budget workshop power point presentations

Change has a considerable psychological impact on the human mind. To the fearful it is threatening because it means things may get worse. To the hopeful it is encouraging because things may get better. To the confident it is inspiring because the challenge exists to make things better. – King Whitney Jr.

General Fund

Special Revenue funds

Capital project Funds

Enterprise Funds

Debt Service Funds

Agency Funds

Redevelopment Funds

General Funds$14,047,181

Special Revenue Funds

$6,085,511

Capital Projects Funds

$2,554,729 Enterprise Funds

$2,043,471 Debt Service Funds

$1,271,582

Agency Funds$502,995

Reinvestment Funds

$486,137

Property Taxes30%

Sales Taxes13%

Franchise and Other Taxes

20%Investments

0.6%

Licenses and Permits

4%

Fines and Forfeitures

2%Other Agencies

1%

Services Charges9%

Other Revenue1%

Interfund Transfers In

20%

-

3

6

9

12

15

2006 2007 2008 2009 2010 2011 2012

Millions

General Government

15%

Police30%

Fire and Emergency

Medical Services25%

Community Development

13%

Recreation and Community

Services11%

Interfund Transfers Out

6%

Salaries52%

Benefits21%

Overtime5%

Services5%

Facilities5%

Supplies4%

Equipment2%

Insurance2%Reimbursable

Expenses3%

Other1%

16,900 14,000 19,400

23,400 24,900

11,200

17,400

10,100

0

1

2

3

4

5

6

7

8

9

10

Albany Orinda Piedmont Hercules El Cerrito Pinole Mill Valley Emeryville

2007 2008 2009 2010General Fund Expenditures 13,786,799 14,963,976 16,034,369 15,831,374

Minimum Target Reserves - 25% 3,446,700 3,740,994 4,008,592 3,957,844

Undesignated Fund Balance 3,182,581 3,209,486 3,560,007 3,600,000

Under Target $264,119 $531,508 $448,585 $357,844

General Fund Reserves

Department Summaries

Major Categories & Trends

Projected

Fiscal Year Fiscal Year Increase % of Total2010-11 2011-12 (Decrease) 2011-12

REVENUES

Property taxes 5,024,288 5,199,895 175,607 39.1%

Sales taxes 2,159,454 2,202,643 43,189 16.6%

Franchise fees 465,300 471,700 6,400 3.5%

Other taxes 3,183,800 3,247,476 63,676 24.4%

Services charges 1,563,660 1,485,365 (78,295) 11.2%

Other revenue 679,218 682,774 3,556 5.1%

Total Revenue 13,075,720 13,289,853 214,133 100.0%

Operating transfers in 3,482,298 3,531,210 48,912

TOTAL REVENUES AND TRANSFERS $16,558,018 $16,821,063 $263,045

General Fund Revenue Summary

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

2006 2007 2008 2009 2010 2011 2012

Property Taxes Sales Taxes

Franchise Fees Other Taxes

277

230207

167

149 170 ***

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

2005 2006 2007 2008 2009 2010 2011

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

2006 2007 2008 2009 2010 2011 2012

Licenses & Permits

Fines & Forfeitures

Earnings on Investments

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

2006 2007 2008 2009 2010 2011 2012

From Other Agencies

Service Charges

Other Revenue

Projected

Fiscal Year Fiscal Year Increase % of Total2010-11 2011-12 (Decrease) 2011-12

EXPENDITURES

Salaries 8,594,526 9,030,200 435,674 53.5%

Fringe Benefits 3,513,306 3,672,593 159,288 21.8%

Overtime 849,761 817,355 (32,406) 4.8%

Other Expenditures 3,341,644 3,359,644 18,000 19.9%

Total Expendiures 16,299,237 16,879,792 580,556 100.0%

Operating transfers out 244,000 409,000 165,000

TOTAL EXPENDITURESAND TRANSFERS $16,543,237 $17,288,792 $745,556

General Fund Expenditure Summary

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

2007 2008 2009 2010 2011 2012

Salaries Benefits

Overtime

0

2

4

6

8

10

12

14

$0 $40,000 $80,000 $120,000 $160,000 $200,000

0%

5%

10%

15%

20%

25%

30%

35%

2007 2008 2009 2010 2011 2012 2013

Police

Fire

JPA

City

PERS Contribution Rates:Percentage of Payroll

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

$18,000

$20,000

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Family

Two

Single

Kaiser Annual Premiums

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

2007 2008 2009 2010 2011 2012

El Cerrito

Emeryville

Hercules

Piedmont

Pinole

San Pablo

80.0%

85.0%

90.0%

95.0%

100.0%

105.0%

110.0%

Cities Professionals Managers Directors Police Fire

Comparative City Salaries Approximate April 2011

2% at 60 at

2% 55

2.5% at 55

2.7% at 55

3% at 60

3 High Year Avg

1 High Year

Misc.Albany

Piedmont

Pinole

Hercules

El Cerrito

San Pablo

Emeryville

2 % at 50

3% at 55

3% at 50

3 High Year Avg

1 High Year

PoliceAlbany

Piedmont

Pinole

Hercules

El Cerrito

San Pablo

Emeryville

2 % at 50

3% at 55

3% at 50

3 High Year Avg

1 High Year

FireAlbany

Piedmont

Pinole

Hercules

El Cerrito

San Pablo

Emeryville

Frozen positions beginning 2008-09 (6+)Sharing Fire Chief with PiedmontCity Clerk – holding position vacant Employee paying towards pensions:

Supervisors, managers, specialists, etc. Police

Reducing pension benefits for futureCity manager voluntary salary cutExpenditure reductions in miscellaneous areas

www.albanyca.org

May 16th – Second work session

Thank you!

http://www.albanyca.org/

Police ChiefMike McQuiston

Police Patrol SergeantsB b Ch i i

Police LieutenantJohn Geissberger

Police LieutenantDan Adams

Police Detective SergeantD B

Administrative Services SupervisorM h KiBob Christianson

Tom DolterArt Pagsolingan

Chris Willis

Dave Bettencourt

Police Officer DetectivesBrian AnthonyDon Maiden

Martha King

Communications ClerksJackie Ashley

Nancy CarnahanP li Offi Aaron Pottery

Nicole HallDan Hazelwood

Darla MajorsErica PhillipsenPolice Services Technicians

Ron HeinD W

Ted AllenChris Beck

Dave BelmanBill Boehm

John Costenbader

Mike LarrickDave Lembi

Monique LimonPete O’Connor

Jon Torres

Police Officers

Deana Wang

P ki E f *

Clerk Typist *Susan Iscol

Community Engagement *Karina Tindol

John CostenbaderJose Lara

Steve FossMike GibsonJose Torres

Jon TorresVacant/FrozenVacant/Frozen

Parking Enforcement *Danny Ho

VacantVacant/Frozen

Crossing Guards *Mae WrightDoug Harper

Mizue YamasakiE th P tt

Reserve OfficersGeorge Krebs

Jeff NelsonDaniel BickhamWhit S ithEsther Patterson

William PerkinsSharon Kaldunski

* Part-time

Whitney Smith

34 Full-time Employees

10 Part-time Employees

4 Volunteer Officers

Police officer staffing ratios:

Statewide average = 1.6 per 1,000 residents

Albany = 1.6 per 1,000 residents

Service Professionalism Pride Teamwork Dedication

Police/Fire/EMS Communications

Preventative Patrol

Civil & Criminal Records Services

Reserve Officer Program

Emergency Response

Parking Enforcement

School Crossing Guards

Offender Registration &

Criminal Investigations, Prosecution & Property

Monitoring

Community Engagement


Calls for Service Received………11,615

Di t h I id t l d 24 381Dispatch Incidents logged………24,381

9-1-1 Telephone Calls….2,249*

24hr Public Service Counter

*2009 call data


Officer Initiated Incidents: 12,766

Traffic Stops: 4 916*Traffic Stops: 4,916*

Traffic Citation Total: 2,319

F l 159Felony arrests: 159

Misdemeanor citations: 549**

Average yearly # of prisoners booked at county jail: 199

* included in officer initiated incidents ** includes DUI arrests


Liaison to:

• Parole • Probation• Crime Lab• District Attorney

Conduct follow-up investigations

Obt i h d t tObtain search and arrest warrants

Supervise major crime scenes

Oversee destruction of narcotics and weaponsOversee destruction of narcotics and weapons

Manage return or disposal of property and evidence


Commercial timed zone enforcement

Residential street sweeping enforcement

Citations issued:

6,525


Process over 2,600 police reports annuallyProcess over 2,600 police reports annually

Respond to 1,000+ annual requests for records

Violent crime victim resource referralsViolent crime victim resource referrals

Fingerprinting, Special Permits, Statistics


Unpaid Reserve Officer program

Assist patrol and investigations, prisoner transport, and other day-to-day activity of the department and emergency call-outs

Al l k l i i h h S l S llAlso play a key support role in community events such as the Solano Stroll, Parades, National Night Out, Bicycle Rodeos, etc…


6 i d i t hild lki bi li t6 crossing guards assist children walking or bicycling to school(2 are assigned to each elementary school)


Parolees

Probationers

Sex offenders

Gang offendersGang offenders

Arson offenders

Narcotic offendersNarcotic offenders


Tri-City Safety Day

Coffee with the Cops

AUSD Youth Health Summit

Station tours for elementary schools

Police Youth Academy

Child safety seat inspections

Albany Police Activities League

Be a Good Neighbor Month – Marin School

Commercial-Residential conflict resolution strategies (w/CD&ER)

America 101 (University Village)National Night Out

Neighborhood Watch

Disaster preparedness (w/AFD)

America 101 (University Village)

Commit to Serve Volunteerism Expo

Homeless services (w/CD&ER)

Blighted property resolution strategies (w/CD&ER)

Annual Albany High School presentations:

• CSI for science classes

• IHS Curriculum – Interacting with the police


g p

Police Overtime ‐ Budget vs Actual

$350,000

$400,000

$450,000

$200,000

$250,000

$300,000 Budget

Actual

Under Budget

$45,271

$108,718

$53,907$50,000

$100,000

$150,000

$0FY 08-09 FY 09-10 FY 10-11


$450,000

Police Overtime - Budget vs Actual Police Overtime Budget

$108,718$53 907$100 000

$150,000$200,000$250,000$300,000$350,000$400,000$ ,

$350,000

$400,000

$450,000

$119 557$45,271 $53,907

$0$50,000

$100,000

FY 08-09 FY 09-10 FY 10-11$250,000

$300,000- $119,557

$100,000

$150,000

$200,000

$0

$50,000

FY 2008-2009 FY 2010-2011


850821

700

800

90028% decrease in crimes reported to the FBI.

700645

612

400

500

600

100

200

300

400

0

100

2006 2007 2008 2009 2010


Fire Chief (shared)Ed Tubbs

Battalion ChiefBrian Crudo

Fire CaptainJay Jorgensen

Fire CaptainJohn Weitzel

Fire CaptainDustyn Wiggins

Fire LieutenantJim Boito

Fire LieutenantBrad Winding

Fire LieutenantMike Cesmat

Fire Engineers Fire Engineers Fire EngineersFire EngineersJim deRoque

Erik Ortenblad

Fire EngineersJames BerryMike Raab

Fire EngineersEric Agee

Bill Dennehy

Fire Fighters Fire Fighters Fire FightersFire FightersJames SandersBrett Schluetter

Fire FightersTom OsunaTim Smyser

Fire FightersGavin Aubert

Desmond Smyth

DAILY OPERATIONSDAILY OPERATIONS

ADMINISTRATIVEADMINISTRATIVE

Battalion Chief/Fire Marshal – Brian Crudo

Fi P ti l i & t ti i tiFire Prevention – plan review & construction inspections, business inspection program, special inspections,

vegetation management, fire investigations, disaster g g gpreparedness, public education, CERT Program,

Operations planning

Your Fire Department not only responds to the fire and medical emergencies that everyone expects, we are one of four cities that provide their own ALS transport. y p , p p

We respond to hazardous conditions, provide training (ourselves and our community), prevention inspections, station and equipment maintenance, public

education, disaster preparedness, station tours, special presentations, smoke detector installation and more All of this everyday seven days a week all yeardetector installation, and more. All of this everyday, seven days a week, all year

and with six firefighting personnel per shift!

2010 Reports2010 Reports

Fires = 41

Rescue & EMS = 916

Hazard Conditions = 45Hazard Conditions = 45

Other Service Calls = 447

Total calls = 1,449

2010 Reportsp

Training hours = 6,479 or 360 hours per person.

More than 1,200 K – 3rd grade students interacted with during Fire Prevention Week

973 business, vegetation & life safety inspections were performed by the fire department staff

National Night OutSmoke Detector Program

Disaster Preparedness ALERT Team & their trainingALERT Team & their training

Annual Open HouseCPR/Fi Aid/ AED T i iCPR/First Aid/ AED Training

Block Parties

AccomplishmentsAccomplishments

Alameda CERT Grant $18,000Photo-electric Smoke Alarm ordinance

Unified Fire ChiefUnified Fire Chief

Ch ll F i thCh ll F i th AFDAFDChallenges Facing theChallenges Facing the AFDAFD

Meeting the needs of our community Overtime/Staffing

Succession PlanningRetirement of Lt. Winding (soon)

D t t St thD t t St thDepartment StrengthsDepartment Strengths

Modern equipment and facility

l d ibl d di d ff h i iTalented, accessible, dedicated staff that is proactive …not reactive

Department is running well

Planning & BuildingEnvironmentalTransportationTransportation

Housing & Others

Community Development DirectorAnn Chaney

Pl i M

Transportation AssociateAleida Andrino-Chavez

Environmental AssociateNicole Almaguer

Associate PlannerVacant/Frozen

Planning ManagerJeff Bond

Aleida Andrino ChavezNicole Almaguer

Building InspectorDavid Henderson

Vacant/Frozen

Administrative Secretary

CD TechnicianJohn Erlich

yAnn Hsu

Community Development Department

31

Planning & Building Division

Planning & CodePlanning & Zoning Building Code

Enforcement

Project Review

Land Use Policy

32

Major Planning Project FilesProject Files

• Safeway• Safeway• University Village• St. Mary’s High School Master Plan• Wireless facilities• Medical marijuana

33

Completed plans:Completed plans:Green building program in 2007Design Review Guidelines in 2008-2009Design Review Guidelines in 2008-2009Draft Housing Element prepared in 2009Refinements to Planning & Zoning Code in 2009Refinements to Planning & Zoning Code in 2009

Pending plans:U d t G l Pl ( t 1990 2010)Update General Plan (current 1990-2010)Housing Element (current 1992)

34

Planning & Building DivisionPlanning & Building Division

Planning & CodePlanning & Zoning Building Code

Enforcement

Plan Check

Inspections

35

Planning & Building DivisionPlanning & Building Division

Pl i & C dPlanning & Zoning Building Code

Enforcement

Building Code/ Planning Code

Health & Safety/Abatement Dangerous Bldg Codes

37

Goal:Goal of 2 to 3 major code enforcement activities per year

Challenges:Not meeting community expectations for length of time g y p gto resolve issuesLimited scope of legal authority to address quality of life issueslife issuesLegal authority does not address behavior of occupantsLimited staff training and certificationsg

39

BeforeBefore

After

ENVIRONMENTAL

Community Development DepartmentDepartment

What We Do:Cli t A ti Pl i l t ti (CO2 d ti )Climate Action Plan implementation (CO2 reduction)Clean Water program (NPDES mandates, etc.)Garbage and Recycling (green waste food scrapGarbage and Recycling (green waste, food scrap, electronic waste, etc.)Energy Efficiency Waste Management (Franchise Agreement expiration/renewal)Creek Restoration planningCreek Restoration planningWaterfront (planning, Cove improvements, etc.)Rain Gardens

What We Do: (cont’d)What We Do: (cont d)

Farmers MarketFarmers MarketCoastal Cleanup Day, Earth Day, Arts & Green DaySchool support – environmental clubs, “greening” pp , g gprojects (e.g., lawn replacement at AMS)Internship programs for high school students

Mandates:Mandates:AB 32 – CO2 emission reductionClean Water Act (City compliance of NPDES1 Permit ( y papplies to all projects)AB 939 - Waste Diversion requirements ( % di i b 2010 Alb l b 0%)(75% diversion by 2010; Albany currently about 70%)AB 1881 - Water Efficient Landscape regulations

Community Development Department

What We Do:What We Do:

Traffic Calming, traffic circle, speed humps, median islands (Marin Avenue, 1000 block Santa Fe, Ordway/Posen, etc.)Pedestrian Safety (Manor Way, sidewalk bulbouts, lighting at Ohlone Greenway, etc. )Ohlone Greenway, etc. )

Bicycle lanes/paths (Marin Avenue, path under I-80/580 freeway ramps, Ohlone Greenway path realignment )

Traffic control planning (stop signs warrants, school signs, etc.)

What We Do: (cont’d)

Grant Administration (seek, write, manage)Programs/EducationWalking School BusgSchool drop off-pick up zone modificationsWalking audits Public parking and signagePublic parking and signage Project Management Parking Permit programConduct volume and speed surveysSidewalk maintenance programSafe Routes to School program p gOversized Vehicle Ordinance

Before After

Pending ProjectsActive Transportation Plan (i e new pedestrian/bicycleActive Transportation Plan (i.e., new pedestrian/bicycle update plan) (adoption fall 2011)Pierce Street Bicycle/Pedestrian path (summer 2011)Buchanan Street Bicycle/Pedestrian path (summer 2012)Buchanan Street Bicycle/Pedestrian path (summer 2012)Ohlone Greenway bicycle path widening (via BART project)Traffic signal and pedestrian safety improvements

k / h ( )Jackson/Buchanan (summer 2011)Marin/Santa Fe and (summer 2012)

Climate Action Plan (CAP) implementation“Way- Finding” Signage programComplete Streets Planning Grant (application pending)I-80 Integrated Corridor Mgmt (arterial/freeway operation)I 80 Integrated Corridor Mgmt. (arterial/freeway operation)

Housing and Other

Community Development Departmentp

What We DoWhat We DoCommunity Development Block Grant (CDBG) administration (helps fund Minor Home Repairs, ( p p ,Meals on Wheels, Dial 2-1-1)Affordable Housing requirement for new multi-g qfamilyStimulus Housing programs (includes Homeless Prevention and Rapid Re-housing program) Housing relocation efforts at Albany Bulb

A t (BART CMA W t M t t )Agreements (BART, CMA, Waste Management, etc.)2010 Census (assistance)N k liNewsrack complianceImproved directional signageBuchanan Street Utility Undergrounding Bees/Chicken permits

-- Planning & Zoning CommissionProvide Staff Support:

Traffic & Safety CommissionSustainability Committee Waterfront Committee

Interagency Coordination with:StopWaste.Org (Waste Management)Alameda Countywide Clean Water ProgramRegional Water Quality Control Board (RWQCB)East Bay Regional Park District (EBRPD)Al d C t T t ti C i i (ACTC)Alameda County Transportation Commission (ACTC)CaltransAssociation of Bay Area Governments (ABAG)BARTBARTAC TransitAlameda County Housing & Community DevelopmentMetropolitan Transportation Commission (MTC)p p ( )

Public Works ManagerRich Cunningham

Maintenance SupervisorVacant/Frozen

Urban Forestry CoordinatorTony Wolcott

Project ManagerAna Bernardes

Lead Maintenance WorkersMark Matherly

Jerry Vargas

Project ManagerVacant/Frozen

Maintenance WorkersPat Looney

Gary MercerJeff RuthAJ SilvaAJ Silva

Office AssistantAmy Alvidrez

Principal areas of interest:Principal areas of interest:Operations and MaintenanceEngineeringg gUrban ForestryInfrastructure Management

Emergency response to overflowsCleaningCleaningInspectionInformal Contracts for Single block Mains andInformal Contracts for Single-block Mains and Service Lateral Repairs

Pavement repairStreet signs and signalsStreet signs and signalsCurb painting and street stripingInformal one block paving jobsInformal one-block paving jobs

Civic CenterCommunity CenterSenior CenterSenior CenterParksTeen CenterTeen Center

Community education and involvementCommunity education and involvement The beautification of Albany’s streets – making the city look cared foryRegular, street by street, district to district, pruning of all trees on a three year cycle.y yVigorous tree planting programConservation of waterCo se v o o w eGill Tract Nursery Bay Friendly principlesBay Friendly principles

MowinggWeedingTrimmingTrimming

Recently completed:Codornices CreekCommunity Center TowerCommunity Center TowerCatherine’s WalkMadison Street and west Solano Av pavingAdams-Castro flooding reliefAdams-Castro flooding relief

About to start:Buchanan-Jackson SignalsPi St t t tiPierce Street reconstruction

Interagency ProjectsBART Seismic RetrofitPG&E Undergrounding

Inflow/infiltration control per EPA/DOJ Stipulated p pOrder

Sewer system condition assessmenth b/ l20 yr Sewer rehab/replacement program

Stormwater management per new regulatory requirementsrequirements

Next phase due in 2013Pavement management via MTC’s Streetsaver gProgram

Recreation & Community Services Director Penelope Leach

Community Services Manager

Teen Center/CableManager

Childcare SupervisorBrad Griffith

Senior Services SupervisorManager

Chelle Putzer

Recreation Coordinators

ManagerJeremy Allen

Recreation Coordinator

Brad Griffith

Part-time Childcare Staff

SupervisorIsabelle Leduc

Recreation CoordinatorCoordinators

Jess CosbyRosemarie ChuRobin MarionaVacant/FrozenV t/F

CoordinatorAnthony

Marchitiello

Part-time Teen Center St ff

Childcare StaffBrenda BarnettAnh NguyenMary Boyett

CoordinatorNick Jordan

P t ti S iVacant/Frozen

Part-time Recreation Programmers

Heather Robinson

StaffJamira Johnson

Yulia TapiaDenisha Small

Part-time Senior Center Staff

Nick MildenhallZion Lee

Ilona CarpenterEva Phalen

pBrittney Curry

JP LeRouxBrendol SwygertMaya Mizuhara

Katya Mildenhall

Part-time Building AttendantsNir Maoz Katya Mildenhall

Ann ChangCindy Chang

Mary McKenna

Nir MaozJohn AmerkhanianOscar Rodriguez

Jennifer Sloan

Youth ServicesTeen ServicesC bl O ti

Adult SportsYouth Sports

bliCable OperationsWebsiteSenior Services

Public ArtVolunteersParks & Recreation

Recreation ClassesCitywide Special Events

CommissionArts CommitteeDog Ad Hoc

Facility Reservations

CommitteeTree Task ForceAPAL

* After School Care* Summer Camps* Winter and Spring Camps

* After School Care* Teen Nightsg* Summer Camps* Winter and Spring Camps

* Cablecast and webstreamCity Council meeting, Waterfront Meetings, Planning and ZoningSchool Board meetings

* Citywide media* Granicus Administration* Cable Media Access Committee* Fil F ti l (N thi !)* Film Festival (New this year!)

* Classes* Special Events* Meals on Wheels* Counseling Services Counseling Services* Day Trips* Walking Trips* S i l* Socials* Nutrition Services* Health Services* Friends of Albany Seniors* Resource Services* Paratransit Services Paratransit Services

Art OrdinancePublic Art Master Plan completionA G ll h C i CArt Gallery at the Community CenterArts and Green FestivalPoet Laureate

Block Movie Nights gActivity Guide Campaign Neighbor 2 Neighbor WorkshopsNe g bo Ne g bo Wo s ops

Local Garden Swap From LGS Albany City Share & Free Tree Give-a-waysPartner with PD to help promote Neighborhood Watch & Disaster Prep

Partner with Tony the Tree ManManAlbany StreetsDinner with AlbanyDinner with Albany

July 4MLK DayMusic in the Park

City Treasurer (Elected)

Finance & A.S. DirectorCharlie Adams

City Treasurer (Elected)Kim Denton

PayrollMaria Cantiller

Human Resource ManagerAaron Walker

AccountantGina Javier

Accounts Payable TechnicianMinnie Swygert

Maria Cantiller Aaron WalkerGina Javier

Accounts Receivable TechnicianDora Allen

Charlie Adams Finance & Administrative Services

Director

Gina JavierGina Javier Accountant

Maria Ligaya Cantiller Accounting Technician – Payroll

Minnie Swygert Accounts Payable Technician

Dora Allen Accounts Receivable Technician

Aaron Walker Human Resources Manager

Elected, Part-Time Position(16 Hours/week)

Receives and safely keeps all monies and securities y pbelonging to the City and shall pay out the same as

prescribed by ordinance of the Council.

City Treasurer is responsible for enforcing businessCity Treasurer is responsible for enforcing business license ordinance.

Monitors real property transfer tax collectionsHandles questions on all tax issued, including grievances

Charter dictates City Treasurer is member of Board of Police & Fire Pension Fund Commissioners& Fire Pension Fund Commissioners.

General GovernmentAdministration City Clerk CityAdministration, City Clerk, City

Attorney

City ManagerBeth Pollard

Secretary to the City Manager(Currently Part-time)

Eileen Harrington

Assistant City Manager (Part-time)Judy Lieberman

Eileen HarringtonInformation Systems Specialist

Brian Chinn

Cit Cl kCity ClerkVacant/Frozen eff. 5/9/11

City Attorney (Elected)City Attorney (Elected)Robert Zweben

“Shall be responsible Assistant City ManagerShall be responsible to the Council for the efficient

y gCapital ProjectsEconomic Developmentff

implementation of its policy and effective

pInformation TechnologyPublic Information

administration of all the affairs of the City

t hi h th

Property negotiationsLiaison w/agencies

government which the office controls.”-Alb Cit Ch t

Franchise agreements“Catch-all” other

Albany City Charter

Secretary to the City ManagerCity Manager

Passports – Website – Customer Service – Scheduling –Support to other departments – Materials and supplies

h i P id D t Cit Cl k f ti Cl i lpurchasing - Provide Deputy City Clerk functions – Clerical Support for Administration – Main Telephone Line

Elections – Nomination papers, filings, resolutions, etc.City Council Agendas, packets , Website posting & meeting minutes Resolutions, ordinances, charter changes – preparing, filing, indexing, codifyingLetters, proclamations, staff reports, and certificatesPassport Program – Currently 28.5 hours/week process applications (2010 1 389 $34 725 i Ci )(2010 : 1,389 passports = $34,725 income to City)Public works project bid openings; issue contractsPolice & Fire Pension Board MemberF i P li i l P i C i i C i S AB 1234 E hiFair Political Practices Commission, Campaign Statements, AB 1234 Ethics -filingsCommittee/Commissions vacancies, appointments, rosters, oath of officeResidency certifications for foreign born residentsResidency certifications for foreign-born residentsCharter Review Committee liaisonDeputy City TreasurerR d t M i t i fil d d t bli d t tRecords management – Maintain files and respond to public records act requestsClaims – Coordinate forms, filings, and responses And more…

Legal advisor to the City Council and other City officialsDrafts or reviews ordinances, resolutions, contracts, and legal documentsRepresents City in legal matters before other parties and the courtsO h l l i b h lf f h CiOther legal services on behalf of the City

budget workshop power point presentations

Documents

reinvestment funds

operating transfers

general fund revenue

general fund expenditures

capital projects funds

interfund transfers

interfund transfers

total revenues