built agenda 4 may 2009 - alexandrina council · 13.4 minor amendments to fleurieu regional waste...

ALEXANDRINA COUNCIL NOTICE OF MEETING

Notice is hereby given to His Worship the Mayor and Councillors that the next meeting of

Council will be held in the Alexandrina Community Chambers “Wal Yuntu Warrin” 11 Cadell Street, Goolwa on 4 May 2009

commencing at 1:30 pm

Your attendance is requested. 1:30 p.m. Commencement of Council Meeting 3:30 p.m. Afternoon tea 4:00 p.m. Recommencement of Council Meeting

JOHN L COOMBE

CHIEF EXECUTIVE 28th April 2009

ALEXANDRINA COUNCIL

AGENDA FOR THE ALEXANDRINA COUNCIL 2009 MEETING TO BE HELD ON 4 MAY 2009 AT 1:30 PM

IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN"

TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO. CONFLICT OF INTEREST ............................................................................................................ 1 ITEM 1 CONFIRMATION OF MINUTES................................................................................ 1 2. BUSINESS ARISING........................................................................................................... 2 3. QUESTIONS WITHOUT NOTICE ....................................................................................... 2 4. QUESTIONS WITH NOTICE............................................................................................... 2 5. NOTICES OF MOTION ....................................................................................................... 2 6. PETITIONS.......................................................................................................................... 2 7. FINANCE & CORPORATE SERVICES - ACTION SHEET ................................................. 2 8. FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATON ONLY..................... 2

8.1 Fin & C.S. - Listing Of Items For Information Only .................................................... 2 9. FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL DECISION ..................... 2

9.1 Fin & C.S. - Listing Of Items For Council Decision .................................................... 2 10. FINANCE & CORPORATE SERVICES - GENERAL BUSINESS....................................... 2 11. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTION

SHEET................................................................................................................................. 2 12. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR

INFORMATION ONLY......................................................................................................... 2 12.1 Strat. Env & Econ Dev - Listing Of Items For Information Only ................................. 2 12.2 Visitor Statistics for Alexandrina Visitor Services for March Quarter 2009 ................ 2 12.3 Report On The Wooden Boat And Music Festival 2009 ............................................ 2 12.4 Update On Coastal Protection And Management Works........................................... 2 12.5 Update On Governance And Planning Arrangements For The Murray-

Darling Basin ............................................................................................................. 2 13. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR

COUNCIL DECISION .......................................................................................................... 2 13.1 Strat. Env & Econ Dev - Listing Of Items For Council Decision................................. 2 13.2 Business Plan - Lower Lakes Remediation & Green Jobs Package.......................... 2 13.3 Coastal Whale Trail Co-Operative - City Of Victor Harbor......................................... 2 13.4 Minor Amendments To Fleurieu Regional Waste Authority Charter .......................... 2 13.5 Regional Development Australia - Draft Mou ............................................................ 2

13.6 Application To Waive Infrastructure Fees - Middleton Gourmet Food & Music Festival............................................................................................................ 2

14. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - GENERAL BUSINESS .......................................................................................................................... 2

15. HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET........................................... 2 16. HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR INFORMATION ONLY............. 2

16.1 Health & Comm Dev - Listing Of Items For Information Only .................................... 2 17. HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR COUNCIL DECISION ............. 2

17.1 Health & Comm Dev - Listing Of Items For Council Decision.................................... 2 17.2 Community Bus ......................................................................................................... 2

18. HEALTH & COMMUNITY DEVELOPMENT - GENERAL BUSINESS................................. 2 19. PLANNING & DEVELOPMENT - ACTION SHEET ............................................................. 2 20. PLANNING & DEVELOPMENT - ITEMS FOR INFORMATION ONLY................................ 2

20.1 Plan & Dev - Listing Of Items For Information Only................................................... 2 21. PLANNING & DEVELOPMENT - ITEMS FOR COUNCIL DECISION ................................. 2

21.1 Plan & Dev - Listing Of Items For Council Decision .................................................. 2 22. PLANNING & DEVELOPMENT - GENERAL BUSINESS.................................................... 2 23. ENGINEERING SERVICES - ACTION SHEET................................................................... 2 24. ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY ..................................... 2

24.1 Eng Services - Listing Of Items For Information Only................................................ 2 25. ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION....................................... 2

25.1 Eng Services - Listing Of Items For Council Decision ............................................... 2 25.2 Airport Road Upgrade - Purchase Of Land For Road Realignment........................... 2 25.3 Disposal Of Alexandrina Council Ferry...................................................................... 2 25.4 Alexandrina Council - Securing A Fresh Water Future .............................................. 2 25.5 Hindmarsh Island Bikeway Lease ............................................................................. 2

26. ENGINEERING SERVICES - GENERAL BUSINESS ......................................................... 2 27. INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET......................................... 2 28. INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR INFORMATION

ONLY................................................................................................................................... 2 28.1 Inf. Plan & Design - Listing Of Items For Information Only ........................................ 2

29. INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL DECISION ........................................................................................................................... 2 29.1 Inf. Plan & Design - Listing Of Items For Council Decision........................................ 2

30. INFRASTRUCTURE PLANNING & DESIGN - GENERAL BUSINESS ............................... 2 31. GOVERNANCE - ACTION SHEET...................................................................................... 2 32. GOVERNANCE - ITEMS FOR INFORMATION ONLY........................................................ 2

32.1 Gov - Listing Of Items For Information Only .............................................................. 2 32.2 Deputy Chief Executive Meetings & Functions Attended........................................... 2 32.3 Chief Executive Meetings & Functions April 2009 ..................................................... 2

32.4 Lga - Roles In The Economic Stimulus ..................................................................... 2 32.5 Murray Darling Basin Management - Commencement Of New Governance

& Planning................................................................................................................. 2 33. GOVERNANCE - ITEMS FOR COUNCIL DECISION ......................................................... 2

33.1 Gov - Listing Of Items For Council Decision.............................................................. 2 33.3 Goolwa Wharf Shed - Lease ..................................................................................... 2 33.4 Sa Youth Parliament 5 - 10 July 2009 ....................................................................... 2 33.5 Southern Fleuieur Cancer Support Group - Support For 2010 Calendar

Production ................................................................................................................. 2 34. GOVERNANCE - GENERAL BUSINESS............................................................................ 2 35. MAYOR'S REPORT ............................................................................................................ 2

35.1 Mayor's Meetings & Functions Attended For April 2009............................................ 2 36. ELECTED MEMBERS REPORTS....................................................................................... 2

36.1 Elected Members Meetings & Functions For April 2009............................................ 2 37. ELECTED MEMBERS GENERAL BUSINESS.................................................................... 2 38. REPORTS FROM COMMITTEES OF COUNCIL ................................................................ 2

38.1 Reports Of Committees Of Council - Listing Of Items ............................................... 2 38.2 Friends Of Goolwa Library - Minutes 18th March 2009 ............................................. 2 38.3 Friends Of P.S. Oscar 'W' Committee - Minutes Friday 17th April 2009.................... 2

39. GALLERY GENERAL BUSINESS....................................................................................... 2 40. CONFIDENTIAL REPORTS ................................................................................................ 2 41. CLOSURE ........................................................................................................................... 2

Alexandrina Council

Alexandrina Council Page 1 of 63 Council Agenda Monday 4th May 2009

REPORT AND AGENDA

FOR THE COUNCIL MEETING TO BE HELD ON 4 MAY 2009 IN THE COMMUNITY CHAMBERS

COMMENCING AT 1:30 PM

PRESENT APOLOGIES Councillor R Potter, Councillor G Gartrell. IN ATTENDANCE LOCAL GOVERNMENT PRAYER Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council, guide us in our deliberations for the advancement and true welfare of the people of the district. The Alexandrina Council and its communities acknowledge the Ngarrindjeri people as the traditional custodians of the lands and waters of our Council district.

CONFLICT OF INTEREST

Section 73 of the Local Government Act 1999

ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 20th April 2009. RECOMMENDATION That the minutes of the Alexandrina Council Meeting held on Monday 20th April 2009 as circulated to members be received as a true and accurate record.

Alexandrina Council


ITEM 2. BUSINESS ARISING

ITEM 3. QUESTIONS WITHOUT NOTICE

ITEM 4. QUESTIONS WITH NOTICE

ITEM 5. NOTICES OF MOTION

ITEM 6. PETITIONS

ITEM 7. FINANCE & CORPORATE SERVICES - ACTION SHEET

7.1 Action Sheet for Council Items

Nil Items

ITEM 8. FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATON ONLY

8.1 Fin & C.S. - Listing Of Items For Information Only

Nil Items

ITEM 9. FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL DECISION

9.1 Fin & C.S. - Listing Of Items For Council Decision

Nil Items

ITEM 10. FINANCE & CORPORATE SERVICES - GENERAL BUSINESS

Alexandrina Council


ITEM 11. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTION SHEET


Nil Items

ITEM 12. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR INFORMATION ONLY

12.1 Strat. Env & Econ Dev - Listing Of Items For Information Only

Item No Subject

Officer

12.2 Visitor Statistics For Alexandrina Visitor Services For The March Quarter 2009

T Mitchell

12.3 Report On The Wooden Boat And Music Festival 2009

S Ashley

Alexandrina Council


12.2 Visitor Statistics for Alexandrina Visitor Services for the March Quarter 2009

File Ref: 9.24.1 Officer: Tanya Mitchell From: Tourism Coordinator Officers Consulted (full name): Carol Cooney, Graham Webster

ESD Impact/benefit:- * Environmental: NA * Social: Positive as more visitations support regional communities * Economic: Positive REPORT

The Goolwa Visitor Information Centre received 20 430 visitors for the March quarter (January – March 2009), an increase of 29.44% from the same period last year. Part of the increase can be attributed to Goolwa hosting the wooden boat festival from the 7th – 9th March. There has been an increase in visitation from within South Australia with visitors coming to Goolwa to see the river for themselves as a result of media coverage. Volunteers and staff from the Goolwa Visitor Information Centre (VIC) answered 6 609 individual specific enquiries. 53.76% of visitors were from SA (local, Adelaide and SA country) 30.09% of visitors were from interstate (other than SA) 15.99% of visitors were from overseas

The Strathalbyn Visitor Information Centre received 4 693 visitors for the March quarter (January – March 2009), a decrease of 19.25% from the same period last year. The process of recording of statistics within the Centre was streamlined in 2008 and made uniform with all visitor centres in South Australia. This may have distorted the comparison figures but will become clearer once the same process has been used in 2009. 50.11% of visitors were from SA (local, Adelaide and SA country) 29.16% of visitors were from interstate (other than SA) 20.77% of visitors were from overseas Combined, the Alexandrina Visitor Services received 25 123 visitors from January – March 2009.

RECOMMENDATION

That this report be received.

Alexandrina Council


12.3 Report On The Wooden Boat And Music Festival 2009

File Ref: 9.24.1 Officer: Steve Ashley From: Ms Wendy Watson

REPORT Ms Wendy Watson, the Event Co-ordinator for the 2009 Wooden Boat and Music Festival has advised the survey results produced by Encore are most positive with the following results: EXECUTIVE SUMMARY OF ENCORE SURVEY REPORT The Encore Program was implemented at the 2009 SA Wooden Boat & Music Festival, 7-9 March with endorsement from Events SA - SATC. Over the three-day event, University students on behalf of the Festival conducted 160 face-to-face attendee surveys. The following is a summary of the Report (Survey Response Reports & Pie Graphs available) Gender – 50 / 50 Male / Female ratio Age bracket – 57% of attendees 45 – 64 years - 22% of attendees over 65 years - 20% of attendees 26 - 44 years - 12% of attendees under 25 years Region – Postcodes of Visitors? - 42% Adelaide - 28% Intrastate - 19% Goolwa - 9% Interstate - 2% International Average Nights stay in Goolwa? - 64% day-trippers - 24% stayed 3 + nights - 12% stayed 1-2 nights No. of days attended the Festival? - 52% - one day - 26% - three days - 22% - two days

…/cont.

Alexandrina Council


12.3 Report on the Wooden Boat and Music Festival 2009 (Continued) Reason for attending Festival? - 48% Support community organisation/event - 20% Experience something different/Fun & excitement - 17% Enjoyment/Relaxation - 9% Socialise/meet new people - 6% Support friends/family involved with performance How did they find out about the Festival? - 59% Been before/friends or relatives - 34% Media – TV/Radio/Newspaper/Magazine - 7% Internet/Brochures/Newsletters How many times have they been to the Festival? - 40% Never been - 32% 2-5 - 20% More than 5 - 8% only once Were they satisfied with the Festival? - 69% very satisfied - 27% satisfied - 4% dissatisfied (lack of water/more boats/weather) What did they least like about the Festival? - 44% were not unhappy about anything - 17% Parking (Limited parking close to wharf) - 12% Organisation (water levels/boating events) - 9% Venue & Amenities - 8% Program - 6% Catering & Access (public transport) - 4% Spectator comfort What did they like best about the Festival? - 38% Venue (location/precinct) - 26% Program - 17% Organisation - 12% Catering - 5% Spectator comfort - 2% Parking Will they recommend the Festival? - 78% Very likely - 21% Likely - 1% Not likely

…/cont.

Alexandrina Council


12.3 Report on the Wooden Boat and Music Festival 2009 (Continued) Are you likely to return to Goolwa? - 86% Very likely - 13% Likely - 1% Not likely The 2009 SA Wooden Boat & Music Festival has a wide range of social and economic benefits to the region. The overall success of this Festival has been extremely positive with a high level of satisfaction. This Encore program will assist to identify relevant target markets with the organisation of the 2011 Festival. The 2009 Festival attracted approximately 8000 visitors. Using the Encore Visitor Expense Report of actual expenditure data collected breakdowns as follows based on 160 surveys:- Visitor Expense Categories Accommodation $4,281.00 15.58 % Meals $11,457.00 41.70 % Event Tickets $3,912.00 14.24 % Other Entertainment $1,826.00 6.65 % Transport $2,923.00 10.64 % Personal Services $495.00 1.80 % Other Expenditure $2,584.00 9.40 % TOTAL $27,478.00 For 160 people Visitor Expenditure Locals $3,492.00 12.71 % Capital City $10,232.00 37.24 % Intrastate $7,773.00 28.29 % Interstate $5,271.00 19.18 % International $710.00 2.58 % TOTAL $27,478.00 For 160 people Based on visitation of approx. 8000 over the 2009 Festival using the expenditure figures of the Encore Survey of 160 people surveyed excluding local expenditure, it is estimated an economic impact benefit to the region equates to approx. 1-1.2 million dollars.

…/cont.

Alexandrina Council


12.3 Report on the Wooden Boat and Music Festival 2009 (Continued) The 2011 Festival will aim to attract 15,000 people with an estimated economic benefit of 2.5 -3 million dollars to the region. To assist with the ongoing improvement of this Encore - Event Evaluation Kit, for future Festival assessment, discussions have been held with Roz Becker, Fleurieu Tourism Manager and feedback given regarding the Encore Program from the 2009 SA Wooden Boat & Music Festival.

RECOMMENDATION That the report be received and that the committee be congratulated for a successful event.

Alexandrina Council


12.4 Update On Coastal Protection And Management Works

File Ref: 9.24.1 Officer: Paul Barnes

REPORT In March 2009 a Middleton resident wrote to Mayor Kym Mc Hugh on a number of issues with which they had concerns. One concern related to the impact people were having on the cliffs along the Middleton shore. The intention of this report is to provide an update on management measures Alexandrina Council is implementing in partnership with other organisations to preserve and manage this important area. Complaints regarding inappropriate behaviour in the dune and beach foreshore area have previously been received by Council. Concerns have been raised regarding damage to vegetation due to people creating new paths to the beach, dunes being used for sand boarding, and vehicles using the beach inappropriately being some examples. Council staff have discussed the management of the area with other organisations including the Goolwa to Wellington LAP and the Adelaide Mount Lofty Ranges Natural Resource Management Board. The following actions have been taken or are being prepared to improve the protection of the natural assets of dune, cliff and foreshore area. • The Goolwa to Wellington LAP, in cooperation with local Coastcare groups,

Alexandrina Council, and State Government agencies and authorities, is currently developing a brochure which provides information on the importance of the dunes and cliffs and methods with which negative impact can be lessened. This brochure will be provided to real estate agents which manage holiday rentals along the coast from Goolwa to Port Elliot so that holiday guests can gain an understanding of the importance of the area and the negative impact that inappropriate behaviour can have. Residents along the coast will also be provided with a copy of the brochure. The brochure will also be available in the pamphlet stand/display in Council libraries.

• The Goolwa to Wellington LAP, in cooperation with the Goolwa Coastcare

group, Alexandrina Council, and the SA Murray Darling Basin Natural Resource Management Board is preparing conservation signs which will be strategically placed in dune and foreshore areas.

…/cont.

Alexandrina Council


12.4 Update on Coastal Protection and Management Works (Continued) • Alexandrina Council, in partnership with the Australian Government, the South

Australian Government, the City of Victor Harbor, the District Council of Yankalilla, and the Goolwa to Wellington LAP supported the development of the ‘Southern Fleurieu Coastal Action Plan and Conservation Study 2007’. This comprehensive plan provides management actions for the sustainable management of the Southern Fleurieu coast. There are a number of actions relating to dune and cliff protection. Alexandrina Council has implemented many actions in this plan and continues to do so.

• In 2000 Alexandrina Council commissioned a report ‘Alexandrina Coastal

Park Concept Plan’. This report identified a number of issues relating to the coast including damage to cliffs and dune areas and made a number of recommendations. Council has implemented many of the recommended actions from this report including improving beach access points, improving car parking areas, walking trails, and improved facilities. Council will continue to implement the recommendations of this plan.

• Alexandrina Council, the District Council of Yankalilla, the City of Victor

Harbor, and the Adelaide Mount Lofty Ranges Natural Resource Management Board have formed a partnership which has resulted in the employment of a Coastal Estuary and Marine Project Officer to work on coastal issues across the Southern Fleurieu Peninsular. This officer works with community groups and government agencies in implementing the recommendations of the ‘Southern Fleurieu Coastal Action Plan and Conservation Study 2007’ and in managing projects to enhance and protect the coastal area.

These actions have already seen many improvements to coastal management in the Alexandrina Council coastal zone and have decreased the negative impact that some human activities are causing. Council will continue to undertake improved management actions to preserve and enhance the coastal zone including the cliffs located at Middleton.

RECOMMENDATION That Council receive the report and provide any comments to the Environmental Sustainability Officer.

Alexandrina Council


12.5 Update On Governance And Planning Arrangements For The Murray-Darling Basin

File Ref: 9.24.1 Officer: Paul Barnes From: Minister for Water Security and Minister for

the River Murray the Honourable Karlene Maywald MP

REPORT On 22 April 2009 Alexandrina Council received a letter from the South Australian Minister for the River Murray and Minister for Water Security, the Honourable Karlene Maywald MP, which provided details on the creation of the new Murray-Darling Basin Authority. This new Authority has taken on the functions of the Murray-Darling Basin Commission and will also be developing, implementing, and monitoring a strategic basin wide plan. The new Authority will take on the role of the former Murray-Darling Basin Commission in managing river operations and natural resource management programs on behalf of the Basin States and Australian Government. River operations include managing the distribution of water to the States and assets owned by the States such as locks, weirs, and salt interception schemes. A new Murray-Darling Basin Ministerial Council and a new peak committee under the Ministerial Council called the Basin Officials Committee have also been established. Minister Maywald will represent South Australia on the new Ministerial Council. The Chief Executive of the Department of Water, Land and Biodiversity Conservation will represent South Australia on the Basins Officials Committee. The Basin Plan will enable past over allocation of water in the Murray Darling Basin system to be addressed, and will provide for the critical human needs water of communities that rely on the River Murray. The Plan will set a sustainable cap on river and ground water diversions across the Basin and work towards meeting the challenges of climate change. It will also address environmental needs while enabling sustainable industries and river communities to prosper. The first Basin Plan is due in 2011. The Murray-Darling Basin Act 2008 recognises the new governance arrangements by repealing the South Australian Murray-Darling Basin Act 1993 and by amendments to other relevant legislation including the Natural Resources Management Act 2004.

…/cont.

Alexandrina Council


12.5 Update on Governance and Planning arrangements for the Murray-Darling Basin (Continued) Further details on the changes can be found on the Department of Water, Land and Biodiversity Conservation website www.dwlbc.sa.gov.au and the Australian Government website www.environment.gov.au/water or the new Authority website www.mdba.gov.au/

RECOMMENDATION That Council receive the report.

ITEM 13. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FOR COUNCIL DECISION

13.1 Strat. Env & Econ Dev - Listing Of Items For Council Decision

Item No Subject

Officer

13.2 Business Plan - Lower Lakes G Webster 13.3 Coastal Whale Trail Co-Operative - City Of Victor

Harbor G Webster

13.4 Minor Amendments To Fleurieu Regional Waste Authority Charter

G Webster

13.5 Regional Development Australia - Draft MOU G Webster 13.6 Application To Waive Infrastructure Fees -

Middleton Gourmet Food & Music Festival S Ashley

Alexandrina Council


13.2 Business Plan - Lower Lakes Remediation & Green Jobs Package

File Ref: 9.24.1 Officer (full name): Graham Webster From: Milang Old School House Community Centre Officers Consulted (full name): John Coombe (C.E.) and Robyn Dunstall Strategic Plan Outcome: 3.1 A healthy environment that sustains

biodiversity and is valued by the community. Strategy 3.1.3 Support the conservation and maintenance

of the regions natural resources Budget Allocation: Nil Budget Spent to Date: Nil Risk Assessment: Benefits outweigh any minimal risk to

Council ESD Impact/Benefit:-

* Environmental: Positive as Commonwealth funds flow directly to local environmental and economic activity

* Social: “ “ “ * Economic: “ “ “

REPORT The announcement of $10m Commonwealth funding for the lower lakes, Finniss and Currency Creek areas was designed to support local communities in working to reduce the negative impact of the low water levels. The detail is still being worked through on how to deliver these funds efficiently and effectively to local communities without State Agencies imposing significant administrative loads on the process. The Milang Old School House Community Centre and the Goolwa to Wellington LAP have been working together on a draft Business plan to manage the funds and process for local communities. The prime objective is to provide funds for the retraining of people displaced from irrigation dependent businesses as well as purchasing materials to put into effect a comprehensive remediation programme for the shorelines of Lake Albert, Lake Alexandrina, Finniss River and Currency Creek dealing with acid sulphate soils, revegetation monitoring of water quality, and general integrated biodiversity planning and management. The programme should last for at least 3 years and result in a biologically sustainable shoreline, highly skilled people, sustainable employment and retention of local families.

…/cont.

Alexandrina Council


13.2 Business Plan – Lower Lakes Remediation & Green Jobs Package (Continued) RECOMMENDATION That Council supports in principle, the Milang Old School House Community and the Goolwa to Wellington LAP Board Inc. in their proposal to manage the Federal Government's remediation package for Lake Albert, Lake Alexandrina, Finniss River and Currency Creek based on an acceptable Business Plan coming to Council.

Alexandrina Council


13.3 Coastal Whale Trail Co-Operative - City Of Victor Harbor

File Ref: 9.24.1 Officer (full name): Graham Webster From: Mayor Mary-Lou Corcoran (City of Victor Harbor) Officers Consulted (full name): John Coombe,CE and Goolwa VIC staff Strategic Plan Outcome Nbr: 2.2 - A vibrant and strong tourism industry Budget Allocation: Nil Budget Spent to Date: Nil Chart of Account: Job Number: Risk Assessment: ESD Impact/Benefit:-

* Environmental: Positive as it will build knowledge and interest in protection of marine life

* Social: Positive as outcomes lead to more employment and economic activity through increased visitations

* Economic: Positive

REPORT The City of Victor Harbor is inviting Alexandrina Council and other coastal Councils to participate in a Coastal Whale Trail Co-operative whereby 2 packages of sponsorship are being offered: Option 1 – for a payment of $1500 Council will be included in a marketing package and will receive certain materials for distribution as well as being linked to the regular updates on whale movements. Option 2 – In addition to the above, signage will be purchased for display at key viewing points at a total cost of $5,500. RECOMMENDATION That Council supports the sponsorship package of either Option 1 or Option 2.

Alexandrina Council


13.4 Minor Amendments To Fleurieu Regional Waste Authority Charter

File Ref: 9.24.1 Officer: Graham Webster Officers Consulted: Simon Grenfell

REPORT Background Council resolved to accept the charter for the Fleurieu Regional Waste Authority (FRWA) at its meeting in February 2009. All other Member Councils of FRWA have also resolved to accept this charter. To form the Regional Subsidiary this charter needs to be published in the Government Gazette. As a result of the final check prior to sending the adopted charter to the Office of Local Government Clause 1.9.2.2 regarding borrowings by the Regional Subsidiary outside the budget was incomplete. The Clause required a financial ratio to be inserted. This was an oversight that has required minor amendments to the charter. Minor Amendments In addressing this issue the original charter has been improved by the inclusion in Clause 1.2 Definitions relating to a long term financial plan and a Treasury Policy. Refer to page 2 of the marked up amended charter. REFER ATTACHMENT 13.4 (Page 1) A new Clause 4.5 has been inserted requiring the FRWA to prepare a long term financial plan (10 years) and a Treasury Policy that must be approved by the Member Councils. This then leads to Clause 1.9.2.2 being completed to limit the borrowings by the FRWA to the financial ratio included in the FRWA’s long term financial plan supported by the Treasury Policy that have been previously approved by Member Councils. These amendments improve the overall governance of the FRWA and give protection to the Member Councils regarding borrowings by the FRWA. These amendments have required other minor amendments relating to page numbers, Clause numbers and some grammatical and typographical improvements. All changes have been marked up on the original charter and are attached to this report.

…/cont.

Alexandrina Council


13.4 Minor Amendments to Fleurieu Regional Waste Authority Charter (Continued) RECOMMENDATION That the Fleurieu Regional Waste Authority Charter adopted by Alexandrina Council at its Council Meeting on 16th February be amended in accordance with the proposed marked up changes as presented and referred to the Office of Local Government for gazettal.

Alexandrina Council


13.5 Regional Development Australia - Draft MOU

File Ref: 9.24.1 Officer (full name): Graham Webster - General Manager,

Strategy, Environment and Economic Development

Officers Consulted (full name): John Coombe – CE, Barry Featherston CR Budget Allocation: $50,000 ESD Impact/Benefit:-

* Environmental: Positive as funding can be sought for environmental projects.

* Social: Positive as outcomes lead to more employment and economic activity

* Economic: Positive

REPORT The Commonwealth of Australia, the State Government and Local Government are considering a draft Memorandum of Understanding to bring about structural change to the past system of funding programmes and projects through Area Consultative Committees and the service support area to businesses provided through local regional development boards.

The MOU identifies 10 Key Outcomes:

…/cont.

Alexandrina Council


13.5 Regional Development Australia – Draft MOU (Continued)

…/cont.

Alexandrina Council


13.5 Regional Development Australia – Draft MOU (Continued) At the LGA Annual General Meeting on Friday 24 April 2009 the following resolution was put and carried: “That in an endeavor to progress the RDA – Regional Development Australia -concept and in recognition of local regional skills, knowledge, priorities and aspirations, the current SA regional LGA boundaries be the recommended RDA boundaries and the LGA use the 6 weeks consultation to progress the RDA concept. “ RECOMMENDATION That Council supports the MOU - Draft Memorandum of Understanding - with the additional undertaking that an increase in the current level of funding be offered based on an approved stratregic plan for the Adelaide Hills, Fleurieu and Kangaroo Island region that delivers meaningful outcomes. That Council requires the MOU to provide certainty of employment for existing staff for 6 months with an option to apply for any new position in the organisation.

Alexandrina Council


13.6 Application To Waive Infrastructure Fees - Middleton Gourmet Food & Music Festival

File Ref: 9.24.1 Officer: Steve Ashley From: Strategy, Environment and Economic

Development.

REPORT The fourth Middleton Gourmet Food and Music Festival was held recently at Abbott’s Reserve, Middleton (Feb 14th). Although it attracted a significant crowd on the day, the event ran close to a break-even budget and the organising committee are disappointed to not be able to contribute back any significant profit to the community this year. This was the first time that the Festival has not been successful in attracting external funding from the South Australian Tourism Commission. As such, given the nature of the event (community not for profit) the organisers have since written to Council asking that the cost of provision of infrastructure for delivery and pick up of bins (totalling $400) be waived. This will assist in covering overall costs incurred.

RECOMMENDATION That Council consider waiving the infrastructure fee of $400.00 for the Middleton Gourmet Food & Music Festival which was held in February 2009.

ITEM 14. STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - GENERAL BUSINESS

Alexandrina Council


ITEM 15. HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET


Nil Items

ITEM 16. HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR INFORMATION ONLY

16.1 Health & Comm Dev - Listing Of Items For Information Only

Nil Items

ITEM 17. HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR COUNCIL DECISION

17.1 Health & Comm Dev - Listing Of Items For Council Decision

Item No Subject

Officer

17.2 Community Bus J Cowan

Alexandrina Council


17.2 Community Bus

File Ref: 9.24.1 Officer (full name): Jo Cowan Officers Consulted (full name): Mike Shelley, Kim Vivian, Jenn Cole, Simon

Grenfell, George Maslin, Elizabeth Williams, Bev Boag

Strategic Plan Outcome Nbr: 1.2.2 Budget Allocation: $16,000 Budget Spent to Date: $11,565.21 Chart of Account: 5240345 Job Number: 524601 Risk Assessment: ESD Impact/Benefit:-

* Environmental: Nil. * Social: Provides coastal community groups with a

mode of transport to venues and functions. * Economic: Not cost effective due to the deteriorating

condition and ongoing maintenance costs of vehicle.

BACKGROUND The Community Bus was purchased in July 1997 by the District Council of Port Elliot & Goolwa with community financial assistance and a Federal Government funding grant. The original intent was to provide a town loop service for those students attending schools in Goolwa as well as a link to the Education Department school bus route at Flagstaff Hill which then transported students attending the Mt Compass Area School. In 2003 this link was discontinued following the decision by the Department of Education to provide a direct service from Goolwa to Mt Compass. In 2003 Goolwa Bus and Coach were contracted to operate the community/ school bus, with Alexandrina Council providing reimbursement for the service. In December 2004 representatives from Alexandrina and Victor Harbor Councils met with the Minister for Transport to seek funding support for the provision of school/community bus services. The Minister offered to provide $40,000 in recurrent annual funding, subject to Councils retaining their current level of funding for regular passenger transport services. It was agreed at the time that the $40,000 be split 2/3 City of Victor Harbor and 1/3 Alexandrina roughly in line with the level of funding commitment by Councils to their individual services.

…/cont.

Alexandrina Council


17.2 Community Bus (Continued) In December 2006 Goolwa Bus and Coach approached Council with a proposal to purchase the community bus at current market value and provide the school bus service (since discontinued as of September 2008).The proposal also included the provision of a town loop service which required approval and route licensing from the Office of Public Transport (OPT) The route licence was and still is with Premier Roadlines and Goolwa Bus & Coach applied to the OPT to have the licence transferred to them. Council also supplied a letter of support to the OPT on behalf of Goolwa Bus & Coach. Goolwa Bus & Coach sought Council’s support in regard to the take over and management of the Community Bus with Council’s contribution estimated to be in the region of $18,000 per year. Unfortunately the outcomes of the negotiations with the OTP and Premier Roadlines resulted in the application by Goolwa Bus & Coach being refused with Premiers using their power of veto on the route licence application. Goolwa Bus & Coach P/L continued to provide a school bus service to the Goolwa Primary School using the Community Bus, later using a larger bus to provide the service. Due to rising costs and declining numbers and with no further funding forthcoming from the Department Transport, Engineering & Infrastructure, this service ceased at the end of Term 3, September 2008. REPORT The Community Bus is a discretionary service provided by Council to the coastal communities of Alexandrina. The vehicle is ageing and ongoing maintenance is becoming an issue. The latest odometer reading is 286, 747 kilometres and in the twelve month period from 11th January 2008 through to 12th December 2008 was hired out on ten separate occasions travelling a total of 537kms averaging 44.5km per trip. The net cost to Alexandrina Council for the bus has generally been between $20,000 and $25,000 each financial year although the social impact on the community if this service is terminated may be significant. The bus is currently managed by the Southern Communities Transport Scheme (SCOTS) in relation to bookings and driver coordination and is hired at a rate of $1.35 per km.

…/cont.

Alexandrina Council


17.2 Community Bus (Continued) Groups utilising the service in the past include:

• Whalers Housing • Caring Neighbourhood Program • Hindmarsh Island Landcare Group • Youth Advisory Committee • Goolwa Primary School

The bus is currently stored at the Goolwa Depot with no designated undercover parking and as a result the vehicle is exposed to the elements with significant rust showing on the body work. If Council is to continue to make the service available to the community there may be a requirement in the near future to update and provide a more safe and reliable vehicle. Because of the deterioration in the condition of the bus it is suggested that Council review the viability of the vehicle and its future to ensure that it is being utilised in the best possible way and in the best interests of the community. Figures demonstrating income and expenditure from the Community Bus operations as at 14 January 2009 are as follows: INCOME 06/07 07/08 08/09 Comm Bus Fares 4,664.11 0.00 0.00 Comm Bus Op Grants 13,300 13,300 0.00 Total Income 17,964.11 13,300 0.00 EXPENDITURE Comm Bus Contractors 15,892.63 16,645.50 8,181.81 Comm Bus Vehicle Exp 6,185.65 1,545.60 942.40 Admin Salaries 2,070.00 1,380.00 540.00 Comm Bus Gen Op Exp 0.00 62.91 0.00 Comm Bus ABC Charge 1,700.00 1,300.00 1,900.00 Total Expenditure 25,848.28 20,934.01 11,564.21 Balance (Deficit) (7,884.17) (7,634.01) (11,564.21) The 08/09 figure of 8,181.81 (Community Bus Contractors) is expenditure up until end September 2008 when Goolwa Bus & Coach ceased operating the local school bus run.

…/cont.

Alexandrina Council


17.2 Community Bus (Continued) The Community Bus Operating Grant is not shown in the 08/09 column as this is received at the end of each financial year. The $40,000 operating grant is split between City of Victor Harbor and Alexandrina. Currently $26,400 for City of Victor Harbor and $13,300 for Alexandrina. The Department of Transport, Energy & Infrastructure (DTEI) now retains the $26,400 allocated to City of Victor Harbor as this is directed to regular transport passenger services provided by Genesis Tour & Charter who are under contract to the DTEI. As the OPT Operating Grant is dependant upon the provision of regular transport services and in line with the level of funding commitment by Council, if transport services offered by Alexandrina Council were to cease then the eligibility to receive the OPT Operating Grant would need to be reviewed unless funds can be directed to other and much needed transport services in the Alexandrina region. RECOMMENDATION 1. That Council consider selling the bus with the possibility of directing

funds to other eligible transport services in the Alexandrina region and

2. Following the sale of the existing bus, some level of compensation in

the form of a one off ex-gratia payment be made to those identified groups who have been the predominant users of the service which could be put towards the cost of hiring a bus from private contractors for the next financial year.

ITEM 18. HEALTH & COMMUNITY DEVELOPMENT - GENERAL BUSINESS

Alexandrina Council


ITEM 19. PLANNING & DEVELOPMENT - ACTION SHEET


Nil items.

ITEM 20. PLANNING & DEVELOPMENT - ITEMS FOR INFORMATION ONLY

20.1 Plan & Dev - Listing Of Items For Information Only

Nil items.

ITEM 21. PLANNING & DEVELOPMENT - ITEMS FOR COUNCIL DECISION

21.1 Plan & Dev - Listing Of Items For Council Decision

Nil items

ITEM 22. PLANNING & DEVELOPMENT - GENERAL BUSINESS

Alexandrina Council


ITEM 23. ENGINEERING SERVICES - ACTION SHEET


Date of Originating Meeting

Item No.

Details of Item & Recommendation

Responsible Officer

Progress To Date Completion Date

16 Jul 07 11.1 Bank SA Walkway Simon Grenfell

Proposal has been put to the new owners who have agreed in principle with the walkway. New letter and approach sent to owners to gain legal agreement. The Bank and the new owners have agreed. Licence currently being formalised. Licence agreement updated and sent to new owners. Council’s solicitors have sent the documents through to the owners for signing on 10th November. Still waiting for documents to be returned. Council’s solicitors have spoken to the landowners and encouraged them to move this along asap. Owners have been contacted again and a plan of the proposal has been resent

1 Sept 2008 Angas River Retaining Structures. Bank stabilisation works in the Soldiers Memorial Gardens adjacent to the Angus River.

Simon Grenfell

Added to action sheet at request of Cr Rusby. Still pursuing this. Experiencing difficulties with DWLBC re paperwork etc. Simon provided verbal update – that we are on track for works to begin in March 2009. Simon advised the project has stalled at the moment.

…/cont.

Alexandrina Council


23.1 Action Sheet for Council Items (Continued) 12 Jan 2009 13.1.

3 Hindmarsh Island Lookout – Cr Medlyn requesting that Council investigate the working of the signage and report back.

Simon Grenfell

Meeting held with DEH on 3 March 2009. Simon Grenfell to action installation of signage. Signs have been put in place but no other work has been done. Still need to follow this up. Signs have been installed. Path and minor landscaping undertaken with planting to be undertaken in May.

20 April 2009 Hazards due to low river levels – Follow up needed with Department for Environment and Heritage regarding the placement of signage on boat ramps etc regarding possibility of vehicles getting stuck and having to be towed out.

Simon Grenfell

Email sent to Crown Lands regarding the signage.

ITEM 24. ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY

24.1 Eng Services - Listing Of Items For Information Only

Nil items

ITEM 25. ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION

25.1 Eng Services - Listing Of Items For Council Decision

Item No Subject

Officer

25.2 Airport Road Upgrade – Purchase of land for Road Realignment

Greg Hill

25.3 Disposal of Alexandrina Council Ferry Simon Grenfell 25.4 Alexandrina Council – Securing A Fresh Water

Future Simon Grenfell

25.5 Hindmarsh Island Bikeway Lease Simon Grenfell

Alexandrina Council


25.2 Airport Road Upgrade - Purchase Of Land For Road Realignment

File Ref: 9.24.1 Officer (full name): FSM – Greg Hill From: Stuart Wade – Maloney Field Services Officers Consulted (full name): Strategic Plan Outcome Nbr: 4.1.2 Budget Allocation: $1,500,000 Budget Spent to Date: $933,186.89 Chart of Account: Job Number: 900321 Risk Assessment: To increase safety for road users ESD Impact/Benefit:-

* Environmental: Nil * Social: Reduce heavy freight and transit tourism

traffic through Goolwa * Economic: Reduce freight costs to all sectors of the

industry

REPORT Airport Road is increasingly being used as a heavy vehicle freight route. The road has been identified as a strategic heavy freight haulage route which is supported by both Alexandrina Council and Southern & Hills LGA Transport Plan. With the region growing in population there is more demand for light industry requiring regular supply of materials to service the community needs at a higher level, funding of $1,000,000 has been granted LGA Special Local Roads Program. As part of the upgrade to the road, the road will be required to be realigned in 4 different locations along the 7.5 km route. This will involve a number of land acquisitions from landowners along Airport Road, Council has engaged Maloney Field Services in providing technical support in negotiations with land acquisitions and calculation of land values. Curve 5 & 6 is at the Middle of Airport Road and Council requires land to increase the current curve radii to 320 metres to improve speed design from 60 km/hr to 100km/hr. Allotment 51, deposit Plan 53616 is own by M C Atkinson & K Salisbury. Council will acquire 2445m2 to improve the roads alignment to increase road safety for all road users. Alexandrina Council has offered $42,120 to M C Atkinson & K Salisbury for the purchase of the land. M C Atkinson & K Salisbury has accepted this offer on the provision that Council will pay for all costs associated with the land transfer and the realignment of fencing.

…/cont.

Alexandrina Council


25.2 Airport Road Upgrade – Purchase of Land for Road Realignment (Continued) RECOMMENDATION 1) That Council purchase the land from MC Atkinson & K Salisbury for

$42,120.00 and pays for all costs associated with the land transfer and the realignment of fencing.

2) That Council authorise the Mayor and Chief Executive to sign and seal

any documents in relation to the purchase of this land.

Alexandrina Council


25.3 Disposal Of Alexandrina Council Ferry

File Ref: 9.24.1 Officer (full name): GMES – Simon Grenfell From: Officers Consulted (full name): CE – John Coombe Strategic Plan Outcome Nbr: 3.6 Budget Allocation: Budget Spent to Date: Chart of Account: Job Number: Risk Assessment: High ESD Impact/Benefit:-

* Environmental: Nil * Social: Improved understanding of the history of

Goolwa * Economic: Reduction in long term maintenance liability

REPORT Alexandrina Council assumed responsibility of the current Goolwa Ferry on 13 June 2002 from the State Government. Since this time the ferry has been used for a variety of purposes including launching fireworks. Unfortunately the ferry has been vandalised repeatedly and fallen into a state of disrepair. Over the past 6 months several options have been investigated as to better utilise the ferry for boating purposes. These included converting the ferry into a small boat floating mooring at the Goolwa Wharf either at the existing ferry landing or at the northern end of the Goolwa Wharf. Des Commerford undertook significant consultation with the Department of Transport, Friends of Oscar W and Jock Veenstra regarding these proposals. Several issues were raised during these discussions:

1. The ferry would need to undergo a marine survey prior to being used as a mooring facility. It was the general consensus that it would probably not meet the survey requirements without significant work.

2. The existing ferry deck would need to be rehabilitated with either new decking or asphalt.

3. Some of the super structure would need to be removed and 8 marine bollards installed on the ferry for boats to tie up to.

4. Two mooring piles would need to be installed to moor the ferry to. 5. The ferry would not be able to be moored alongside the main wharf because

it restricts access to the main channel near the bridge.

…/cont.

Alexandrina Council


25.3 Disposal of Alexandrina Council Ferry (Continued) Given the above issues it is recommended that the ferry be sold by tender with a reserve price set at $10,000. To further improve boating facilities in the area Council is considering establishing mooring facilities south of Hectors jetty next financial year. These facilities will include floating pontoons and cater for up to 20 small boats. It has always been Councils intention to retain the Ferry to ensure that the history of the ferry handling is maintained. To ensure this happens it is proposed to install some interpretive signage detailing the history of the ferry and construct a path past the ferry landing linking the Wharf and Amelia Park. RECOMMENDATION That the ferry be sold by tender with a reserve set at $10,000.00 and that the funds raised be put towards a path and interpretive signage to maintain the history of the area.

Alexandrina Council


25.4 Alexandrina Council - Securing A Fresh Water Future

File Ref: 9.24.1 Officer (full name): Simon Grenfell Officers Consulted (full name): CE – John Coombe, GMIP&D – Neville Styan,

GMSEED – Graham Webster, ESO – Paul Barnes

Strategic Plan Outcome Nbr: 3.3 Budget Allocation: N/A Budget Spent to Date: N/A Chart of Account: Various Job Number: Various Risk Assessment: High ESD Impact/Benefit:-

* Environmental: Improved use of water resources * Social: Improved understanding of water related

issues affecting the Alexandrina Council and what Council is doing about it

* Economic: Small increase in signage costs and project costs

REPORT Council has been focused on water conservation issues surrounding the water levels in the Lower lakes and Murray River since 2007. It is expected in 2009 that the construction of several engineering structures in the lower lakes and tributaries may proceed. Concerns have been expressed by some people in the community that this may result in the demise of the Murray River and the Lower Lakes as we have known it in recent years. It is important for Council to continue to maintain the community’s stance that a fresh water solution for the Lower lakes and Goolwa channel is the best solution. Council has undertaken a significant approach on a variety of projects in water conservation. These include general conservation of mains water through the ICLEI program, installation of water savings devices in buildings, conservation and reuse of stormwater, and reuse of effluent water. All of these areas have their own policy and methodology for saving water but generally with the same aim, namely to reduce the reliance on water from the River Murray. To fully promote Council’s efforts and work in securing a fresh water future it is desirable that we brand all our water saving efforts under one logo / banner. This will enable Council to advertise and inform the community on what we, and they, are achieving in regards to securing a fresh water future. Proposal: 1) Adopt a title for the project that encapsulates the aim of the Council:

• “Securing a freshwater future”

…/cont.

Alexandrina Council


25.4 Alexandrina Council – Securing A Fresh Water Future (Continued) This will be the over arching title for all of our water related policies and statements including but not limited to:

• Statements regarding the Lower Lakes and Goolwa Channel. • Water watchers campaign • ICLEI initiatives • Recycled waste water reuse • Stormwater harvesting • Water Sensitive Urban Design • Open Space Irrigation Policy • Water efficiency initiatives in buildings • Community education programs and events (WEXPO)

2) Adopt a logo that the community can identify and relate to in communications of this program. For use on:

• Letter heads • Press releases • Website • Project signage • Newsletters

ATTACHMENT 25.4 (Logo Options 1-4) (page 30) 3) Develop a standard format for project signage that can be placed on water saving projects:

• stormwater reuse projects • water sensitive buildings • effluent water reuse projects

4) Create a database that measures water saving initiatives and promote these in our newsletters, township entrances and on particular sites. RECOMMENDATION 1) That 'Securing a freshwater future' be adopted as the title for this

project. 2) That logo - option 4 be adopted as the logo to be used in

communications of the project. 3) That the project be reviewed annually to ensure that it is still relevant to

the community and is achieving the desired results. 4) That the project be launched in conjunction with the opening of the

Goolwa Waste Water Treatement Plant on 12 May 2009.

Alexandrina Council


25.5 Hindmarsh Island Bikeway Lease

File Ref: 9.24.1 Officer (full name): GMES – Simon Grenfell From: Officers Consulted (full name): MFS – Greg Hill, CE – John Coombe Strategic Plan Outcome Nbr: 3.7 Budget Allocation: $196,140 Budget Spent to Date: $82,522 Chart of Account: 670 Job Number: 670281 Risk Assessment: High ESD Impact/Benefit:-

* Environmental: Removal of some vegetation and native grasses

* Social: Improved access to Hindmarsh Island for cyclists and walkers

* Economic: Ongoing maintenance commitment for the bikeway and associated infrastructure

REPORT This financial year, Council has received a grant from the State Government to construct a bike link between the Hindmarsh Island bridge and The Marina Hindmarsh Island. To secure the best location for the bike track, Council entered into discussions with Mr Andrew Chapman of The Marina Hindmarsh Island to place the bike track on Marina land on the southern side of their boundary fence. Andrew Chapman and The Marin Hindmarsh Island have been great and have worked closely with Council in providing a corridor 6m wide along their northern boundary for the bike path. This has allowed the bike path to be constructed well clear of the road and with minimal vegetation removal. Norman Waterhouse Lawyers have prepared a lease agreement between Council and The Marina Hindmarsh Island (Kebaro Pty Ltd) for the area at a cost of $1.00 per year for 10 years with a renewal period of five years up until April 2019. ATTACHMENT 25.5 (page 31) Council’s obligations under the lease are to:

Maintain the leased area in a clean and tidy manner. Construct chain mesh fencing around Kebaro Pty Ltd’s shed to protect it

from vandalism Plant approximately 1000 native trees to screen the bike track from the

adjoining land. Accept responsibility for the removal of any graffiti from The Marina

Hindmarsh Islands works shed for the term of the lease.

…/cont.

Alexandrina Council


25.5 Hindmarsh Island Bikeway Lease (Continued) RECOMMENDATION That Council endorse the Mayor and Chief Executive to sign and seal the lease with Kebaro Pty Ltd for the lease of a portion of land comprised in Certificate of Title Volume 5982 Folio 850 at a lease value of $1.00 per annum.

Alexandrina Council


25.6 Application For Shares In The Creeks Pipeline Water Company

File Ref: 9.24.1 Officer (full name): GMES – Simon Grenfell From: Chris Heysen – Pipeline Customer Relations

Manager Officers Consulted (full name): CE – John Coombe, WS – David Mullins Strategic Plan Outcome Nbr: Budget Allocation: $20,000 Budget Spent to Date: $6,962 Chart of Account: 7300345 Job Number: 730649 Risk Assessment: High ESD Impact/Benefit:-

* Environmental: Community assets that still require water from the Murray River

* Social: Improved recreation and open space facilities

* Economic: Increased cost of operating recreation and open space assets

REPORT “The Creeks Pipeline” project is a COAG assisted pipeline planned from the River Murray in the Jervois area to serve Langhorne Creek and Currency Creek vineyards and other uses now that the water supply to these areas that was previously sourced from Lake Alexandrina and the lower reaches of the River Murray is too saline for irrigation purposes. Irrigators have been previously asked to submit expressions of interest to allow detailed planning of and commitment to this pipeline. Council endorsed it’s interest at the Council meeting on the 7th October 2008. A prospectus and application for shares has now been put out to those who expressed an interest in the pipeline. An expression of interest had been submitted on behalf of Council for irrigation water for the Milang Township subject to the water pipe line coming in near proximity to the town. This has been done in conjunction with Mr Darryl McLean representing the Milang sports groups. Water use includes the Milang Oval, Milang Bowling Club, Milang Caravan Park, Milang foreshore, Railway Museum and the Memorial Gardens. A submission for 25 ML of water to be supplied annually through the pipeline was lodged. This is based on historical water usage at Milang, and while no additional capacity for expansion of irrigated areas has been included, it is considered that more prudent use of water in the future will be a necessity and that this amount will be adequate. The cost to subscribers to the pipeline is $1,000 per ML capital cost up front for peak use water and payment due in May 2009, and then annual pumping charges of 38 cents per KL for peak water (November to March) and 11 cents per KL for off peak water.

…/cont.

Alexandrina Council


25.6 Application for Shares in The Creeks Pipeline Water Company (Continued) This would be an initial up front cost to Council of $22,000 and an annual cost of $8,690. The annual cost would then be distributed between the users on a user pay system. Council currently has a water allocation of 85.6 ML at Milang and therefore part of this allocation would be required to be used to draw water from Jervois via the pipe line rather than from the Lake at Milang. RECOMMENDATION That the Chief Executive and Mayor be authorised to sign and seal the share application and water delivery contract documents for 'The Creeks Pipeline Company Limited'.

ITEM 26. ENGINEERING SERVICES - GENERAL BUSINESS

Alexandrina Council


ITEM27. INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET



Item No.


Responsible Officer


16 March 2009

Cr Featherston requesting a future agenda item regarding the future of car / road rallies within our district.

Neville Styan Temporary Road Closure – Special Events Policy to be reviewed and report back to Council. Awaiting outcome of the Adelaide Hills Tarmac Sprint before developing a policy.

ITEM 28. INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR INFORMATION ONLY

28.1 Inf. Plan & Design - Listing Of Items For Information Only

Nil items

ITEM 29. INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL DECISION

29.1 Inf. Plan & Design - Listing Of Items For Council Decision

Nil items

ITEM 30. INFRASTRUCTURE PLANNING & DESIGN - GENERAL BUSINESS

Alexandrina Council


ITEM 31. GOVERNANCE - ACTION SHEET



Item No.


Responsible Officer


06/04/2009 29.5 Southern District Car Club That Council write a letter of congratulations to the Southern District Car Club re their sponsorship of Ms Laura Natt from Langhorne Creek

J Coombe Letter of Congratulations Sent 8/4/09

ITEM 32. GOVERNANCE - ITEMS FOR INFORMATION ONLY

32.1 Gov - Listing Of Items For Information Only

Item No Subject

Officer

32.2 Deputy Chief Executive Meetings & Functions Attended

M Shelley

32.3 Chief Executive Meetings & Functions attended John Coombe 32.4 LGA – Roles in the Economic Stimulus John Coombe 32.5 Murray Darling Basin Management –

Commencement of New Governance & Planning John Coombe

Alexandrina Council


32.2 Deputy Chief Executive Meetings & Functions Attended

File Ref: 9.24.1 Officer: Mike Shelley

REPORT The Deputy Chief Executive reports having attended the following meetings and functions since 1st April 2009: 1/4/09 Meeting with Bill Oliver & Sally Grooby 2/4/09 Governance Staff Meeting

Workshop with Governance Staff re Council’s Policies & Procedures Meeting with John Coombe & Gareth Andrews from Steam Exchange Brewery Discussions with Chris Hamlyn re By-Law Review

3/4/09 Discussions re Submissions received for Waterport Heritage Reserve Restoration & Management Plan

LGMA Awards Presentation Evening 6/4/09 Council Meeting 7/4/09 Business Planning, Service Reviews & Budget Meeting 8/4/09 Local Government Mutual Liability Scheme – Climate Change Risk

Adaptation Discussions re Section 41 Committees Workshop with Chris Hamlyn

9/4/09 Meeting with Angela Sorger re Grease Arrestors JP Signing Discussions with Chris Hamlyn, Craig & Anne Whitcher re Electoral Boundary Review Customer Service Meeting

14/4/09 Meeting with Simon Grenfell and representatives from Victor Harbor- Goolwa Sea Rescue Squadron re Shed Sites Business Planning, Service Reviews & Budget Meeting Management Executive Meeting

15/4/09 Adelaide Hills Taskforce Meeting at Mt Barker LGA Pilot Project re Safe Operating Procedures

16/4/09 Section 41 Committee Workshops (all day) 20/4/09 Council Meeting 21/4/09 Budget Discussions (all day) 22/4/09 Discussions with John Coombe & Chris Hamlyn re Leave

Arrangements 23/4/09 General Staff Meeting 24/4/09 Farewell for Des Commerford 27/4 – 8/6/09

Long Service Leave

RECOMMENDATION That the Deputy Chief Executive's Report be received.

Alexandrina Council


32.3 Chief Executive Meetings & Functions April 2009

File Ref: 9.24.1 Officer: John Coombe

REPORT

April, 2009 John Coombe

30/03/2009 Governance meeting Discussion re Strathalbyn Recreation & Polo Grounds – re water availability

31/03/2009

Briefing with Des Commerford, Sally Roberts, Kim Vivian, Vanessa Harvey and Mike Shelley re departmental roles after Des’ retirement O.H.& S meeting with Rob Edwards

01/04/2009 Meeting with Heather Grant – re Alexandrina Centre for Positive Ageing Mary Potter Race Day

02/04/2009

Discussion with Governance staff re Council policies and procedures Meeting with Gareth Andrews re Steam Exchange Brewery Meeting with Telstra County Wide rep Nigel Johns Meeting with Bill Oliver, Kim Vivian & Simon Grenfell re fleet vehicles Meeting with Sally Roberts, Robyn Dunstall, Andrew Sladden & Bill Oliver re NRM staffing proposal

03/04/2009 LGMA Awards Night Public & Environmental Health Council Meeting

05/04/2009 Victor Harbor energy fair

06/04/2009

Governance meeting Meeting with Karen Rokicinski Meeting with Councillor Beckett Business Service Reviews with Sally Shepherd Council meeting

07/04/2009

Radio Interview5MU Meeting with Andrew Robertson – Terramin Mines Strath Meeting with staff re Jervois to Langhorne Creek Pipeline Business planning, service review meeting

08/04/2009

LGA Mutual Liability Scheme – Climate Change Risk adaptation Meeting with Joe Collins & James Trail re amalgamations in WA Meeting with Tom Richardson – Coorong Cockles NRM Planning position – Meeting with Simon Sheriff

09/04/2009

National Sea Change Task Force – Executive Teleconference Business Service Reviews Attended the Beyond development opening – Port Elliot Meeting with Rob & Jane Hylton – Clayton Bay Caravan Park Meeting with Tom Chapman – Milang inspections

10/04/2009 Public Holiday

13/04/2009 Public Holiday

14/04/2009 Work from Home

15/04/2009

Meeting with David Altmann Business Planning & Service Review – Infrastructure Planning and design Meeting with Paul Cohen

…/cont.

Alexandrina Council


32.3 Chief Executive Meetings & Functions April 2009 (Continued)

16/04/2009 LGMA Board Meeting – Adelaide Sat in on Section 41 awareness meeting

17/04/2009

Southern & Hills LGA meeting – Barossa Council Sally Shepherd and Robyn Dunstall re service reviews Discussions with Sally Roberts re Heritage Advisor

20/04/2009

Governance meeting Meeting with Barry Featherston Council meeting

21/04/2009

Discussion with Simon Grenfell re Hindmarsh Island Bike Track Meeting with Kim Vivian, Jenn Cole Budget Workshop – All Day

22/04/2009

Discussion with Mike Shelley & Chris Hamlyn – preparations for their absence during annual leave LGA AGM – over 2 days Lord Mayors Civic Reception Wallmans Dinner

23/04/2009

Meeting with Mayor and Paul Slater from the LGFA re borrowings Meeting with Wendy Campana LGA Seminar

24/04/2009 Des Commerford’s farewell LGA AGM

RECOMMENDATION That the report be received.

Alexandrina Council


32.4 Lga - Roles In The Economic Stimulus

File Ref: 9.24.1 Officer: John Coombe From: Local Government Association

REPORT Correspondence has been received at Council from Mayor Joy Baluch, President of the Local Government Association focussing on the important role Councils are playing in relation to the National Building – Economic Stimulus Plan of the Australian Government. REFER ATTACHMENT 32.4 (page 54) RECOMMENDATION That the report be recived.

Alexandrina Council


32.5 Murray Darling Basin Management - Commencement Of New Governance & Planning

File Ref: 9.24.1 Officer: John Coombe From: The Hon. Karlene Maywald

REPORT Correspondence has been received from The Hon. Karlene Maywald, Minister for the River Murray and Minister for Water Security regarding the commencement of new governance and planning arrangements based on the referral of powers from the Basin States to the Commonwealth to manage the Murray Darling Basin. REFER ATTACHMENT 32.5 (page 56) RECOMMENDATION That the report be received.

ITEM 33. GOVERNANCE - ITEMS FOR COUNCIL DECISION

33.1 Gov - Listing Of Items For Council Decision

Item No Subject

Officer

33.2 Assignment of Lease – Belluna Pty Ltd M Shelley 33.3 Goolwa Wharf Shed – Lease M Shelley 33.4 SA Youth Parliament July 2009 John Coombe 33.5 Southern Fleurieu Cancer Support Group John Coombe

Alexandrina Council


33.2 Assignment of Lease – Belluna Pty Ltd File Ref: 9.24.1 Officer (full name): Mike Shelley From: Spirit Australia Cruises Officers Consulted (full name): Pauline Bence ESD Impact/Benefit:-

* Environmental: Not applicable * Social: Not applicable * Economic: No financial impact for Council

REPORT Correspondence has been received requesting Council consider consent for an assignment of the Hector’s Café lease from Belluna Pty Ltd to Belluna No. 2 Pty Ltd as trustees for Veenstra Family Retirement Fund. This matter has been discussed between agents acting on behalf of Belluna and Council’s solicitors. RECOMMENDATION That Council consent to the assignment of the Hector’s Café lease from Belluna Pty Ltd to Belluna No. 2 Pty Ltd.

Alexandrina Council


33.3 Goolwa Wharf Shed - Lease

File Ref: 9.24.1 Officer: Mike Shelley Officers Consulted: Pauline Bence, Goolwa-Hindmarsh Island

Ward Councillors

REPORT At the Council Meeting held on 17th September 2007 (Item 14.7) it was resolved that the lease to occupy the Goolwa Wharf Shed by Goolwa Wooden Boats, Jesse Wagner, would be extended to the 30th June 2009. The lessee has approached Council for consideration to have a further extension of the lease for possibly a six month period or a full 12 month extension. The lessee has advised that due to the current conditions of the Goolwa channel, there has been a downturn in boat enquiries for building new boats. We are advised that there have been no new enquiries for building new boats for at least 12 months. The lessee is currently working on two boat building contracts, however these were established over 12 months ago. Relocating to a different location and shed is not viable at the moment. Council has recently received an expression of interest from The Friends of the P.S. Oscar ‘W’ committee for a small part of the Wharf Shed (the upstream section) for the purpose of a secure area for storage, display and ticket office. This matter has been discussed with both parties and generally agreed that the co-habitation can exist for the period of any extension that may be granted by Council. Public Expressions of Interest (EOI) seeking proposals for alternative occupation of the Goolwa Wharf Shed have not yet been undertaken. Given the low water levels in the Goolwa channel is this the best time to seek EOI for such an important area? Options for Council consideration include; • Extend the lease of the Goolwa Wharf Shed for a period of time to Jesse

Wagner, Goolwa Wooden Boats. • Approve co-habitation of an area within the Wharf Shed to the Friends of the

P.S. Oscar ‘W’ for the purpose of storage, display and ticket office. • Call for EOI for occupation of the Goolwa Wharf Shed and defer any decision

on an extension of the lease and co-habitation by the Friends of the P.S. Oscar ‘W’ until EOI have been assessed.

RECOMMENDATION That Council considers the options available.

Alexandrina Council


33.4 SA Youth Parliament 5 - 10 July 2009

File Ref: 9.24.1 Officer: John Coombe From: YMCA of South Australia

REPORT Correspondence has been received at Council from Mr Peter Schwarz, Chief Executive of the YMCA of South Australia seeking sponsorship for the SA Youth Parliament for 2009. The program provides the chance for young people to engage in matters relevant to Local Government by raising awareness regarding governance issues. Should Council wish to sponsor this program again this year it will help support 120 young people to experience life in Local Government. Sponsorship of $500 will provide Council with benefits as listed on the attachment. REFER ATTACHMENT 33.4 (page 61) RECOMMENDATION That Council sponsor the SA Youth Parliament 2009 with a cheque for $500.

Alexandrina Council


33.5 Southern Fleurieu Cancer Support Group - Support For 2010 Calendar Production

File Ref: 9.24.1 Officer (full name): John Coombe From: Southern Fleurieu Cancer Support Group ESD Impact/Benefit:-

* Environmental: Nil * Social: Valuable support to an organization that

supports our communities. * Economic: Job number to be allocated

REPORT Correspondence has been received from Deidre Thompson of the Southern Fleurieu Cancer Support Group for financial support for the group’s calendar in 2010. This calendar raises funds that supports the operations of the group and raises awareness for the groups’ continuing work of providing emotional support to members of our community. REFER ATTACHMENT 33.5 (page 63) In past years a donation of $1000 was made to the group for the same purpose. RECOMMENDATION That Council provide a cheque for $1000 to the Southern Fleurieu Cancer Support Group for the 2010 Calendar production.

ITEM 34. GOVERNANCE - GENERAL BUSINESS

Alexandrina Council


ITEM 35. MAYOR'S REPORT

35.1 Mayor's Meetings & Functions Attended For April 2009

File Ref: 9.24.1 Officer: MAYOR Kym McHugh

REPORT

28/03/2009 Strathalbyn Caledonian Society Induction

30/03/2009 Governance Meeting

31/03/2009 Australian Water Summit 2009 1 – 3 April

03/04/2009 Interview with Advertiser Newspaper Attended the LMGA Awards Night – Adelaide

04/04/2009 ‘Show us your shorts’

05/04/2009 Victor Harbor Renewable Energy Expo

06/04/2009

Governance meeting Workshop – Service Review & Business Plan Council meeting

07/04/2009

Advertiser Newspaper – Goolwa Wharf Photo Langhorne Creek to Jervois Pipeline meeting Service Review & Business Plan update

08/04/2009 Meeting with Adam Low & Phil Pynor Goolwa Uniting Church re River Dance event Meeting with Tom Richardson – Coorong Cockles

09/04/2009

National Seachange Task Force Teleconference. Meeting with Keith Parks Goolwa Yacht Club – Variety Bash Channel 10 interview – re water issues Attended the Beyond opening Meeting with Rob and Jane Hylton re Clayton Caravan Park Meeting with Tom Chapman re Milang inspection Attended the Mix it Media exhibition – Yankalilla

13/04/2009 Governance meeting

14/04/2009 Interview with ABC re Environmental Flow Regulators

16/04/2009 Senior Executive Committee meeting – Adelaide Regional Development Authority meeting - Strathalbyn

17/04/2009 Southern & Hill LGA – Barossa Council Leafy Sea Dragon Festival

18/04/2009 Speech at the Bremerton Wines 21st Birthday

19/04/2009 Goolwa ANZAC memorial service Port Elliot ANZAC memorial service

20/04/2009 Governance meeting Council meeting

21/04/2009 All day Budget Workshop

…/cont.

Alexandrina Council


35.1 Mayor’s Meetings & Functions Attended for April 2009 (Continued)

22/04/2009

Australian Government Department of Agriculture Industry Outlook 2009 – Mt Compass Lord Mayor of Adelaide – Address Civic Reception - Adelaide Wallmans Dinner- Adelaide

23/04/2009 LGA – Conference – Adelaide 23 – 24 April

24/04/2009 Des Commerford – Formal farewell

25/04/2009 Goolwa ANZAC Day Dawn Service Langhorne Creek Football Club – ANZAC Day memorial match

26/04/2009 River Dance Community Event Launch - Jaralde Park - Address

27/04/2009 Governance meeting

28/04/2009 Planning Reforms Reference Group meeting – Adelaide Alexandrina Cheese – Whiskey tasting fundraiser

29/04/2009

Meeting with Leah Grace – Arts Centre Meeting with Jurgen Olwitz – signing Mt Compass land sale documents Meeting with SA Tourism & Council staff

30/04/2009 LGTAP – Local Government Transport Advisory Panel - Adelaide RECOMMENDATION That the report be received.

Alexandrina Council


ITEM 36. ELECTED MEMBERS REPORTS

36.1 Elected Members Meetings & Functions For April 2009

File Ref: 9.24.1

REPORT

April, 2009 Councillor Mary Beckett

31/03/2009 Office meeting Chris Hamlyn

01/04/2009 Rate payer Port Elliot 8am flag raising Middleton 10am Strath races 12pm

02/04/2009 Basham Park advisory committee 10am

03/04/2009 Des Commerford farewell from staff 5pm

05/04/2009 Opening Art exhibition Goolwa with Peter Goers

06/04/2009 ACPA 10am John Coombe 11am Council and workshops from 11.30am

09/04/2009 Short break

16/04/2009 Section 41 workshop

20/04/2009 Council meeting

21/04/2009 Budget workshop and presentations all day

22/04/2009 10am Armfields slip committee meeting

24/04/2009 Des Commerford formal farewell

26/04/2009 River Dance Goolwa community event.

30/04/2009 ACPA management committee meeting and workshop

April, 2009 Councillor Rick Medlyn

31/03/2009 Tourism and Boating Meeting. Meeting S Grenfell, N Styan, G Jones BIASA

01/04/2009 Mary Potter Races

06/04/2009 Council Workshops and Meeting

16/04/2009 Development Assessment Panel Meeting

20/04/2009 Council Meeting

21/04/2009 Budget Workshop

24/04/2009 Des Commerford Farewell

…/cont.

Alexandrina Council


36.1 Elected Members Meetings & Functions for April 2009 (Continued)

April, 2009 Councillor Rusby

30/03/2009 Dry Zone Media Shoot Meeting with Mayor, CE and Officers re Strathalbyn Recreation/Polo Grounds

31/03/2009 Climate Change and Local Government Seminar

2/04/2009 Meeting with Deputy Mayor Woolford & Angas River Catchment Group re Swamp Illegal Dumping

3/04/2009 LGMA Challenge Team & Awards for Excellence Dinner

20/04/2009 Council Meeting Budget Workshop

21/04/2009 Life With Gusto Reference Group Meeting 4

22/04/2009 Civic Reception for Local Government Community of SA

23/04/2009

Meeting with Deputy Mayor and Simon Grenfell re Bike Track in Strath Soldiers Memorial Gardens

24/04/2009 Des Commerford's Farewell Celebration

28/04/2009 LGMA Challenge Debrief

29/04/2009 Alexandrina Business Network Gathering

30/04/2009 Strathalbyn & Lakes Tourist Association Meeting

2/05/2009 A Night on the Quiet - Langhorne

April, 2009 Councillor Grant Gartrell

01/04/2009 Mary Potter Hospice Function Strathalbyn Racecourse

06/04/2009 Council Mtg & Workshops Goolwa

16/04/2009 New DAP Introductory Mtg Goolwa

20/04/2009 Council Mtg Goolwa

21/04/2009 Budget &Service Delivery Workshops Goolwa

24/04/2009 Des Commerford Farewell Goolwa

27/04/2009 Mt Compass Community Centre Mtg Mt Compass

…/cont.

Alexandrina Council



April, 2009 Councillor Oliver

02/04/2009 Basham Advisory Committee Meeting

03/04/2009 RSL Meeting at Port Elliot

04/04/2009 Piano students’ Recital at Victor Harbor


06/04/2009 FRCSAC Meeting at Victor Harbor

09/04/2009 “Beyond” Development Opening

16/04/2009 Council Workshop

19/04/2009 ANZAC March in Port Elliot


21/04/2009 Budget Presentations and Workshop

22/04/2009 South Coast Health Advisory Meeting at Victor

24/04/2009 Des Commerford Farewell

25/04/2009 Dawn Service at Port Elliot

27/04/2009

Meet with Kitchen reps at Port Elliot RSL Hall Port Elliot Primary School Governing Council Meeting

28/04/2009 Meeting of Basham advisory sub committee at PE Caravan Park

April, 2009 Councillor Anne Woolford

30/04/2009 HAHAC Annual General Meeting, Mount Barker

02/04/2009 Cr Rusby, Angas River Catchment Group re soil dumping

03/04/2009 Station Masters Gallery Exhibition opening

11/04/2009 Strathalbyn Tennis Club Easter Tournament

14/04/2009 HAHAC meeting, Strathalbyn


21/04/2009 Budget Workshop

23/04/2009 Meeting with Simon Grenfell in Strathalbyn

Alexandrina Council


…/cont.


24/04/2009 Farewell for Des Commerford

25/04/2009 Anzac Dawn Service

29/04/2009 Women in Agriculture & Business Meeting

30/04/2009 Cleggett Winery Opening

30/04/2009 Strathalbyn Community Consultative Committee Meeting (Terramin Mine)

RECOMMENDATION That the report be received.

ITEM 37. ELECTED MEMBERS GENERAL BUSINESS

ITEM 38. REPORTS FROM COMMITTEES OF COUNCIL

38.1 Reports Of Committees Of Council - Listing Of Items

Item No Subject

Officer

38.2 Friends of Goolwa Library – Minutes 18th March 2009

J Patmore

38.3 Friends of the P.S. Oscar ‘W’ Committee – Minutes 17th April 2009

Clrs Davis & Potter

38.2 Friends Of Goolwa Library - Minutes 18th March 2009

Alexandrina Council


File Ref: 9.24.1 Officer: Jill Patmore

REPORT Minutes from the Friends of Goolwa Library Committee Meeting held on Wednesday 18th March 2009. REFER ATTACHMENT 38.2 (page 64) RECOMMENDATION That the Minutes from the Friends of Goolwa Library Committee Meeting held on Wednesday 18th March 2009 as circulated to members be received.

38.3 Friends Of P.S. Oscar 'W' Committee - Minutes Friday 17th April 2009

File Ref: 9.24.1 Officer: Cr Jim Davis & Cr Rod Potter

REPORT Minutes from the Friends of P.S. Oscar “W’ Committee Meeting held on Friday 17th April 2009. REFER ATTACHMENT 38.3 (page 66) RECOMMENDATION That the Minutes from the Friends of P.S. Oscar 'W' Committee Meeting held on Friday 17th April 2009 as circulated to members be received.

Alexandrina Council


ITEM 39. GALLERY GENERAL BUSINESS

ITEM 40. CONFIDENTIAL REPORTS

Nil items.

ITEM 41. CLOSURE

built agenda 4 may 2009 - alexandrina council · 13.4 minor amendments to fleurieu regional waste...

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