480 165,740 (1,305) Gross Income (4,310) (4,310) (4,420)
162,644 TOTAL COST 169,170 169,170 161,320
HEALTH AND SAFETY AT WORK
246,942 Gross Expenditure 257,080 285,250 288,430 (14,240) Gross Income 0 0 0
232,702 TOTAL COST 257,080 285,250 288,430
HOUSING STANDARDS
60,820 Gross Expenditure 54,680 54,680 54,200 0 Gross Income (100) (100) (100)
60,820 TOTAL COST 54,580 54,580 54,100
LICENSING
236,952 Gross Expenditure 221,860 221,860 222,950 (219,297) Gross Income (198,560) (198,560) (203,530)
17,655 TOTAL COST 23,300 23,300 19,420
PEST CONTROL
122,878 Gross Expenditure 127,850 127,850 126,180 (16,610) Gross Income (21,420) (21,420) (21,960)
106,268 TOTAL COST 106,430 106,430 104,220
PUBLIC HEALTH
297,818 Gross Expenditure 310,110 311,010 312,340 (34,207) Gross Income (57,830) (58,730) (58,200)
263,611 TOTAL COST 252,280 252,280 254,140
1,085,549 TOTAL COST OF ENVIRONMENTAL HEALTH 1,134,200 1,172,370 1,145,830
110
111
CABINET MEMBER FOR CABINET MEMBER FOR
IMPROVED CUSTOMER IMPROVED CUSTOMER
SERVICESSERVICES
112
113
CCAABBIINNEETT MMEEMMBBEERR FFOORR IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
CENTRAL SERVICES TO THE PUBLIC
897,636 Local Tax Collection 929,020 934,270 859,450
CULTURE AND HERITAGE
29,220 Arts Development and Support 36,330 36,330 36,760
441,676 Museum and Art Gallery 439,570 446,770 462,460
1,568,765 Theatres and Public Entertainments 1,700,110 1,701,110 1,627,570
2,039,661 2,176,010 2,184,210 2,126,790
HOUSING SERVICES
424,864 Housing Benefits Administration 479,790 462,810 429,610
(150,168) Housing Benefits Payments (136,450) (119,470) (138,910)
274,696 343,340 343,340 290,700
RECREATION AND SPORT
50,854 Community Centres 45,630 45,630 58,420
1,800,383 Indoor Sports and Recreation 2,076,300 2,076,340 2,160,140
(300) Outdoor Sports and Recreation 3,620 3,620 3,820
1,850,937 2,125,550 2,125,590 2,222,380
TRANSPORT PLANNING, POLICY &STRATEGY
1,225,092 Public Transport 1,560,570 1,554,860 1,992,080
6,288,022 CABINET MEMBER TOTAL 7,134,490 7,142,270 7,491,400
114
CCAABBIINNEETT MMEEMMBBEERR FFOORR IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS
1. ORIGINAL ESTIMATE 2008/2009 7,134,490 7,134,490
2. INFLATION
Pay 121,680 Other 6,340
3. EXPENDITURE FUNDED FROM RESERVES
4. CHANGES TO BASE
(i) Unavoidable Growth -
(ii) Additional Savings -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items
Reduced Theatre income during closure to replacement seating 17,000
(ii) Unavoidable Growth
Energy and fuel excess inflationary pressures 143,280
Benefit Take Up Campaign 7,400
Concessionary Fares - increased Bus Pass printing costs 2,600
Electronic Benefit Liaison 1,000
Council Tax Collection - increased staffing costs due to regrading offset by savings
3,600
Theatres & Indoor Sports & Recreation minimum wage increase 10,330
Rent Allowances - reduced Bad Debt Provision (20,000)
Declining trend in level of housing benefit subsidy recovery 18,000
(iii) Compensatory Savings
Vacancy target increase (35,580)
Concessionary Fares - last year's growth in excees of actual requirement. (25,470)
Pier reduced substructure maintenance (10,000)
(iv) Reductions in income -
(v) Impact of Capital Programme
Aquarena - Flume replacement (500)
FIT4 Sites - energy monitoring (13,100)
(vi) Additional Income
Concessionary Fares - increased grant (8,000)
Net increased income from FIT4 sites (40,000)
Increased Theatres income (30,000)
Balance carried forward 7,134,490 7,283,070
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
115
CCAABBIINNEETT MMEEMMBBEERR FFOORR IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS
Balance brought forward 7,134,490 7,283,070
5. APPROVED VARIATIONS REPORTED TO CABINET continued
(vii) Efficiency Savings
FIT4 Sites - additional Income over forecast (194,000)
Theatres - additional Income over forecast (35,000)
Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council
(10,170)
Council Tax Collection - Increased Court Costs & Fees (8,000)
Council Tax Collection - Reduced Hours Revenue Collector / Inspector (15,000)
Council Tax Collection - Reduced Hours Revenue Recovery Assistant (8,000)
Housing Benefit Administration - Reduced Hours Benefit Pre-Assessment (7,400)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 -
7. GROWTH AGREED AT CABINET 02/02/09
Concessionary Fares - whilst the overall number of journeys have gone down, Worthing have seen a disproportionate increase in the number of journey starts.
441,060
8. BUDGET TRANSFERS
(i) Virements
Carry Forwards approved 10th June 2008 relating to revenue under spends and unspent Reserves
8,200 -
Museum - Funding of Regrades & Market Pay from balance of provision for pay & grading review.
7,130
Car Allowances for recovery of staff transferred direct to Council Tax collection in line with salaries in CM for Improved Customer Services
5,250
Salary budgets in Concessionary fares to be included in Customer services (5,710) (5,710)
(ii) Changes in Allocations
Movement of Planned Maintenance programme between Portfolios as per agreed programme 1st December 2008
(36,960)
Changes in Allocation of support services (98,420)
(iii) Capital Charges
Net changes in Capital Charges 177,030
9. OTHER MINOR VARIATIONS 40 1,770
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 7,142,270 7,491,400
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
116
CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES
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182,
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1,98
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39,8
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163,
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1,
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790,0
80
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1,8
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1,3
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534,7
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367,
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474,
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(4
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429,
610
Hou
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Ben
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0
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96,5
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22,9
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530
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(138
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67,1
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270
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22,9
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(23,6
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0
55
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25,8
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58,4
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Indo
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947,
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1,
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840
3,
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47
2,99
0
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408,
140
1,
074,
860
(2
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,710
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160,
140
Out
door
Spo
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Rec
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0
0
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10,4
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3,82
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473,5
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4,4
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63,1
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(366
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1,9
92,0
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TOTA
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CA
BIN
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MEM
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2,9
12,2
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1
,883,6
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12
,080
2,6
15,2
60
31,6
70,7
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3,4
18,3
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1,6
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(36,6
34,8
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) 7,4
91,4
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CA
BIN
ET
ME
MB
ER
BU
DG
ET
S 2
00
9/2
01
0 -
SU
BJ
EC
TIV
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NA
LY
SIS
117
118
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC LLOOCCAALL TTAAXX CCOOLLLLEECCTTIIOONN
OUTLINE OF SERVICE:
Council Tax Collection – Budget Code 1572 - Costs of collecting the Council Tax.
Council Tax Benefits Paid - Budget Code 1570 - Assistance given to certain people who are unable to pay the full Council Tax.
Council Tax Benefits Administration – Budget Code 1571 – The cost of administering Council Tax Benefits.
Non-Domestic Rates Collection – Budget Code 1573 - The Council collects business (non-domestic) rates for its area which are based on local rateable values multiplied by a national rate poundage. The total amount collected less certain reliefs and other deductions is paid to a central pool (the Non-Domestic Rates pool). This is managed by Central Government which pays back to authorities their share based on a standard amount per head of resident population.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £COUNCIL TAX COLLECTION
1,002,428 Gross Expenditure 1,075,620 1,080,870 1,025,220 (242,497) Gross Income (251,610) (251,610) (265,900)
759,931 TOTAL COST 824,010 829,260 759,320
COUNCIL TAX BENEFITS PAID
5,644,458 Gross Expenditure 5,713,510 5,713,510 6,471,000 (5,702,342) Gross Income (a) (5,786,170) (5,786,170) (6,525,660)
(57,884) TOTAL COST (72,660) (72,660) (54,660)
COUNCIL TAX BENEFITS ADMINISTRATION
344,020 Gross Expenditure 331,950 331,950 310,590 (115,260) Gross Income (b) (111,130) (111,130) (108,930)
228,760 TOTAL COST 220,820 220,820 201,660
NON-DOMESTIC RATES COLLECTION
102,040 Gross Expenditure 106,890 106,890 103,640 (135,211) Gross Income (c) (150,040) (150,040) (150,510)
(33,171) TOTAL COST (43,150) (43,150) (46,870)
897,636 TOTAL COST OF LOCAL TAX COLLECTION 929,020 934,270 859,450
Additional Information(a) A Government grant that meets 100% of the cost of all correctly paid Council Tax Benefit, together with part of the
cost of overpaid benefit. (b) A Government grant towards administration costs. It is cash limited and assessed using a formula based on
number of claims. From 2006/07 there has been a reduction/reallocation of this grant – see also the note under Housing Benefit Administration in Improved Customer Services portfolio (page 132).
(c) This budget is mainly a contribution by Government toward collection costs, calculated on a formula based on the number of properties and their rateable value.
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Service Statistics
Council Tax Collection
2007/08 2008/09 2009/10
Total Council Tax to be collected by the Borough Council (inc. the West Sussex County Council and Sussex Police Authority precepts).
£52,341,540 £54,959,363 £56,871,650
Arrears and Bad Debt Provision
31st
March, 2007 £'000
31st
March, 2008 £'000
Council Tax (including costs) - Arrears - Bad Debt provision
2,669 1,117
2,590 1,228
Non-Domestic Rates
The Government reviewed and updated the rateable values of all non-domestic properties with effect from 1st April, 2005.
2007/2008 (Actual) 2008/2009 (Revised) 2009/2010 (Estimate)
Number of properties 2,829 2,830 3,111
Total Rateable Value £69,404,678 £69,500,000 £68,400,000
Poundage
- standard 44.4p 46.2p 48.5p
- small business relief 44.1p 45.8p 48.1p
Arrears and Bad Debt Provision
31st
March, 2007 £’000
31st
March, 2008 £’000
Non-Domestic Rates (including costs) - Arrears - Bad Debt Provision
646 483
705 378
Council Tax Benefits and Administration
December, 2007 December, 2008
Average caseload Average weekly benefits
6,452 £13.86
6,805 £15.48
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CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS CCUULLTTUURREE AANNDD HHEERRIITTAAGGEE
OUTLINE OF SERVICE: ARTS DEVELOPMENT AND SUPPORT
Arts Development & Support – Budget Codes 1470 and 1418 – Includes the promotion and development of the performing arts in Worthing by liaison with professional and amateur groups to ensure that cultural diversity and artistic quality are maintained within the Council’s venues. Included here is the expenditure on Classical Music.
Concessionary Uses of Council Facilities – Budget Code 1425 – This budget covers the cost of providing facilities at reduced charges to events and organisations which provide tourism and community benefit. These include Worthing Music Festival, Worthing Philharmonic Choir and Orchestra, Worthing Horticultural Society and Conferences by the Imperial Society of Teachers of Dancing.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £ARTS DEVELOPMENT & SUPPORT
53,660 Gross Expenditure 48,170 48,170 48,900 (33,796) Gross Income (22,170) (22,170) (22,730)
19,864 TOTAL COST 26,000 26,000 26,170
CONCESSIONARY USE OF THEATRES
9,356 Gross Expenditure 10,330 10,330 10,590 0 Gross Income 0 0 0
9,356 TOTAL COST 10,330 10,330 10,590
29,220TOTAL COST OF ARTS DEVELOPMENT & SUPPORT (a) 36,330 36,330 36,760
Additional Information
(a) This table shows a breakdown of net direct operating costs for Arts Development, including the net cost of the Classical Music Programme.
ARTS DEVELOPMENTESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
£ £ £Classical Music Expenditure 32,860 32,860 33,670 Income (22,170 ) (22,170 ) (22,730 )
Net Direct Operating Costs for Classical Music 10,690 10,690 10,940
Add: Gross Expenditure for:- Concessionary Use of Theatres 10,330 10,330 10,590 Net Direct Operating Costs 21,020 21,020 21,530 Support Costs 15,310 15,310 15,230 Net Expenditure 36,330 36,330 36,760
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ARTS DEVELOPMENT AND SUPPORT
Service Statistics
Classical Music
W.B.C. PROGRAMME SYMPHONY SOCIETY TOTAL
Season Shows Attendance Shows Attendance Shows Attendance
2007/2008 5 2,916 4 1,956 9 4,872
2006/2007 5 2,903 4 2,011 9 4,914
2005/2006 5 3,025 4 2,323 9 5,348
2004/2005 5 2,720 3 1,605 8 4,325
2003/2004 5 2,778 2 1,056 7 3,834
2002/2003 8 3,560 3 1,475 11 5,035
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OUTLINE OF SERVICE: MUSEUM AND ART GALLERY
Museum and Art Gallery – Budget Codes 1427 to 1432 – The largest and most important local authority museum in West Sussex, The Worthing Museum and Art Gallery collects, preserves, documents and interprets material relating to the history and development of the Worthing area since earliest times. It also houses a good art collection and costume and toy collections of national importance. Its collections are made accessible to the public through exhibitions, talks, special events, educational work and publications. Staff also help researchers of all levels and put on an extensive and varied programme of temporary exhibitions each year in the three galleries and the sculpture garden. The Museum is one of the main repositories of information on the archaeology of the area. The Museum and Art Gallery complex also includes the Norwood Gallery and a picture store which opened in December, 1994.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £MUSEUM AND ART GALLERY
464,626 Gross Expenditure 472,350 479,550 496,070 (22,950) Gross Income (32,780) (32,780) (33,610)
441,676 TOTAL COST 439,570 446,770 462,460
441,676 TOTAL COST OF MUSEUM & ART GALLERY (a) 439,570 446,770 462,460
Additional Information
(a) The following table shows a breakdown of net direct operating costs for the Museum and Art Gallery.
MUSEUM AND ART GALLERY ESTIMATE
2008/09 REVISED2008/09
ESTIMATE2009/10
£ £ £Gross Expenditure 472,350 479,550 496,070 Less: Gross Income (32,780 ) (32,780 ) (33,610 ) Net Expenditure 439,570 446,770 462,460 Less: Capital Charges (93,260 ) (93,260 ) (98,700 ) Support Costs (60,560 ) (60,560 ) (62,840 )
Net Direct Operating Costs 285,750 292,950 300,920
Service Statistics
2006 2007 2008
AttendanceShop Sales Group Visits to the Museum * Talks to Groups outside the Museum * Curatorial enquiries answered Website Visits
33,001 £7,204 2,257 456 3,550 -
41,813 £8,365 3,361 554 1,026 29,722
45,444 £9,421 2,200 698 1,004 17,048
* These statistics record total number of participants rather than the actual number of visits and talks.
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OUTLINE OF SERVICE: THEATRES AND PUBLIC ENTERTAINMENTS
Assembly Hall – Budget Codes 1412 to 1415, 6501, 6511 – This is a 930 seated multi-purpose venue adjacent to the Town Hall, which is used for concerts, dances, conferences, dinners, exhibitions etc. The adjoining Richmond Room, with full catering and bar facilities, can be used either in conjunction with the Assembly Hall or on its own for private parties, wedding receptions, meetings, etc.
Connaught Theatre – Budget Codes 1440 to 1444, 6503, 6513 – The Connaught Theatre’s operations were taken over by Worthing Borough Council in 1999 and is now being promoted mainly as a two screen cinema complex, with a live theatre season mainly during the Autumn/Winter season.
The ‘Main House’ has a seating capacity of 512, mainly promoting films but also has a season of live drama, a pantomime production and amateur musical productions.
Lido – Budget Code 0103 – The Lido, situated in Marine Parade, is currently let on a 35 year lease from May 1990. It is a family entertainment centre.
Pavilion Theatre – Budget Codes 1457 to 1463, 1465, 6502, 6512 – This is a multi-purpose theatre which stages Concerts, Dances, Wrestling, Summer Entertainment, Exhibitions, Craft Fairs, Amateur productions and a Christmas show with a concert capacity of 850 seats. Adjoining the Theatre is the Café Denton Restaurant, which is open daily throughout the year and provides refreshment facilities for the Pavilion Theatre. A Cinema screen was installed at the Pavilion during 2005.
Pier – Budget Codes 1451 to 1455 – The 300 metre long Pier includes the Southern and Central Pavilions. The Southern Pavilion is currently used as a night club on a 21 year lease, issued in 1991, whilst the Central Pavilion is utilised as an amusement hall on a nine year lease, issued in 1999.
Ritz Theatre – Budget Codes 1445, 6504 and 6514 – This has a seating capacity of 242 and is run solely for films.
Theatres Joint Marketing – Budget Code 1421 – The promotion and marketing of the Connaught Theatre, Pavilion Theatre and Assembly Hall by way of joint press advertising and brochures.
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COST OF SERVICE: THEATRES AND PUBLIC ENTERTAINMENTS
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £ASSEMBLY HALL
711,941 Gross Expenditure 706,880 706,880 732,140 (419,843) Gross Income (416,630) (416,630) (442,030)
292,098 TOTAL COST 290,250 290,250 290,110
CONNAUGHT THEATRE
1,418,668 Gross Expenditure 1,151,970 1,151,970 1,178,960 (1,122,532) Gross Income (822,540) (822,540) (856,100)
296,136 TOTAL COST 329,430 329,430 322,860
PAVILION THEATRE
1,503,543 Gross Expenditure 1,472,720 1,472,720 1,430,620 (1,183,244) Gross Income (995,570) (995,570) (1,040,070)
320,299 TOTAL COST 477,150 477,150 390,550
RITZ THEATRE
342,282 Gross Expenditure 345,080 345,080 357,140 (196,021) Gross Income (217,430) (217,430) (222,870)
146,261 TOTAL COST 127,650 127,650 134,270
THEATRES JOINT MARKETING
314,985 Gross Expenditure 295,940 295,940 304,620 (66,714) Gross Income (49,090) (49,090) (50,320)
248,271 TOTAL COST 246,850 246,850 254,300
1,303,065 TOTAL COST OF THEATRES (a) (b) 1,471,330 1,471,330 1,392,090
LIDO
10,424 Gross Expenditure 19,840 20,840 20,960 (15,842) Gross Income (15,370) (15,370) (15,450)
(5,418) TOTAL COST 4,470 5,470 5,510
PIER
367,985 Gross Expenditure 337,430 337,430 343,390 (96,867) Gross Income (113,120) (113,120) (113,420)
271,118 TOTAL COST 224,310 224,310 229,970
265,700 TOTAL COST OF PUBLIC ENTERTAINMENTS 228,780 229,780 235,480
1,568,765 TOTAL COST OF THEATRES & PUBLIC ENTERTAINMENTS 1,700,110 1,701,110 1,627,570
Additional Information(see over page).
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THEATRES AND PUBLIC ENTERTAINMENTS Additional Information (continued)
(a) The following tables are an extract from the main venue budgets shown on the previous page and represent the Net Income from the Entertainment programme. (N.B. This income is used to partly offset the operating and other costs of each venue).
ESTIMATE2008/2009
CURRENT 2008/2009
ESTIMATE2009/2010
£ £ £Assembly Hall
Expenditure – Direct Costs Income
252,420 (291,250 )
252,420 (291,250 )
258,740 (313,530 )
Net Private Hire
(38,830 ) (93,010 )
(38,830 ) (93,010 )
(54,790 ) (95,330 )
ASSEMBLY HALL NET ENTERTAINMENT INCOME (131,840 ) (131,840 ) (150,120 )
Connaught Theatre Expenditure – Direct Costs Income
419,100 (679,300 )
419,100 (679,300 )
429,580 (709,280 )
Net Private Hire
(260,200 ) (20,360 )
(260,200 ) (20,360 )
(279,700 ) (20,870 )
CONNAUGHT THEATRE NET ENTERTAINMENT INCOME (280,560 ) (280,560 ) (300,570 )
Pavilion Theatre Expenditure – Direct Costs
Income 675,010 (838,220 )
675,010 (838,220 )
691,880 (879,170 )
Net Private Hire
(163,210 ) (71,650 )
(163,210 ) (71,650 )
(187,290 ) (73,440 )
PAVILION THEATRE NET ENTERTAINMENT INCOME (234,860 ) (234,860 ) (260,730 )
Ritz Theatre Expenditure – Direct Costs
Income 77,730 (217,430 )
77,730 (217,430 )
79,670 (222,870 )
RITZ THEATRE NET ENTERTAINMENT INCOME (139,700 ) (139,700 ) (143,200 )
TOTAL EXPENDITURE TOTAL INCOME TOTAL PRIVATE HIRERS
1,424,260 (2,026,200 ) (185,020 )
1,424,260 (2,026,200 ) (185,020 )
1,459,870 (2,124,850 ) (189,640 )
(786,960 ) (786,960 ) (854,620 )
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THEATRES AND PUBLIC ENTERTAINMENTS
Service Statistics
Connaught Theatre
LIVE PROGRAMME CINEMA TOTAL
2008 Shows Attendance Shows Attendance Shows Attendance
Main House 262 77,750 413 41,079 675 118,829
Ritz Theatre - - 942 59,090 942 59,090
TOTAL 262 77,750 1,355 100,169 1,617 177,919
2007 226 71,189 1,227 93,135 1,453 164,324
2006 170 55,574 1,254 94,372 1,424 149,946
2005 144 49,539 1,323 142,472 1,467 192,011
2004 132 48,551 1,307 111,727 1,439 160,278
Assembly Hall
COUNCIL PROMOTIONS PRIVATE HIRES TOTAL
Year Shows Attendance Shows Attendance Shows Attendance
2008 163 40,693 171 45,603 334 86,296
2007 168 33,307 179 42,613 347 75,920
2006 160 35,619 184 46,312 344 81,931
2005 110 27,457 258 55,083 368 82,540
2004 102 23,482 266 58,023 368 81,505
Pavilion Theatre
COUNCIL PROMOTIONS PRIVATE HIRES TOTAL
Year Shows Attendance Shows Attendance Shows Attendance
2008 242 91,667 92 45,886 334 137,553
2007 238 84,900 109 55,798 347 140,698
2006 297 90,461 90 52,170 387 142,631
2005 248 90,336 116 60,679 364 151,015
2004 244 88,170 104 51,217 348 139,387
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OUTLINE OF SERVICE: INDOOR SPORTS AND RECREATION
Aquarena – Budget Code 0101, 3001, 3002, 3003 - The Worthing Aquarena is a swimming complex with sauna, gymnasium, solaria and a fitness suite. Davison Leisure Centre – Budget Code 0110 - Davison Leisure Centre (East Worthing) is a "Joint Use" facility used during the school day by pupils of Davison Church of England High School for Girls and at other times by the wider community. The centre is owned by West Sussex County Council but managed by Worthing Borough Council. Field Place – Budget Code 0227 - A multi-purpose community facility, which offers a range of activities and services to users. Facilities are available for sporting activities such as tennis, petanque, bowls and table tennis. Cultural activities include theatre groups, photography societies etc, with a wide range of instructional classes available. Additional facilities include a model steam railway and room hire arrangements for a variety of private and community activities. This budget also includes Pond Lane Amenity Centre. Worthing Leisure Centre – Budget Code 0107, 3006, 3007, 3008, 3009 – The Worthing Leisure Centre provides a main hall which can accommodate 10 badminton courts. Other indoor facilities include a projectile room, squash courts, a fitness suite, weight training room and a childrens soft play facility called the Amazon Adventure. Outdoor facilities at the Centre include an all-weather polymeric athletics track, a full size astroturf football pitch and two grass football pitches. The Leisure Centre plays host to many major sporting events including snooker and judo. FIT4 2004 – Budget Code 3005 – November 2005 saw the launch of FIT4, an all inclusive fitness package offering membership to these Council leisure venues. The product aim is to stop membership decreasing after the introduction of another private leisure site in Worthing. COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £AQUARENA
1,810,252 Gross Expenditure 1,913,570 1,915,480 2,210,560 (852,585) Gross Income (817,430) (821,340) (910,740)
957,667 TOTAL COST 1,096,140 1,094,140 1,299,820
DAVISON LEISURE CENTRE 216,252 Gross Expenditure 232,250 232,200 265,940
(131,429) Gross Income (149,040) (148,990) (152,290)
84,823 TOTAL COST 83,210 83,210 113,650
FIELD PLACE 474,675 Gross Expenditure 501,630 501,630 534,180
(210,175) Gross Income (215,770) (215,770) (247,740)
264,500 TOTAL COST 285,860 285,860 286,440
WORTHING LEISURE CENTRE 1,846,124 Gross Expenditure 1,950,430 1,940,280 1,962,170
(1,352,731) Gross Income (1,339,340) (1,327,150) (1,501,940)
493,393 TOTAL COST 611,090 613,130 460,230
1,800,383 TOTAL COST OF INDOOR SPORTS & RECREATION 2,076,300 2,076,340 2,160,140
Additional Information - See next page.
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INDOOR SPORTS AND RECREATION
Additional Information
(a) The following tables show a breakdown of net direct operating costs.
AQUARENAESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
£ £ £
Gross Expenditure 1,334,270 1,336,180 1,394,990 Less: Gross Income (817,430 ) (821,340 ) (910,740 ) Net Expenditure 516,840 514,840 484,250 Add: Capital Charges 430,550 430,550 666,350 Support Costs 148,750 148,750 149,220
Net Direct Operating Costs 1,096,140 1,094,140 1,299,820
DAVISON LEISURE CENTRE ESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
£ £ £
Gross Expenditure 194,340 194,290 227,600 Less: Gross Income (149,040 ) (148,990 ) (152,290 ) Net Expenditure 45,300 45,300 75,310 Add: Capital Charges - - - Support Costs 37,910 37,910 38,340
Net Direct Operating Costs 83,210 83,210 113,650
FIELD PLACE ESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
£ £ £
Gross Expenditure 348,250 356,640 379,640 Less: Gross Income (207,380 ) (215,770 ) (247,740 ) Net Expenditure 140,870 140,870 131,900 Add: Capital Charges 82,010 82,010 91,270 Support Costs 62,980 62,980 63,270
Net Direct Operating Costs 285,860 285,860 286,440
LEISURE CENTREESTIMATE
2008/09 CURRENT
2008/09 ESTIMATE
2009/10
£ £ £
Gross Expenditure 1,456,460 1,446,310 1,487,620 Less: Gross Income (1,339,340 ) (1,327,150 ) (1,501,940 ) Net Expenditure 117,120 119,160 (14,320 ) Add: Capital Charges 338,510 155,460 317,240 Support Costs 155,460 338,510 157,310
Net Direct Operating Costs 611,090 613,130 460,230
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OUTLINE OF SERVICE: OUTDOOR SPORTS AND RECREATION
The Brooklands 9 Hole Par 3 Course – Budget Code 0108, 3010 - The course, constructed in 1994/95, comprises a pitch and putt course and putting area. This course is now managed by the Grounds Maintenance Contractor with effect from 1st June, 2004.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £BROOKLANDS PAR 3 GOLF
10,751 Gross Expenditure 10,120 10,120 10,480 (11,051) Gross Income (6,500) (6,500) (6,660)
(300) TOTAL COST 3,620 3,620 3,820
(300) TOTAL COST OF OUTDOOR SPORTS & RECREATION 3,620 3,620 3,820
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OUTLINE OF SERVICE: COMMUNITY CENTRES
Community Centres – Budget Codes 1536 and 1410 - This service covers the Centres run by Durrington, East Worthing and Heene Community Associations under lease arrangements and Broadwater Parish Rooms. The Centres are run under licence by the Associations who are responsible for the day-to-day management of the premises for use as Community Centres for general community purposes. Under the constitutions of the Associations, the Council is entitled to appoint one representative to serve on their Management Committee.
Youth Drop-In Centre & Information Shop – Budget Code 0112 - W.B.C owned premises at 24 Marine Parade have been developed to provide a Drop-In Centre and Information Shop. It opened in April 1997 and is run as a Charitable Trust through a Management Committee appointed by Worthing Borough & W.S.C.C. W.B.C. leases the premises at a peppercorn rent and maintain the structure and external parts of the premises. W.S.C.C. employ the Manager and support staff and contribute towards the overheads of the building. The centre also operate a further outlet at Colonade House for their “shop front” activities.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £COMMUNITY CENTRES
44,454 Gross Expenditure 36,680 36,680 49,250 (246) Gross Income 0 0 0
44,208 TOTAL COST 36,680 36,680 49,250
YOUTH DROP IN CENTRE
6,646 Gross Expenditure 8,950 8,950 9,170 0 Gross Income 0 0 0
6,646 TOTAL COST 8,950 8,950 9,170
50,854 TOTAL COST OF COMMUNITY CENTRES 45,630 45,630 58,420
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OUTLINE OF SERVICE:
Rent Allowances Administration – Budget Code 1118 – The costs of administering the assessment and payment of housing benefit to the tenants of private landlords and Registered Social Landlords.
COST OF SERVICE:
ACTUAL
2006/07SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £RENT ALLOWANCES ADMINISTRATION
891,194 Gross Expenditure 934,560 907,340 874,570 (466,330) Gross Income (a) (454,770) (444,530) (444,960)
424,864 TOTAL COST 479,790 462,810 429,610
424,864TOTAL COST OF HOUSING BENEFIT ADMINISTRATION 479,790 462,810 429,610
Additional Information
(a) This budget is mainly a Government Department of Work and Pensions (DWP) grant towards administration costs. It is cash limited and assessed using a formula based on number of claims. From 2006/07, the DWP has changed the way it distributes this grant by combining the elements relating to the payment of rent allowances and Council Tax benefits with those for verification framework (VF) and security against fraud and error (SAFE). This has penalised those authorities like Worthing who have had a good record in fraud and verification performance and resulted in an overall reduction of £28,760 from 2007/08, a further reduction of £30,540 for 2008/09 and a further £16,310 in 2009/10. Details of the change are shown below:
BENEFIT ADMINISTRATION SUBSIDY – CHANGES PER DWP CIRCULAR
Budget Type Portfolio
Original Budget 2008/09
DWPCircular2009/10
Rent Allowance Admin. Improved Customer Services 444,530 435,720 Council Tax Benefits Admin Improved Customer Services 111,130 108,930 VF Holding A/cs 266,760 261,460
822,420 806,110
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OUTLINE OF SERVICE:
Rent Allowances Paid – Budget Code 1103 – Payments to assist eligible claimants in private sector accommodation with the payment of their rent.
COST OF SERVICE:
ACTUAL
2006/07SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £RENT ALLOWANCES
23,249,365 Gross Expenditure 22,696,010 22,723,230 23,017,120
(23,399,533) Gross Income (a) (22,832,460) (22,842,700) (23,156,030)
(150,168) TOTAL COST (136,450) (119,470) (138,910)
(150,168) TOTAL COST OF HOUSING BENEFIT PAYMENTS (b) (136,450) (119,470) (138,910)
Additional Information
(a) A Government grant that meets 100% of the cost of all correctly paid benefit, together with part of the cost of overpaid benefit (see note (b)).
(b) The surplus on this budget in 2009/10 is analysed as follows:-
£
Subsidy on overpayments (local authority error 100%, remainder 40%) (235,130 ) Less: provision for non recovery of overpayments 68,880 Local scheme payments – 75% funded by subsidy – balance of 25% 10,000 Less: provision for non recovery of overpayments 17,340
(138,910 )
Service Statistics
December 2006 December 2007 December 2008
No. of private sector tenants in receipt of rent allowances 5,819 5,788 6,551
Average weekly benefit paid. £69.34 £79.49 £100.78
134
TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPUUBBLLIICC TTRRAANNSSPPOORRTT
OUTLINE OF SERVICE:
Concessionary Fares – Budget Code 0611 – The Council provides a statutory free bus pass for its residents who are over 60 or disabled for travel within Sussex.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CONCESSIONARY FARES
1,238,837 Gross Expenditure 1,560,570 1,911,860 2,358,920
(13,745) Gross Income 0 (357,000) (366,840)
1,225,092 TOTAL COST 1,560,570 1,554,860 1,992,080
1,225,092 TOTAL COST OF PUBLIC TRANSPORT 1,560,570 1,554,860 1,992,080
135
CABINET MEMBER FOR CABINET MEMBER FOR
REGENERATIONREGENERATION
136
137
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREEGGEENNEERRAATTIIOONN
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
CULTURE AND RELATED SERVICES
267,107 Tourism 264,490 282,490 277,610
ENVIRONMENTAL SERVICES
71,173 Environmental Health - Housing Standards -
HMOs76,620 76,620 76,000
HOUSING SERVICES
427,336 Homelessness 350,380 349,850 384,310
25,719 Housing Advances 23,490 23,490 10,230
169,900 Housing Advice 164,550 164,550 198,230
118,194 Housing Strategy 119,380 119,910 111,690
127,115 Private Sector Housing Renewal 132,840 132,840 133,510
54,340 Registered Social Landlords 57,050 57,050 53,210
922,604 847,690 847,690 891,180
PLANNING AND DEVELOPMENT SERVICES
142,414 Building Control 196,370 196,370 180,680
83,981 Community Development 92,320 91,180 87,800
366,944 Development Control 620,110 620,110 615,000
(114,548) Economic development 267,380 288,180 188,890 393,080 Planning Policy 421,130 446,830 401,290
871,871 1,597,310 1,642,670 1,473,660
SOCIAL SERVICES
61,165 Elderly People 56,750 56,750 57,110
TRANSPORT PLANNING, POLICY & STRATEGY
34,690 Public Transport 37,060 37,060 37,990
2,228,610 CABINET MEMBER TOTAL 2,879,920 2,943,280 2,813,550
138
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREEGGEENNEERRAATTIIOONN
1. ORIGINAL ESTIMATE 2008/2009 2,879,920 2,879,920
2. INFLATION
Pay 31,270 Other (1,180)
3. EXPENDITURE FUNDED FROM RESERVES
Head of Regeneration (62,000)
Economic Development Action Plan (30,000)
Masterplan Support Officer (29,850)
4. CHANGES TO BASE
(i) Unavoidable Growth -
(ii) Additional Savings -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items
Housing Strategy - Costs of survey on tackling fuel poverty 1,000
Planning Policy - Local plan consultation 25,000
(ii) Unavoidable Growth
Tourism - Increased energy costs to visitor centres 1,830
Renewal of contract for Tourist Information Website 4,000 Housing Advice - Implementation of choice based lettings scheme 20,000
Homelessness - Increased bed and breakfast accommodation costs 15,000
Increased bad debt provision on Rent in Advance Scheme 9,000
Development Control -Senior Planning Officer post made permanent 38,630
Economic Development - LABGI Economic Regeneration Growth 46,000 (iii) Compensatory Savings
All Services - Increased vacancy provision (15,940) (iv) Reductions in income
Development Control - Reduced fee income 50,000 (v) Impact of Capital Programme
Housing Advice - Choice based lettings system (15,000) (vi) Additional Income
Economic Development - Receipt of LABGI Grant (32,090)
(38,630)
Balance carried forward 2,879,920 2,896,960
Development Control - Housing&Planning Delivery Grant funding for Planning Officer post
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
139
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREEGGEENNEERRAATTIIOONN
Balance brought forward 2,879,920 2,896,960
5. APPROVED VARIATIONS REPORTED TO CABINET
(vii) Efficiency Savings
All Services - Insurance savings and changes in allocation (1,100)
Development Control - Reduced hours of Planning Technician (9,000)
Reduced hours of Support Services Manager (10,000)
Part of Principal Plannning Officer post held vacant (23,000)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 -
7. GROWTH AGREED AT CABINET 02/02/09 -
8. BUDGET TRANSFERS
(i) Virements
Support services allocations (69,360)
Movement of Planned Maintenance Programme between portfolios 1,300
Net changes in capital charges 7,340
(iii) Capital Charges
Housing Advances/Development Control - Changes in allocations under new structure
9,810
Development Control - Regradings under pay&grading review 11,740
Community Development - Past year LSP funded post (1,140) (1,140)
Planning Policy - Approved carry forward of reserves and unused expenditure
29,000
Economic Development - Approved carry over of unused budget 17,500
Tourism - Approved carry over of unused expenditure 18,000
(ii) Changes in Allocations
-
9. OTHER MINOR VARIATIONS -
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 2,943,280 2,813,550
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
CABINET MEMBER FOR REGENERATION
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112,2
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140
141
CCUULLTTUURREE AANNDD RREELLAATTEEDD SSEERRVVIICCEESS TTOOUURRIISSMM
OUTLINE OF SERVICE:
Tourism Policy, Marketing & Development – Budget Code 1402 – Includes costs of promoting and marketing Worthing as a visitor destination. Contributions to Regional Tourist Board and support given to businesses and organisations offering attractions or other tourist related facilities and services.
Visitor Centres & Information – Budget Codes 1400 and 1403 – Includes the cost of offices providing information services for visitors, Worthing and Adur residents and tourism related businesses. Includes input, maintenance and research of wide range of information to maintain the Visit Worthing website, as well as supplying printed leaflets, brochures, information sheets, maps, etc.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £TOURISM POLICY, MARKETING &
DEVELOPMENT
94,426 Gross Expenditure 103,450 118,450 108,850 (3,000) Gross Income 0 0
91,426 TOTAL COST 103,450 118,450 108,850
VISITOR CENTRES & INFORMATION
175,681 Gross Expenditure 170,910 164,040 178,870 Gross Income (9,870) (10,110)
175,681 TOTAL COST 161,040 164,040 168,760
267,107 TOTAL COST OF TOURISM 264,490 282,490 277,610
142
EENNVVIIRROONNMMEENNTTAALL SSEERRVVIICCEESS EENNVVIIRROONNMMEENNTTAALL HHEEAALLTTHH
OUTLINE OF SERVICE:
Housing Standards – Budget Code 1115 – The inspection of private sector accommodation to ensure that residents live in safe and sanitary conditions.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £HOUSING STANDARDS
£ £
74,930 Gross Expenditure 76,700 76,700 76,080 (3,757) Gross Income (80) (80) (80)
71,173 TOTAL COST 76,620 76,620 76,000
71,173 TOTAL COST OF ENVIRONMENTAL HEALTH - HOUSING STANDARDS - HMOs 76,620 76,620 76,000
Service Statistics
There are 804 known HMOs in the Borough. This figure includes 40 HMOs that were licensed in 2006/07 under new provisions contained within the Housing Act 2004. All HMOs are subject to programmed re-inspections on a risk assessed basis and steps are taken to identify and to inspect newly built or converted HMOs
143
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOMMEELLEESSSSNNEESSSS
OUTLINE OF SERVICE:
Bed and Breakfast Accommodation - Budget Code 1108 – This includes emergency accommodation costs and removal and storage costs.
Homelessness Administration – Budget Codes 1107, 1125 – Administration of the homeless function. This includes providing loans to assist people to access private accommodation. Since 2003/04, the Council has been in receipt of a specific Government Grant for homeless reduction initiatives.
Other Temporary Accommodation – Budget Code 1123 – The provision of accommodation for the homeless by Housing Associations. Properties are leased from private sector landlords and then offered on Assured Shorthold Tenancies to the Council’s nominees. A management fee is charged for this service.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £BED AND BREAKFAST ACCOMMODATION
430,090 Gross Expenditure 480,760 464,160 500,660 (270,657) Gross Income (342,830) (329,230) (343,270)
159,433 TOTAL COST 137,930 134,930 157,390
HOMELESSNESS ADMINISTRATION
327,334 Gross Expenditure 350,390 362,990 375,140 (100,734) Gross Income (169,450) (179,050) (179,890)
226,600 TOTAL COST (a) 180,940 183,940 195,250
LEASEHOLD DWELLINGS
1,150 Gross Expenditure 570 0 00 Gross Income (40) 0 0
1,150 TOTAL COST 530 0 0
OTHER TEMPORARY ACCOMMODATION
40,153 Gross Expenditure 30,980 30,980 31,670 0 Gross Income 0 0
40,153 TOTAL COST 30,980 30,980 31,670
427,336 TOTAL COST OF HOMELESSNESS 350,380 349,850 384,310
Additional Information
Homelessness Administration
(a) Continuation of grant for £106,000 has been secured from the Department of Communities and Local Government to fund the Council’s Homelessness Strategy.
144
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG AADDVVAANNCCEESS
OUTLINE OF SERVICE:
Housing Advances – Budget Code 1112 - Costs of administering advances previously made to individuals to purchase their property under S435 of the Housing Act 1985.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
REVISED
2008/09
ESTIMATE
2009/10
£ Note £ £ £HOUSING ADVANCES
18,259 Gross Expenditure (a) 21,210 24,860 23,640 0 Gross Income (150) (150) (150)
18,259 TOTAL COST 21,060 24,710 23,490
18,259 TOTAL COST OF HOUSING ADVANCES 21,060 24,710 23,490
Additional Information
(a) At 31st December, 2007, there were 8 loans remaining with principal outstanding of £41,937.54. The administration of these is outsourced to the Loan and Mortgage Administration Centre (LAMAC).
145
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG AADDVVIICCEE
OUTLINE OF SERVICE:
Housing Advice – Budget Code 1122 – Since the Housing Act 1996, each council has to provide a free housing advice service to all. The Council is also required to have a housing allocation scheme, which provides choice to applicants. This is achieved by advertising available properties using the Internet and other methods.
Housing Register – Budget Code 1124 – The Register is a statutory function (Part VI of 1966 Housing Act), which allows persons in housing need to register for social housing and be held on a waiting list.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £HOUSING ADVICE
169,900 Gross Expenditure 164,550 164,550 198,230 0 Gross Income 0 0
169,900 TOTAL COST 164,550 164,550 198,230
169,900 TOTAL COST OF HOUSING ADVICE 164,550 164,550 198,230
146
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG HHOOUUSSIINNGG SSTTRRAATTEEGGYY
OUTLINE OF SERVICE:
Housing Strategy – Budget Codes 1106, 1109, 1116, 1117
The review of housing needs – the Council contributes, with other local authorities in West Sussex, towards the costs of a Supported Housing Strategy Co-ordinator to promote special needs housing.
Preparation of Strategic Plans such as Home Energy Conservation Plans – it is Council policy to seek to improve the energy efficiency of the Borough’s housing stock by 30% over a 15 year period (in accordance with statutory duties contained in the Home Energy Conservation Act 1995).
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £HOUSING STRATEGY
118,194 Gross Expenditure 119,380 119,910 111,690 0 Gross Income 0 0
118,194 TOTAL COST 119,380 119,910 111,690
118,194 TOTAL COST OF HOUSING STRATEGY 119,380 119,910 111,690
147
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG PPRRIIVVAATTEE SSEECCTTOORR HHOOUUSSIINNGG RREENNEEWWAALL
OUTLINE OF SERVICE:
Administration of Private Sector Renewal Grants – Budget Codes 1102, 1114, 1120 and 1121 – Expenditure on the renewal grants themselves is part of the Council’s Capital Programme and is reported separately.
Local authorities’ involvement with private sector housing is increasingly linked to wider cross-cutting initiatives such as community health, community safety and social inclusion. Housing’s contribution to such initiatives are accounted for by the development of local private sector renewal strategies. The Government has regard to the effectiveness of local strategies in determining the allocation of resources for this service.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £ADMINISTRATION OF PRIVATE SECTOR
RENEWAL GRANTS 124,310 Gross Expenditure 130,060 130,060 130,890
(85) Gross Income 0 0
124,225 TOTAL COST 130,060 130,060 130,890
CLOSING ORDERS 560 Gross Expenditure 550 550 520
0 Gross Income 0 0
560 TOTAL COST 550 550 520
CONTROL ORDERS 2,330 Gross Expenditure 2,230 2,230 2,100
0 Gross Income 0 0
2,330 TOTAL COST 2,230 2,230 2,100
127,115TOTAL COST OF PRIVATE SECTOR HOUSING RENEWAL 132,840 132,840 133,510
Service Statistics
Private Sector Renewal Grants
Types of Grant
Actual Completions
In 2007/08
Estimated Completions
in 2008/09
Estimated Completions
in 2009/10
Mandatory disabled facilities grants 81 88 85
Renovation/repair assistance /Empty Property Grants/ Etc. 4 3 6
Energy Conservation Grants 113 60 60
Staying Put Grants 32 30 42
Value of works £762,974 £780,000 £800,000
148
GGEENNEERRAALL FFUUNNDD HHOOUUSSIINNGG RREEGGIISSTTEERREEDD SSOOCCIIAALL LLAANNDDLLOORRDDSS
OUTLINE OF SERVICE:
Registered Social Landlords – Budget Code 1104 - The Council has previously made grants to Housing Associations and other Registered Social Landlords (RSL) who operate within the Borough to develop the provision of social housing for the local area. The Council exercises nomination rights on the houses built at such sites. Currently grant support by the Borough Council for RSL developments is now made from its own resources, mainly in partnership with Worthing Homes Limited. Provision for these schemes is made in the Council’s Capital Investment Programme. The budget shown below is for revenue day to day liaison costs.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £REGISTERED SOCIAL LANDLORDS
54,340 Gross Expenditure 57,050 57,050 53,210 0 Gross Income 0 0 0
54,340 TOTAL COST 57,050 57,050 53,210
54,340TOTAL COST OF REGISTERED SOCIAL LANDLORDS - ENABLING ROLE 57,050 57,050 53,210
Service Statistics
In 2008/09 the Council is supporting 4 development schemes of which 2 are under way and 2 are completed.
In 2009/10, it is proposed to invest £709,500 in a number of partnership schemes with various RSLs.
149
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS BBUUIILLDDIINNGG CCOONNTTRROOLL
OUTLINE OF SERVICE:
Building Control – Budget Codes 1303, 1331, 1332, 1333 – The control of building works under the Building Act 1984 and subsequent regulations, particularly the Building Regulations 2000. The regulations deal with fire safety, insulation, disabled access and the structural integrity of buildings. Building Control includes the giving of prior advice to assist the submission of plans or notices, the inspection of building work and enforcement.
The total cost of operating the building control service is divided between chargeable and non-chargeable activities. Certain activities performed by the Building Control Section cannot be charged for such as providing general advice and liaising with other statutory authorities.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
REVISED
2008/09
ESTIMATE
2009/10
£ Note £ £ £BUILDING REGULATIONS CHARGEABLE
265,755 Gross Expenditure 281,270 281,270 274,920 (313,388) Gross Income (274,740) (274,740) (281,600)
(47,633) TOTAL COST (a) 6,530 6,530 (6,680)
BUILDING REGULATIONS NON-CHARGEABLE 99,947 Gross Expenditure 100,120 100,120 98,150
0 Gross Income 0 0 0
99,947 TOTAL COST 100,120 100,120 98,150
OTHER BUILDING CONTROL WORK
90,100 Gross Expenditure 89,720 89,720 89,210 Gross Income 0 0 0
90,100 TOTAL COST 89,720 89,720 89,210
142,414 TOTAL COST OF BUILDING CONTROL 196,370 196,370 180,680
Additional Information
(a) Under the Building (Local Authority Charges) Regulations 1998, income should fully cover costs over a continuous 3-year accounting period. This is budgeted to be achieved as follows:
Actual 2007/08 Revised Estimate 2008/09 Estimate 2009/10 Total 3 Years
(£47,630) £6,530 (£6,680) (£47,780)
Service Statistics
2005/06 2006/07 2007/08
No. of Full Plans decided No. of Building Notices dealt with No. of Regularisation Notices No. of Approved Inspector Initial Notices
616 311 33 80
627 315 34 86
684 291 33 89
% of Full Plan applications vetted within 10 working days 87 % 89 % 86 %
150
151
PPLLAANNNNIINNGG && DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS CCOOMMMMUUNNIITTYY DDEEVVEELLOOPPMMEENNTT
OUTLINE OF SERVICE:
Budget Code 1550 – Support costs associated with the development of the duty to promote “Well Being in Worthing”. This specifically includes “Worthing Together”, Worthing’s Local Strategic Partnership, which brings together organisations and individuals from across the town to deal with issues that matter most to local people. “Worthing Together” has produced a Community Strategy called The Town We Want, combining a long-term vision for the Borough and a detailed action plan.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £COMMUNITY DEVELOPMENT
83,981 Gross Expenditure 92,320 91,180 87,800 0 Gross Income 0 0
83,981 TOTAL COST OF COMMUNITY DEVELOPMENT 92,320 91,180 87,800
152
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS DDEEVVEELLOOPPMMEENNTT CCOONNTTRROOLL
OUTLINE OF SERVICE:
Development Control – Budget Code 1342 – The principal statutory function is the processing of planning applications. In this respect, “development” is the process whereby the carrying out of building or engineering work or the making of any material change in the use of any building or land is subject to the requirement for planning permission. Work involves the determination of applications for planning permission, listed building consent, conservation area consent and advertisement consent, the enforcement of planning control, provision of planning advice and dealing with planning appeals. This service is also responsible for making tree preservation orders and dealing with applications for felling of and works to trees.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £DEVELOPMENT CONTROL
745,056 Gross Expenditure (a) 1,153,450 1,153,450 1,070,960 (378,112) Gross Income (533,340) (533,340) (455,960)
366,944 TOTAL COST (b) 620,110 620,110 615,000
366,944 TOTAL COST OF DEVELOPMENT CONTROL 620,110 620,110 615,000
Additional Information
(a) The Council has received government Planning Delivery Grant each year since 2003/04. The size of the grant reflects the success of Worthing in meeting the government development control and Local Development Framework targets. Planning Delivery Grant has now ceased, but has been replaced by Housing and Planning Delivery Grant for 2008/09. This new grant is designed specifically to reward Planning Authorities in delivering new housing and producing the Local Development Framework (replacement Local Plan). For this year the Council has received 226,000.
A detailed report will be considered by the Cabinet to approve the allocation of this year’s grant, although the Joint Strategic Committee (comprising Adur and Worthing’s Cabinets) at its meeting on the 16th December 2008 agreed to the use of this year’s grant to principally assist with the preparation of the Local Development Framework. The Committee also agreed that £10,000 should be allocated from future grant funding towards General Fund services as shown in the table below.
PLANNING DELIVERY GRANT
2007/08 £
2008/19 £
2009/10 £
As yet unknown Grant received 271,504 271,905
Reported to Cabinet (Executive) 11.07.06
Initial report to Joint Strategic
Committee16.12.08
Not yet
Sum allocated to General Fund 50,000 - 10,000
153
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS DDEEVVEELLOOPPMMEENNTT CCOONNTTRROOLL
Service Statistics
2006/07 2007/08
Number of Planning Applications received 1,300 1,480 Total Number of Planning Applications Decided 1,042 1,198 Major applications % decided in 13 weeks 71% 55% Minor applications % decided in 8 weeks 91% 89% Other applications % decided in 8 weeks 98% 94%
Alleged Planning Contraventions investigated 400 322 Most common complaints due to: Unauthorised works 36% 38% Unauthorised uses 16% 18% Breach of conditions 7% 12% Unauthorised advertisements 7% 8% Untidy sites 9% 9% Unauthorised development 4% 6%
Planning and Enforcement Appeals: Dismissed 12 37 Allowed 6 10 Withdrawn 7 3 Split Decision Nil 2
Total Planning and Enforcement Appeals 25 52
154
155
PPLLAANNNNIINNGG && DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS EECCOONNOOMMIICC DDEEVVEELLOOPPMMEENNTT
OUTLINE OF SERVICE:
Economic Development – Budget Code 1350 – Support for Business and Enterprise through the implementation of the Economic Development Strategy. This includes the collation of information , analysis and research to support businesses and the Local Development Framework. Funding is provided to the Town Centre Initiative regarding the marketing of the town centre and support for the Town Centre Manager. The service promotes development in this authority’s area to maintain and attract employment. There is financial provision within this budget to assist with improvements to the existing industrial estates within the borough.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £
ECONOMIC DEVELOPMENT
196,127 Gross Expenditure 267,330 288,130 220,930 (310,675) Gross Income (a) 50 50 (32,040)
(114,548) TOTAL COST 267,380 288,180 188,890
(114,548) TOTAL COST OF ECONOMIC DEVELOPMENT 267,380 288,180 188,890
Additional Information
(a) ACTIVITYESTIMATE
2008/09 REVISED2008/09
ESTIMATE2009/10
Note £ £ £
Economic Research 4,180 4,180 4,280 Government Initiatives - - - Grants, Loans and Guarantees 21,440 21,440 21,970 Premises Development - - - Promotion and Marketing of the Area (i) 37,270 37,270 8,210 Support to Business and Enterprise 4,290 4,290 4,400
67,180 67,180 38,860 Tourism and Marketing (see Tourism budget) 57,160 72,160 58,580
124,340 139,340 97,440
(i) Includes £30,000 Masterplan Officer originally treated within holding accounts. In 2009/10 this post is no longer funded from Capacity Issues Reserve.
156
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS PPLLAANNNNIINNGG PPOOLLIICCYY
OUTLINE OF SERVICE:
Conservation and Listed Buildings Policy – Budget Code 1321 - The preparation and implementation of measures for the protection and improvement of the environment, but excluding the giving of grants to aid private conservation.
Other Special Topics – Budget Code 1311 – Costs associated with statutory policies and non-statutory guidance related to special areas of activity.
Planning Policy – Budget Codes 1301, 1313, 1314, 1315 – The formulation of up-to-date planning policies, principally through the Local Development Framework, for the control of development and the maintenance of a co-ordinated approach to the management of the town centre and the Borough in general. Expenditure covers surveys, public inquiries, research, monitoring, analysis, public participation or dealing with objections.
Planning Projects and Implementation – Budget Code 1312 – The implementation of projects requiring a high degree of co-ordination, where the purpose is to secure the authority’s planning aims. The provision of regeneration projects within the Borough.
157
PPLLAANNNNIINNGG AANNDD DDEEVVEELLOOPPMMEENNTT SSEERRVVIICCEESS PPLLAANNNNIINNGG PPOOLLIICCYY
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £
CONSERVATION & LISTED BUILDINGS POLICY
21,360 Gross Expenditure 12,490 12,490 10,960 0 Gross Income 0 0
21,360 TOTAL COST 12,490 12,490 10,960
OTHER SPECIAL TOPICS
7,560 Gross Expenditure 4,910 4,910 4,260 0 Gross Income 0 0
7,560 TOTAL COST 4,910 4,910 4,260
PLANNING PROJECTS & IMPLEMENTATION
129,827 Gross Expenditure 126,150 123,850 102,320 0 Gross Income 0 0
129,827 TOTAL COST 126,150 123,850 102,320
STRATEGIC & REGIONAL PLANNING
85,600 Gross Expenditure 71,980 71,980 65,590 0 Gross Income 0 0 0
85,600 TOTAL COST 71,980 71,980 65,590
STRUCTURE & LOCAL PLANNING
148,654 Gross Expenditure 207,230 235,230 219,830
(291) Gross Income (1,630) (1,630) (1,670)
148,363 TOTAL COST 205,600 233,600 218,160
SUPPLEMENTARY PLANNING GUIDANCE
370 Gross Expenditure0 Gross Income 0 0 0
370 TOTAL COST 0 0 0
393,080 TOTAL COST OF PLANNING POLICY 421,130 446,830 401,290
158
SSOOCCIIAALL SSEERRVVIICCEESS EELLDDEERRLLYY PPEEOOPPLLEE
OUTLINE OF SERVICE:
Equipment and Adaptations – “Careline” Community Alarm Service – Budget Code 1113 – A share of the surplus on the alarm service provided to the elderly by Worthing Homes Limited.
Other Services to the Elderly – Budget Code 1101 – The provision, in conjunction with Anchor Housing Trust, of a scheme, which enables elderly people to remain in their own homes, thus reducing the demand on alternative accommodation and improving their quality of life.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £UNALLOCATED GRANT - TO BE CONFIRMED
23,020 Gross Expenditure 24,950 24,950 25,660 0 Gross Income (620) (620) (640)
23,020 TOTAL COST 24,330 24,330 25,020
EQUIPMENT AND ADAPTATIONS - CARELINE
0 Gross Expenditure 0 0 0(2,975) Gross Income (8,750) (8,750) (8,970)
(2,975) TOTAL COST (8,750) (8,750) (8,970)
OTHER SERVICES TO THE ELDERLY "STAYING
PUT"
41,120 Gross Expenditure 41,170 41,170 41,060 0 Gross Income 0 0 0
41,120 TOTAL COST 41,170 41,170 41,060
61,165 TOTAL COST OF ELDERLY PEOPLE SERVICES 56,750 56,750 57,110
Service Statistics
Project Performance – Staying Put Scheme Actual 2007/08 Estimate 2008/09
Value of completed works Jobs completed
£501,736 71
£450,000 70
159
TTRRAANNSSPPOORRTT PPLLAANNNNIINNGG,, PPOOLLIICCYY && SSTTRRAATTEEGGYY PPUUBBLLIICC TTRRAANNSSPPOORRTT
OUTLINE OF SERVICE:
Support to Operators – Budget Code 0614 - Third party payments made to the Council for Voluntary Service for providing its Dial-a-Ride scheme. This service operates for residents of Worthing with restricted mobility for whom travel on public transport is difficult if not impossible.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £SUPPORT TO OPERATORS
34,690 Gross Expenditure 37,060 37,060 37,990
0 Gross Income 0 0 0
34,690 TOTAL COST OF SUPPORT TO OPERATORS 37,060 37,060 37,990
160
161
CABINET MEMBER FOR CABINET MEMBER FOR
RESOURCESRESOURCES
162
163
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREESSOOUURRCCEESS
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CENTRAL SERVICES TO THE PUBLIC
(50,735) Local Land Charges (105,810) (105,810) (18,400)
CORPORATE & DEMOCRATIC CORE
710,167 Corporate Management 571,700 883,780 585,990
NON DISTRIBUTED COSTS
2,046,456 Non Distributed Costs 1,761,640 1,814,770 1,897,010
OTHER OPERATING INCOME AND
EXPENDITURE
16,793 Interest Payable 149,300 149,300 199,530 (1,589,944) Interest & Investment Income (1,570,530) (1,572,180) (1,272,050)
(1,573,151) (1,421,230) (1,422,880) (1,072,520)
1,132,737 CABINET MEMBER TOTAL 806,300 1,169,860 1,392,080
164
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREESSOOUURRCCEESS
1. ORIGINAL ESTIMATE 2008/2009 806,300 806,300
2. INFLATION - Pay - 2,540
3. EXPENDITURE FUNDED FROM RESERVES
Request for carry forward underspend at final outturn. Approved 10/06/08 12,550 -
4. CHANGES TO BASE
(i) Unavoidable Growth
(ii) Additional Savings
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items
(ii) Unavoidable Growth
Above inflationary Energy Costs - 2,820
Financing costs of borrowing for AWCS Refuse & Recycling Service - 46,500
Lower than expected savings from CRM Project - 33,000
Energy Certification on Leased Properties - 5,000
Stepped Increase in Employer's Pension Contributions - 33,850
Tapered defective dwellings grant now ended. - 9,240
(iii) Compensatory Savings
Increased Vacancy Provision - (1,490)
(iv) Reductions in income
Reduction in Land Charges Income due to economic downturn - 100,000
Reduction in Investment income following reduction in interest rates - 180,000
(v) Impact of Capital Programme
Interest Foregone on Use of Capital Receipts to fund capital expenditure - 276,300
(vi) Additional Income
Increased rental from properties - (6,000)
Investment income from cashflows arising from asset sales & borrowing - (166,700)
Top slicing of Area Based Grant - (20,000)
(vii) Efficiency Savings
Senior Officer Savings from Joint Working (4,000) (124,000)
Reduction in Capital Programme - (10,000)
Reduction in Audit Fees - (3,000)
Reduction in Insurance premiums - (2,370)
Reduction in Security Hours - (2,000)
Balance carried forward 814,850 1,159,990
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
165
CCAABBIINNEETT MMEEMMBBEERR FFOORR RREESSOOUURRCCEESS
Balance brought forward 814,850 1,159,990
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 - -
7. GROWTH AGREED AT CABINET 02/02/09 - - 8. BUDGET TRANSFERS
(i) Virements
Funding of Regrades & Market Pay from balance of provision for pay & grading review.
- (70,170)
Reduction in Land Charges Allocations due to Joint Working - (6,190)
Voluntary Sector rent adjustment (3,500) (6,000)
(ii) Changes in Allocations
Customer Relationship Management Posts 39,970 39,970
Movement of Planned Maintenance programme between Portfolios as per agreed programme 1st December 2008
- 24,690
Support Service Allocations 318,540 174,390
Service Directors Management - 75,520
Surplus Assets Held for disposal - 12,540
AWCS Insurances - 3,670
Net Transfers to / from Joint Services - (1,440)
(iii) Capital Charges - (15,300)
9. OTHER MINOR VARIATIONS 410
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 1,169,860 1,392,080
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
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167
CCEENNTTRRAALL SSEERRVVIICCEESS TTOO TTHHEE PPUUBBLLIICC LLOOCCAALL LLAANNDD CCHHAARRGGEESS
OUTLINE OF SERVICE:
Local Land Charges – Budget Code 1549 - The process of searching the local Land Charges Register for those buying and selling land and property.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £LOCAL LAND CHARGES
248,329 Gross Expenditure 267,710 267,710 264,460 (299,064) Gross Income (373,520) (373,520) (282,860)
(50,735) TOTAL COST OF LOCAL LAND CHARGES (105,810) (105,810) (18,400)
Service Statistics
Year Number of Searches Cost of Search
1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010
5,0554,0664,3533,9223,5832,5992,7662,6391,980
9301,000
(Estimate) (Estimate)
£103.95 £107.00 £111.00 £117.00 £127.00 £130.00 £133.00 £133.00 £133.00 £133.00 £133.00
On average over the year 99% of standard enquiries (searches) are completed within 10 working days. The Estimate for 2009/10 reflects an anticipated increase in the number of land charge searches compared to the previous year as a result of government measures to ease the adverse, economic conditions that have impacted on the housing market.
168
CCOORRPPOORRAATTEE && DDEEMMOOCCRRAATTIICC CCOORREE CCOORRPPOORRAATTEE MMAANNAAGGEEMMEENNTT
OUTLINE OF SERVICE:
Corporate Management – Budget Codes 1548, 1600 and 6160 - This concerns activities and costs that provide the infrastructure for services to be provided, whether by the authority or not. This includes:
- the functions of the head of the paid service
- the proportion of senior officer time attributable to Corporate Management
- External Audit fees
- External Inspections
- Public Consultation
- Bank charges
Activities that relate to the provision of services, even indirectly, are overheads on those services. AdditionalCorporate Management activities and costs are held within the Leader portfolio.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £CORPORATE MANAGEMENT
729,311 Gross Expenditure (a) 571,700 883,780 605,990 (19,144) Gross Income (b) 0 0 (20,000)
710,167 TOTAL COST OF CORPORATE MANAGEMENT 571,700 883,780 585,990
Additional Information
(a) The 2009/10 estimate of gross expenditure has reduced by £277,790 compared to the 2008/09 current estimate. This largely reflects some £203,600 savings in employee costs comprising a provision for reduced pay inflation (£85,170), additional savings in respect of joint partnership working (£50,550), and lower than expected provision for pay and grading costs (£67,880). Further reductions of £74,190 reflect changes in support service allocations.
(b) Gross income relates to top-slicing of unallocated Area Based Grant to support to revenue budget for the two-years 2009/10 and 2010/11.
169
NNOONN DDIISSTTRRIIBBUUTTEEDD CCOOSSTTSS
OUTLINE OF SERVICE:
Non Distributed Costs – 1580, 1583, 1584, 1585 and 1587 – Non Distributed Costs are items which are held centrally and not allocated to services because no user now benefits from them.
They include:
- the whole amount of any past service pensions contributions to meet a pension fund deficit (also called pensions backfunding)
- charges for added years and early retirements, and
- costs of shares of long-term unused, but unrealisable assets (such as unused shares of IT facilities or buildings).
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Notes £ £ £NON DISTRIBUTED COSTS
2,330,174 Gross Expenditure (a) 1,770,880 1,862,210 1,936,170 (283,718) Gross Income (b) (9,240) (47,440) (39,160)
2,046,456 TOTAL NON DISTRIBUTED COSTS 1,761,640 1,814,770 1,897,010
Additional Information
(a)ESTIMATE
2008/09CURRENT
2008/09ESTIMATE
2009/10
Note £ £ £Pay and Local Gratuities 302,780 394,110 394,110 Pension Fund Backfunding (i) 1,459,150 1,459,150 1,529,480 Central and Departmental Support Costs 30 30 40 Capital Charges 8,920 8,920 12,540
1,770,880 1,862,210 1,936,170
(i) From 2007/08, there was a stepped increase in the employer’s contribution (£150,000) as a result of the triennial valuation of the West Sussex Pension Fund, as at 31st March, 2004. Following a further triennial valuation of the fund by the Actuaries at 31st March 2007, the stepped increase in contribution rate was reduced to £70,000 in 2008/09 and £33,850 in 2009/10.
(b) For 2008/09 onwards gross income relates to the recharge to Adur District Council for its share of non-distributed costs.
170
OOTTHHEERR OOPPEERRAATTIINNGG IINNCCOOMMEE && EEXXPPEENNDDIITTUURREE IINNTTEERREESSTT && IINNVVEESSTTMMEENNTT IINNCCOOMMEE
OUTLINE OF SERVICE:
Gordon Room – Budget Code 1528 – Part of the Town Hall complex, the Gordon Room is also hired for meetings, fairs, slide shows and keep-fit.
Meadow Road Industrial Estate – Budget Code 0720 – Meadow Road is now used primarily as an industrial estate as part of the Adur and Worthing Services (AWCS) project.
Other Interest – Budget Codes 1581, 1582 and 1588 – Interest received on the investment of surplus funds, interest payable and prudential borrowing.
Properties – Budget Codes 1526, 1527 and 1531 – 1538 – The acquisition, sale, letting and management of land and property (excluding Council houses) on behalf of the Council.
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ Note £ £ £
GORDON ROOM
37,660 Gross Expenditure 40,700 40,700 37,740 (15,797) Gross Income (13,720) (13,720) (14,070)
21,863 TOTAL COST 26,980 26,980 23,670
MEADOW ROAD INDUSTRIAL ESTATE
135,445 Gross Expenditure 154,360 154,360 163,600 (129,033) Gross Income (130,060) (130,060) (130,330)
6,412 TOTAL COST 24,300 24,300 33,270
OTHER INTEREST
16,793 Gross Expenditure 149,300 149,300 199,530 (1,297,122) Gross Income (1,446,820) (1,324,470) (1,041,720)
(1,280,329) TOTAL COST (1,297,520) (1,175,170) (842,190)
PROPERTIES
399,883 Gross Expenditure 407,830 412,830 423,340 (720,980) Gross Income (582,820) (711,820) (710,610)
(321,097) TOTAL COST (174,990) (298,990) (287,270)
(1,573,151) TOTAL COST OF INTEREST AND INVESTMENT INCOME (1,421,230) (1,422,880) (1,072,520)
Service Statistics
Industrial Property at Broadwater, Enterprise Court, Meadow Road, Station Road, Unifax and Woods Way Ground Leases 13 Leases 24 Other Land and Property Shops (Leases) 9 Offices (Leases) 7
Ground Leases 3 Licences 23 Agricultural Tenancies 7
171
HOLDING ACCOUNTS HOLDING ACCOUNTS
2009/20102009/2010
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173
174
BUSINESS MODERNISATION HHOOLLDDIINNGG AACCCCOOUUNNTT
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
EXECUTIVE HEAD (TECHNICAL SERVICES) -
ICT
890,939 Gross Expenditure 975,640 975,640 1,060,700 (1,427) Gross Income 0 0 (31,280)
889,512 TOTAL COST 975,640 975,640 1,029,420
SUMMARY OF TOTAL COST
890,939 Total Gross Expenditure 975,640 975,640 1,060,700 (1,427) Total Income 0 0 (31,280)
889,512
TOTAL NET COST OF CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES RECHARGED TO SERVICES
975,640 975,640 1,029,420
175
BUSINESS MODERNISATION HHOOLLDDIINNGG AACCCCOOUUNNTT
1. ORIGINAL ESTIMATE 2008/2009 975,640 975,640
2. INFLATION
Pay - 12,600 Other - 6,810
3. EXPENDITURE FUNDED FROM RESERVES
4. CHANGES TO BASE
(i) Unavoidable Growth - -
(ii) Additional Savings - -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items - -
(ii) Unavoidable Growth
Technician Required for ICT demand from partnership working funded from I.E.C.E.
- 31,280
ICT Network Link between Adur D.C. and Worthing B.C. - 7,200
(iii) Compensatory Savings
Increased Vacancy Target - (4,820)
(iv) Reductions in income - -
(v) Impact of Capital Programme
End point device security Software - 2,100
(vi) Additional Income
Funding of Technician Required for ICT demand from partnership working from I.E.C.E.
- (31,280)
(vii) Efficiency Savings
Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council
- (990)
Reduction in internet costs - (8,500)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 - -
7. GROWTH AGREED AT CABINET 02/02/09 - -
8. BUDGET TRANSFERS
(i) Virements
Regrades & Market Pay funded from balance of provision for pay & grading review.
- 16,100
Balance carried forward 975,640 1,006,140
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
176
BUSINESS MODERNISATION HHOOLLDDIINNGG AACCCCOOUUNNTT
Balance brought forward 975,640 1,006,140
8. BUDGET TRANSFERS
(ii) Changes in Allocations
Changes in Departmental and Central Support. - (470)
(iii) Capital Charges
Net change in capital charges - 23,810
9. OTHER MINOR VARIATIONS - (60)
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 975,640 1,029,420
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
177
IMPROVED CUSTOMER SERVICES HOLDING ACCOUNT
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £
EXECUTIVE HEAD (CUSTOMER SERVICES)
868,536 Gross Expenditure 823,710 789,450 725,750 0 Gross Income 0 0 (12,400)
868,536 TOTAL COST 823,710 789,450 713,350
SUMMARY OF TOTAL COST
868,536 Total Gross Expenditure 823,710 789,450 725,750 0 Total Income 0 0 (12,400)
868,536
TOTAL NET COST OF CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES RECHARGED TO SERVICES
823,710 789,450 713,350
178
IMPROVED CUSTOMER SERVICES HOLDING ACCOUNT
1. ORIGINAL ESTIMATE 2008/2009 823,710 823,710
2. INFLATION
Pay - 20,820 Other - 440
3. EXPENDITURE FUNDED FROM RESERVES
4. CHANGES TO BASE
(i) Unavoidable Growth - -
(ii) Additional Savings - -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items - -
(ii) Unavoidable Growth - -
(iii) Compensatory Savings
Increased Vacancy Target - (6,400)
(iv) Reductions in income - -
(v) Impact of Capital Programme - -
(vi) Additional Income - -
(vii) Efficiency Savings
Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council.
- (950)
Delete senior Clerical Assistant (Concessionairy Fares) Post. - (24,900)
Recharge CRM Manager's Salary to Adur D.C. - (12,400)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09
7. GROWTH AGREED AT CABINET 02/02/09
8. BUDGET TRANSFERS
(i) Virements
Customer Relationship Management savings from deletion of Business Analyst and part time clerical assistant post.
(39,970) (39,970)
Salary budgets in Concessionary fares to be included in Customer services. 5,710 5,710
(ii) Changes in Allocations
Changes in Allocation of support services - (1,930)
(iii) Capital Charges
Net Change in Capital Charges - (50,780)
9. OTHER MINOR VARIATIONS - -
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 789,450 713,350
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
179
RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £CHIEF EXECUTIVE, STRATEGIC DIRECTORS &
SECRETARIAL SUPPORT
467,949 Gross Expenditure 490,460 384,340 383,050 (75) Gross Income 0 0 0
467,874 TOTAL COST 490,460 384,340 383,050
EXECUTIVE HEAD (CORPORATE STRATEGY)
777,172 Gross Expenditure 760,600 671,930 673,020 (54,730) Gross Income (18,780) (1,790) (1,840)
722,442 TOTAL COST 741,820 670,140 671,180
EXECUTIVE HEAD (TECHNICAL SERVICES)
2,222,035 Gross Expenditure 2,394,660 2,389,820 2,413,740 (16,545) Gross Income (7,340) (7,340) (35,030)
2,205,490 TOTAL COST 2,387,320 2,382,480 2,378,710
EXECUTIVE HEAD (FINANCIAL SERVICES)
2,297,498 Gross Expenditure 2,277,130 2,285,419 2,271,320 (334,444) Gross Income (266,750) (297,209) (261,460)
1,963,054 TOTAL COST 2,010,380 1,988,210 2,009,860
EXECUTIVE HEAD (LEGAL & DEMOCRATIC
SERVICES)
807,801 Gross Expenditure 803,090 771,026 914,370 (51,496) Gross Income (24,590) (24,590) (177,050)
756,305 TOTAL COST 778,500 746,436 737,320
EXECUTIVE HEAD (CUSTOMER SERVICES)
1,064,906 Gross Expenditure 381,990 356,940 345,190 (40) Gross Income 0 0 0
1,064,866 TOTAL COST 381,990 356,940 345,190
EXECUTIVE HEAD (RECYCLING AND WASTE
MANAGEMENT)
579,076 Gross Expenditure 596,160 568,600 10,130 (19,138) Gross Income (17,890) (17,890) (10,130)
559,938 TOTAL COST 578,270 550,710 0
7,739,969 Balance Carried Forward 7,368,740 7,079,256 6,525,310
180
RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT
COST OF SERVICE:
ACTUAL
2007/08SERVICE / ACTIVITY
ESTIMATE
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
£ £ £ £7,739,969 Balance Brought Forward 7,368,740 7,079,256 6,525,310
EXECUTIVE HEAD DIRECTOR (PLANNING,
REGENERATION & WELLBEING)
2,178,646 Gross Expenditure 1,050,610 959,440 980,310 (314,626) Gross Income (33,620) (18,490) (35,110)
1,864,020 TOTAL COST 1,016,990 940,950 945,200
EXECUTIVE HEAD (HOUSING, HEALTH &
COMMUNITY SAFETY)
1,645,464 Gross Expenditure 1,753,300 1,759,940 1,757,190 (183) Gross Income 0 0 (9,220)
1,645,281 TOTAL COST 1,753,300 1,759,940 1,747,970
EXECUTIVE HEAD (LEISURE & CULTURAL
SERVICES)
1,668,871 Gross Expenditure 1,800,910 1,802,520 1,832,440 (135,735) Gross Income (113,640) (113,640) (116,480)
1,533,136 TOTAL COST 1,687,270 1,688,880 1,715,960
ADMINISTRATIVE BUILDINGS
1,097,497 Gross Expenditure 1,152,540 1,152,540 1,110,800 (8,502) Gross Income (7,620) (7,620) (7,810)
1,088,995 TOTAL COST 1,144,920 1,144,920 1,102,990
SUMMARY OF TOTAL COST
14,806,915 Total Gross Expenditure 13,461,450 13,102,515 12,691,560 (935,514) Total Income (490,230) (488,569) (654,130)
13,871,401
TOTAL NET COST OF CABINET MEMBER FOR RESOURCES SUPPORT SERVICES RECHARGED TO SERVICES
12,971,220 12,613,946 12,037,430
181
RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT
1. ORIGINAL ESTIMATE 2008/2009 12,971,220 12,971,220
2. INFLATION
Pay - 212,010 Other - 35,970
3. EXPENDITURE FUNDED FROM RESERVES
Cessation of funding of Asset Management Software from Capacity Issues reserve.
- (6,000)
4. CHANGES TO BASE
(i) Unavoidable Growth - -
(ii) Additional Savings - -
5. APPROVED VARIATIONS REPORTED TO CABINET Nov '08
(i) One-off non-recurring items
Purchase of new franking machine. - 6,000
(ii) Unavoidable Growth
Energy and fuel excess inflationary pressures - 29,480
Additional Group Accountant post - 21,100
Benefits and bailiff mobile working scheme running costs - 3,000
Business Modernisation Manager - 25,400
Minimum wage increase for Staff at Theatres and Leisure Centre - 370
Paperless direct debits software costs - 2,600
(iii) Compensatory Savings
Increased Vacancy Target - (82,670)
Saving resulting from relet of office cleaning contract - (26,000)
(iv) Reductions in income
Reduced DWP Grant Subsidy - 5,290
(v) Impact of Capital Programme
Additional Maintenance Costs of replacement Financial Information System. - 2,700
(vi) Additional Income - -
Balance carried forward 12,971,220 13,200,470
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
182
RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT
Balance brought forward 12,971,220 13,200,470
(vii) Efficiency Savings
Reduction in insurance actuarial and brokerage fees as now shared with Adur District Council
- (14,280)
Human Resources minor saving - (600)
Building Cleansing Contract savings following reletting of contract. - (5,000)
Creation of a single reprographics team - (1,500)
Deletion of Housing Options Post - (25,500)
Rationalisation of external recruitment advertising through improved use of internet, email, sms
- (20,000)
Performance, Scrutiny & Communications management restructuring - (12,040)
Employ structural engineer on a part-time basis instead of using consultants. - (14,060)
Democratic Services post to be deleted from the establishment upon the retirement of current post holder. New management structure will be implemented at no additional cost and will provide efficiency savings. Worthing 56% share of saving.
- (15,750)
Recharge to Adur for Property Services support service team - (2,500)
Recharge to Adur for undertaking surveying, design, and maintenance work - compensating saving in Adur
- (25,000)
Reduction in fees charged on credit and debit cards as the new cash system will be fully compliant with security standards
- (10,000)
Reduction in hours of one team leader under flexible retirement policy within Benefits Policy & Investigation Team.
- (14,600)
Reduced contract price for internal audit contract as a result of the recent retendering exercise
- (8,600)
Re-let of copier contract in Print Room - (1,000)
Removal of under used vending machines in the town hall - (2,000)
Restructure of Housing Strategy roles in Housing services - (29,000)
Restructure of estates section - (12,500)
Building Control - restructure with shared manager. - (13,840)
Legal Services deleted Adur Posts - Worthing share of Joint Service saving - (18,470)
Balance carried forward 12,971,220 12,954,230
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
183
RESOURCES HOOLLDDIINNGG AACCCCOOUUNNTT
Balance brought forward 12,971,220 12,954,230
(vii) Efficiency Savings
Reduction in security hours approved by Council 24/02/09. (2,000)
6. LOW PRIORITY SAVINGS AGREED AT CABINET 02/02/09 - -
7. GROWTH AGREED AT CABINET 02/02/09 - -
Temporary Housing Advice Officer to be funded from Capacity Issues reserve
30,000
8. BUDGET TRANSFERS - -
(i) Virements
Regrades & Market Pay funded from balance of provision for pay & grading review.
- 32,920
Joint Senior Officer Savings (314,540) (314,540)
Reversal of Planning Delivery Officer post no longer funded from Community Engagement budget in CM for Health Safety & Wellbeing.
(4,260) (4,260)
Corporate Health & Safety Post transferred from Food & Occ Health section to CM for Health Safety & Wellbeing
(28,170) (28,170)
Car Allowances for recovery staff transferred direct to Council Tax collection in line with salaries in CM for Improved Customer Services.
(5,250) (5,250)
Underspend of postages budget used to purchase Mayor's Car in Leader portfolio.
(2,360) -
(ii) Changes in Allocations
Movement of Planned Maintenance programme between Portfolios as per agreed programme 1st December 2008
- (41,880)
Changes in Allocation of support services - (20,600)
Net Transfer To/From Joint Account - (585,460)
(iii) Capital Charges
Net Change in Capital Charges - 21,650
9. OTHER MINOR VARIATIONS (2,694) 790
APPROVED ESTIMATE 2008/09 AND ESTIMATE 2009/2010 12,613,946 12,037,430
£ £
SUMMARY OF VARIATIONS IN EXPENDITURE BETWEEN 2008/2009 ORIGINAL
AND CURRENT ESTIMATE AND 2009/2010
Estimate
2009/2010
Current
2008/2009
184
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185
186
187
SSHHAARREEDD SSEERRVVIICCEESS
COMMITTEE: Joint Overview and Scrutiny
DATE: 9th February, 2009
COMMITTEE: Joint Strategic Committee
�
DATE: 10th February, 2009
AGENDA ITEM NO:
��� WARD: All
TITLE: Revenue Estimates 2009/10
REPORT BY: Sarah Gobey, Executive Head (Financial Services)
1.0 SUMMARY
1.1 This report presents to Members the revenue estimates for 2009/10 for the services that will be under the auspices of the Joint Strategic Committee at 1st April 2009. This includes those services that were already joint services together with a range of direct and support services that become formally constituted as joint services from that date. Further support and direct services are likely to become joint during the next year. Revised estimates for 2008/09 are also shown for those services that are already the responsibility of the Joint Strategic Committee
1.2 The additional direct service budgets included in the Joint Strategic Committee estimates for 2009/10 are Street and Other Cleansing, Elections and Electoral Registration and Land Charges. The support services added are Corporate Strategy, Financial Services, Legal & Democratic Services and Corporate & Public Safety.
2.0 BACKGROUND
2.1 In January 2008, the Council agreed the 2008/09 Revenue Budget for the Joint Services. Subsequently, trade waste services were included under the auspices of the Joint Strategic Committee. During the period September to December 2008 each Executive Head has presented High Level Business Cases for their services which has identified those services that can become joint ones from 1st April 2009 and an outline timetable for the merger of the remaining services where appropriate.
2.2 Although full revised estimates have not been prepared for current services in line with the new budget arrangements for both Councils, the current estimates which allow for agreed budget changes have been included. This new approach is due to the increased focus on quarterly reporting which will continue with the reporting of the 3rd Quarter stage of the budget cycle to the next round of meetings.
2.3 This report represents a further step in the establishment of clear and explicit financial arrangements for the joint working initiative which has already seen quarterly budget monitoring reports for 2008/09 and an annual statement of accounts for 2007/08. The next step will be to establish a medium term financial plan in the summer covering the period 2010 to 2013.
188
SSHHAARREEDD SSEERRVVIICCEESS
3.0 DRAFT REVENUE ESTIMATES 2009/10
3.1 Detailed budgetary work is now complete and the estimated budget for joint services is £13.913m. This is made up of £5.708m of net expenditure on joint services to the public and £8.205m on support services. All of these costs are borne by Adur DC and Worthing BC and have been included in the draft budgets of the two authorities.
3.2 A summary of the estimates is shown in Appendix 1 and a breakdown of the estimates for individual services can be found in Appendices 2 and 3 attached but can be summarised as follows:
£’000 £’000
2008/09 ESTIMATES 5,293
Add:
Inflation 221 Impact of New Refuse, Recycling and Trade Waste
Services Growth in Asset Hire and Capital Charges 135 Increased Repairs and Maintenance Budgets 87 Increased Income from Green Garden Waste (116) Savings from reconfiguration of rounds (150) (44)
Removal of Vacancy Factor 37 Impact of Changes in Allocations 723
6,230Add:
New Services added to remit of Joint Committee Direct Services 2,090 Support Services 5,593 7,683
2009/10 BUDGET REQUIREMENT 13,913
To be shared as follows: Recycling and Waste Management Services 1,513 Adur District Council 5,112 Worthing Borough Council 7,288
13,913
3.3 The basis of shared costs for services in 2008/09 was agreed by the Joint Strategic Committee as part of the budget setting process. The allocations for the refuse, recycling and trade waste services were agreed on the basis of activity levels, i.e. households and bin lifts that are relatively transparent and fairly stable. For next year Street Cleansing will also become a joint service and an allocation based on the schedule of rates was proposed within the high level business case. This form of allocation allows for not only the different lengths of roads to be swept but the frequency and the resources required for the other cleansing operations included in the service such as the emptying of litter and dog bins. The allocations applied to Recycling and Waste Services for 2009/10 are as follows.
189
SSHHAARREEDD SSEERRVVIICCEESS
3.0 DRAFT REVENUE ESTIMATES 2009/10 (continued)
Service Basis of Allocation Adur
%
Worthing
%
Recycling and Waste Refuse Collection Recycling Trade Waste Street and Other Cleansing
Number of Households Number of Households Number of Bin Lifts Schedule of Rates
36.436.437.039.4
63.663.663.060.6
3.4 The allocations for the senior officer structure were based on expected time allocations based on the best information available at the time the estimates were drawn up. Senior managers have been recording how their time is being allocated and these have been reviewed however it is difficult to draw firm conclusions. This is primarily because the senior officer structure has not been operating for a full year and time allocations for senior management have yet to settle into a pattern given the steepness of the learning curve for those Executive Heads taking on new responsibilities and the proportion of time that has been devoted to starting service reviews and preparing the high level business cases. Therefore no changes to the allocations for senior officers are proposed for 2009/10. However these allocations as detailed below need to be kept under further review in next year’s budget process to ensure they are appropriate.
Service Basis of Allocation Adur
%
Worthing
%
Senior Officer Structure CE & Strategic Directors EH of Adur Homes EH of Leisure and Cultural ServicesAll other Executive Heads
Estimated Time Estimated Time Estimated Time Estimated Time
50901040
50109060
3.5 The allocations for those services that are becoming joint from April 2009 have been based on the principles established as part of the high level business case for that service. As these are often based on expected time allocations they will also need to be reviewed as part of next year’s budget process .The allocation bases for these services are shown in the table below. Members will note that the table does not include Recycling and Waste Management support costs. For 2009/10 these will be charged on a time allocation basis to the Joint Recycling and Waste Direct services and then form part of the costs allocated as per paragraph 3.3.
Service Basis of Allocation Adur
%
Worthing
%
Corporate Strategy Human Resources Performance & Strategy CommunicationsEqualities and Diversity Business Transformation
Demand weighted staff nos. Estimated Time Estimated Time Estimated Time Estimated Time
3240404040
6860606060
190
SSHHAARREEDD SSEERRVVIICCEESS
3.0 DRAFT REVENUE ESTIMATES 2009/10 (continued)
Service Basis of Allocation Adur
%
Worthing
%
Financial Services Secretarial Services Insurance & Administration AccountancyExchequerPayrollCash Collection
Estimated Time Premiums Paid Estimated Time No of Invoices & Payments EmployeesNumber of Transactions
25.458.442.544.041.068.0
74.641.657.556.059.032.0
Legal and Democratic
ServicesLegal Services Democratic Services ElectionsLand Charges
Members/Popul’n./AdurHRANo of Members Electoral Register No of searches
48443834
52566266
Technical Services Corporate and Public Safety Estimated Time 40 60
3.6 There will be a fundamental review of the process of allocation of support costs for both Councils and the Joint Committee in 2009/10 which will be reported to Members as part of the 2010/11 budgets.
4.0 RISK ASSESSMENT
4.1 Members will be aware that there are several risks to the Joint Services budget. These can be summarised as follows:-
(i) Local Pay and Grading Review: The salaries estimates for Recycling & Waste Management services allow for a proposed implementation of the local pay and grading review in accordance with the decision of the Joint Staff Committee in July 2008. However no allowance for local pay and grading has been built into any other salary estimates. Following the decision not to fully implement the outcome of the local pay and grading review there have been a number of regrading appeals. Where known these have been built into the revenue budget. It is likely however that there could be a number of requests for regrading which may not be accommodated within existing budgets.
(ii) IncomeThe Joint Services include activities that generate income which may be affected by the recession. These include land charges and trade waste. Whilst known reductions in income have been built into the Councils’ client budgets further falls in income might affect the level of joint service provision that can be afforded.
191
SSHHAARREEDD SSEERRVVIICCEESS
4.0 RISK ASSESSMENT
(iii) 2008/09 Pay AwardThe 2008/09 dispute between the Local Government employers and the unions has been referred onto ACAS. Included in the budget is an allowance for pay inflation of 2.75%, however then final figure may be higher than this.
4.2 The working balances and other earmarked reserves of the two Councils are available to help mitigate these risks although the need to look for economies in service delivery cannot be ruled out.
5.0 LEGAL
5.1 The report assists both Councils in complying with their legal requirements when considering the budget and setting the Council Tax.
6.0 COMMENTS BY THE CHIEF FINANCIAL OFFICER
6.1 Section 25 of the Local Government Act 2003 requires an authority's Chief Finance Officer - the Executive Head (Financial Services) - to make a report to the authority when it is considering its budget and council tax. The report must deal with the robustness of the estimates and the adequacy of the reserves allowed for in the budget proposals, so Members will have authoritative advice available to them when they make their decisions. The Section requires Members to have regard to the report in making their decisions.
6.2 As Members are aware, local authorities decide every year how much they are going to raise from council tax. They base their decision on a budget that sets out estimates of what they plan to spend on each of their services. Because they decide on the council tax in advance of the financial year in question, and are unable to increase it during the year, they have to consider risks and uncertainties that might force them to spend more on their services than they planned. Allowance is made for these risks by:
� making prudent allowance in the estimates for each of the services, and in addition;
� ensuring that there are adequate reserves to draw on if the service estimates turn out to be insufficient.
6.3 The Executive Head of Financial Services and Section 151 Officer’s overall view of the robustness of the estimates is, therefore, as follows:
The processes followed are sound and well established and identical to those that produced robust estimates in the past. The Council has also demonstrated that it has a sound system of financial management in place
6.4 Overall view on the robustness of the estimates: Subject to the important reservations below, a reasonable degree of assurance can
be given about the robustness of the estimates and the adequacy of reserves. The exceptions relate to:
192
SSHHAARREEDD SSEERRVVIICCEESS
6.0 COMMENTS BY THE CHIEF FINANCIAL OFFICER
(1) The provision of estimates for items outside of the direct control of the Council:
� income from fees and charges in volatile markets, e.g. Local land charges and trade waste.
� External competition and declining markets, particularly during a recession, e.g. Local land charges and trade waste.
(2) Cost pressures not identified at the time of setting the budget. This would include items such as excess inflation.
(3) Initiatives and risks not specifically budgeted for.
It will therefore be important for the Joint Strategic Committee and the Joint Overview and Scrutiny Committee to maintain a diligent budget monitoring regime during 2009/10.
7.0 RECOMMENDATION
7.1 The Joint Overview & Scrutiny Committee is requested to refer any comments
or recommendations on the draft budget contained in the report or the
attached appendices to the Joint Strategic Committee at its meeting on 10th
February 2009.
7.2 The Joint Strategic Committee is recommended to:
(i) Approve the draft revenue budgets for 2009/10 as shown in Appendix 1
(ii) Agree the allocation of costs identified in the tables in paragraphs 3.3,
3.4 and 3.5 above
SARAH GOBEY Executive Head of Financial Services
Local Government Act 1972
Background Papers:
High Level Business Cases for: Corporate Strategy, Financial Services, Legal & Democratic Services, Recycling & Waste Management, Technical Services
2007/08 Statement of Accounts
Contact Officer:
Eric Norman Interim Finance Manager Civic Centre, Ham Road, Shoreham (01273) 263422 [email protected]
193
SSHHAARREEDD SSEERRVVIICCEESS
SCHEDULE OF OTHER MATTERS
1. COUNCIL PRIORITY
1.1 The report acknowledges the need to link all Council priorities with resource allocation in order to meet and deliver those objectives.
2. SPECIFIC ACTION PLANS
2.1 Matter considered and no issues identified.
3. SUSTAINABILITY ISSUES
3.1 Matter considered and no issues identified
4. EQUALITY ISSUES
4.1 Matter considered and no issues identified
5. COMMUNITY SAFETY ISSUES (SECTION 17)
5.1 Matter considered and no issues identified
6. HUMAN RIGHTS ISSUES
6.1 Matter considered and no issues identified
7. REPUTATION
7.1 Matter considered and no issues identified
8. CONSULTATIONS
8.1 Matter considered and no issues identified
9. HEALTH AND SAFETY ISSUES
9.1 Matter considered and no issues identified
10. PROCUREMENT STRATEGY
10.1 Matter considered and no issues identified
11. PROCUREMENT STRATEGY
11.1 Matter considered and no issues identified
12. PARTNERSHIP WORKING
12.1 The report informs members of the latest estimates for the Adur Worthing partnership joint services.
194
SSHHAARREEDD SSEERRVVIICCEESS
JOINT SERVICES BUDGET SUMMARY - APPENDIX 1
DIRECT SERVICES SUMMARY
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£ £ £ £
Cabinet Member Portfolios 1,897,454 Clean and Green Environment 3,156,080 3,156,080 5,430,820 - Leader - - 254,870 20,000 Resources 21,400 21,400 22,500
1,917,454 TOTAL DIRECT SERVICES 3,177,480 3,177,480 5,708,190
ALLOCATION OF COSTS (700,673) Adur District Council (1,150,050) (1,150,050) (2,113,150) (1,216,781) Worthing Borough Council (2,027,430) (2,027,430) (3,595,040)
(1,917,454) TOTAL DIRECT SERVICES ALLOCATIONS
(3,177,480) (3,177,480) (5,708,190)
SUPPORT SERVICES SUMMARY
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£ £ £ £
91,500 Senior Staff Structure 1,397,940 1,397,940 1,824,310 - Corporate Strategy - - 999,650 - Financial Services - - 2,128,750 - Legal and Democratic Services - - 1,579,010 816,011 Recycling and Waste Management 717,360 717,360 1,512,670 - Technical Services - - 160,570
907,511 TOTAL SUPPORT SERVICES 2,115,300 2,115,300 8,204,960
ALLOCATION OF COSTS (816,011) Joint Strategic Committee (717,360) (717,360) (1,512,670) (45,750) Adur District Council (637,305) (637,305) (2,999,335) (45,750) Worthing Borough Council (760,635) (760,635) (3,692,955)
(907,511) TOTAL SUPPORT SERVICE ALLOCATIONS
(2,115,300) (2,115,300) (8,204,960)
195
SSHHAARREEDD SSEERRVVIICCEESS
DIRECT SERVICES BUDGET PER CABINET MEMBER - APPENDIX 2
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£C.M. FOR CLEAN AND GREEN ENVIRONMENT
£ £ £
1,479,011 Refuse Collection 2,136,900 2,136,900 2,217,900 418,443 Recycling 727,660 727,660 814,460 - Trade Waste 291,520 291,520 563,500 - Street Sweeping & Other Cleansing - - 1,693,120 - Land Charges - - 141,840
1,897,454 TOTAL CLEAN AND GREEN ENVIRONMENT
3,156,080 3,156,080 5,430,820
ALLOCATION OF COSTS (690,673 ) Adur District Council (1,139,350) (1,139,350) (2,005,050) (1,206,781 ) Worthing Borough Council (2,016,730) (2,016,730) (3,425,770)
(1,897,454 ) TOTAL ALLOCATIONS (3,156,080) (3,156,080) (5,430,820)
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£ THE LEADER £ £ £
- Elections - - 254,870
- TOTAL THE LEADER - - 254,870
ALLOCATION OF COSTS - Adur District Council - - (96,850) - Worthing Borough Council - - (158,020)
- TOTAL ALLOCATIONS - - (254,870)
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£ C.M. FOR RESOURCES £ £ £
20,000 Corporate Management 21,400 21,400 22,500 - External Audit Fee
20,000 TOTAL RESOURCES 21,400 21,400 22,500
ALLOCATION OF COSTS (10,000 ) Adur District Council (10,700) (10,700) (11,250) (10,000 ) Worthing Borough Council (10,700) (10,700) (11,250)
(20,000 ) TOTAL ALLOCATIONS (21,400) (21,400) (22,500)
(1,917,454 ) TOTAL DIRECT SERVICE ALLOCATIONS
(3,177,480) (3,177,480) (5,708,190)
196
SSHHAARREEDD SSEERRVVIICCEESS
SUPPORT SERVICES BUDGET PER EXECUTIVE HEAD - APPENDIX 3
ACTUAL2007/08
SERVICE/ACTIVITY
ORIGINALESTIMATE
2008/09
CURRENTESTIMATE
2008/09ESTIMATE
2009/10
£ SENIOR STAFF STRUCTURE £ £ £
91,500 Chief Executive and Directors 605,190 605,190 770,410 - Executive Heads of Service 792,750 792,750 1,053,900
91,500 TOTAL SENIOR STAFF 1,397,940 1,397,940 1,824,310
CORPORATE STRATEGY - Human Resources - - 472,770 - Performance and Scrutiny - - 288,070 - Communications - - 131,680 - Equalities and Diversity - - 48,850 - Business Transformation - - 58,280
- TOTAL CORPORATE STRATEGY - - 999,650
FINANCIAL SERVICES - Secretarial Services - - 41,070 - Insurance and Administration - - 153,920 - Accountancy - - 958,100 - Exchequer - - 473,230 - Payroll - - 135,020 - Cash Collection - - 367,410
- TOTAL FINANCIAL SERVICES - - 2,128,750
LEGAL & DEMOCRATIC SERVICES - Legal Services - - 1,109,880 - Democratic Services - - 469,130
- TOTAL LEGAL & DEMOCRATIC SERVICES
- - 1,579,010
RECYCLING AND WASTE MANAGEMENT
816,011 Management and Support 717,360 717,360 787,320 - Vehicle Workshop - - 510,770 - Compliance - - 214,580
816,011 TOTAL RECYCLING AND WASTE MANAGEMENT
717,360 717,360 1,512,670
TECHNICAL SERVICES - Corporate and Public Safety - - 160,570
- TOTAL TECHNICAL SERVICES - - 160,570
ALLOCATION OF COSTS: (816,011) Joint Strategic Committee (717,360) (717,360) (1,512,670) (45,750) Adur District Council (637,305) (637,305) (2,999,335) (45,750) Worthing Borough Council (760,635) (760,635) (3,692,955)
(907,511) TOTAL SUPPORT SERVICE ALLOCATIONS
(2,115,300) (2,115,300) (8,204,960)
197
THREE YEARTHREE YEAR
CAPITAL INVESTMENTCAPITAL INVESTMENT
PROGRAMMEPROGRAMME
198
TH
RE
E Y
EA
R C
AP
ITA
L IN
VE
ST
ME
NT
PR
OG
RA
MM
E (
R36x)
1.F
inan
cia
l C
on
tro
l -
In v
iew
of t
he re
quire
men
ts o
f the
Cou
ncil's
Fin
anci
al R
egul
atio
ns c
once
rnin
g th
e co
ntro
l of
capi
tal e
xpen
ditu
re, t
he C
apita
l Inv
estm
ent P
rogr
amm
e ha
s be
en p
repa
red
in o
rder
to d
istin
guis
h be
twee
n:
Ind
ex O
f L
ead
Off
icers
AL
A
man
da L
owes
H
ousi
ng S
ervi
ces
Man
ager
(a)
Co
mm
itte
d S
ch
em
es -
£100,0
00 a
nd
Un
der
– Sc
hem
es w
here
res
ourc
es h
ave
been
com
mitt
ed a
nd
whi
ch d
o no
t req
uire
app
rova
l as
a Ke
y D
ecis
ion.
B
C
Bry
an C
urtis
P
rinci
pal E
ngin
eer
CB
C
hris
Bra
dley
Pa
rks
Man
ager
(b
) C
om
mit
ted
S
ch
em
es
–
Key
Decis
ion
s –
Sch
emes
tha
t re
sult
in
the
Cou
ncil
incu
rring
cap
ital
expe
nditu
re in
exc
ess
of £
100,
000
and
whe
re re
sour
ces
have
bee
n co
mm
itted
. C
H
Clif
f Har
rison
E
HoS
(Tec
hnic
al S
ervi
ces)
D
A
Dun
can
And
erso
n Le
isur
e Fa
cilit
ies
Man
ager
(c)
Fu
ture
Pro
gra
mm
e –
Sch
emes
whi
ch t
he C
ounc
il in
tend
s to
und
erta
ke in
fut
ure
year
s de
pend
ing
on
reso
urce
s av
aila
ble
and
the
Cou
ncil’s
Prio
ritie
s an
d St
rate
gic
Obj
ectiv
es.
DP
Dia
na P
eek
Mus
eum
Man
ager
D
W D
avid
Whi
tmor
e O
pera
tions
Man
ager
(d)
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em
es –
The
se s
chem
es a
re s
how
n in
bol
d.
HB
H
elen
Buc
k S
urve
ying
& D
esig
n S
ervi
ces
Man
ager
C
ap
ita
l S
trate
gy
2. –
The
Cou
ncil
appr
oved
its
cur
rent
Cap
ital
Stra
tegy
doc
umen
t in
Jul
y 20
08 a
nd t
he
prep
arat
ion
of th
is y
ear’s
pro
gram
me
has
been
car
ried
out i
n lin
e w
ith th
e pr
inci
ples
con
tain
ed in
the
agre
ed
stra
tegy
. The
stra
tegy
set
s ou
t the
bas
is fo
r th
e pr
iorit
isat
ion
of b
ids
for
sche
mes
to b
e in
clud
ed in
the
thre
e-ye
ar p
rogr
amm
e co
verin
g al
l ser
vice
s, in
clud
ing
Hou
sing
.
IRIa
n R
udki
n R
egis
trar
JA
Ja
mes
App
leto
n E
HoS
. (P
lann
ing,
R
egen
erat
ion
and
Wel
lbei
ng)
JC
RJ.
Cha
ng-R
oger
s
Chi
ef A
ccou
ntan
t
3.P
rio
riti
sati
on
of
Sch
em
es
– Th
e pr
ogra
mm
e ha
s be
en p
repa
red
in li
ght o
f the
sco
ring
mec
hani
sm a
gree
d in
th
e C
apita
l Stra
tegy
and
is u
sed
by O
ffice
rs a
s a
guid
e on
whi
ch t
o id
entif
y th
e sc
hem
es r
ecom
men
ded
for
incl
usio
n in
the
prog
ram
me.
JM
John
Mitc
hell
EH
oS (S
trate
gy,
Per
form
ance
, C
omm
unic
atio
ns, B
usin
ess)
JT
Jo
hn T
horp
e E
HoS
(Lei
sure
& C
ultu
ral
Ser
vice
s)
4.C
on
tin
gen
cy f
or
Infl
ati
on
an
d F
luctu
ati
on
s -
The
Hou
sing
Pro
gram
me,
whi
ch p
rovi
des
reso
urce
s to
mee
t the
ne
eds
iden
tifie
d in
the
Cou
ncil’s
Hou
sing
Stra
tegy
, is
estim
ated
at o
uttu
rn p
rices
. Est
imat
es fo
r all
othe
r sch
emes
ar
e at
Nov
embe
r 200
7 pr
ices
as,
for m
ost p
roje
cts,
it is
not
pra
ctic
al a
t thi
s st
age
to fo
reca
st th
e ef
fect
s of
futu
re
infla
tion.
In o
rder
to e
nsur
e th
at a
dequ
ate
finan
ce is
ava
ilabl
e to
mee
t suc
h ex
pend
iture
ove
r th
e th
ree
year
s, a
ge
nera
l con
tinge
ncy
has
been
incl
uded
in e
ach
Cab
inet
Mem
ber's
pro
gram
me.
KC
K
eith
Cha
mbe
rlain
E
nviro
nmen
tal H
ealth
M
anag
er
KG
K
en G
reen
E
HoS
(Rec
yclin
g an
d W
aste
M
anag
emen
t) K
M
Kev
in M
aste
rs
EH
oS (C
usto
mer
Ser
vice
s)
5.V
AT
– T
he C
ounc
il is
aw
aitin
g a
deci
sion
fro
m C
usto
ms
and
Exci
se r
egar
ding
the
Cou
ncil’s
lia
bilit
y fro
m
2009
/201
0 on
war
ds fo
r blo
ckab
le V
AT in
put t
ax o
n so
me
capi
tal s
chem
es w
hich
will
be d
eter
min
ed b
y th
e ex
tent
of
exe
mpt
act
ivity
tak
ing
plac
e. T
he s
ched
ules
sho
w t
he n
et c
ost
of e
ach
sche
me
excl
udin
g VA
T, a
nd a
VAT
pr
ovis
ion
has
been
incl
uded
in e
ach
Cab
inet
Mem
ber’s
pro
gram
me.
LS
Ly
nda
Spa
in
Pro
gram
me
Man
ager
(Mas
ter
Pla
n)M
G M
ark
Gaw
ley
ICT
Ser
vice
s M
anag
er
PB
P
eter
Bai
ley
Thea
tres
Man
ager
#
Sch
em
es w
hic
h a
re e
xp
ecte
d t
o in
cu
r V
AT
.P
S
Pau
l Spe
ddin
g E
HoS
(Hou
sing
Hea
lth a
nd
Com
mun
ity S
afet
y)
6.A
nn
ual
Reven
ue C
osts
- Th
e sc
hedu
les
indi
cate
in c
olum
n (1
2) th
e es
timat
ed a
mou
nt o
f int
eres
t for
egon
e in
ut
ilisi
ng re
sour
ces,
whi
ch a
re c
urre
ntly
inve
sted
and
ear
ning
muc
h ne
eded
inte
rest
to s
uppo
rt th
e G
ener
al F
und
Rev
enue
Bud
get
or t
he c
ost
of u
sing
Pru
dent
ial
Bor
row
ing
to f
und
the
Cap
ital
Inve
stm
ent
Pro
gram
me.
A
dditi
onal
runn
ing
cost
s (o
r sav
ings
) of s
ervi
cing
and
mai
ntai
ning
the
prop
osed
sch
emes
are
sho
wn
in c
olum
n (1
W3)
.
SC
Ste
ve C
oe
Est
ates
Man
ager
SG
Sar
ah G
obey
E
HoS
(Fin
anci
al S
ervi
ces
&
Aud
it)S
S
Ste
ve S
pinn
er
Bus
ines
s S
ervi
ces
Man
ager
T
C
Terry
Cut
ler
Ben
efits
Pol
icy
&
Inve
stig
atio
n M
anag
er
Cap
italised
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nn
ed
Main
ten
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CCAAPPIITTAALL SSPPEENNDDIINNGG 22000099//22001100 ££77..223377mm
Capital ExpenditureBusiness Modernisation: £0.370m
Regeneration (Other): £1.25m
Regeneration (AffordableHousing): £0.976m
Improved Customer Services: £3.204m
Resources: £0.068m
Clean and Green Environment: £0.726m
Health Safety and Wellbeing: £0.643m
Capital Financing
Capital Receipts: £6.168m
Reserves and RevenueContributions: £0.182m
Capital Grants: £0.608m
Prudential Borrowing: £0.022m
External Contributions: £0.257m
Inte
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Fo
reg
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Fu
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412,
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368,
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454,
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506,
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331,
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187,
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Fu
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sti
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Esti
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tim
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Years
££
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DE
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UN
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Cap
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375,
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200
9/2
010
201
0/2
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201
1/2
012
Fu
ture
Ori
gin
al
Cu
rren
tE
sti
mate
Esti
mate
Es
tim
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Years
££
££
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(6)
(7)
(8)
(9)
(10)
(11)
Cap
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s an
d C
ontr
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(con
tinue
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Nat
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70
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Sou
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69,0
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100,
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100,
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ST
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2,27
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Co
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CA
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TIM
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69,0
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-
203
204
200
9/2
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201
0/2
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201
1/2
012
Fu
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Ori
gin
al
Cu
rren
tE
sti
mate
Esti
mate
Es
tim
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Years
££
££
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(6)
(7)
(8)
(9)
(10)
(11)
Cap
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s an
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ontr
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Oth
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7,50
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100,
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320
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556,
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665,
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with
draw
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280,
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CA
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372,
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TH
RE
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SU
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200
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Co
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200
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201
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201
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Fu
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Ori
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Cu
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tE
sti
mate
Esti
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Es
tim
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Years
££
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(7)
(8)
(9)
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(11)
Rev
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Rev
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Con
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Cre
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200
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Co
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205
206
200
9/2
010
201
0/2
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201
1/2
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Fu
ture
Ori
gin
al
Cu
rren
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sti
mate
Esti
mate
Es
tim
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Years
££
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(6)
(7)
(8)
(9)
(10)
(11)
Usa
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Cap
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265,
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VE
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RA
MM
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AT
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200
8/2
009
Co
lum
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efe
ren
ce (
1)
Inte
rest
Fo
reg
on
e/
Co
st
Lead
To
tal
Pri
or
to2009
/2010
2010
/2011
201
1/2
012
Fu
ture
Co
st
of
Net
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tre
Off
icer
Esti
mate
1.4
.2008
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gin
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mate
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mate
Esti
mate
Years
Bo
rro
win
gO
ther
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££
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(4)
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(7)
(8)
(9)
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(11)
(12)
(13)
CO
MM
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ED
SC
HE
ME
S -
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00,0
00 A
ND
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DE
R
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rmat
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and
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mun
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83,2
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4,25
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ctur
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00
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11,8
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E
CO
ST
S
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lum
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1)
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207
208
Inte
rest
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reg
on
e/
Co
st
Lead
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tal
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or
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/2010
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1/2
012
Fu
ture
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Net
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tre
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icer
Esti
mate
1.4
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al
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sti
mate
Esti
mate
Esti
mate
Years
Bo
rro
win
gO
ther
££
££
££
££
££
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
CO
MM
ITT
ED
SC
HE
ME
S -
KE
Y D
EC
ISIO
NS
Info
rmat
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and
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8,
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18
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9603
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0,00
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315,
000
-
17
0,00
017
0,00
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7,
130
90,0
00
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agem
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nded
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ery
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232,
500
-
60
,000
10,0
00
106,
250
116,
250
-
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11,3
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cost
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uman
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42
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Inte
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Lead
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tal
Pri
or
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/2010
2010
/2011
201
1/2
012
Fu
ture
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st
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Net
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tre
Off
icer
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mate
1.4
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gin
al
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sti
mate
Esti
mate
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mate
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win
gO
ther
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(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
CO
MM
ITT
ED
SC
HE
ME
S -
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00 A
ND
UN
DE
R
Allo
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f p
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27
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00
-
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-
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00
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-
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55
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00
-
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-
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2,3
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0)
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rtn
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hip
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em
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Ad
ur.
T
ota
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co
st
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00)
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eh
icle
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ep
lacem
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t/re
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94
56
HB
14,0
00
-
-
-
14,0
00
-
-
-
700
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ota
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pro
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7,5
00
21,5
00
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20
0
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nd
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00
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87
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-
-
-
2,96
0
-
Sch
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lum
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ren
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1)
200
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CA
BIN
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ME
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R C
LE
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EN
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ME
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S
209
210
Inte
rest
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reg
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Lead
To
tal
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or
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/2010
2010
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201
1/2
012
Fu
ture
Co
st
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Net
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tre
Off
icer
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mate
1.4
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gin
al
Cu
rren
tE
sti
mate
Esti
mate
Esti
mate
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Bo
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win
gO
ther
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££
££
££
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
CO
MM
ITT
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HE
ME
S -
£1
00,0
00 A
ND
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DE
R
(co
nti
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s -
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93
60
BC
11,0
00
-
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-
11,0
00
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-
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550
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93
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550
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9360
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26,0
00
-
-
-
26,0
00
-
-
-
1,
300
- fu
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Long
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t Par
k - S
afet
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55C
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13
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Inte
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reg
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To
tal
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or
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/2010
2010
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1/2
012
Fu
ture
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Net
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tre
Off
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mate
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gin
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rren
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mate
Esti
mate
Years
Bo
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win
gO
ther
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££
££
££
££
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
CO
MM
ITT
ED
SC
HE
ME
S -
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00 A
ND
UN
DE
R
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33,0
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16,5
00
16,5
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16,5
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1,
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27,5
00
-
27,5
00
27,5
00
-
-
-
-
1,38
0
-
Find
on R
oad
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or re
furb
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9406
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53,5
00
3,
500
-
50
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-
-
2,
680
-
Sea
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ch94
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-
60
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30
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30
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-
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-
3,00
0
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Hou
se G
roun
ds/P
avilio
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Riv
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and
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C31
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-
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31
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-
-
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r im
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use/
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mm
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nd
Data
94
57
DW
35,3
00
-
-
-
35,3
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-
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1,7
70
-
Tra
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RESERVE LISTSRESERVE LISTS
232
233
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
BUSINESS MODERNIZATIONBUSINESS MODERNIZATION
Guide Price
£
(a) YEARS 4-7
INFORMATION AND COMMUNICATIONS TECHNOLOGY* Backup Technology and Disaster Recovery (Partnership N/C
Scheme with Adur)Citrix Infrastructure (remote access) 146,500Desktop equipment, software and infrastructure replacement 85,000(Annual Provision)Electronic Room Booking System (Partnership Scheme with 9,000Adur. Total cost £18,000)Government Connect (network communications with central 22,000government technology)
* ITSM Infrastructure monitoring toolset 97,000Multimedia facilities for Council accommodation 41,000Telecommunications - Civic Centre upgrade/enhancement 70,000Telecommunications - Installation of VoIP telephones 110,000
* Video conferencing (Partnership scheme with Adur. Total cost 12,500£25,000)
N/C = Not Costed * = New Scheme
234
235
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
CLEAN AND GREEN ENVIRONMENTCLEAN AND GREEN ENVIRONMENT
Guide Price
£
(a) YEARS 4-7
ALLOTMENTS* Renew boundary and entrance fencing (George V allotment and 14,000
Tarring allotment)
AWS REVISED REFUSE AND RECYCLING SERVICEProvision of wheeled bins 2012/2013 (Partnership scheme 54,700with Adur. Total cost £86,000)
BEACH HOUSE GROUNDSChalets - Replacement of front elevations 95,000
BROOKLANDSRepair of surface water sewer Phase 2 81,000Western Road - Provision of services (waste disposal, water 25,000and electricity)
BROOKLANDS LAKEStabilise banks to lake and islands, and renew lakeside N/Cfootpaths
CAR PARKINGTeville Gate Multi-Storey Car Park - Major repairs and N/CrefurbishmentTeville Gate Multi-Storey Car Park - Renew profilit glazing panels 11,000Teville Gate Multi-Storey Car Park - Resurface the top deck 88,000
CEMETERIESBroadwater Cemetery - Phased improvements and possible N/Cremodelling
CREMATORIUMMain building fascias replacement 11,000Provision of memorial room, rest and recovery room and new N/CofficeProvision of specialist refrigeration units 19,000
* Refurbishment of old chapel N/CReplacement of cremulator 22,000
* Resurfacing of main access road 99,000
N/C = Not Costed * = New Scheme
236
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
CLEAN AND GREEN ENVIRONMENTCLEAN AND GREEN ENVIRONMENT
Guide Price
(a) YEARS 4-7 (continued) £
CREMATORIUM (continued)Toilet refurbishment 16,500Window replacement 44,000
CYCLE STRATEGYImplementation of Cycle Strategy 80,000Seafront Cycle Route Phase 2 200,000Seafront Cycle Route Phase 3 256,000Seafront Cycle Route Phase 4 35,000
HIGHDOWN GARDENSRefurbish ponds to provide recycling, water filtration and algae 44,000control
HIGHWAYSBorough boundary signs N/CReconstruction of highway at Dale Road 55,000
PARKS AND OPEN SPACES* Broadwater Green - Renew boundary fencing 30,000
Northbrook Recreation Ground - Replace boundary fencing 14,000West Durrington - Provision of a skateboard park 150,000
PUBLIC CONVENIENCESSelected refurbishment programme (Annual Provision) 65,000
STREET CLEANSINGReplacement of vehicles 2012/2013 (Partnership scheme with 175,000Adur. Total cost £250,000)
STREET SCENE* Greening the Borough (Annual Provision) 50,000
(b) LONG TERM LIST
CREMATORIUMProvision of electric storage heaters to replace existing under N/Cfloor electric systemReplace carpets 15,000
N/C = Not Costed * = New Scheme
237
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
HEALTH, SAFETY AND WELLBEINGHEALTH, SAFETY AND WELLBEING
Guide Price
£
(a) YEARS 4-7
COAST PROTECTIONScheme K Alinora Crescent - Sea Lane, Worthing 3,270,400Scheme L Town Centre 2,112,000Scheme N Goring - Ferring 966,000
* Timber Groyne - Essential repairs (£22,000 p.a. for 2 years) 44,000
COMMUNITY CENTRESAll Community Centres - Heating systems (boilers) replacement 20,000Broadwater Community Centre - Contribution to new building 330,000Broadwater Community Centre - Contribution to future scheme 50,000Durrington Community Centre - Renewal of flat roofing 36,000
COMMUNITY DEVELOPMENTGrant to CAB to relocate 250,000West Durrington community leisure facility 1,300,000West Durrington sports changing rooms/pavilion 300,000
EQUALITIES* Disability Discrimination Act Improvements - Provision of minor 50,000
alterations and improvements to Council properties (AnnualProvision)
FORESHORE MANAGEMENTAlinora Avenue Boat Launching Ramp - Extension to hard surface 14,300Alinora Avenue Boat Launching Ramp - Renewal 50,000Beach Huts - Refurbishment programme 121,000Chalets and Kiosks - Renewal of fronts 60,000Coastal Path (George V Avenue - Sea Lane, Goring) - 165,000ReplacementHeene Road - Improvements to vehicular access 40,000Promenade - Controlled access immediately east of Pier 16,500PavilionPromenade - Provision of railing or walling along northern side 231,100Promenade - Continuation of resurfacing programme between 13,200George V Avenue and the pierReplacement of inshore water speed restriction/byelaws 13,500control zone markers 2013/2014Seafront Improvements (Annual Provision) 99,000
N/C = Not Costed * = New Scheme
238
239
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
IMPROVED CUSTOMER SERVICESIMPROVED CUSTOMER SERVICES
Guide Price
£
(a) YEARS 4-7 (continued)
FORESHORE MANAGEMENT (continued)Splash Point Area - Improvements to existing pedestrian areas 44,000
HEALTH PROTECTION* Asbestos removal (Annual Provision) 15,000
(b) LONG TERM LIST
FORESHORE MANAGEMENTSea Wall - Extension westwards of Splash Point N/C
N/C = Not Costed * = New Scheme
240
241
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
REGENERATIONREGENERATION
Guide Price
£
(a) YEARS 4-7
ECONOMIC DEVELOPMENTManaged workspaces for enterprises and innovation 2,525,000
TOURISMFuture use of Chapel Road and seafront Tourist Information N/CCentres
N/C = Not Costed * = New Scheme
242
243
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
RESOURCESRESOURCES
Guide Price
£
(a) YEARS 4-7
OFFICE ACCOMMODATIONCivic Site
Provision of 2 secure cycle storage units 12,000
Commerce Way
Transport work shop - Re-roof (Partnership scheme with 89,050Adur. Total cost £140,000)
Portland House
Provision of comfort cooling N/CReplacement of soffits and fascias N/CToilets and kitchens - Floor covering 38,500Windows - Overhaul window mechanism 15,000
Town Hall
Committee Suite and Mayor's Parlour - Replace carpeting in N/Crooms and all landing areas immediately outside on first floorGoods lift - Reactivation 55,000Provision of independent electrical metering 14,500Toilet facilities - General improvements N/CRoofing - Renewal of asphalt roofs 26,000Roofing - Renewal of slate roof coverings 168,000Windows - Replacement of 2nd floor windows 65,000
PROPERTY MANAGEMENTColonade House
Renewal of metal windows 39,000
Eirene Road Development
23 Eirene Road - Renew roof covering 33,000
7 High Street
Renew roof covering 33,000
Highdown Gardens Bungalow
Conversion of former staff accommodation N/C
Meadow Road
Main Building - Replace asbestos cement roofs/walls 88,000
N/C = Not Costed * = New Scheme
244
RREESSEERRVVEE LLIISSTT CCAAPPIITTAALL IINNVVEESSTTMMEENNTT PPRROOGGRRAAMMMMEE
RESOURCESRESOURCES
Guide Price
£
(a) YEARS 4-7 (continued)
PROPERTY MANAGEMENT (continued)
Meadow Road (continued)Office - Windows renewal 12,000South Boundary Wall - Rebuild 33,000
* The Lodge Durrington Cemetery
Renew roof covering 18,000
* Woods Way
Renew roof coverings to industrial units 50,000
N/C = Not Costed * = New Scheme
245
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
OUTLINE OF SERVICE:
The property maintenance programme for 2009/10 was approved by the Cabinet on 1st December 2008 and is incorporated into service expenditure. This memorandum account gives full details of the total cost of planned building and engineering works to General Fund land and properties. This includes two elements; a cyclical programme and “one off” maintenance projects.
CABINET MEMBER PORTFOLIOORIGINAL
2008/09
CURRENT
2008/09
ESTIMATE
2009/10
Page £ £ £
Leader 0 0 0
Clean & Green Environment 246-248 72,920 60,600 95,500
Health, Safety and Wellbeing 249 31,150 21,150 41,130
Improved Customer Services 250-251 88,650 80,450 45,500
Regeneration 252 0 0 1,300
Resources 253-254 79,520 74,520 59,250
272,240 236,720 242,680 TOTAL COST OF PLANNED MAINTENANCE PROGRAMME
246
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
CCLLEEAANN AANNDD GGRREEEENN EENNVVIIRROONNMMEENNTT
LOCATION MAINTENANCE JOB LEDGER CODE
Chalets & kiosk - Repairs &redecoration 0224/115/21252 5,000
Chalets & kiosk - Internal redecoration 0224/115/21253 1,000
Paddling pool - Railings & redecoration 0224/115/21254 4,400
BEACH HOUSE PARK Bird Memorial - Electrics test 0229/115/21255 100
BROOKLANDS COMPLEX Brooklands Plant - Electrics test 0228/115/21256 150
BUS SHELTERS Repairs & redecoration 0605/115/21257 10,000
CREMATORIUM Repairs & redecoration 0803/115/21258 5,000
Chapel - Electrics test 0801/115/21259 200
Grounds - Electrics test 0801/115/21260 150
Toilets - Electrics test 0801/115/21261 100
Demolition of garage 0801/115/21262 3,200
HIGHDOWN Pavilion - Electrics test 0226/115/21263 100
Redecoration of street furniture 0601/115/21264 2,500
Renewal of road nameplates 0622/115/21265 1,500
LAND DRAINAGE Reallignment of ditches 0721/115/21266 8,000
Redecoration of play equipment 0225/115/21267 3,000
Play equipment check 0225/115/21268 1,200
Renewal of equipment and area 0225/115/21269 5,000
Beach House Park - North railings 0225/115/21270 2,000
PARKS AND OPEN SPACES
2009/10
£
BEACH HOUSE ESTATE
DURRINGTON CEMETERY
HIGHWAYS
247
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
CCLLEEAANN AANNDD GGRREEEENN EENNVVIIRROONNMMEENNTT
LOCATION MAINTENANCE JOB LEDGER CODE
Beach House Park - Central railings 0225/115/21270 8000
Beach House Park - South railings 0225/115/21270 4,000
Church House pavilion - Electrics test 0225/115/21273 100
Durrington Red Pavilion - Redecoration 0225/115/21274 2,500
Goring Rec Pavilion - Repairs and redecoration 0225/115/21275 750
Homefield Park Pavilion - Repairs and redecoration 0225/115/21276 500
Manor Ground Rooms - Repairs and redecoration 0225/115/21277 2,000
Palatine Park Pavilion - Roof 0225/115/21278 5,000
Pond Lane Pavilion - Repairs and redecoration 0225/115/21279 1,000
Steyne Gardens - Electrics test 0225/115/21280 100
PEDESTRIAN PRECINCTMontague Street Rotunda - Electric test 0608/115/21281 100
Renovation of Town Hall war memorial 0709/115/21282 4,000
Redecoration of South Street clock 0709/115/21283 600
Beach House - Old pavilion redecoration 0714/115/21284 300
Beach House - New pavilion redecoration 0714/115/21285 500
Beach House - Electrics test 0714/115/21286 100
Buckingham Road - Internal redecoration 0714/115/21287 400
Dome - Internal redecoration 0714/115/21288 1,000
Dome - Roof treatment 0714/115/21289 300
2008/9
£
PARKS AND OPEN SPACES
PUBLIC CLOCK AND WAR
MEMORIAL
PUBLIC CONVENIENCES
248
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
CCLLEEAANN AANNDD GGRREEEENN EENNVVIIRROONNMMEENNTT
LOCATION MAINTENANCE JOB LEDGER CODE
Durrington Road - Redecoration 0714/115/21290 300
Findon Road - Internal redecoration 0714/115/21291 500
George v Avenue - Redecoration 0714/115/21292 500
Lido - External redecoration 0714/115/21293 800
Manor Road - External redecoration 0714/115/21294 800
Plantation - External redecoration 0714/115/21295 1,000
Pond Lane - External redecoration 0714/115/21296 750
Pond Lane - Internal redecoration 0714/115/21297 800
Sea Lane - Internal redecoration 0714/115/21298 200
Multi-storey car park repairs 0504/115/21299 3,000
Redecoration of railings 0504/115/21300 3,000
TOTAL CABINET MEMBER FOR THE CLEAN & GREEN ENVIRONMENT 95,500
2008/9
£
PUBLIC CONVENIENCES
TEVILLE GATE
249
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
HHEEAALLTTHH,, SSAAFFEETTYY AANNDD WWEELLLLBBEEIINNGG
LOCATION MAINTENANCE JOB LEDGER CODE
Beach House Gardens - Electrics Test 0208/115/21301 300
Paddling Pool - Plant room repairs and redecoration 0208/115/21302 150
Beach House Pavilions - Internal Redecoration 0208/115/21303 500
BEACH HUTSBeach huts - Repairs and redecoration 0203/115/21304 6,980
Boat Club House - Electrics test 0204/115/21305 100
Beach Office - Electrics test 0204/115/21306 100
Repairs of wall and railings 0201/115/21307 3,000
Redecorations of shelters and seats 0201/115/21308 12,000
PEST CONTROL Replacement of groyne heads 0704/115/21309 18,000
TOTAL CABINET MEMBER FOR HEALTH, SAFETY AND WELLBEING 41,130
2008/9
£
BEACH HOUSE ESTATE
FORESHORE
PARADE
250
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS
LOCATION MAINTENANCE JOB LEDGER CODE
AQUARENA Electrics test 0101/115/21232 2,000
Richmond Room - Redecoration 1412/115/21233 1,200
Richmond Room - Electrics test 1412/115/21234 600
Durrington Community Centre - Redecoration 1536/115/21235 4,500
East Worthing Community Centre - Redecoration 1536/115/21236 5,000
Broadwater Parish Rooms - Redecoration 1536/115/21237 1,200
Ritz - Internal redecoration 1440/115/21238 2,500
Ritz - Electrics test 1440/115/21239 1,200
Electrics test 0227/115/21240 900
Barn - Light test 0227/115/21241 500
Main electrics test 0227/115/21242 300
Internal redecoration 0227/115/21243 7,500
Coating of flat roofs 0227/115/21244 1,000
LEISURE CENTRE Electrics test 0107/115/21245 2,000
MUSEUM & ART GALLERY Museum - Internal redecoration 1427/115/21246 1,200
Pavilion theatre - Internal redecoration 1457/115/21247 3,000
Denton Lounge - Electrical test 1457/115/21248 1,000
PAVILION THEATRE AND
DENTON LOUNGE
FIELD PLACE
2009/10
£
COMMUNITY CENTRES
CONNAUGHT THEATRE AND
RITZ THEATRE
ASSEMBLY HALL AND
RICHMOND ROOMS
251
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
IIMMPPRROOVVEEDD CCUUSSTTOOMMEERR SSEERRVVIICCEESS
LOCATION MAINTENANCE JOB LEDGER CODE
Toll & kiosk - Electrical test 1451/115/21249 100
Southern pavilion - External redecoration 1455/115/21250 9,000
Central pavilion - Roof treatment 1455/115/21251 800
TOTAL CABINET MEMBER FOR IMPROVED CUSTOMER SERVICES 45,500
PIER
2009/10
£
252
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
RREEGGEENNEERRAATTIIOONN
LOCATION MAINTENANCE JOB LEDGER CODE
Parade - Internal redecoration 1403/115/21271 800
Chapel Road - Internal redecoration 1403/115/21272 500
TOTAL CABINET MEMBER FOR REGENERATION 1,300
2008/9
£
VISITORS CENTRES
253
MMEEMMOORRAANNDDUUMM AACCCCOOUUNNTT PPLLAANNNNEEDD MMAAIINNTTEENNAANNCCEE PPRROOGGRRAAMMMMEE
RREESSOOUURRCCEESS
LOCATION MAINTENANCE JOB LEDGER CODE
MEADOW ROAD DEPOT Communal areas test 0720/115/21310 50
Station Road - Repairs and redecoration 1526/115/21311 5,500
WRVS - Kitchen redecoration 1532/115/21312 1,200
23 Eirene Road - Repairs and redecoration 1535/115/21313 3,500
Colonnade House - External redecoration 1535/115/21314 12,000
Colonnade House - Internal redecoration 1535/115/21315 3,000
PORTLAND HOUSE Replacement of boilers 1619/115/21316 28,000
TOWN HALL Alterations to power circuits 1613/115/21317 2,000
Gents toilets - Replacement of duct panels 1613/115/21318 4,000
TOTAL CABINET MEMBER FOR RESOURCES 59,250
2008/9
£
PROPERTIES
254
255
FFOORREECCAASSTT AANNNNUUAALL EEFFFFIICCIIEENNCCYY SSAAVVIINNGGSS 22000099//1100
Under the Central Government’s regime for performance management, the Council is required to report National Indicator “NI 179 – Value for Money Gains”, which quantifies the value of cashable efficiency savings expected to be achieved in the financial year. The target is ongoing savings of 3% per annum based on baseline expenditure of £20,583,667 in 2007/08, uplifted annually by an inflation factor. The value of budgeted savings in 2009/10 compared to the previous year, and how this translates into the eligible savings for NI 179 purposes, is shown in the table below. The overall saving shown here will appear on next year’s Council Tax bills.
The total efficiency savings for NI 179 purposes is lower than the total budgeted savings as it excludes savings resulting from a reduction in service quality or quantity, or new income for services previously provided free of charge.
CABINET PORTFOLIO AND DESCRIPTION OF CHANGE
BUDGETEDEFFICIENCY
SAVINGS2009/10
£
NI 179 EFFICIENCY
SAVINGS2009/10
£
ALL PORTFOLIOS Senior Officer Restructure 120,000 120,000
ALL PORTFOLIOS TOTAL 120,000 120,000
LEADER Reduced hours of Support Services Manager 10,000 10,000 Reduced hours of Planning Technician 9,000 9,000 Vacant Principal Planning Officer – reduced hours 23,000 23,000 Restructure with shared manager 17,100 17,100 Employ a part-time structural engineer 10,800 10,800 Performance, Scrutiny and Communications Restructure 12,040 12,040 Creation of shared elections team 9,870 9,870 Buy out of existing lease on Mayor’s car 2,700 2,700 Post RDE 0006 – deleted and absorbed in Democratic Services
restructure 34,220 34,220
LEADER TOTAL 128,730 128,730
BUSINESS MODERNISATION Increased use of internet, email, sms. 20,000 20,000
BUSINESS MODERNISATION TOTAL 20,000 20,000
CLEAN AND GREEN ENVIRONMENT Increased income from Sea Lane Café Car Park 2,500 - Loss of cricket wicket at Palatine Recreation 15,000 - Saving arising from street sweeping review 19,490 19,490 Additional garden waste income 46,400 46,400 Reduction due to new refuse and recycling scheme 96,000 96,000 New charge to the Primary Care Trust (PCT) for collections 27,000 - Cleansing Contract re-tender 10,000 10,000
CLEAN AND GREEN ENVIRONMENT TOTAL 216,390 171,890
HEALTH, SAFETY AND WELLBEING Base budget review 600 - Restructure Community Safety Management 19,700 19,700
HEALTH, SAFETY AND WELLBEING TOTAL 20,300 19,700
256
FFOORREECCAASSTT AANNNNUUAALL EEFFFFIICCIIEENNCCYY SSAAVVIINNGGSS 22000099//1100
CABINET PORTFOLIO AND DESCRIPTION OF CHANGE
BUDGETEDEFFICIENCY
SAVINGS2009/10
£
NI 179 EFFICIENCY
SAVINGS2009/10
£
IMPROVED CUSTOMER SERVICES Additional income over forecast – Indoor sports 194,000 194,000 Additional income over forecast - Theatres 35,000 35,000 Deletion of Senior Clerical Assistant post (Concessionary Fares) 24,900 24,900 Joint working Customer Relationship Management 12,400 12,400
IMPROVED CUSTOMER SERVICES TOTAL 266,300 266,300
REGENERATION Restructure Housing Strategy roles 29,000 29,000 Deletion of Housing Options Post 25,500 25,500
REGENERATION TOTAL 54,500 54,500
RESOURCES Reduced hours for Revenue Recovery Assistant 8,000 8,000 Reduced hours for Revenues Collector/Inspector 15,000 15,000 Increased income from court costs and fees 8,000 8,000 Reduced hours for Benefit Pre-Assessment 7,400 7,400 Removal of under used vending 2,000 - Creation of one reprographics team 1,500 1,500 Recharge to Adur for Support Service team 2,500 2,500 Recharge to Adur for surveying related services 25,000 25,000 Restructure of Estates Section 12,500 12,500 Relet of copier contract 1,000 1,000 Unused Members IT provision 2,000 - Reduction in internet costs 8,500 8,500 Decreased internal audit charge following service re-tender 8,600 8,600 Building Cleansing Contract 5,000 5,000 Reduced card fees – new cash system 10,000 10,000 Reduction of one team leader post for Housing Benefits 14,600 14,600 Reduction in insurance brokerage fee 8,000 8,000 Reduced external audit fees – one off work 11,000 11,000 Reduction in capital programme by £0.5m 10,000 -
RESOURCES TOTAL 160,600 146,600
GRAND TOTAL 986,820 927,720
257
GGLLOOSSSSAARRYY OOFF TTEERRMMSS
Band D Equivalents This term relates to one of the Council Tax Valuation Bands (see Council Tax). The Bands A to C and E to H are weighted to the equivalent of Band D. The derived band D Equivalent is used as a basis for calculating the Council Tax.
Best ValueAccounting Code of Practice (BVACOP)
The Best Value Accounting Code of Practice first issued in 2000 is an authoritative guide to financial accounting for local authorities. The Code provides a framework for local authority accounting.
Business Rates A national rate levied on business and commercial property based upon rateable values measured every five years. Sums collected are paid to Central Government and redistributed to local authorities depending on the number of residents each authority has.
Capital Expenditure Expenditure exceeding £10,000 in value on the creation, acquisition or enhancement of a fixed asset. A fixed asset is one which generally yields benefits to the local authority for a period exceeding one year.
Capital Charges Capital charges are borne by service revenue accounts. They comprise a depreciation charge for the use of tangible fixed assets, plus any impairment resulting from a significant decline in a fixed asset’s market value, obsolescence or physical damage.
Capital Receipts Income exceeding £10,000 from the sale of land and buildings or other assets, which can be used to finance capital expenditure.
Capital Strategy A corporate document setting out the policy framework for managing assets and deploying capital resources. It operates through strong partnership working to address corporate priorities.
Collection Fund A fund administered by Worthing Borough Council as billing authority (each District Council in the County area is a billing authority). All proceeds from Council Tax are paid into the fund to meet the net budget requirements of the County, Police Authority, and District Council for the area (see note on Precepts). The CIPFA/LASAAC Local Authority SORP Board has undertaken a Consultation Review that may result in changes to the Collection Fund accounting arrangements for financial years starting on or after 1st April, 2009.
ComprehensivePerformanceAssessment (CPA)
A rolling programme, carried out by the Audit Commission, that assesses the performance of a local authority. The objective of CPA is to help Councils to deliver better and more effective services to local communities.
Council Tax Council Tax is paid on most residential properties in a local authority's area. Properties are valued within eight valuation bands (A - H). Households of two or more adults normally pay the whole bill. Single adult households receive a personal discount of 25% of the bill.
258
GGLLOOSSSSAARRYY OOFF TTEERRMMSS
Council Tax Benefit An income related social security benefit designed to help people in low income pay their Council Tax. It is administered by local authorities, who get back most of the cost from the Government.
DCLG Department for Communities and Local Government, the Central Government department which oversees the affairs and finances of local government.
Departmental Holding Accounts
These are accounts used for expenditure of departments which it is either not possible, or necessary, to attribute in the first instance directly to Service Users. For impersonal accounts such as Office Accommodation and Central Expenses, expenditure is apportioned to each Service User to reflect the benefit derived. For personal accounts, such as Departmental Holding Accounts, the charges made are based on estimates of days spent by Officers on various services.
Efficiency Savings For accounting years 2008/09 to 2010/11 inclusive the Council is required to make annual cashable efficiency savings of 3% of the net revenue spend for 2007/08. The required efficiency equates to some £618k per annum. An annual efficiency occurs when the cost of an activity reduces with no detriment to quality or effectiveness.
External FinanceFrom Government
The value of financial support received from Central Government via the Revenue Support Grant, Specific Grants and a contribution from the Business Rates pool.
Housing InvestmentProgramme (HIP)
The HIP is prepared annually together with Housing Strategy updates for the Council. The three year housing investment programme is submitted to the DCLG as a basis for distributing Housing Specified Capital Grants and Supported Capital Expenditure.
Joint Strategic Committee
On 25th July, 2007 Adur District Council and Worthing Borough Council agreed to embark on an extensive programme of partnership working. This committee has been set up with Members of both Councils to manage the services that are working in partnership. The services currently under the auspices of this Committee so far include: Refuse and Recycling and the new Senior Officer Structure.
Precepts The County Council and Police Authority make a charge, or "precept", on the District (Borough) Council's Collection Fund for the share of their net budget requirement relating to the borough's area. The net budget requirement is calculated after allowing for receipts from Formula Grant and Non-Domestic Rates.
Prudential Code for Capital Finance
The Local Government Act 2003 provided for a major change in the way councils finance capital expenditure. From 1st April, 2004, councils were given freedom under the CIPFA Prudential Code for Capital Finance in Local Authorities to determine their own borrowing for capital investment subject to the considerations of prudence, sustainability and affordability.
259
GGLLOOSSSSAARRYY OOFF TTEERRMMSS
Reserves Reserves are accumulated surplus income earmarked to finance future spending.
RevenueExpenditure
This is expenditure on recurring items, including the running costs of services and the financing of capital spending.
Revenue Support Grant (RSG))
A Government Grant which can be used to finance revenue expenditure on any service.
Single Capital Pot The Single Capital Pot is a cross-service allocation, which has the aim of delivering the bulk of central government capital support to Local Authorities.
Virement The transfer of budget provision from one budget to another (usually restricted to a particular service) to reflect changes in service requirements and spending patterns (see the Borough Council's Financial Regulation A.26 below for details including limits for delegation to members and officers). A.26 (a) A Strategic Director or an Executive Head may, after
consultation with the Executive Head of Financial Services, vire up to £10,000 within the approved revenue or capital budget.
(b) A Cabinet Member may vire up to £40,000 between any heads of income or expenditure within their approved revenue budget, or capital budget.
(c) The Cabinet may incur, without Council approval, expenditure not within the approved budget provided that the following criteria applies:
(i) The cost is to be met from contingency set up for the purpose; or
(ii) It is to be met from proven savings elsewhere in the revenue budget and does not exceed £100,000; or
(iii) It is to be met from proven savings in that financial year in the Capital programme and does not exceed £100,000 per project; and
(iv) The expenditure does not have the affect of changing Council policy.
(d) Any proposal to vire, which is not covered in A26(c), must be approved by the Full Council.
Working Balance A sum set aside for purposes such as general contingencies and cash flow management.
260
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Page No.
A
Abandoned Vehicles ................................................................... 87
Administration of Private Sector Renewal Grants ................... 147
Adur and Worthing Contract Services (AWCS)........................ 196
Agenda 21 .................................................................................... 90
Allotments.................................................................................... 81
Amusement Hall (see Pier) ......................................................... 124-127
Annual Efficiency Savings ......................................................... 255-256
Aquarena Swimming Pool .......................................................... 128-129
Arts Development and Support ................................................. 120-121
Assembly Hall.............................................................................. 124-127
Audit Fees (see C.M. for Resources Corporate Management) 168
B
Bank Charges (see Corporate Management)............................ 168
Beach House Estate (see Foreshore)........................................ 105
Beach House Park (see Community Parks & Open Spaces) .. 82-83
Beach Huts and Chalets ............................................................. 105
Bed and Breakfast Accommodation (see Homelessness) ...... 143
Broadwater Parish Rooms ......................................................... 131
Brooklands (excluding Par 3)..................................................... 82-83
Brooklands Par 3 Golf Course ................................................... 130
Building Control Work (Other) ................................................... 149
Building Regulations Chargeable and Non-Chargeable.......... 149
Bus Shelters (see Public Transport) ......................................... 93
C
Capital Programme ..................................................................... 197-244
Capital Programme – C.M. for Business Modernisation ......... 207-208
Capital Programme – C.M. for Clean & Green Environment ... 209-214
Capital Programme – C.M. for Health, Safety & Wellbeing...... 215-218
Capital Programme – C.M. for Improved Customer Services . 219-224
Capital Programme – C.M. for Regeneration ............................ 225-228
Capital Programme – C.M. for Resources................................. 229-230
Capital Programme – Reserve Lists .......................................... 231-244
Careline ........................................................................................ 158
Car Parks (Multi-Storey and Surface)........................................ 92
CCTV (see Community Safety)................................................... 108-109
Cemeteries ................................................................................... 84
Classical Music (see Arts Development) .................................. 120-121Clinical Waste .............................................................................. 88Coast Protection.......................................................................... 107Communication (including VIBE) .............................................. 73Community Centres .................................................................... 131
262
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Page No.
C (continued)
Community Development ........................................................... 151Community Parks & Open Spaces ............................................ 82-83Community Safety (inc. Footway lighting and CCTV) ............. 108-109Concessionary Fares .................................................................. 134Concessionary Use of Theatres................................................. 120-121Connaught Theatre ..................................................................... 124-127Conservation & Listed Buildings Policy ................................... 156-157
Conservation Grants................................................................... 90
Corporate Management .............................................................. (inc. Best Value Inspections, Treasury Management & Bank Charges, Audit Fees & Public Accountability, Public Consultation)
73, 168
Council Tax Bands and Tax Rates............................................. 56-57
Council Tax Benefits and Administration ................................. 118-119
Council Tax Collection................................................................ 118-119
County Elections…………………………………………………… 72Crematorium................................................................................ 84
D
Davison Leisure Centre .............................................................. 128-129
Day Care - Lovett Day Centre..................................................... 158
Deck Chairs.................................................................................. 105
Democratic Representation and Management ......................... (inc. Corporate Policy Making, Representation and Management and Support to Elected Bodies)
74
Development Control .................................................................. 152-153
Dial-a-Ride Scheme…………………………………………………. 159Dog Wardens (see Public Health) .............................................. 108-109Drainage Functions (see Defence Against Flooding) .............. 86
E
Economic Development.............................................................. 89, 155
Economic Research .................................................................... 155
Elections ...................................................................................... 72
Emergency Planning................................................................... 104
Enforcement (Development Control)......................................... 152-153
Environmental Education ........................................................... 90
Environmental Health ................................................................. 108-109,142
Environmental Initiatives – Sustainable Deve’pment Strategy 90
Environmental Projects .............................................................. 90
Equipment and Adaptions – Careline........................................ 158
263
II NN DD EE XX OO FF SS EE RR VV II CC EE SS
Page No.
F
Field Place.................................................................................... 128-129
Flood Defence and Drainage...................................................... 86
Food Safety.................................................................................. 108-109
Footway Lighting (see Community Safety)............................... 108-109
Foreshore..................................................................................... 105
G
Gordon Room .............................................................................. 170
Government Initiatives (see Economic Development) ............ 155
Graffiti Removal........................................................................... 90
Grants – Conservation................................................................ 90
Grants – Economic Development .............................................. 155
Grants – General including grants to voluntary and community organisations.................................................. 101-103
Grants – Private Sector Renewal (inc. Housing Renovation) 147
Green Sacks................................................................................. 88
Grounds Maintenance Contract................................................. 82-83
H
Health and Safety at Work (see Environmental Health)........... 108-109
Highdown Gardens ..................................................................... 82-83
Highways...................................................................................... (inc. Seats in Streets, Street Nameplates, Local Direction Signs)
91
Holding Accounts........................................................................ 175-185
Homelessness ............................................................................ 143
Household & Trade Waste Collection ....................................... 88, 195
Housing Advances ...................................................................... 144
Housing Advice ........................................................................... 145Housing Benefits Administration .............................................. 132
Housing Benefits Payments....................................................... 133
Housing Standards ..................................................................... 108-109, 142
Housing Strategy......................................................................... 146
Human Resources Budget ......................................................... 185
I
Interest - Other External ............................................................. 170
Investment Income ..................................................................... 170
264
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Page No.
J
Joint Services 187-196
L
Leasehold Dwellings (see Homelessness) ............................... 143
Leisure Centre ............................................................................. 128-129
Leisure Development .................................................................. 106
Licensing...................................................................................... 108-109
Lido............................................................................................... 124-127
Litter Bins..................................................................................... 87
Local Direction Signs (see Highways) ...................................... 91
Local Elections ............................................................................ 72
Local Land Charges .................................................................... 167
Lovett Day Centre........................................................................ 158
M
Mayoral Services ......................................................................... (see Democratic Representation and Management)
74
Meadow Road Depot ................................................................... 170
Museum and Art Gallery ............................................................. 123
Multi-Storey Car Parks................................................................ 92
N
Non-Distributed Costs ................................................................ (inc. Redundancy payments and Pension Added Years and Backfunding)
169
Non-Domestic Rates Collection................................................. 118-119
O
Other Services to the Elderly 'Staying Put’............................... 158
P
Parade .......................................................................................... 105
Parks and Open Spaces ............................................................. 82-83
Parliamentary Elections.............................................................. 72
Pavilion Theatre........................................................................... 124-127
Pedestrian Precincts .................................................................. 89
Pensions Added Years/Backfunding......................................... 169
Pest Control ................................................................................. 108-109
265
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Page No.
P (continued)
Pier................................................................................................ 124-127
Planned Maintenance Programme............................................. 245-253
Planning Policy............................................................................ 156-157
Planning Projects & Implementation......................................... 156-157
Pollution Reduction .................................................................... 85
Private Sector Renewal Grants (Administration) ..................... 147
Promotion and Marketing of the Area ....................................... (see Economic Development)
155
Properties..................................................................................... 170
Public Accountability (see Corporate Management) ............... 73
Public Consultation ………………………………………………… 73, 168
Public Conveniences .................................................................. 85
Public Health................................................................................ 108-109
Public Transport - Support to Operators .................................. 93, 159 Public Transport - Co-ordination (see Bus Shelters)............... 93
R
Recycling ..................................................................................... 88,195
Redundancy Payments (see Non-Distributed Costs) .............. 169
Refuse Collection (see Waste Collection)................................. 88, 195
Registered Social Landlords...................................................... 148
Registration of Electors.............................................................. 72
Rent Allowances.......................................................................... 133
Rent Allowances – Administration ............................................ 132
Resort Advertising & Publicity................................................... (see Tourism Policy, Marketing & Development)
141
Ritz Theatre.................................................................................. 124-127
S
Senior Office Structure ............................................................... 196
Seats in Streets (see Highways) ................................................ 91
Shared Services .......................................................................... 187-196
Southern Pavilion (see Pier)....................................................... 124-127
“Staying Put” (see Other Services to the Elderly) ................... 158
Street Cleansing .......................................................................... 87Street Nameplates (see Highways)............................................ 91
Street Trading Consents............................................................. 108-109
Support to Business and Enterprise ......................................... (see Economic Development)
155
Surface Car Parks ....................................................................... 92
Sustainable Development Strategy (Environmental Initiatives) 90
266
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Page No.
T
Temporary Accommodation – Other (see Homelessness) ..... 143
Theatres ....................................................................................... 124-127
Tourism Policy, Marketing and Development........................... 141
Tourist Information Centre ......................................................... 141
Trade Waste Collection............................................................... 88, 195
Treasury Management (see Corporate Management).............. 168
Tree Preservation Orders ........................................................... 152-153
U
Unapportionable Central Overheads......................................... (Now known as “Non-Distributed Costs”)
169
V
Value Added Tax (VAT)............................................................... 169
Visitor Centres & Information .................................................... 141
W
Waste Collection ......................................................................... 88
Waste Reclamation and Recycling (see Waste Collection)..... 88
Y
Youth Drop in Centre .................................................................. 131
This publication can be obtainedin large print or Braille. If required, please contact:
Jo-Anne Chang-Rogers,Finance Manager (Worthing)Worthing Borough Council,
Town Hall,Chapel Road,
WorthingWest Sussex, BN11 1HQ
Telephone Direct Line: 01903 221232E-mail: jo-anne [email protected]
budget cover 20092010.indd 2 07/01/2009 11:42