budget instructions fy 2014-15 single document

8/10/2019 Budget Instructions FY 2014-15 Single Document

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Budget Instructions for

Developing FY 2014-2015 School Budgets

Following are the sections and pages of the 2014-15 Budget Instructions for developing school

budgets. The School Staff Costs section includes salary and benefit information as well as rates

for hourly, extra time, substitutes, and stipends. All the forms are located in one section within

the Budget Instructions this year for easier accessibility. Use the rest of the pages to get details

on how to budget for non-fte costs, support services, grants, carryforwards, and self-help.

There are Quick Reference Guides to assist with the coding of staff and non-staff items. Click on

the book icon with a blue ribbon (at left) to view bookmarks and jump to topics.

Contents PageSchool Budget & Staffing Timeline 2

Highlighted Changes 3

WSS Model 5

School Staff Costs Section 19

Budget Forms Section 38

Career & Technical Education PCP 65

Carry Forwards 69

Central Staffing & Services 70

English Language Learners 72

Families & Education Levy (FEL) Grant 75

Full Day Kindergarten 77

General Grant Process Information 79

Health Services 83

Labor Relations 84

Title I & LAP Site Based Budgeting 88

WSS Mitigation Procedures 92

School Office Staffing Plan 93

Partial FTE 98

Quick Reference Guides 100

Self Help 106

Special Education 108

Title I 115

WSS Advance Carry Forward 121

WSS Waiver Process 122


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2014-15 School Budget and Staffing

Process Timeline

February 3 Sign up for SPOT (School Planning Online Tool) usedto enter staffing and budget information

February 14 Budget and staffing instructions online

February 28 School Allocations online

February 24 to SPOT budget and staffing training and workshopsMarch 10 for Principals and Secretaries (appointments recommended)

March 3 SPOT is available for Schools

March 7 WSS and SEA waiver requests due to the Budget Office

March 7 Mitigation Requests due to Annette Baker, Budget Office

March 11 WSS waiver approvals announced

March 12-25 School Arena Process finalize budget and staffing

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Weighted Staffing Standards Changes

WSS Changes for 2014-15The WSS model returns to a mathematical calculation for General Education teachers in all grades.

K 23:1

1 23:1

2 25:1

3 25:1

4 28:1

5 28:1

6-12 30:1

Core Staffing ranges for High, Middle, Elementary & K-8 schools have been revised. Reductions to Core

Staff allocations have been converted to discretionary funds.

Free and Reduced Lunch (FRL) and Per Student allocations have been combined with changes in Core

Staffing to create a single discretionary allocation to each school.

The total amount was reduced, and then reallocated based on the following weightings:

Gen Ed Student AAFTE 1.0

English Language Learner 0.6

Free Reduced Lunch 10.0

Spec Ed Resource 0.5

Spec Ed Self-contained 2.0

Medically Fragile and Deaf & Hard of Hearing staffing ratios have been revised per SEA bargaining

agreement.

New State Activity Codes 31, 32 and 33

State Activity Code 31- Professional Development - Instructional

We will use a separate cost center with activity code 31 to charge all costs for school-initiated

professional development activities that the building pays for. This includes (but is not limited to)

workshop subs, cert and classified extra time, contractual services for Professional Developmenttrainings, travel and workshop/training registrations.

The new cost center will be __ __ A0131010 Professional Development-Instructional

(__ __ are the Schools 2-digit Funding Org Letters; i.e. Ballard is BD)

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State Activity Code 32- Instructional Technology

We will use a separate cost center with activity code 32 to charge all costs for Instructional Technology

activities. This includes (but is not limited to) Minor Equipment purchases (computer hardware less

than $5,000 value each); Licenses and Software purchases and renewals that are NOT specifically

curricular in nature (see Activity 33); and College Tech SPS hourly employees.

State Activity Code 33- Curriculum

We will use a separate cost center with activity code 33 to charge all costs for Curriculum Materials and

for Instructional Technology Licenses and Software purchases and renewals that are curricular in nature

(i.e. instructional software).

Special Education Changes

Curriculum and Equipment Allocation

The amounts allocated for equipment and curriculum materials have decreased for some service

models. Schools will have the opportunity to apply to the Special Education department for additional

funds for Intensive Service Models and Access Programs.

1:1 Instructional Assistant Set-Aside

Schools must set aside $1,000 per 1:1 instructional Assistant (IA) to share in the cost of each 1:1 IA

anticipated for the upcoming year. If the Central Special Education Department and the School IEP team

determine that the 1:1 assistant is not needed, the $1,000 will be released back to the school budget.

The new cost center will be __ __ A0132010 - Instructional Technology

(__ __ are the Schools 2-digit Funding Org Letters; i.e. Mercer is MR)

The new cost center will be __ __ A0133010 Curriculum(General Ed)The new cost center will be __ __ S21333R0 Curriculum(Special Ed Regular)

The new cost center will be __ __ S21333A0 Curriculum(Special Ed Preschool)

The new cost center will be __ __ T6533010 Curriculum(Bilingual)

(__ __ are the Schools 2-digit Funding Org Letters; i.e. Dunlap is DU)

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Weighted Staffing Standards Model 2014-15The ratios and allocations in this model are used as a guide to staff Seattle Public Schools. Some building

allocations will vary due to special programs, students needs, classroom space and other circumstances.

ELEMENTARY SCHOOL STAFFING

Elementary General Education Teacher Funding RatiosNote: These ratios are for funding purposes only. The contractual staffing numbers may vary from these.

Rounded up to nearest 0.5 FTE at the school level

Example:

Grades Student FTE Staff Ratios Teacher FTE

Full-Day K-1 136 1:23 5.91

Grades 2-3 98 1:25 3.92

Grades 4-5 115 1:28 4.11Total 349 13.94

PCP at 12.5% 1.74

Rounding .32

Total Teacher FTE 16.00

Elementary Core Office Ratios:

Elementary School Staffing

Using Student Head Count

451-600 601+

Principal 1.0 1.0 1.0 1.0

Admin Secretary (220) 1.0 1.0 1.0 1.0

Elem. Asst. Secretary (201) 0.5 1.0 1.0 1.0

Nurse 0.2 0.3 0.4 0.4

Librarian 0.5 0.5 0.5 0.5

Certificated Core Staff 0.5

Weighted AAFTE < 450 450 500 501-600 601+

Counselor 0 0.5 0 0

Asst Principal 0 0 0.5 1.0

K 1:23

1 1:23

2 1:25

3 1:254 1:28

5 1:28

6-12 1:30

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Counselor & Assistant Principal Weighting

General Ed 1

FRL 0.3

ELL 0.4SpEd SM 1 1

SpEd SM 2/4 2

Elementary Special Education Teacher Staffing RatiosRounded up to nearest 0.2 FTE at the school level

SM1 K-5 1:18

Access K-5 1:10

PRK* Preschool 1:24

SM1g K-3 1:13

SM1g 4-5 1:14

SM2 K-5 1:09

Deaf & HH K-5 1:09

SM3 K-5 1:10

SM4/4i K-5 1:08

Med Fragile K-5 1:06

*0.5 in AM; 0.5 in PM

Elementary Special Education Instructional Assistant Staffing Ratios

SM1 K-5 1:18

Access K-5 3:10

PRK* Preschool 2:24

SM1g K-3 1:13

SM1g 4-5 1:14

SM2 K-5 1:09Deaf & HH K-5 2:09

SM3 K-5 1:05

SM4/4i K-5 1:04


*1.0 in AM; 1.0 in PM

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Elementary Bilingual Education Teacher Staffing RatioRounded up to nearest 0.2 FTE at the school level

Grades K-5 1:70

DiscretionaryAllocated per a factor based on the following student weights

Gen Ed Student AAFTE 1


Free Reduced Lunch 10

SpEd Resource 0.5

SpEd Self-Contained 2

A portion will be retained centrally until fall enrollment adjustments.

Discretionary funds and advanced carry forward allocations can be used to fund all or part of a position. If it is

determined the discretionary funded position is not needed, you may convert your discretionary funds back to

non-staff items if your written request has been submitted to your budget analyst by December 15th

of the

current year.

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MIDDLE SCHOOL STAFFING

Middle School General Education Teacher Funding Ratio

Grades 6-8 1:30

General Education enrollment counts are decreased by the following contact times

Bilingual 40%

Special Ed SM1a 20%

Special Ed SM1c 20%

Special Ed SM2/DHH 60%

Special Ed SM3 60%

Special Ed SM4/MedF 80%

Example

Grades Student

AAFTE

Staff Ratio Teacher

FTE

Sixth to Eighth 820 1:30 27.33

PCP at 20% 5.47

Rounded up to .50 0.2

Total Teacher FTE 33

Middle School Core Office and Student Support Ratios

Middle School Staffing

Using Student Head Count

901 Students

Principal 1.0 1.0 1.0

House Administrator - - 0.5

Admin Secretary (260) 1.0 1.0 1.0

Assistant Secretary (201) - 0.5 1.0

Attendance Specialist 0.5 1.0 1.0

Data Registrar (220) 0.5 1.0 1.0

Nurse 0.5 0.5 0.5

Counselor (per 400 students) 1.0 1.0 1.0

Librarian 0.5 1.0 1.0

Certificated Core Staff 0.5 - -

Weighted AAFTE < 1,000 1,000+

Assistant Principal 1.0 2.0

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Assistant Principal Weighting

General Ed 1

FRL 0.3

ELL 0.4

SpEd SM 1 1

SpEd SM 2/4 2

Middle School Special Education Teacher Staffing RatiosRounded up to nearest 0.2 FTE at the school level

SM1a 6-8 1:22

Sm1c 6-8 1:15

SM2 6-8 1:09

Deaf & HH 6-8 1:09

SM3 6-8 1:10

SM4 6-8 1:08

Med Fragile 6-8 1:06

Middle School Special Education Instructional Assistant Staffing Ratios

SM2 6-8 1:09

Deaf & HH 6-8 2:09

SM3 6-8 1:05

SM4 6-8 1:04


Middle School Bilingual Education Teacher Staffing RatioRounded up to nearest 0.2 FTE at the school level

Grades 6-8 1:45

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Free Reduced Lunch 10SpEd Resource 0.5

SpEd Self-contained 2





of the

current year.

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HIGH SCHOOL CLASSROOM STAFFING

High School General Education Teacher Funding Ratio

Grades 9-12 1:30

General Education enrollment counts are decreased by the following contact times

Bilingual 40%

Special Ed SM1a 20%

Special Ed SM1b 20%

Special Ed SM2/DHH 60%

Special Ed SM4/MedF 80%

Example

Grades Student AAFTE Funding Ratio Teacher FTE

9-12 1420 1:30 47.33

PCP at 20% 9.47

Rounded up to .50 .20

Total Teacher FTE 57.00

High School Core Office and Student Support Ratios

High School Staffing

Using AAFTE

0-800

Students

801 1500

Students

>1501

Students

Principal 1.0 1.0 1.0

Admin. Secretary (260) 1.0 1.0 1.0

Asst. Secretary (220) - 0.5 0.5

Data Registrar (220) 1.0 1.0 1.0

Attendance Spec. (201) 0.5 0.5 0.5

Fiscal Specialist (220) 0.5 0.5 1.0

Activity Coordinator 1.0 1.0 1.0

Nurse 1.0 1.0 1.0

Counselor* (per 400 students) 1.0 1.0 1.0

Counseling Secretary - - 0.5

Librarian 1.0 1.0 1.0

Academic Intervention Specs 1.0 1.0 1.0

Note: * Counselor levels are rounded up to nearest .20 FTE

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Weighted AAFTE < 1,000 1,000 - 1700 1701+

Assistant Principal 1.0 2.0 3.0

Assistant Principal Weighting

General Ed 1FRL 0.3

ELL 0.4

SpEd SM 1 1

SpEd SM 2/4 2

High School Special Education Teacher Staffing RatiosRounded up to nearest 0.2 FTE at the school level

SM1a 9-12 1:22

SM1b 9-12 1:20SM2 9-12 1:09

Deaf & HH 9-12 1:09

SM4 9-12 1:08


High School Special Education Instructional Assistant Staffing Ratios

SM2 9-12 1:09

Deaf & HH 9-12 2:09

SM4 9-12 1:04Med Fragile 9-12 2:06

High School Bilingual Education Teacher Staffing RatioRounded up to nearest 0.2 FTE at the school level

Grades 9-12 1:45





SpEd Resource 0.5


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of the

current year.

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K-8 STAFFING

K-8 General Education Teacher Funding Ratios

Note: These ratios are for funding purposes only. The contractual staffing numbers may vary from these.

Rounded up to nearest 0.5 FTE at the school level

K 1:23

1 1:23

2 1:25

3 1:25

4 1:28

5 1:28

6 1:307 1:30

8 1:30

K-8 Core Office and Student Support Ratios

K-8 Staffing Using Student

Head Count


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K-8 Special Education Teacher Staffing RatiosRounded up to nearest 0.2 FTE at the school level

SM1 K-5 1:18

Access K-5 1:10

SM1a 6-8 1:22

SM1c 6-8 1:15

PRK Preschool 1:24

SM1g K-3 1:13

SM1g 4-5 1:14

SM2 K-8 1:09

Deaf & HH K-8 1:09

SM3 K-8 1:10

SM4/4i K-8 1:08


K-8 Special Education Instructional Assistant Staffing Ratios

SM1 K-5 1:18Access K-5 3:10

PRK Preschool 2:24

SM1g K-3 1:13

SM1g 4-5 1:14

SM2 K-8 1:09

Deaf & HH K-8 2:09

SM3 K-8 1:05

SM4/4i K-8 1:04


K-8 Bilingual Education Instructional Staffing RatiosRounded up to nearest 0.2 FTE at the school level

Grades K-5 1:70

Grades 6-8 1:45

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DiscretionaryAllocated per a factor based on the following student weights:




SpEd Resource 0.5





non-staff items if your written request has been submitted to your budget analyst by December 15thof the

current year.

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NON-TRADITIONAL STAFFING

General Education Instructional Staffing Ratios

Center School 1:30

Cascade Partnership 1:36

Interagency 1:25

Middle College 1:30

NOVA 1:30

World School 1:28

South Lake 1:25

Core Office and Student Support

Job Title Center School World School South Lake

Principal 1.00 1.00 1.00

Assistant Principal 1.00

House Administrator 1.00

Counselor 1.00 0.75 1.00

Librarian 0.50

Correctional Ed. Associate

Truancy Specialist 0.50

Visual Art Assistant 1.00

Admin Secretary 1.00 1.00 1.00

Counseling Secretary 0.50

Office Specialist

Attendance Specialist 0.70

Data Registrar Assistant 1.00

Fiscal Stockroom Clerk 0.50

Total 4.70 5.25 5.50

DiscretionaryAllocated per a factor based on the following student weights:

Gen Ed Student AAFTE 1English Language Learner 0.6


SpEd Resource 0.5



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Other resources provided to schools from central office include the following:

Career & Technical Education PCP (Preparation, Conference and Planning) - additional teacher funding will

be allocated to schools to provide release time from teaching to help launch new programs and to reduce

class sizes for specific Career and Technical Education programs.

Pre-School Special Education buildings with Pre-school Special Education programs will receive additional

discretionary dollars equivalent to the value of a .5 FTE Elementary Assistant. This is to be used to support

the needs of the entire school program.

Bilingual Instructional Assistants Bilingual Instructional Assistants are allocated from central to buildings

to meet the needs of eligible bilingual students.

Additional Nurses in addition to the base nurse allocation in the model, extra nurse funding will be

distributed to increase nurse to student ratios in schools with the greatest student-health concerns, free

and reduced lunch, special education needs, English as a second language needs, high mid-year turnover of

students, and failed WASL scores.

The following additional positions will continue to be allocated to schools from central offices: instrumental

music teachers, family support workers, and drug and alcohol interventions specialists.

GLOSSARY

AAFTE Annual Average Full-Time Equivalency is the projected average school enrollment for

September through May. For example, if a full-day student is with the district for the

first half of the year, and then moves out of the city, the state would consider the

student a .5 FTE for the full school year.

Certificated Core Certificated Core is a flexible staff allocation that may be used for any of thefollowing: Teachers, Librarians, Counselors, Occupational Therapists, Nurses, Social

Workers, Speech-Language Pathologists, Audiologists, Psychologists, and Physical

Therapists.

Contact Time Percentage of the day that a student is in a contact with a teacher. For example, any

secondary SM1a Education student would spend an average of 20% of his/her time

with a Special Education Instructor, leaving 80% of his/her day with the Regular

Education Instructor.

FTE Full Time Equivalent. For a student or a teacher, this is the amount of time that they

are attending class or teaching. For example, if a teacher works full time, but they

only teach for the first half of the year, they would be a .5 FTE. Similarly, if a teacher

works half time for the full year, they would also be a .5 FTE staff.

PCP Preparation - Conference - Planning. A FTE position to cover time spent by teachers

involved in preparing for teaching activities, conferencing and individual/group

planning during the school week.

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School Staff Costs

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Projected Employee Benefits Rates 2014-2015

Benefit Commitment Line Item Calculation for Budgeting

Medical

4401

Average medical for FTE District

employee is $10,061.

For FTE .50 - .99 Medical benefits

are prorated based on FTE

percentage.

Mandatory Benefits FTE Staff

4011

Calculate mandatory benefits for

Certificated FTE employees at a

rate of 20.87% and 20.28% for

classified staff. Do NOTuse

these rates for substitutes

(commitment items 2041, 2042,

2043, 3041, 3042, and 3043, see

below).

Mandatory Benefits Non Staff

(e.g. hourly, extra-time and

substitutes)4012

Calculate mandatory benefits for

non-staff certificated employees

at 20.87%, Classified non-staff

employees at 20.28%, and

10.48% for all substitute

employees.

TRI (Time Responsibility

Incentive) 2011

Average TRI for Certificated non-

supervisory staff is $16,143 per

1.0 FTE.

Mandatory Benefits for FTE employees Certificated employee benefit rates compute at 20.87%except for substitutes. This includes

salaried employees, certificated hourly employees, certificated extra time, and stipends.

Certificated substitute benefit rates compute at 10.48%. This includes commitment item numbers

2041, 2042, and 2043.

TRI costs are averaged at $16,143 plus benefits (at 20.87%)per full-time non-supervisory

certificated employee (pro-rate to FTE).

Classified employee benefit rates compute at 20.28%except for substitutes. This includes salariedemployees, classified hourly employees, 609 hourly employees who receive medical and retirement

benefits, and classified extra time.

Classified substitute benefit rates compute at 10.48%. This includes commitment item numbers

3041, 3042, 3043.

The medical benefit rate is $10,061 per 1.0 FTE employees. For employees with FTEs between .50

and .99, medical benefits are prorated per FTE percentage.

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Principal Staff

1754 Principal I-Elementary 22101754 $148,306

1058 Asst Principal-Elementary 22201058 $131,159

Certificated Staff *

1710 Librarian-Elementary 24101710 $101,606

1730 Nurse 24701730 $92,508

1689 Head Teacher 24001689 $94,407

1418 Counselor-Elementary 24201418 $89,226

1790 Psychologist 24601790 $97,300

1705 Elementary Instrumental Music Teacher 23101705 $89,195

1173 Teacher-Bilingual BE 23301173 $95,2311190 Teacher-Elementary 23101190 $89,195

1180 Teacher-Kindergarten 23101180 $89,195

1248 Teacher-XB Behavior Disability 23301248 $89,444

1258 Teacher-XE Early Childhood 23301258 $89,444

1249 Teacher-XG Resource Room 23301249 $89,444

1250 Teacher-XH Hearing Impaired 23301250 $89,444

1252 Teacher-XM Mental Handicap 23301252 $89,444

1254 Teacher-XP Spec Ed P.E 23301254 $89,444

1255 Teacher-XS Severe Profound 23301255 $89,444

1246 Teacher-XT Autisim 23301246 $89,444

Classified Staff

6057 Admin Secretary-Elementary-222 39406057 $61,398

6531 Bilingual Instr Asst/IBE-203/7 39106531 $52,163

6332 Elementary School Assistant-203 39406332 $49,237

6380 Family Supprt Worker 39106380 $63,868

6530 Instructional Assistant - 203/7 39106530 $48,987

6389 Language Immersion IA 39106389 $45,652

6564 Library Assistant-203 39406564 $43,702

6860 Special Ed Asst/ISE - 203/7 39106860 $50,213

* All Certificated Positions Must Also Include the Elementary K-8 Collaboration Stipend $1501

Elementary Staff Costs

Job Code Position Title Commitment Item

Average

Compensation for

1.0 FTE

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TYPE OF EXPENDITURE ELIGIBLE STAFF COMMITMENT ITEM

DAILY /HR

RATE (with out

benefits)

DAILY/HR RATE

(including

benefits)

EXTRA-TIME Certificated 2062 $35 $42

Classified 3062 $23 $28

HOURLY Certificated 20592800

Classified Hourly 30597350

Hourly Tutors 30597352 $11 $14

Hrly Office Helper 30597358 $14 $17

College Tech 30597799 $19 $23

Playground Spvsr 30597356 $10 $12

Volunteer Coord 30597357 $15 $18

RELEASE DAYS Certificated 2043 $174 $210

Workshop Substitutes Parapro 3043 $127 $153

Clerical 3043 $127 $153

Sick Leave Substitutes Certificated 2042 $174 $210


NOTES:

3. Mid-year budget transfers may be needed to accommodate varying rates since charges are based on

actual rates.

Extra Time, Hourly Time, and Release Days

Rates Vary

Rates Vary

1. Average rates and commitment items remain the same for Regular Education, Special Education and

Bilingual Education

2. Certificated staff are exempt from receiving extra time payments except for activities as outlined in

agreements between Seattle School District and Seattle Education Association. Classified staff working

over 40 hours in a week and or over 8 hours in a day, must be paid time and a half.

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Commitment Annual Annual

Description Item Amount Amount

W/O Benefits W/Benefits

CERTIFICATED STAFF

Curricular

Building Leadership 20220543 $3,517 $4,257

Educational Tech Leader (Elem) 20220547$1,780

$2,155

Elementary Choral Music 20220506 $1,038 $1,256

Elementary Curriculum 20220504 $1,780 $2,155

Elementary Instructional 20220505 $1,780 $2,155Elementary & K8 Collaboration 20220558 $1,263 $1,529

PIPE Coordinator I 20220509 $2,824 $3,418

PIPE Coordinator II 20220510 $1,403 $1,698

Extra-Curricular

Elementary Intramural 20220420 $2,229 $2,698

Elementary Recreational 20220603 $1,717 $2,078

Elementary Safety Patrol 20220606 $1,221 $1,478Elementary Sch/Home/Comm Coord. 20220604 $1,717 $2,078

2014-2015

ELEMENTARY SCHOOL STIPENDS

Stipends attached to a position, such as Head Teacher are included in the average compensation

amount and should not be budgeted separately. Note: Actual

charges may vary slightly.

**Classified staff cannot be paid stipends and can only receive extra-curricular compensation. This

must be converted to extra time. Classified staff working over 40 hours in a week or over 8 hoursin a day, must be paid time and a half.

CLASSIFIED**

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Job Code Position Title Commitment Item

Average

Compensation for 1.0

FTE

Principal Staff

1059 Asst Principal-Middle School 22401059 $137,671

1755 Principal-Middle School 22301755 $153,796

Certificated Staff

1422 Counselor-Middle School 24201422 $99,141

1700 House Administrator 24001700 $97,896

1712 Librarian-Middle School 24101712 $99,215

1730 Nurse 24701730 $92,508

1790 Psychologist 24601790 $97,300

1175 Teacher/Bilingual BS 23301175 $95,231

1205 Teacher-Middle School 23201205 $90,751

1246 Teacher - XT Autism 23301246 $89,444






2952 Teacher CTE - MS 23202952 $90,751

Classified Staff6061 Admin Secretary-MS-260 39406061 $73,046

6117 Asst Secretary MS-222 39406117 $52,855

6150 Attendance Specialist MS-203 39406150 $50,054

6531 Bilingual Instr Asst/IBS-203/7 39106531 $52,163

6492 Counseling Secretary-203 39406492 $47,159

6318 Data Registrar-222 39406318 $60,788

6320 Data Registrar-260 39406320 $73,708

6658 Fiscal Specialist MS-203 39406658 $51,816

6510 Home School Coordinator 39106510 $49,073

6530 Instructional Assistant-203/7 39106530 $48,987


6860 Special Ed Asst/ISE-203/7 39106860 $50,213

Middle School Staff

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DAILY /HR

RATE (with out

benefits)

DAILY/HR RATE

(including

benefits)







College Tech 30597799 $19 $23





Clerical 3043 $127 $153



NOTES:


actual rates.


Rates Vary

Rates Vary


Bilingual Education




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Description Commitment Annual Annual

Item Amount Amount


CERTIFICATED STAFF

Curricular

Building Leadership 20220543 $3,517 $4,257Chemical Hygiene Officer I 20220555 $1,358 $1,644Head Counselor 20220520 $3,004 $3,636PIPE Coordinator I 20220509 $2,824 $3,418PIPE Coordinator II 20220510 $1,403 $1,698

Subj Matt Spec I 20220511 $2,011 $2,434Subj Matt Spec II 20220512 $1,617 $1,957Subj Matt Spec III 20220513 $1,370 $1,658

Subj Matt Spec IV 20220514 $1,268 $1,535Team Leader I 20220515 $3,376 $4,087Team Leader II 20220516 $2,825 $3,420

Team Leader III 20220517 $2,424 $2,934Team Leader IV 20220518 $1,575 $1,907

Educational Tech Leader II 20220548 $2,011 $2,434

Extra-CurricularAthletic:Specific athletic stipends are

budgeted through Central Athletic

Department.

2023

Annual 20220601 $2,304 $2,789Band 20220609 * *

Choral 20220610 * *Debate 20220602 $1,283 $1,553Drama 20220611 * *

Newspaper 20220605 $2,304 $2,789Orchestra 20220612 * *

Secondary Intramural 20220421 $2,345 $2,839Senior Class Advisor 20220607 $1,381 $1,672Stockroom 20220608 $2,183 $2,643

2014-2015

MIDDLE SCHOOL STIPENDS

Stipends attached to a position, such as Head Teacher are included in the averagecompensation amount and should not be budgeted separately.

Note: Actual charges may vary slightly.

**Classified staff cannot be paid stipends and can only receive extra-curricular compensation.This must be converted to extra time. Classified Staff working over 40 hours in a week and/orover 8 hours in a day, must be paid time and a half.

* If school has over 1500 students, this stipend is $10,314/year (excluding benefits) and can bedivided any way between these four activities. If school has less than 1500 students, thisstipend is $6,582/year (excluding benefits) and can be divided any way between these fouractivities.

CLASSIFIED**

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Middle Schools Projected

Enrollment

Processing Day

Amounts

Aki Kurose 734 $1,628

Denny 948 $2,103

Eckstein 948 $2,103

Hamilton 963 $2,136

Jane Addams MS 708$1,571

Madison 799 $1,772

McClure 606 $1,344

Mercer 1,034 $2,294

Washington 1,208 $2,680

Whitman 920 $2,041

UPDATED 05-23-14

Budgeting of Data Processing Days is required by contract. Please budget theamount shown on the schedule below as classified extra time in the

Counseling Office budget. These funds come from your non-staff

discretionary dollars.

Total pool is $259 per diem rate for Data Registrar time 180 days, or

$46,637. Per the collective bargaining agreement, secondary schools

are required to budget an amount in proportion to the projected

enrollment

EXTRA TIME FUNDS FOR REGISTRARS

FOR MIDDLE SCHOOLS


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Principal Staff

1756 Principal-High School 22301756 $164,465

1060 Asst Principal-High School 22401060 $144,907

Certificated Staff

1438 Dean Of Students 24001438 $90,391

528 Academic Intervention Specialist 24000528 $97,057

1036 Activity Coordinator 25101036 $94,844

1420 Counselor-High School 24201420 $103,865

1713 Librarian-High School 24101713 $106,9771730 Nurse 24701730 $92,508

1175 Teacher/Bilingual BS 23301175 $95,231

1210 Teacher-High School 23201210 $92,156

1230 Teacher-Vocational Education 23201230 $92,156







Classified Staff

6063 Admin Secretary HS-260 39406063 $72,649

6115 Asst Secretary HS-222 39406115 $53,130

6113 Asst Secretary HS-260 39406113 $63,501

6151 Attendance Specialist HS-203 39406151 $53,086

6189 Career Center Specialist 39106189 $57,011

6299 Computer Lab Assistant 39106299 $54,288

6310 Correction Ed Associate 39106310 $54,132

6492 Counseling Secretary-203 39406492 $47,159

6493 Counseling Secretary-222 39406493 $42,7956319 HS Data Registration Specialist-222 39406319 $58,604

6652 Fiscal Specialist HS-222 39406652 $60,456


6530 Instructional Assistant-203/7 39106530 $48,987


6566 Library Assistant II - 203 39406566 $51,786


Job Code Position Title

Commitment

Item

Ave Compensation

for 1.0 FTE

High School Staff Costs

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6955 Youth Services Assistant 39106955 $41,678

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DAILY /HR

RATE (with out

benefits)

DAILY/HR RATE

(including

benefits)







College Tech 30597799 $19 $23





Clerical 3043 $127 $153



NOTES:


actual rates.


Rates Vary

Rates Vary


Bilingual Education




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Description Commitment Annual Annual

ItemAmount

Amount


CERTIFICATED STAFF

Curricular

Building Leadership 20220543 $3,517 $4,257

Chemical Hygiene Officer I 20220555 $1,358 $1,644

Head Counselor 20220520 $3,004 $3,636PIPE Coordinator I 20220509 $2,824 $3,418PIPE Coordinator II 20220510 $1,403 $1,698Department Head I 20220500 $3,376 $4,087

Department Head II 20220501 $2,825 $3,420

Department Head III 20220502 $2,424 $2,934

Department Head IV 20220503 $1,575 $1,907

Educational Tech Leader (Sec) 20220548 $2,011 $2,434

Extra-CurricularAthletic:Specific athletic stipends are

budgeted through Central AthleticDepartment.

2023

Annual 20220601 $2,304 $2,789Band 20220609 * *

Choral 20220610 * *

Debate 20220602 $1,283 $1,553

Drama 20220611 * *

Newspaper 20220605 $2,304 $2,789

Orchestra 20220612 * *

Secondary Intramural 20220421 $2,345 $2,839

Senior Class Advisor 20220607 $1,381 $1,672

Stockroom 20220608 $2,183 $2,643

**Classified staff cannot be paid stipends and can only receive extra-curricular compensation. This

must be converted to extra time. Classified Staff working over 40 hours in a week an or over 8 hoursin a day, must be paid time and a half.

*If school has over 1500 students, this stipend is $10,314/year (excludes benefits) and can be

divided any way between these four activities. If school has less than 1500 students, this stipend is$6,582/year (excludes benefits) and can be divided any way between these four activities.

2014-2015

HIGH SCHOOL STIPENDS

Stipends attached to a position, such as Head Teacher are included in the averagecompensation amount and do NOT need to be budgeted separately.


CLASSIFIED**

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High Schools

Projected

Enrollment

Processing Day

Amounts

Ballard 1,572 $3,487

Center School 271 $601

Cleveland 805 $1,786

Franklin 1,230 $2,729

Garfield 1,532 $3,399Ingraham 1,150 $2,551

Nathan Hale 1,088 $2,414

Nova 253 $561

Rainier Beach 516 $1,145

Roosevelt 1,623 $3,600

Sealth 1,170 $2,596

West Seattle 945 $2,096

UPDATED 05-23-14

EXTRA TIME FUNDS FOR REGISTRARS

FOR HIGH SCHOOLS

Budgeting of Data Processing Days is required by contract. Please budget the

amount shown on the schedule below as classified extra time in the

Counseling Office budget. These funds come from your non-staffdiscretionary dollars.

Total pool is $259 per diem rate for Data Registrar time 180 days, or

$46,637. Per the collective bargaining agreement, secondary schools

are required to budget an amount in proportion to the projectedenrollment


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Commitment

Item

Average

Compensation for

1.0 FTE

Principal Staff

1057 Asst Principal, Alternative 22401057 $138,238

1795 Principal I-Alternative School 22301796 $152,002

Certificated Staff*

1422 Counselor - Middle School 24201422 $99,141

1418 Counselor-Elementary 24201418 $89,226

1689 Head Teacher 24001689 $94,407

1700 House Administrator 24001700 $97,896

1710 Librarian-Elementary 24101710 $101,606

1730 Nurse 24701730 $92,508

1705 Elementary Instrumental Music Teacher 23101705 $89,1951173 Teacher/Bilingual BE 23301173 $95,231

1190 Teacher-Elementary 23101190 $89,195

1180 Teacher-Kindergarten 23101180 $89,195

1205 Teacher-Middle School 23201205 $90,751


1258 Teacher-XE Early Childhood 23301258 $89,444




1254 Teacher-XP Spec Ed P.E. 23301254 $89,444

1255 Teacher-XS Severe Profound 23301255 $89,4441246 Teacher-XT Autisim 23301246 $89,444

Classified Staff

6057 Admin Secretary-Elementary 39406057 $61,398

6531 Bilingual Instr Asst/IBE-203/7 39106531 $52,163

6332 Elementary School Assistant 39406332 $49,237


6530 Instructional Assistant - 203/7 39106530 $48,987


6860 Special Ed Asst/ISE - 203/7 39106860 $50,213

6881 Student and Family Advocate 39106881 $87,251

* All Certificated Positions Must Also Include the Elementary K-8 Collaboration Stipend $1501

K-8 Staff Costs

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DAILY /HR

RATE (with out

benefits)

DAILY/HR RATE

(including

benefits)







College Tech 30597799 $19 $23





Clerical 3043 $127 $153



NOTES:


actual rates.


Rates Vary

Rates Vary


Bilingual Education




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Commitment Annual Annual

Description Item Amount Amount


CERTIFICATED STAFF

Curricular

Building Leadership 20220543 $3,517 $4,257Chemical Hygiene Officer I 20220555 $1,358 $1,644

Elementary Choral Music 20220506 $1,038 $1,256Elementary Curriculum 20220504 $1,780 $2,155

Elementary Instructional 20220505 $1,780 $2,155Elementary & K8 Collaboration 20220558 $1,263 $1,529Head Counselor 20220520 $3,004 $3,636PIPE Coordinator I 20220509 $2,824 $3,418PIPE Coordinator II 20220510 $1,403 $1,698

Subj Matt Spec I 20220511 $2,011 $2,434

Subj Matt Spec II 20220512 $1,617 $1,957Subj Matt Spec III 20220513 $1,370 $1,658

Subj Matt Spec IV 20220514 $1,268 $1,535

Team Leader I 20220515 $3,376 $4,087

Team Leader II 20220516 $2,825 $3,420Team Leader III 20220517 $2,424 $2,934

Team Leader IV 20220518 $1,575 $1,907

Educational Tech Leader I 20220547 $1,780 $2,155

Extra-Curricular

Athletic:Specific athletic

stipends are budgeted throughCentral Athletic Department.

2023

Secondary Intramural 20220421 $2,345 $2,839

Stockroom 20220608 $2,183 $2,643Elementary Recreational 20220603 $1,717 $2,078

ElementarySch/Home/CommCoord. 20220604 $1,717 $2,078

Elementary Safety Patrol 20220606 $1,221 $1,478Elementary Intramural 20220420 $2,229 $2,698

2014-2015

K-8 SCHOOL STIPENDS

Stipends attached to a position, such as Head Teacher are included in the averagecompensation amount and should not be budgeted separately.


**Classified staff cannot be paid stipends and can only receive extra-curricularcompensation. This must be converted to extra time. Classified Staff working over 40hours in a week and/or over 8 hours in a day, must be paid time and a half.

CLASSIFIED**

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Principal Staff

1795 Principal I Alternative School 22101795 $149,493

1796 Principal II Alternative School 22301796 $152,002

1057 Assistant Principal, Alternative School 22401057 $138,238

Certificated Staff

1420 Counselor-High School 24201420 $103,865

1713 Librarian-High School 24101713 $106,977

1730 Nurse 24701730 $92,508

1790 Psychologist 24601790 $97,300

1215 Teacher-Alternative MS 23201215 $90,7511175 Teacher-Bilingual BS 23301175 $95,231

1210 Teacher-High School 23201210 $92,156







1230 Teacher-Vocational Education 23201230 $92,156

Classified Staff

6060 Admin Secretary Alt Secondary-222 39406060 $63,026

6062 Admin Secretary Alternative-260 39406062 $69,104

6151 Attendance Specialist HS-203 39406151 $53,086

6299 Computer Lab Assistant 39106299 $54,288

6310 Correction Ed Associate 39106310 $54,132

804 HS Grad Succ Coord 39100804 $52,265

6319 HS Data Registration Spec-222 39406319 $58,604

6321 Data Registrar-203 39406321 $55,099


6530 Instructional Assistant-203/7 39106530 $48,9876564 Library Assistant-203 39406564 $43,702


6853 Studnt Svc Facil-223 39406853 $73,480

6916 Transitional Prog Specialist 39106916 $59,755

6657 Fiscal Specialist Alt-203 39406657 $42,338

Non-Traditionally Graded Schools Staff Costs


Commitment

Item

Average

Compensation for

1.0 FTE

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DAILY /HR

RATE (with out

benefits)

DAILY/HR RATE

(including

benefits)







College Tech 30597799 $19 $23





Clerical 3043 $127 $153



NOTES:


actual rates.


Rates Vary

Rates Vary


Bilingual Education




37


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Budget Forms

38


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ENGLISH LANGUAGE LEARNERS SCHOOL PLAN 2014-15

SCHOOL NAME:

PLANNING COMMITTEE:

List the instructional models implemented at the school. Provide rationale for the models ofchoice based on student data, school goal, and school wide program/culture.

List specific instructional strategies that will be used to improve content academic language

development for ELLs.

List examples of the schools use of differentiated instructional materials that are intended to

improve targeted language skills for ELLs.

Data: In addition to WELPA, provide a list of pre / post measures to be used in the classroom

for measuring the progress of ELL students during the school year.

Please verify that ELL program building staff participated in a collaborative budget

process as required by the collective bargaining agreement.

Principal:

School ELL program staff name(s)

1. 4.

2. 5.

3. 6.

State Recommended Instructional Models for ELL Students

Dual Language Program - Two-Way Immersion or Two-Way Bilingual Education

Provides integrated language and academic instruction for native English speakers andnative speakers of another language;

Goals are high academic achievement, first and second language proficiency, and cross-

cultural understanding (Christian, 1994).

Sheltered Instruction (SI) - Content-Based (English as a Second Language or ESL)

An approach used widely for teaching language and content to English language learners,

particularly as schools prepare students to achieve high academic standards.

Academic subjects (e.g., science, social studies) are taught using English as the medium of

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Most often used in classes comprised solely of English language learners, although it may be

used in classes with both native English speakers and English language learners when

necessitated by scheduling considerations or by small numbers of English language learners.

In Washington State, this approach is most often associated with middle and high school ESL

classes. ELLs at the elementary level, who receive push-in support from ELL staff or limited

pull-out in the context of a basic education grade-level classroom, would also fall under this

model.

Newcomer Program: Bilingual Orientation Center (BOC)

Goals are to help students acquire beginning English language skills along with coreacademic skills and knowledge, and to acculturate to the U.S. school system.

Some programs have additional goals, such as developing students primary language skills

and preparing students for their new communities.

Process for English Language Learners School Plan

Develop English Language Learners School Plan

Select 1 or 2 of the State recommended models that are available in Seattle Public

Schools. Some schools have 2 models in action.

Select one or more of the following instructional strategies:

o Centrally Approved Collaborative Team Teaching

o SCALE-UP (Scaffolding Content and Academic Language Using Proficiency Levels)

o SIOP (Sheltered Instruction Observation Protocol)

o Constructive Classroom Conversations: Measuring Language for the CCSS

In the plan, include ELL student data at your school (MSP, WELPA, DRA, MAP, HSPE etc.)

What are the goal(s) for your ELL students based on various data sources?

Develop English Language Learners School Plan continued

Review school staff skills and representation, such as ESL or bilingual endorsement, literacy

and cultural competency representative of the schools majority and diverse population, and

bicultural staff representation.

Review the professional development plan on:

o Effective instructional strategies for ELL students in bilingual sheltered and

mainstream classes.

o Implementation of program modelsBilingual and/or ELL models.

o How is the bilingual program aligned to your school program?

Complete Form for English Language Learners School Plan

Email completed form to Veronica Gallardo, ELL & International Program Director:

[email protected]

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Seattle Public Schools

INTENT TO APPLY FOR A GRANT 2014-2015

This form should be submitted for all grants whether they are on behalf of an individual school or the district as a whole. First page only

.

Date:

School/Department:

Contact Person: Phone:

Email: Fax:

Name of Grant/Award:

Name of Funder:

Funder type: Donor Grant

Amount to be requested: Funders Submission Due Date

:

Is any District funding, resource, or in-kind commitment required now or in the future? Yes No

If yes, please list by dollar amount and/or in-kind service/support. Be specific:

SPS Strategic Plan 2013-2018 Goal(s) addressed :

#1: Ensure Educational Excellence and Equity for Every Student

#2: Improve Systems Districtwide to Support Academic Outcomes and Meet Student Needs

#3: Strengthen School, Family and Community Engagement

Specifically, which objectives and initiatives will be addressed? See

Signature:

(School Principal OR Central Department Head)

Email, FAX or deliver this form to Kevin Corrigan, Office of Grants & Fiscal Compliance (G&FC) Fax: 206-252-0016. Up

receipt of this form, G&FC will email a response within 48 hours. If you receive an approval to move forward with y

request, you will be required to submit the following to G&FC at least ten (10) days prior to the proposal due date:

The final draft

The

of your grant proposal

budget

and

Signature page for district-level signatures IFrequired

Direct questions on the SPS grant process to Kevin Corrigan at (206) 252-0222 [email protected]

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Grant Proposal Process

1. Obtain an Intent to Apply (ITA)form posted on the Grants & Fiscal Compliance (G&FC) website

http://inside.seattleschools.org/area/grants/index.dxml

2. Fill out the ITAand obtain the school principal or department managers signature.

3. Fax or deliver the ITAto G&FC (206)-252-0016.

4. G&FC will email the date by which the proposal will be reviewed. If the request is approved, you will be

advised of the editing due date. The final proposal is due to G&FC for editing by this date. The date is

usually 10 days before the proposal is due.

5. If a district level signature is required, the signature page & budget are also due to G&FC 10 - 14 days

before the proposal due date. G&FC will obtain all district signatures

.

6. Completed proposals will be edited by G&FC as required.

7. Each school is responsible for submitting their final proposal to the funder. The only exception to this isnoted in #8 below. Make an extra copy for G&FC We are required to keep a copy of all awarded grants,

with signature.

8. District-wide grants or grants submitted by a central department should be submitted through G&FC.

Grants to State and Federal units of government must be submitted by G&FC regardless of who is

submitting(i.e., school or central department).

9. When awards are received, submit a Grant Award Notification (GAN)form to G&FC, along with the

award check (when a check is issued) and the copy of the final grant application. G&FC will log the

award, then send the GAN& check to Grants Accounting. Grants Accounting will deposit the check andassign a fund code accessing the funds to the grant manager. The grant application will be filed as the

official SPS copy.

10.Schedule the preparation of the follow-up report -- when required. This report will assess the success of

the program and is key to receiving additional funding. Put the due date on your calendar so you wont

forget!

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Grant Application Information

. FORMS and DISCLOSURE:

A. Legal Name of Seattle Public Schools

Seattle Public Schools -or- Seattle School District 1 of King County, Washington

B. Tax Exempt Status

Seattle Public Schools is a political subdivision of the state of Washington and is a tax-exempteducational institution. A letter stating this may be found at the following link:

http://inside.seattleschools.org/area/accounting/procedures/TAX_Donation.pdf

C. ID numbers frequently required on federal grants

DUNS: 078199965

Federal Tax Identification Number (TIN): 91-6001541

D. Proposal Development Tip

Create a simple Logic Model of your project before you begin to write. This model will assist you inbuilding, streamlining, and evaluating your grant. Many grants request this type of modeling. Seeexample using an afterschool program below:

I. BUDGET:

A. Salary and Benefits Advice

1. Grants useactual salaries and benefits which also includes other applicable staff expenses

.If a proposed staff member has not been hired, use an average salary which will include benefitsand other applicable staff expenses. Once the person is hired, a budget adjustment should berequested.

2. When in doubt, estimate on the higher side. If grants(s) cannot pay full salary/benefits, analternate funding source must

be identified by the principal/program manager. Salary/benefitincreases negotiated after the grant begins must be paid by the grant or alternate funding source.

CommunityNeed

Inputs Activities OutputsIntermediate

OutcomesLong-TermOutcomes

Too many

students are

droppingout ofschool

Teachers,

classroom

space,computers,software,grantfunding

Out-of-

school time

intensivetutoringusingspecialsoftware toraisestudentacademicproficiencies

Out-of-

school

timetutoringsessions

Students are

more attentive

in class

Students arenot truant

Studentacademic

proficienciesincrease

Studentsgraduatefrom highschool

43
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3. If your grant is a multiple year grant, estimate salary and benefit increases for each additionalyear, unless the grant gives other directions. A minimum of 3% is suggested.

B. Other Staff ExpensesSome positions come with other benefits, such as stipends and negotiated time which must also bebudgeted. For assistance with calculating the full cost of a position, please contact the Office of Grants& Fiscal Compliance (G&FC) or your budget analyst.

C. Indirect CostsWhen applicable, indirect costs mu st be charged against al l grants regardless of size

. TheIndirect Cost Rate changes annually and runs on a September 1 August 31 cycle. The rate for the2014-15 sch ool year is 4.70%. In very rare occasions the district will grant a waiver of all or part ofthis expense. To request a waiver, please submit a request to G&FC. The Assistant Superintendent ofBusiness & Finance will review each request.

This should be submitted at least one (1) month prior to the proposed due date of the grant application.Updated indirect rates will be posted on the G&FC Website.

I. ATTACHMENTS

Contact Kevin Corrigan @ 206-252-0222, or by e-mail [email protected] for thefollowing documents:

1. The most recent audited financial statement for the District2. Affirmative Action Statement3. General letter of tax-exempt status4. General Education Provisions Act (GEPA)5. W9 form

V. FOLLOW-UP

A. Make a copy of the entire proposal, with signatures, for G&FC. This office is required to keep a copy ofall awarded grants on file.

B. Send a thank you letterto the funder.

C. Mark the due date for required follow-up reports (if applicable) on you calendar!! Tardy or missingreports reduce our chances of receiving future grants.

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Employee Workload Acknowledgment

Course Preparations / Subjects Taught

Date:

To:

From:

(Principal name)

(Employee name) (School name)

Cc: Building file

Employee / Labor Relations file

Re: Work load waiver for of(semester) (year)

The purpose of this memo it to acknowledge that we have discussed my teaching schedule and have mutually

agreed that I will teach the following courses:

Course/Subject Grade Level # of sections

I understand that this schedule represents a variation from the provisions of Article IX, Section B.4 of the Collective

Bargaining Agreement between Seattle Public Schools and SEA Certificated Employees (CBA), which considers a

reasonable maximum secondary teacher assignment to be no more than three (3) different curriculum course

preparations in no more than two (2) subject fields.

In accordance with Article IX, Section B.5 of the CBA, the building principal and the teacher may discuss and

mutually agree to a variation to the above limitation on teaching assignment. This memo serves as written record

of our agreement, which shall be binding for one semester or one year, as appropriate.

(Employee signature) (date)

(Principal signature) (date)

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COLLECTIVE BARGAINING AGREEMENT

between

SEATTLE PUBLIC SCHOOLSand

SEATTLE EDUCATION ASSOCIATION

CERTIFICATED NON-SUPERVISORY EMPLOYEES2013-15

Article IX, SECTION B: EMPLOYEE LOAD

4.

The SPS will consider as a reasonable maximum, secondary teacher assignments of no more than

three (3) different curriculum course preparations in no more than two (2) subject fields.

Secondary teachers will not teach more than five (5) class periods per day without volunteering

and being compensated for giving up their PCP time. To the extent possible, departments will

balance the number of preparations between employees. Schools will avoid giving teachers new

to the profession more than two different curriculum course preparations. An exception to thislast rule may happen when the new employee is the only person in their job category at the school

or when the number of preparations in any given department would cause the District to have to

compensate an employee for extra preparation time.

5. Variations to the above conditions shall be made by the building principal/ program manager after

discussion and mutual agreement between a teacher, an affected grade level, a department, the

certificated teaching staff (faculty) or the BLT/Instructional Council. The written record of the

arrangement shall be retained on file in the school office and shall be binding on all affected

parties for one semester/year as appropriate.

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Office Staffing Plan Form

Please answer the following questions and attach additional documentation as necessary.

Date:

School or Administrative Office:

Is this a mutually agreeable plan of those affected and their supervisor, or is it an alternative

plan?

1.

Describe, in detail, the existing or anticipated problems that are of concern.

2.

If this is a mutually agreeable plan, describe the solutions that you have agreed upon.

Include a description of how work will be accomplished and by whom. Include changes that

have been agreed upon such as prioritizations, redistribution and work efficiencies,elimination of assignments, allocation of time for duties, and any other changes that

address the concerns described above. Please refer to theList of School Office Functions

found in Section V, Reference Materials.

3.

If this is an alternative plan, describe the solutions that, in your view, need to be

implemented. In addition, please include the following, if possible:

a.

Your view of the likely impacts if this alternative plan is rejected.

b.

Any other possible solutions that were considered and rejected.

c.

The reasons these possible solutions were rejected.

Staff and/or Supervisor Submitting this Plan:

Signature Printed Name Job Title




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Partial FTE Position Request Form

Please submit the completed form during the 2014-15 Budget Development Process to your Budget Analyst

Name of School:

Name of Principal:

Statement of Participation:

I certify that classroom teachers, including special education and bilingual teachers; Title I/LAP funded staff;

specialists; and classified staff have been directly involved in the decision to retain the partial FTE until the final WSS

Allocation period in October, including agreeing to not request/retain a sub and/or request overages on the partial

FTE.

We are requesting to hold the following partial FTE until the final WSS Carry Forward and Adjustments in October of

2014.

Position: FTE:

Date:_______________________ Signed: __________________________ _

SEA Building Representative

Date:_______________________ Signed: ______________________________________

Building Leadership Team Representative as

designated by the BLT

Principals Acknowledgment - Statement of Assurances:

I certify that my staff was informed of the decision to hold the partial FTE until after the final WSS Carry Forward and

Adjustments in October. I also certify my staff are aware that until a decision to fill the position is made by the

Principal/Manager, no substitute or overages shall be claimed in order to hold the full integrity of the salary pending a decisionto use the salary after second semester.

Date: Signed:

Principal/Manager

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2014-2015

Request for Advance Commitment to Expend Grant Funds

Office of Grants & Fiscal Compliance

The attached form is to be used by a principal or a program manager to request permission to expend

grant dollars prior to the receipt of a formal commitment from a funding agency.

General PracticeIn unusual cases, a principal or a program manager may request authorization from the Office of Grants

& Fiscal Compliance (G&FC) to spend funds under an anticipated grant program or donation prior to

the receipt of a formal commitment from the funding agency.

Such authority will be granted by G&FC if a written guaranteeis provided, assuring that theprincipal or

program manager will cover the riskof a delayed start date or failure of the funding agency to make an

award as anticipated. In so doing, the principal or program manager must identify the alternative fund

source

that will be used to cover the expenditure if the grant funding is not forthcoming.

PLEASE NOTE: A signed Request for Advance Commitment to Expend form must be received by G&FC

before approval can be given. Only the principal/program manager can make/sign this request.

Included on this form is the schools commitment of how the expense will be covered if funding should

not materialize or the agreement is rescinded by the funder after a position has been staffed or an

expense has been incurred. Forms without this information will not

be approved.

Procedures1. Complete all sections of the following form and send it to Kevin Corrigan in the Office of Grants &

Fiscal Compliance.

2. Upon review with program or schools budget analyst, a decision will be made regarding the

request.3. Requests should be made a minimum of ten (10) days in advance of the need.

4. If approved, a fund code will be set up and sent to grants accounting for processing.

5. Any request that is above $250,000 in an initial request or cumulative request will require approval

by the Seattle Public Schools Board of Directors.

Note

: The authorization is normally approved for a maximum period of ten (10) months. The Office of

Grants Accounting will monitor and follow-up until all payments on the grant award have been received.

All funding must be received before June 30 in the fiscal year they are applied.

Email completed/signed form in PDF format to Kevin Corrigan in the G&FC Office,[email protected] . To submit a hard copy, print out the form, sign and date the

form and deliver it to M/S 33-182. Signed forms can also be faxed to 252-0016.

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2014-2015

Request for Advance Commitment to Expend Grant Funds

Office of Grants & Fiscal Compliance

To: Kevin Corrigan - Director, Grants and Strategic Partnerships

From:

Principal/School

Date:

I request that authorization be given by the Office of Grants & Fiscal Compliance to expend

funds under the following proposed grant commitment:

Title of Program:(If funding FTEs or specific programs, provide details. You may attach a separate sheet)

Fund Source:(PTA/PTSA/Other If other, please specify Note: This is organization making the commitment to the school or program)

Fund Source Contact:(Name of the person/contact info for the organization promising the funds Name, Telephone, E-mail address

Amount/Level of Projected Funding:

Projected Funding Period (Start/Stop Dates):

Method of Payment:Indicate if single, monthly, quarterly, billable/invoice payment or other. If a single payment, please enter date of check and amount)

The reason for this request is that (briefly justify why an advance commitment is necessary):

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This form cannot be approved without the following information

If funding is not forthcoming as projected, is received later than anticipated or if the amount

received is less than proposed, my school will cover the costs using the following budget or

method:

:

Fund:

Fund Center:

Commitment Item:

By signing below, the principal accepts responsibilty for the repayment of the advance on

anticipated grant or donation of funds

Concurrence: Date:(Only the signature of the Principal will be accepted)

Email completed/signed form in PDF format to Kevin Corrigan in the G&FC Office,[email protected] . To submit a hard copy, print out the form, sign and date theform and send via District mail to M/S 33-182. Signed forms can also be faxed to 252-0016.

Office of Grants & Fiscal Compliance Action:

________

Approved

________

Not Approved

________

Returned for additional information:

_________________________________________________________________

_________________________________________________________________

Signature: _________________________________________________________________

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SEA/SSD CONTRACT WAIVER REQUEST FORM

Building/Program: _______________________________________________________

Date of Request: ________________________________________________________(Deadline: Must be submitted to your Budget Analyst by Friday, March 7, 2014.)

Contract: ____ Certificated: ____ SAEOP: ____ Paraprofessional: _____

Renewal: Yes: _____ No: ____

We are requesting to waive the following Articles and/or sections of the Collective

Bargaining Agreement between the Seattle School SPS and SEA:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

VOTING

: All Certificated, Parapros, and SAEOPs must be involved in this voting process. You will

need 2/3 majority of the SEA represented staff (members and non-members) to approve the

waiver.

Total SEA Represented Employees in Building/Program: ____________________________

Certificated: ______________________

SAEOP: ______________________

Paraprofessional: __________________

SEA Represented Employees Voting In Favor of Waiver

SEA Represented Employees Voting

: ______________________________

Against Waiver

Total number of SEA Represented Employees Voting: ______________________________

: ______________________________

Describe the intent of the proposed contract waiver:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

What procedure did the staff use to vote on the waiver (secret ballot, show of hands, etc.?)

______________________________________________________________________

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SEA/SSD CONTRACT WAIVER REQUEST FORM (continued)

What was the nature of the dissenting opinion(s), if any?

______________________________________________________________________

____________________________________________________________________________________________________________________________________________

How many SEA Represented employees were directly involved in developing the contract waiver

proposal? What was the nature of that involvement?

______________________________________________________________________

______________________________________________________________________

Waiver Contract Signature (Must be a SEA member) ___________________________

School telephone #: ________________Home telephone #_______________________E-mail: ____________________________________

SEA Building Representative:

Signature: E-Mail:

School telephone #: ________________Home telephone #_______________________

Principal or Designee Signature:

Phone #: _________________________ E-mail: _____________________________

Recommendation: Yes _____ No ______

ACTION TAKEN

SEA: Date of Action: _________________ Approved: _______ Not Approved: _______

If not approved, the reason:

______________________________________________________________________

______________________________________________________________________

SPS: Date of Action: _________________ Approved: _______ Not Approved: ________

If not approved, the reason:______________________________________________________________________

______________________________________________________________________

SEA President Signature SSD Signature

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Spec Ed - Set Aside Funds for 1 on 1 Assistant Form(Submit completed form at the Budget Arena)

This form is to be completed to continue each 1-on-1 Instructional Assistant currently assigned to a

student. Please confirm the student and ensure the 1-1 Instructional Assistant has been included in the

assigned students IEP to continue next school year.

School Name: __________________________________

Schools that anticipate a returning student with an IEP requiring a 1-on-1 special education assistant are

required to set aside funds to assist in the funding of the assistant.

Funds should be set aside for assistants serving students who meet both of the following criteria:

The student is currently enrolled in the building andit is anticipated he/she will remain so for

the next school year.

The student's current IEP requires a 1-on-1 assistant and it is anticipated this requirement willcontinue

$1,000 for each qualified student should be budgeted in a classified salary reserve line (commitment

item 3092) in the school's S Sub-Org.

These funds may be transferred from either the buildings Special Ed curriculum materials

budget or from the buildings A Sub-Org, based on the buildings decision.

By December 15th, Central Special Education staff will review each set-aside. If the student is not

enrolled and does not require a 1-on-1, the budget office will be notified to release the $1,000.

Released funds will be returned to the original fund source.

Student Information

Student Name: _____________________________________________

Grade (2014- 15): ___________________________________________

Principal's VerificationI verify that $1,000 has been set-aside to assist in covering the cost of a 1-on1 assistant for the student

named above.

Principal Name: ____________________________________________

Principal Signature: _________________________________________

Date: _________________________________________________

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Special Education Approval

Name: __________________________________________

Signature: _______________________________________

Date: ____________________________________________

If there is a fade plan to end the need for the Assistant, please consult the assigned Special Education

Supervisor for your region, please see supervisor listing below:

Regional Supervisors

Heather Brown Northwest [email protected] 252-0836

Sherry Studley Northeast [email protected] 252-0842

Beth Thorson Southeast [email protected] 252-0262

Jeff Olson Central [email protected] 252-0979Ryan Richards Southwest [email protected] 252-0887

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mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Stakeholder Identification of Budget Process Concern

1. Describe the budget process concern.

2. Identify a proposed solution or requested action.

3. Attach a copy of the buildings approved budget decision-making process and matrix.

Name:______________________________________ _____________

Role:_________________________________ ______________ ______

Signature:____________________________ Phone Number:_______________

Principal Acknowledgement:

_______________________________________________

SEA Building Representative Acknowledgement:

_______________________________________________

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Statement of Assurance Form

Please submit the completed assurance form with your 2014-2015 Staffing

to the Human Resources Dept.

Name of School:

Name of Principal:

Statement of Participation:

I certify that classroom teachers, including special education and bilingual teachers; Title I/LAP funded staff;

specialists; and classified staff have been directly involved in the development and submittal of the schools

proposed operating budget for the 2014-2015 school year utilizing the agreed upon decision making process as

outlined in Article II Section A Number 4 of the Collective Bargaining Agreement.

Date:_______________________ Signed: __________________________ _SEA Building Representative

Date:_______________________ Signed: ______________________________________

Building Leadership Team Representative as

designated by the BLT

I certify that parents have been directly involved in the development and submittal of the schools proposed

operating budget for the 2014-2015 school year with evidence of parental participation available at the school site.

Date:_______________________ Signed: ______________________________________PTSA President/Parent Group Chair

Date:________________________ Signed: ______________________________________Building Leadership Team Parent/Community Representative

Principals Acknowledgment - Statement of Assurances:

I certify that

parents have been directly involved in the development and submittal of the proposed operating budget; and

the budget is aligned to support my schools Comprehensive School Improvement Plan(C-SIP), the state student learning

standards, and the Essential Academic Learning Requirements; and

the attached school budget has been prepared and submitted in accordance with all District budget development guidelines

including service levels for special education, bilingual, Title I/LAP and 504/ADA as described in the compliance guidelines

provided in the 2014-2015 Budget Instructions document (Gold Book); and

I have reviewed the budget, verified its completion, and confirmed the budget request does not exceed my schools

allocation for the 2014-2015 school year; and

All services budgeted are in compliance with Board Policies, State and Federal Regulations, and District Administrative

Procedures as well as all negotiated agreements.

Date: Signed:Principal/Manager

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Process for Resolution of Concerns

From Stakeholders

In the event any stakeholder feels that authentic participation in the budget development

process has not occurred:

1.

The stakeholder should describe the process concern and the requested action to

address the concern on the Stakeholder Identification of Budget Process Concern Form

found in the Forms Section of the Gold Book Budget Tools, Forms & Guidelines.

2.

The stakeholder should share their process concern, orally and in writing, with the

Principal to seek resolution. The Principal is responsible for reviewing the process

concern, explaining the process used, and clarifying how the process supported the

budget development in accordance with the Gold Book instructions.

3.

If the issue(s) or concern(s) is/are not resolved at the principal level, the stakeholder is

advised to notify the Building Representative, SEA Representative and/or ParentRepresentative and send completed paperwork to the Instructional Director.

4.

The Instructional Director will verify that the process concern was discussed with the

Principal and determine whether

o Enough information is available to respond to the stakeholder in order to deny

the process concern and requested actions; or

o A meeting with the Principal, the stakeholder, and the union representative is

needed to seek resolution.

5.

If resolution is not reached as a result of this meeting, the Instructional Director, after

consideration of the issues raised in the meeting, will make the final decision.

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WSS Mitigation Request Form 2014-15

Has your Executive Director approved this request?

Mitigation Request Guidelines and InformationPurpose:

The March Mitigation Fund is an auxiliary source of operating funds. These funds will be allocated to address

school and program needs that are not adequately funded by WSS allocations, baseline carry-forwards, grants,

self-help or other sources of funds. A separate mitigation fund will be available in October to address resource

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budget instructions fy 2014-15 single document

Documents