budget worksession ii - kcaw-org.s3.amazonaws.com · • health insurance premium increase will be...


Deficit is 12% of Entire BudgetSome knowns and still many unknowns…


www.sitkaschools.orgLatest News: FY19 Budget Development


New Knowns Since Worksession I

• Health Insurance Premium Increase will be 5.98% - previously budgeted at 12% then reduced to 10% for preventative discount

• Federal Budget: Maintains Title II [class-size reduction in primary grades] and 21st Century Afterschool funding

• Alaska HB 339 to Increase Base Student Allocation is unlikely

• Secure Rural Schools was reauthorized for FY18 and FY19


Common Questions Requiring Additional Information

We are still working on answering all of the staff questions posed in the FAQ; however, there is a need to clarify a few common questions for the School Board’s deliberation


Grant-Funded Positions


Grant-Funded Positions• School Board Goals:

• Close the achievement gap for all demographics• Improve school climate and connectedness

• Strategies to Achieve School Board Goals:• Culturally Responsive Education:

• Arts, Culture, and Technology• Culturally Responsive Teaching Practices• Social Emotional Learning

• Multi-Tiered System of Support:• Tiered Instruction• Comprehensive Assessment System


Grant Funded Positions

• Grants are necessary for us to achieve the School Board Goals• Grants can only be used for the specific purpose outlined in the grant

[e.g., you cannot replace a classroom teacher with a grant-funded position]

• Grant-funded positions include salary and benefits• Grant-funded positions exist during the length of the grant• Grants allow us to do the work we are required to do without competing

for money from the Operating Fund that funds classroom teachers


FY18 Grant-Funded Position Summary APosition Funding Source 1 Funding Source 2 Total

Learning Support Coordinator Elementary .95 FTE Operating Fund -Alaska Block Funding for Pre-Referral

.05 FTE Title IV Grant 1 FTE

Learning Support Coordinator Secondary .5 FTE Operating Fund - Alaska Block Funding for Pre-Referral

.5 FTE CRESEL Grant 1 FTE

English Language Learner Teacher Elementary

1 FTE Operating Fund - Alaska Block Funding for English Language Learning

1 FTE

English Language Learner Teacher/Reading Interventionist Blatchley

.5 FTE Operating Fund - Alaska Block Funding for English Language Learning

.5 FTE Title IA 1 FTE

English Language Learner Teacher SHS .5 FTE Operating Fund - Alaska Block Funding for English Language Learning

.5 FTE


FY18 Grant-Funded Position Summary BPosition Funding Source 1 Funding Source 2 Total

Arts, Culture, and Technology Specialist 1 FTE Margaret A CargillPhilanthropies Grant

1 FTE

Cultural Para at Wooch.een Preschool 1 FTE Pre-Kindergarten Grant

1 FTE

Positions are TBD 2.5 FTE SupportingTransitions and Educational Promise Southeast Alaska Grant

2.5 FTE

Social Worker at PHS 1 FTE Title ID Grant 1 FTE

21st Century Afterschool Learning Center Coordinator

1 FTE 21st Century Afterschool Learning Grant

1 FTE


FY18 Grant-Funded Position Summary CPosition Funding Source 1 Funding Source 2 Total

Cultural Para at Baranof Elementary 1 FTE Title VI 1 FTE

Cultural Paras at Keet Gooshi Heen Elementary

2 FTE Title VI 2 FTE

Gifted/Science Teacher at Keet Gooshi Heen Elementary

1 FTE Operating Fund -Alaska Block Funding for Gifted and Talented

1 FTE

Blatchley Assistant Principal/504 and Gifted and Talented Administrator

.5 FTE Alaska Block Funding for Gifted and Talented

.5 Operating Fund 1 FTE

Special Education Para at Wooch.eenPreschool

.25 FTE Section 619 Grant .75 Operating Fund 1 FTE


FY18 Grant-Funded Position Summary DPosition Funding Source 1 Funding Source 2 Total

Reading Interventionist at Baranof Elementary

.5 FTE Title IA Grant .5 FTE Operating Fund 1 FTE

Reading Interventionist at Keet Gooshi Heen Elementary A


Reading Interventionist at Keet Gooshi Heen Elementary B


Reading Interventionist/English Language Arts Teacher at PHS


1st Grade Teacher at Baranof Elementary .4 FTE Title II Grant .6 FTE Operating Fund 1 FTE

3rd Grade Teacher at Keet Gooshi Heen Elementary

.4 FTE Title II Grant .6 FTE Operating Fund 1 FTE


FY18 Grant-Funded Position Summary EPosition Funding Source 1 Funding Source 2 Total

Special Education Para @ Keet Gooshi Heen Elementary

1 FTE Title VIB 1 FTE

Special Education Para @ Blatchley 1 FTE Title VIB 1 FTE

AmeriCorps Grant Coordinator 1 FTE AmeriCorps Grant 1 FTE

Secretary/Federal Grants Secretary at PHS

.25 Title IC .75 Operating Fund 1 FTE


Closing the achievement gap is the fundamental work of public schools in America

Sitka School District #1 School Board Goal, the commitments associated with Alaska’s Education Challenge, and the purpose of NCLB and ESSA Federal education legislation


Best Practices to Close the Student Achievement Gap


Hattie’s Effect-Size

• John Hattie did a meta-analysis of nearly 1,200 research studies that examined various influences that effect student achievement [2009, 2011, and 2015]

• Average effect size of all the interventions he studied was 0.40• According to Hattie: What works best in education? are

influences with more than a 0.40 effect-size• Hattie studied 6 areas that contribute to learning: the student,

the home, the school, the curricula, the teacher, and teaching and learning approaches


Staffing Data


Staffing Categories Over Time


Class Size Impact of Teacher ReductionsGrade FY18 October

Count Ratio1 Teacher Positions 2 Teachers Positions 3 Teachers Positions

Ratio % Change Ratio % Change Ratio % Change

K 19:1 23:1 21% 31:1 63%

1 17:1 24:1 41% 32:1 88%

2 18:1 21:1 17% 28:1 56%

3 21:1 23:1 10% 30:1 43%

4 21:1 26:1 24% 35:1 67%

5 21:1 26:1 14% 34:1 62%

BMS 15:1 16:1 5% 16:1 5% 17:1 11%

SHS 16:1 16:1 0% 17:1 6% 18:1 13%

PHS is 12:1 and cannot cover basic academic needs with fewer teachers, so they are taking cuts in other ways.


FY18 Class-Size ComparisonsJuneau Kenai Kodiak Sitka

K 22.5:1 20.5:1 19:1 19:11 22.5:1 22.5:1 19:1 17:12 22.5:1 22.5:1 19:1 18:13 27:1 22.5:1 25:1 21:14 27:1 24.5:1 30:1 21:15 27:1 24.5:1 30:1 21:1Middle School 22:1 25:1 14:1Middle School Academics 30:1

Middle School CTE 20:1

High School 24.5:1 25:1 16:1

High School Academics 30:1

High School CTE 20:1


Community Schools and Blatchley Pool


FY18 Community Schools BudgetDescription Revenue Expense

City Revenue: Non-Instructional $179,863Community Schools Contract $100,000Janitorial Services $30,665Utilities $49,198

Totals $179,863 $179,863

Note: This is considered non-instructional revenue because Community Schools functions as Sitka’s Parks and Rec. If the School Board decided not to continue to honor the previous specific funding from our City appropriation designated for Community Schools, then our schools would be closed for the community’s use.


FY18 Blatchley Pool BudgetDescription Revenue Expense

City Revenue: Non-Instructional $121,676User Fees $130,000Staffing [salary and benefits] $151,000Professional and Technical Services [repair, replacement, and janitorial services]

$21,500

Supplies $6,000Utilities $73,267

Totals $251,676 $251,676Note: This is considered non-instructional revenue because the Blatchley pool serves the community. If the School Board decided not to continue to honor the previous specific funding from our City appropriation designated for the Blatchley Pool, then the district would have to find funding to support our instructional use.


Budget Recommendations


FY18 Fund BalanceFund Balance Item Description Amount Total

$1,567,257Non-Spendable [Pre-Paid Expenses] [$5,696] $1,561,561Restricted [Impact Aid for FY19] [$58,443] $1,503,118Committed [Legal Settlements] $0 $1,503,118Assigned [Cash Flow, Leave Liability] [$1,150,963] $352,155Unassigned [Available for FY19 Budget] $352,155Retirement Incentive [$30,000] $322,155Electrician Vacancy $ 55,000 $377,155March Budget-to-Actuals Adjustments $78,500 $455,655


FY19 Deficit – Part ISource Balance

Projected Deficit* $2,344,167

Known Adjustments [retirement vacancy savings and actual health insurance renewal increase] $324,171

Available Fund Balance $455,655

Secure Rural Schools FY18 $244,000

Adjusted Deficit $1,320,341*Note: Projected Deficit includes a reduction of 2 FTE teacher positions due to lower projected student enrollment and schedule adjustments.


FY19 Deficit – Part IISource Balance

Adjusted Deficit $1,320,341

District Contributions for FY19 [PAC Fund Balance to minimum, eliminate SPED Coordinator and temporary Data Manager, and reduce Technology Budget by 2.5%]

$179,500

Additional Funding Request from City [Property Tax, Restore Previous Cuts, and Share PAC Costs] $394,882

Secure Rural Schools FY19 $225,000

Adjusted Deficit $520,959


FY19 Deficit – Part IIISource Balance

Adjusted Deficit $520,959Reduce Substitute Budget $50,000Eliminate Sitka Winter Fellow positions $20,000Reduce PHS supplies, REACH student allocations due to declining enrollment, and misc. supplies in district-wide departments $30,959

Eliminate student uniforms and DYP support $20,000Increased City contribution to save 2 teacher’s job $200,000



FY19 Deficit – Part IVSource Balance


Elimination of 1 FTE Teacher Position at SHS $100,000

Elimination of 1 FTE Teacher Position at Blatchley $100,000

Elimination of 1 FTE Teacher Position at Keet Gooshi Heen $100,000

Elimination of 1 FTE Teacher Position at Baranof Elementary $100,000

Adjusted Deficit $0Note: 2 FTE teacher positions were previously eliminated due to 1) lower projected student enrollment at Keet Gooshi Heen Elementary and 2) schedule adjustments at Blatchley.

Note: ½ Day Kindergarten and Elimination of Ventures


Budget Recommendation Summary

Item Amount Item Amount

Reduce PAC Fund Balance to Minimum $49,500 Reduce Substitute Budget $50,000

Eliminate SPED Coordinator at District Office $95,000 Eliminate Sitka Winter Fellow positions $20,000

Eliminate temporary Data Manager at District Office

$25,000 Reduce PHS supplies, REACH student allocations due to declining enrollment, and misc. supplies in district-wide departments

$30,959

Reduce Technology Budget by 2.5% $10,000 Eliminate 1 FTE Teacher Position at SHS $100,000

Request Additional Revenue from the City to adjust for Property Tax reduction from the State

$155,245 Eliminate 1 FTE Teacher Position at Blatchley $100,000

Request Additional Revenue from the City to restore previous cuts in order to compensate for Utilities cost increases in past 2 years

$139,229 Eliminate 1 FTE Teacher Position at Keet Gooshi Heen Elementary

$100,000

Request Additional Revenue from the City to share costs of operating Performing Arts Center

$100,408 Eliminate 1 FTE Teacher Position at Baranof Elementary

$100,000

Eliminate student uniforms and DYP support $20,000


Future Budget Hearings/Work Sessions

April 17, 2018 @ 6:00 pm: Final Budget Hearing and Final Budget approval


Financial Impact of Pacific High SchoolDiscussion Point Details Financial Impact

General Fund Costs to Operate PHS Staff, Utilities, and Supplies $601,036

If PHS closed, all tenured staff would stay in the district and bump non-tenured teachers in areas where certified

Elimination of .5 FTE teacher, .75 FTE secretary, utilities, and supplies

$124,441

PHS is uniquely eligible for funding from the State and Federal governments

School Improvement grant, Behavioral Health grant, and Title ID grant

[$169,116]

PHS is an Alternative School under 75 students, so the student enrollment is added to our highest enrollment school

With PHS students added, Keet is able to jump to the next higher level of school size factor

[$277,524]

It is expected that at least 10 students would drop out of school if PHS closed and remaining students go to SHS

PHS helps to decrease our dropout rate and meet School Board Goals

[$75,311]


Financial Impact of Pacific High SchoolDiscussion Point Details Financial Impact

PHS has the highest rate of Free and Reduced Lunch [68%] so depending on how many students drop out, we could fall below the 35% minimum needed to apply for 21st Century Afterschool grant

District average with PHS is 36% [$341,944]

If PHS closed, our E-Rate reimbursement would be decreased by 10%

E-Rate reimbursement is impacted by the percentage of Free and Reduced Lunch

[$11,000]

PHS uses the SEACC building daily for itsCulinary Arts CTE program that provides student breakfasts and lunches. This CTE use is the only current regular job training occurring in the SEACC building.

The 20-year covenant on the SEACC building states that it must be used for employment training or the grant funder is to be reimbursed for the costs to build it. We have 9-years left on the covenant.

[$3,487,000]

budget worksession ii - kcaw-org.s3.amazonaws.com · • health insurance premium increase will be...

Documents