Building for Sustainability

A Collaborative Coaching Model for Dropout Prevention

Georgia Department of Education's State Personnel Development Grant (SPDG) helping Georgia’s students with disabilities stay in school and graduate

Georgia Department of Education's State Personnel Development Grant (SPDG) helping Georgia’s students with disabilities stay in school and graduate

Georgia has…

• increased the Graduation Rate

• Graduation Coaches at HS & MS

• a GLRS network• a cadre of Parent

Mentors for Special Ed• a SPDG…. GraduateFirst!

Georgia’s Graduation Rate

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GraduateFirst GoalsGraduateFirst Goals

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GraduateFirst PartnersGraduateFirst Partners

National Dropout Prevention Center for SWD

GA Department of Education

GA Learning Resource Systems

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NDPC-SD Dropout PreventionNDPC-SD Dropout Prevention Intervention Framework Intervention Framework

• Data analysis

• Matching of needs to evidence-based strategies

• Development of plans and support for strategy implementation

• Monitoring of adult practices and student progress

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GraduateFirst

Family and Community Engagement

Belonging Relationships

Self-Determination

Georgia Department of Education's State Personnel Development Grant (SPDG)

2009

• GA DOE recommendations to specific districts based on data for ARRA

• Application Process • School’s Commitment

includes a designated Team Leader

• GraduateFirst Institute• Targeting Attendance,

Behavior, Academics, Building Relationships

• Vocabulary & Comprehension Strategies

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School Responsibilities

• Select a GraduateFIRST Team Leader (TL) who participates in monthly coach training

• Designate a team• Team participates in all

required trainings 5 days of training and 2 meetings per month

• Develop & implement plan based on data probe analysis

• TL collects & submits data

• Redeliver voc/comp strategies to appropriate staff members

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Guiding QuestionsGuiding Questions

• Data Sets?

• Target Populations?

• Local Policies?

• Evidence-Based Practices?

• Critical Checkpoints?

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Implement Plan & Collect Data

Understand the Research & Contextualize

Select Evidence-Based Strategies &

Embed Family Engagement

Analyze School Data

School TeamsSchool Teams

Step 1 Step 2

Step 3Step 4

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Fall 2009• Day 1 Research about

Dropout Prevention• Day 2 Overview of

Student Engagement Strategies

• Day 3 Data Probe & Analysis

• Day 4 Training based on target area selected

• Day 5 Implementation Support

Targeted AreasAcademic, Behavior, Attendance,

Building Relationships, Family Engagement

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Collaboration Coaches

Support Students to Prevent Dropout

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Roles of Collaboration Coaches

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The message is clear in Coffee County!

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Destination Graduation

• One of Georgia’s Graduation / Dropout Prevention Projects supported by the State Personnel Development Grant (SPDG)

• Coffee School System• Douglas, Georgia• 61.4% Graduation Rate for All Students in

2008• 16.4% Graduation Rate for SWD in 2008

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Dropout Rate Grades 9-12From Annual Report Card

2008-2009-First Year of Project

0

2

4

6

8

10

12

2005 2006 2007 2008

All

SWD

5.35.1

7.5

9.2

7.2

11.6

5.4

6.9

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Destination Graduation

• Areas Identified from Data Review and Addressed in Action Plans– Attendance– Achievement – Dropout

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Attendance

• District Pulse-Formative Assessment• Strategies/Activities

– Incentives for attendance– Mentoring

• Middle School-Fab 5• Freshman Campus-SAIL Teacher• High School-Check and Connect

– Groups at all schools-Family Connection Workers, Social Workers, Graduation Coaches

– Public posting of attendance data– Pyramids of Intervention for Attendance at each school– Target Groups identified at each school

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Formative Data AttendanceNumber of Students Out > 10 Days

1st Semester

2007-2008

1st Semester

2008-2009

End of Year

2007-2008

End of Year

2008-2009

CMS

152

CMS

77

CMS

430

CHFC

52

CHFC

16

CHFC

166

CHS

327

CHS

239

CHS

728

Achievement

• Formative Assessment– AIMSWeb– Benchmarks from Online Assessment System (for

instructional purposes, not collected for project)– Grades

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AIMSweb Winter and Spring Benchmark Score Comparison

• 6 teachers• 24 sections of sixth grade math• Students tested December 18th and April 18th • Results based on 3 months of instruction

(January, February, March)• 18 of the 24 sections-more than 50% of

students with matched scores showed improvement

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0

10

20

30

40

50

60

70

80

90

Teacher1

Teacher2

Teacher3

Teacher4

Teacher5

Teacher6

% Improving

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Achievement Math-SWD

• Strategies/Activities– Strategies for Making AYP in Math-Paul Riccomini

• Summer Team Training • Shared Training Highlights• Two-day in system training from Riccomini

– Progress Monitoring-Middle School– Strategy Implementation-All Schools– South Georgia College Tutors– Saturday School-Coffee Middle School– Pyramid of Interventions-Academic

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Dropout

• Formative Assessment– Number of Student dropping out at Coffee High

School and Coffee Freshman Campus• Strategies/Activities

– Mentoring– Groups at all schools-Family Connection Workers,

Social Workers, Graduation Coaches– Pyramid of Intervention for Dropout– Training on Transition Planning for Students with

Disabilities

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Formative Data Dropout

9th Grade

10th Grade

11th Grade

12th Grade

Total

05-06 80 63 48 33 224

06-07 60 62 48 24 194

07-08 50 50 29 14 155

2008-2009 Formative Dropout Data

• First Semester Dropout Numbers

– Freshman Campus 9

– Coffee High School 62

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Intervention FrameworkWas it successful?

• YES-With the following– Awareness Training Sessions

on Dropout

– Team Building

– Coaching

– System and School support of

project

– Celebration of Success

Role of the Collaboration Coach

• Support the process-It Works!!• Keep teams focused on goals• Support formative and summative data

collection• Provide fidelity checks• Build relationships with school teams and

staff• Recognize success It Works!!!

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N.Gwinnet High & Lanier Middle Schools Share Success

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Your Favorite Teacher

• Get an image in your mind of your favorite teacher

• Choose an adjective which best describes the one characteristic which makes him or her your favorite

• Share this adjective with the person seated beside you

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Psychological EngagementAssociated with a wide-range of variables:• Problem behaviors and delinquency• Academic performance• Educational adjustment• Attendance• Accrual of credits• Level of educational attainment• Social competency• Persistence with school• Student perceptions of future opportunities open to them

(Christenson et al., in press)

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So…what difference did

an on-site collaboration coach

make?33

Data Collection• Student Interviews

– SWD dropouts – At-risk high school SWD– At-risk middle school SWD

• Parent/Family Interviews of SWD dropouts• Consultations with local school faculty

– Special education administrators– General education administrators– Special education teachers– General education teachers

• Local school student information system data• Georgia Department of Education website data

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Data Utilization• Compiled the data

• Analyzed and triangulated the data– Demographics– Assessment– Processes

• Determined push/pull factors

• Finalized targeted list of at-risk SWD

• Identified research-based interventions for action plan

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Action Plan Components• Academic Engagement

• Behavioral Engagement

• Cognitive Engagement

• Psychological Engagement

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Academic 

NGHS LMS

SPDG Project Initiatives Content Enhancement: MATH

Instructional Math Strategies

Supplemental Support: Mandatory Tutoring

Content Enhancement: MATH Content Enhancement: SCIENCE

Students Involved Target Group Target Group Target Group Target Group Target Group

Teachers Involved (1) SE Math teacher (3) SE Math teachers (5) Instructional Coaches (3) Math teachers (2) Science teachers

Lead Contact Curriculum AP Curriculum AP Interventions AP AP AP

Evaluation Tools Pre-Test Unit Test Benchmarks

EOCT

Pre-Test Unit Test Benchmarks

EOCT

4.5 week progress reports

Tutoring log

Benchmarks Class Grades

Quizzes Tests

Benchmarks Class Grades

Quizzes Tests

Fidelity of Implementation

Indicators

Content Enhancement Walk-Thru with

Collaboration Coach

GIT (Graduation Intervention Team):

Curriculum AP Sp Ed Dept Chair Graduation Coach

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

Kansas Strategies Walk-thru Instrument with

Collaboration Coach

Kansas Strategies Walk-thru Instrument with

Collaboration Coach

Person Coaching the Intervention

Collaboration Coach Math Course Team Leader

Interventions AP Collaboration Coach Collaboration Coach

Family & Community Involvement

New math requirements info given at Freshman

Orientation

New math requirements info given at Freshman

Orientation

4.5 week progress reports Parents were provided new math requirements information

Parents were provided new math requirements information

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Behavioral 

NGHS LMS

SPDG Project Initiatives Behavioral Pyramid of Interventions

Attendance Behavioral Pyramid of Interventions

Attendance

Students Involved Target Group Target Group Target Group Target Group

Teachers Involved Sp Ed Case Managers Teachers of Target SWD (6) teachers (6) teachers

Lead Contact (2) 9th Grade Discipline APs

School social worker AP AP

Evaluation Tools SASI referral roster SASI Absentee Rosters Stamp Accumulation; ISS/OSS referrals

Stamp Accumulation; Parent Contact Logs;

Daily & Weekly Attendance Reports

Fidelity of Implementation Indicators

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

Advisement Walk-thru Instrument with

counselors

Advisement Walk-thru Instrument with

counselors

Person Coaching the Intervention

Special Ed Dept Chair Graduation Coach AP AP

Family & Community Involvement

Parents were invited to 9th Grade Parent Night

Home contact protocol per # of absences

New Incentive Program given to parents (verbal &

written)

New Incentive Program given to parents (verbal & written)

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Cognitive  NGHS LMS

SPDG Project Initiatives

Career Planning/ Transition Effective strategy instruction (notetaking & study skills)

Learning Personal Goals & Self-Advocacy

Effective strategy instruction (notetaking & study skills)

Students Involved Target Group Target Group Target Group Target Group

Teachers Involved Sp Ed Dept Chair Sp Ed Case Managers

Graduation Coach Career Specialist Counselors

Sp Ed Study Skills teacher Sp Ed Case Managers (7) teachers

Lead Contact Graduation CoachSp Ed Dept Chair AP AP

Evaluation Tools Survey completion (ID careers based on interests & skills) & Post-

secondary requirements

Agenda Books Checks Progress Reports

Benchmarks Pre-Tests Progress Reports CRCT

scores

Agenda Book Checks Progress Reports

Fidelity of Implementation Indicators

IEP Transition Plans & Data Collection Dates

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

Study Skills teacher gradebook with Sp Ed Dept Chair checking

data collected

“Progress to Goals” Agenda Page by Grade Level Lead &

Sp Ed Teachers

Report of Missing Grades by Grade Level Lead & Sp Ed

Teachers

Person Coaching the Intervention

Graduation Coach Career Specialist

Sp Ed Dept Chair AP Co-Lead Special Ed Teacher

Family & Community Involvement

Community members volunteer to allow job shadowing

Study skills strategies presented at Freshman Parent Night

Agenda goal setting page explained to parents at

Curriculum Night

Study Skills & Agenda Communication info explained

at Curriculum Night

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Psychological

 

NGHS LMS

SPDG Project Initiatives Mentoring/ Relationship Building School Connectedness: Peer Mentors

& Group Activities

Orientation: Expectation 101 Classes

Mentoring/ Relationship Building

Students Involved Target Group Target Group Target Group Target Group

Teachers Involved Sp Ed Case Managers Sp Ed Dept Chair Graduation Coach

Sp Ed Case Managers 9th grade advisors

Sp Ed Dept Chair Curriculum AP

Graduation Coach Athletic Director 9th grade teacher

(2) 9th grade APs

Special Ed Case Managers

Lead Contact Sp Ed Dept Chair Sp Ed Dept Chair Graduation Coach Sp Ed Dept Chair Curriculum AP

Graduation Coach Athletic Director 9th grade teacher

(2) 9th grade APs

AP

Evaluation Tools Record of Contacts Contact Logs Activity Sign-ins

Participant Questionnaire Stamp Accumulation Parent Contact Log

Student Agendas

Fidelity of Implementation Indicators

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

GIT (Graduation Intervention Team): Curriculum AP

Sp Ed Dept Chair Graduation Coach

Advisement Walk-thru Instrument by counselors

Person Coaching the Intervention

Sp Ed Dept Chair Graduation Coach

Upper class mentors spoke at Parent Night

Parent letters re group activities

Sp Ed Dept Chair Graduation Coach

Family & Community Involvement

Parents will be contacted twice a month by case managers

Freshman Mentors explained mentoring at 9th Grade Parent Night;

Parents receive letters about group activities

Parents contacted by phone & letter

Parents contacted once a month

Weekly grade reports Agenda book communication

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Mentoring, Monitoring, and Advocating• Teachers as Advisors• Incentive program• Expectations 101• Periodic team meetings• Professional learning• Weekly visits

– Classroom visits– Consultations

• Special education and general education administrators• Special education and general education teachers• Parents and other family members• Students

– Ongoing data collection 43

Student Name/Code Teacher/SubjectProgress Final Progress Final Progress Final Progress Final

0209-01 Flieger/Science 78 75 74 780209-02 Flieger/Science 81 74 77 700209-03 Flieger/Science 72 770209-04 Flieger/Science 70 72 73 660209-06 Lipps/Science 58 67 65 690209-06 Lins/Language Arts 68 84 87 880209-07 Lipps/Science 400209-07 Lins/Language Arts 720209-07 Lins/Math 41 850209-09 Lins/Language Arts 83 79 80 900209-10 Lipps/Science 85 74 73 770209-10 Hardin/Math 75 71 66 840209-10 Lins/Language Arts 65 70 73 830209-11 Lins/Language Arts 72 78 740209-13 Lins/Math 63 66 740209-14 Lins/Math 75 70 650209-16 Forster/Math 64 72 600209-17 Lins/Math 79 620209-18 Lins/Math 76 63 74 810209-19 Lins/Math 63 66 77 900209-20 Forster/Math 97 770209-21 Lins/Math 82 81 84 720209-22 Lins/Math 84 86 84 800209-23 Lins/Math 89 85 87 930209-24 Lins/Math 67 81 81 930209-30 Hardin/Math 85 870209-31 Lins/Math 49

SPDG Project Map: Academic EngagementFormative Data Collection Form

DateSystem School

1Q Grade 2QGrade

Gwinnett County Lanier Middle 26-Mar-09

3Q Grade 4Q Grade

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Student Name/Code Teacher/Subject Number of Grade Number of Office Referrals/ # of OSS # of ISS GradingAbsences Level Incidents Reports Full Day Period

0209-02 Murphy/Math 2 6 2 4 3Q0209-06 Lipps/Science 1 7 3Q0209-07 Lins/Math 2 7 1 10209-09 Lins/Math 7 7 1 5 3Q0209-10 Hardin/Math 6 7 1 3Q0209-12 Hardin/Math 7 7 3 6 3Q0209-16 Forster/Math 9 8 8 4 11 3Q0209-17 Lins/Math 1 8 7 8 13 3Q0209-19 Forster/Math 5 8 6 2 3 3Q0209-23 Lins/Math 9 8 3Q0209-25 Murphy/Math 7 60209-26 Murphy/Math 4 6 1 3 3Q0209-27 Murphy/Math 8 6 2 3 3Q0209-28 Peterson/Advisement 80209-30 Hardin/Math 1 7 3Q0209-31 Murphy/Math 8 7 11 3Q0209-32 Murphy/Math 1 8 2 1 1 3Q0209-33 Murphy/Math 3 8 3 9 3Q

26-Mar-09Date

SPDG Project Map: Behavioral EngagementBehavior Formative Data Collection Form

Note: Identify Grading Period (i.e. 1st Progress Report; 1st Semester, etc.)

System SchoolGwinnett County Lanier Middle

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School DateLanier Middle

Student Name/Code Teacher/Subject Days Parent Contact Admin Contact Agency/AttendAbsent Date Dates Referral

0209-01 Flieger/Science 50209-03 Flieger/Science 10209-04 Flieger/Science 13 02/19/09 02/19/090209-07 Lins/Math 20209-08 Lipps/Science0209-11 Lins/Language Arts 30209-12 Hardin/Math 7 02/27/08 02/27/080209-16 Forster/Math 9 02/04/09 02/04/090209-19 Forster/Math 5 02/12/09 02/12/090209-21 Lins/Math 22 03/03/09 03/03/090209-22 Lins/Math 15 11/18/09 11/18/090209-23 Lins/Math 90209-25 Murphy/Math 5 9/7/2008 9/7/20080209-29 Fogle/Language Arts 54 03/12/09 03/12/09 3/12/2009

System26-Mar-09

SPDG Project Map Behavioral Engagement Attendance Formative Data Collection Form

Gwinnett County

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System Gwinnett County School North Gwinnett High School Date 3/37/09

Student ID Social Worker Days Absent# of Student

Contacts# of Parent Contacts

# of Administrator Contacts

Agency or Attendance Referral

4556 - 03 Troy Hobbs 1 EXC 24556 - 05 Troy Hobbs 31 ABS, 1 EX 15 many attempts SSW repeated followup4556 - 07 Troy Hobbs 10 ABS, 14 EX 6 54556 - 12 Troy Hobbs 2 ABS, 2 EXC 2 14556 - 13 Troy Hobbs 16 ABS, 8 EX 7 44556 - 17 Troy Hobbs 6 ABS, 5 EXC 4 3

ABS = Absent EXC = Excused Absence

SPDG Project Map: Behavioral Engagement Attendance Formative Data Collection Form

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System Gwinnett County School North Gwinnett High School Date 3/27/09

SPDG Project Map: Cognitive Engagement Effective Strategies Formative Data Collection Form

Student ID Study Skills Teacher 4.5 9 13.5 Sem4556-06 Jonathan Wyman 11/14 11/21 12/5 12/12 12/19 1/9 1/16 1/23 2/6 2/13 2/20 2/27 3/6 3/13 3/20 3/27 82 814556-07 Jonathan Wyman 11/14 11/21 12/5 12/12 12/19 1/9 1/16 1/23 1/30 2/6 2/20 2/27 3/6 3/13 3/20 3/27 95 954556-08 Jonathan Wyman 11/14 11/21 12/5 12/12 12/19 1/9 1/16 1/23 1/30 2/6 2/13 2/20 2/27 3/6 3/13 3/20 3/27 72 744556-09 Jonathan Wyman 11/14 11/21 12/5 12/12 12/19 1/9 1/16 1/23 1/30 2/6 2/13 2/20 2/27 3/6 3/13 3/20 3/27 88 804556-13 Jonathan Wyman 1/9 1/16 2/6 2/13 With4556-17 Jonathan Wyman 11/14 11/21 12/5 12/12 12/19 1/9 1/23 1/30 2/6 2/13 2/20 2/27 3/6 3/13 3/20 3/27 50 48

Progress Reports represent grades in study skills class.Semester Grades are prior to final exams.The blanks are due to the student not being enrolled in the study skills class at that time.

Agenda Book Checks Progress Reports

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System Gwinnett County School North Gwinnett High School Date 3/27/09

SPDG Project Map: Cognitive Engagement Transition Formative Data Collection Form

Student IDSurvey - Adult

Name & DateIndividual Consultation -

Secondary Options Professional Contact4556 - 01 Matt Garner 2/4/09 Gina Vines 2/11/094556 - 02 Matt Garner 1/28/09 Gina Vines 2/4/094556 - 03 Joy Crowe 2/2/09 Corban Cofer 2/9/094556 - 04 Erin White 1/28/09 Corban Cofer 2/4/094556 - 05 Traye Moore 2/11/09 Corban Cofer 2/18/094556 - 06 Tamika Barnes 1/28/09 Corban Cofer 2/4/094556 - 07 Dale McLaren 1/26/09 Corban Cofer 2/2/094556 - 08 Francia Tolbert 1/26/09 Kristin Rios 2/2/094556 - 09 Dale McLaren 1/26/09 Kristin Rios 2/2/094556 - 10 Leah Blurton 1/26/09 Kristin Rios 2/2/094556 - 11 Phil Daniel 2/2/09 Kristin Rios 2/9/094556 - 12 Tamika Barnes 1/28/09 Teresa Perez 2/4/094556 - 13 Jason Johnson 2/2/09 Teresa Perez 2/9/094556 - 14 Dale McLaren 1/26/09 Teresa Perez 2/2/094556 - 15 Shelly Boehm 2/4/09 Teresa Perez 2/11/094556 - 16 Pam Hackett 1/28/09 Kim Gear 2/4/094556 - 17 Brenda Dent 1/26/09 Kim Gear 2/2/09

Transition Questionnaire is completed at annual IEP meeting.49

Student ID Student Mentor4556 - 01 CA 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 02 CC4556 - 03 NT 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 04 BB 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 05 DM 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 06 AK 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 07 KP 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 08 EL 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 09 JR 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 10 NT 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 11 KO 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 12 MR 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 13 DJ4556 - 14 BL 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 15 AY 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 16 AM 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar4556 - 17 JK 3-Mar 5-Mar 10-Mar 12-Mar 17-Mar 19-Mar 24-Mar 26-Mar

System Gwinnett County School North Gwinnett High School Date 03/27/09

SPDG Project Map: Psychological Engagement Mentoring Formative Data Collection Form

Mentoring Contacts

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Attending to the seeds of dropout

• Elementary school special education lead teachers and administrators

• Elementary school special education teachers (K – 5)

• Parents of rising 6th grade special education students

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GA SPDG Collaboration Coaches

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Building for Sustainability:A Collaborative Coaching Model for Dropout

Prevention

• Laura C. Brown, GA SPDG Coordinator lbrown@pioneerresa.org

• Faith Huff, SPDG State Collaboration Coachfhuff@pioneerresa.org

• Fran Bay, Metro East Collaboration Coach fran_bay@fc.dekalb.k12.ga.us

• Paulette Taylor, South Central Collaboration Coach ptaylor@scglr.org

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