budget public consultation presentation 20121212
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TRANSCRIPT
![Page 1: Budget public consultation presentation 20121212](https://reader034.vdocument.in/reader034/viewer/2022051816/5443d2a5b1af9f6c0a8b4664/html5/thumbnails/1.jpg)
City of Brandon 2013 Preliminary
Budget December 12, 2012
Dean Hammond
Treasurer and GM of Corporate Services
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Agenda 1. Budget Overview
• Revenues • Service Deliverables • Debt • Reserves • 2013 Capital Projects • Mill Rate and Tax example
2. Efficiencies • 3% Goal • Human Resource Planning • 2013 Salaries & Headcount
3. Recap of budget roundtable 4. Public Input 5. Budget next steps & Council Deliberations
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Budget Process
• Budget Preparation began this summer
• Meetings with Council
• 2013 Hurts & Helps
• Expense Control
• Salaries
• 3% Goal
• Budget Mandate
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Budget Overview
• 2013 Operating Budget $72.2 million
• 2013 Utilities Budget $18.1 million
• The operating budget is funded by grants, revenues, and tax levies.
• The utility budget is funded by water rates.
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55.0%
10.7%
12.1%
11.2%
6.8% 4.2% Property Taxes
User Fees and Sales ofGoods
UnconditionalGovernment Transfers
ConditionalGovernment Transfers
Other Income
Permits, Licenses andFines
Revenues - $72.2 million
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Services Delivered - $72.2 million
36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
Protective Services
Infrastructure
Support Services
Recreation, Culture,Parks, & Youth
Transit
Sanitation &Environment
Growth, EconomicDevelopment, &Affordable Housing
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Services Delivered - Comparison
32.2%
24.3%
12.8%
9.8%
6.8% 6.4% 7.7%
36.2%
23.8%
11.3% 10.3%
6.8% 6.1% 5.5%
0%
5%
10%
15%
20%
25%
30%
35%
40%
ProtectiveServices
Infrastructure SupportServices
Recreation,Culture, Parks,
& Youth
Transit Sanitation &Environment
Growth,Economic
Development,& Affordable
Housing
2012 2013
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Police Service $14.9mm
- Fire Service $5.3mm
- Ambulance Service $3.3mm
- E911 Call Center $1.3mm
- Police Dispatch $1.1mm
- Emergency Coordination
$267k
Protective Services - $26.2mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Engineering $4.0mm - Building Maintenance $3.0mm - Street Maintenance $2.5mm - Property Admin $1.8mm - Street Lights $1.2mm - Street Resurfacing $1.1mm - Snow Removal $979k - Fleet Maintenance $864k - Airport $519k - Sewers & Drainage $300k
Infrastructure- $17.2mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Information Technology $2.8mm
- Human Resources $1.4mm
- Clerks & Records $1.2mm
- Treasury $1.0mm
- Operations Admin $746k
- City Manager & Communications $412k
- All Other $503k
Support Services- $8.2mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Parks Operations $2.1mm - Sportsplex $2.0mm - Community & Youth Initiatives
$891k - Rec Centre Golf Course $653k - YMCA Contribution & Outdoor
Pools $603k - Cemetery $501k - Green Areas / Weed Control
$295k - Centennial Auditorium $166k - Heritage Administration $83k - Skating Oval $69k - Andrews Field $33k - Other $105k
Recreation, Culture, Parks, & Youth- 7.4$mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Transit Operations $4.0mm
- Handi Transit $431k
- Transit Equipment & Transit
Comfort Station $535k
Transit $4.9mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Recycling Operations $1.7mm
- Refuse Collection $1.3mm
- Landfill Operations $1.1mm
- Environmental Initiatives
$204k
Sanitation $4.4mm
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36.2%
23.8%
11.3%
10.3%
6.8%
6.1% 5.5%
- Building Safety $994k - Planning & Development
$954k - Tourism Initiatives $398k - Economic Development $379k - Long-Term Grants $325k - Residence Assistance $267k - Urban Renewal $250k - Housing Initiatives $220k - Grants Review Committee
$192k
Growth, Economic Development, & Affordable Housing $4.0mm
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Debt Position
• Outstanding debt drops from $45.5 million to $43.4 million in 2013 (-4.7%)
• Debt payments increase from $3.1 million to $3.3 million (+6.1%)
• Two Utility debts dropped off in 2012
• Police Station payment added in 2013
• Overall debt position is quite conservative
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Reserves
• Total reserve appropriations increase from $9.0 million to $10.1 million in 2013 (+11.8%)
• 2010 Surplus has been applied to reserves
• Reserve balances in good shape
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2013 Capital Projects - $31.2mm
• Debt Supported $9.6mm
• Funded $2.1mm
• Reserve Funded $14.7mm
• Tax Funded $1.3mm
• Utility Funded $900k
• Utility Reserve Funded $2.6mm
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Mill Rate Impact
2012 2013 Change Change %
Assessed Value - Land $ 50,000 $ 50,000 $ - 0%
Assessed Value - Structures $ 150,000 $ 150,000 $ - 0%
Assessed Value - Total $ 200,000 $ 200,000 $ - 0%
Portioning @ 45% $ 90,000 $ 90,000 $ - 0%
Mill Rate (per $1,000) 19.07 19.45 0.38 1.99%
Municipal Tax Levy $ 1,716.30 $ 1,750.50 $34.20 1.99%
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Efficiencies – 3% Goal
All Departments tasked with finding:
• A 3% Sustainable Increase in Revenues
• A 3% Sustainable Reduction in Expenses
• …Or Combination of Both
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Efficiencies – Protective Services • Overtime Focus
• Four new funded positions will reduce Overtime requirements in Fire / Ambulance
• 2013 Police Overtime held to four year historical low
• New Police Station • Much more efficient workflow
• New Revenues • Property Forfeiture Act
• RCMP Lease
• Lobby Federal Government for weapons trade in
• Lobby Province for indexing for current funded positions
• MPI has Funded an Automated License Plate Reader
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Efficiencies – Infrastructure
• Equipment
• Purchase blades for our own equipment rather than renting
• Landfill – Replace high maintenance scraper with backhoe and truck (which can also be used at Streets and Roads)
• Parking Meters – Replace with automated units which reduce downtime
• Increased focus on Fleet Maintenance Overtime
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Efficiencies – Support Services
• Technology – One Time Savings
• Server Upgrades- $213k
• Wireless Contracts - $58k
• Technology – Ongoing Savings
• Licensing Contracts - $50k
• Wireless devices and phones - $9k
• Internet Contracts and Printer Consolidation - $5k
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Efficiencies – Support Services
• People
• Continue to bring more Labour Relations in House - $130k
• Reduction in WCB premiums due to Safety Focus - $50k
• Reduce Purchasing FTE from 4.5 to 4.0
• Bring a greater share of Employee Training & Development in House
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Efficiencies – Recreation, Culture, Parks, & Youth
• Revenues
• Focus on Columbarium sales at Cemetery
• Focus on increasing Sportsplex programming revenues
• Focus on increasing Sportsplex canteen revenues
• People
• Salaries & Overtime for events outside of normal hours
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Efficiencies – Transit
• Revenues
• Focus on Bus Advertising Revenues
• People
• Focus on Overtime
• Equipment
• Smart Card data collection create labour efficiencies and allow for superior analytics
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Efficiencies – Growth, Economic Development, & Affordable Housing
• Revenues
• Vacant Building Permits
• Consultants
• Bring Secondary Plan Development in House
• Bring Infrastructure Development Plan in House
• Development
• Speed up Approval process so as to bring new tax revenues online more quickly
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Human Resources Planning Meeting Current Needs…
• Vacancy Management Review Process
• Performance Management
• Looking at Comparators
• Org Charts
• Budgeting Appropriately using Salaries Module
• Protective Services
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Brandon Police Service
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Human Resources Planning
Looking at Future Needs…
• Talent Reviews
• Succession Planning
• Retirement Planning
• Five Employee Relations Committees
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435.8 442.8 448.8 461.3 465.3
475.8 485.8
497.8 508.8 515.8
1.6%
1.4%
2.8%
0.9%
2.3%
2.1%
2.5%
2.2%
1.4%
0.00%
0.25%
0.50%
0.75%
1.00%
1.25%
1.50%
1.75%
2.00%
2.25%
2.50%
2.75%
3.00%
3.25%
3.50%
0
25
50
75
100
125
150
175
200
225
250
275
300
325
350
375
400
425
450
475
500
525
550
% C
han
ge Y
ear
Ove
r Ye
ar
# o
f Pe
rmen
ent
Staf
f City of Brandon Permanent Staff Complement
Year over Year Percentage Growth in Permanent Staff is 1.89%, Consistent with
our annual Change in Assessment Growth
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10.91 10.96
10.81 10.87
10.74
10.75 10.76 10.81 10.87
10.84
10.00
10.25
10.50
10.75
11.00
11.25
11.50
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Projected
# o
f Pe
rman
ent
Staf
f p
er 1
,00
0 R
esid
en
ts
City of Brandon Permanent Staff per 1,000 Residents
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47.1% 46.2% 48.3% 47.8% 49.1% 48.1% 48.5% 47.0% 47.7%
52.9% 51.7%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
City of Brandon Salaries & Wages as a Percentage of Total Budget
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Key Take-Aways & Priorities
• We are focused on aggressively managing our % of salaries versus total budget
• We have solid processes and initiatives in place to control all aspects of our HR strategy
• We have a strong capable management team that will be held accountable for performance
• We have updated and are more consistently applying internal policies
• We have a lot of work ahead of us but have a solid strategy moving forward
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Recap of Budget Round Table
• Councillor Jan Chaboyer (Green Acres)
• Councillor Len Isleifson (Riverview)
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For Perspective… In 2013, if Your Home is Assessed at… $ 228,506
You Would Pay Municipal Tax of… $ 2,000 You Would Pay School Division Tax of… $ 1,581 * You Would Receive a Home Owner Grant of… $ (700) ** For a Total Tax Payable of… $ 2,881
And Your $2,000 in Municipal Taxes Would Go Towards… Protective Services $ 725 36.2% Infrastructure $ 475 23.8% Support Services $ 226 11.3% Recreation, Culture, Parks, & Youth $ 206 10.3% Transit $ 137 6.8% Sanitation & Environment $ 121 6.1% Growth, Economic Development, & Affordable Housing $ 110 5.5%
$ 2,000 100.0% * Based on 2012 School Division Mill Rate ** If You Are the Principle Resident
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Next Steps
• 2013 Budget Public Consultation – December 12
• (7:30pm Main Foyer, City Hall)
• Compilation of Budget Round Table Data
• Council Deliberations – January 11 & 12