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DIRECTORATE GENERAL OF HIGHWAYS

MINISTRY OF PUBLIC WORKS

REPUBLIC OF INDONESIA

AUSTRALIAN

INTERNATIONAL DEVELOPMENT

ASSISTANCE BUREAU

BRIDGE MANAGEMENT SYSTEM

IBMSGENERALPROCEDURES

MANUAL

FEBRUARY 1993

SMEC - Kinhill Joint Venture

SNOWY MOUNTAINS ENGINEERING CORPORATION LIMITED KINHILL ENGINEERS PTY LT

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BMS1-M.E - IBMS General Procedures Manual – 25 February 1993 i

TABLE OF CONTENTS

1. INTRODUCTION1.1 GENERAL 1-11.2 OBJ ECTIVE OF MANUAL 1-11.3 HOW TO USE THIS MANUAL 1-2

1.4 SCOPE OF MANUAL 1-21.5 WHO SHOULD USE THE MANUAL 1-2

2. OVERVIEW OF BMS2.1 OBJ ECTIVE OF BMS 2-12.2 BMS ACTIVITIES 2-2

2.2.1 Policy Framework 2-32.2.2 Inspections 2-32.2.3 Emergency Action 2-42.2.4 Load Rating 2-42.2.5 Management Information System 2-42.2.6 Bridge Database 2-42.2.7 Planning and Programming 2-52.2.8 Bridge Investigation and Design 2-52.2.9 Bridge Materials 2-52.2.10 Construction 2-52.2.11 Maintenance and Rehabilitation 2-62.2.12 Monitoring 2-6

3. GENERAL PROCEDURES OF THE BMS3.1 POLICY FRAMEWORK 3-73.2 BRIDGE INSPECTIONS 3-9

3.2.1 General 3-9

3.2.2 Personnel 3-103.2.3 Planning and Budgeting for Bridge Inspections 3-113.2.4 Detailed and Routine Inspections 3-113.2.5 Execution of Inspections 3-113.2.6 Reporting, Data Entry and Data Audit 3-12

3.3 SPECIAL INSPECTIONS 3-123.3.1 General 3-123.3.2 Personnel 3-13

3.4 LOAD RATING OF BRIDGES 3-133.5 EMERGENCY ACTION 3-133.6 IBMS MIS AND BRIDGE DATABASE 3-14

3.6.1 General 3-14

3.6.2 Interface with IRMS 3-153.6.3 Backing-up of Data 3-16

3.7 SCREENING AND TECHNICAL RANKING 3-163.8 ECONOMIC EVALUATION AND RANKING 3-163.9 INDICATIVE ANNUAL AND FIVE YEAR PLAN 3-173.10 DATA VERIFICATION, FIELD SURVEYS AND TREATMENT STRATEGIES 3-173.11 PREPARATION OF DESIGN PROGRAMS 3-183.12 PREPARATION AND REVIEW OF BUDGET PROGRAMS 3-18

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BMS1-M.E - IBMS General Procedures Manual – 25 February 1993 ii

3.13 INVESTIGATION AND DESIGN 3-203.13.1 General 3-203.13.2 Investigation 3-223.13.3 Bridge Design for New or Replacement Bridges 3-233.13.4 Bridge Design for Rehabilitation of Bridge 3-24

3.14 BRIDGE TENDER PROCESS 3-243.15 BRIDGE CONSTRUCTION 3-25

3.16 BRIDGE MATERIALS MANAGEMENT 3-263.17 MONITORING 3-26

APPENDICES

APPENDIX 1 BMS Manuals

APPENDIX 2 Bridge Organization within the Ministry of Public Works and Home Affairs

APPENDIX 3 Duty Statements for BMS Personnel:- BMS Supervisor

- Bridqe Inspector

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1. INTRODUCTION

1.1 GENERAL

Bridges are important links on the road network and represent a large investment. Indonesia

has approximately 25,000 bridges and other crossings on National and Provincial roads, andmore than 60,000 on local and urban roads. Sound management of these bridges and theoptimum use of funds for their maintenance, repair and replacement is essential for thedevelopment and sustainability of a viable transportation and communication infrastructure inIndonesia.

The Bridge Management System (BMS) supports the Government's policies for NationalDevelopment and Decentralization. The BMS enables planning to be carried out in asystematic way and provides uniform procedures for all bridge activities at National andProvincial level.

It is important that all planning is based on reliable data and that uniform procedures are usedfor the preparation of bridge work programs. It is also important that implementation andmonitoring of bridge works is carried out to a high standard, incorporating acceptable designand construction techniques to ensure maximum life from the bridges.

In order to satisfy these requirements, the Directorate General of Highways (DGH) hasdeveloped the Bridge Management System which enables it to plan, execute and monitor allbridge activities within an overall policy.

In particular, with a large. number of bridges having been replaced since the 1970's, Indonesiais now increasing funding for Maintenance and Rehabilitation of existing bridges as BridgeReplacement needs reduce. The BMS enables DGH to identify and prepare treatments

needed to keep bridges functioning, and to rank them in a priority order for Worksprogramming.

The BMS developed to date is for bridges located on-National and Provincial (Interurban)roads and is called the Interurban BMS (IBMS).

This Manual describes the overall procedures to be followed in the execution of the BridgeManagement System in Indonesia.

The BMS is applied to all crossings on National and Provincial roads which are longer thantwo metres in span or length.

1.2 OBJECTIVE OF MANUAL

The objective of the General Procedures Manual is to provide simple general procedures forthe operation of the BMS in Indonesia. The Manual provides an overview of the BMS andrefers to all other BMS Manuals for detailed operational procedures. The Manual providesquidance for the operation of the BMS as a whole.

BMS1-M.E - IBMS General Procedures Manual – 25 February 1993 2 - 1

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1.3 HOW TO USE THIS MANUAL

The Manual should be read as a whole in order for the readerto gain an overall understandingof the BMS.

The description of the General Procedures in the Manual follows the two charts in Figures 1and 2 which show the BMS components (Figure 1) and the BMS activities (Figure 2) in theform of flowcharts.

1.4 SCOPE OF MANUAL

The Manual consist of four Parts.

Part 1 is the Introduction to the Manual.

Part 2 gives an overview of the BMS.

Part 3 is the main text of the Manual, setting out the General Procedures for theimplementation of all BMS activities.

Part 4 contains Appendices which give relevant information that is not part of the Procedures. The Appendices contain:

Appendix 1 List of BMS Manuals

Appendix 2 An outline of the organisation of DGH and DPU in Provinces asit relates to bridgeworks

Appendix 3 Duty Statements for BMS personnel in Provinces.

1.5 WHO SHOULD USE THE MANUAL

The Manual should be used by all personnel involved in BMS activities so that they can obtaina clear understanding of the operation of the BMS and how the activity on which they areengaged fits into the overall System.

The Manual should be read by all officials within DGH and Bina Marga in Provinces who areinvolved with Roads and Bridge planning, implementation and maintenance.

Please note that all references to BMS in this Manual are for the Interurban BMS (IBMS).

If more detailed information is required on the techincal aspects of any activity, referenceshould be made to the Manuals which have been prepared for each component of the BMS. Alist of Manuals produced for the BMS is included in Appendix 1.


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2. OVERVIEW OF BMS

2.1 OBJECTIVE OF BMS

The overall objective of the BMS is to provide DGH and Bina Marga in Provinces with a toolto:

x support National Development and Land Communications through a safe andfunctional network of bridges, and to

x optimize the use of funds available for bridge works. The BMS provides the facilityfor:

x inventory recording of all bridges:

- The BMS includes a Management Information System (IBMS-MIS), and a

database of all bridges on National and Provincial roads in Indonesia whichprovide easy access to information on any or all bridges.

x condition, traffic and load capacity rating:

- all bridges are inspected and assessed for Condition, Traffic Capacity andLoad Carrying Capacity.

x identification of bridges for treatment:

- bridges which are in poor condition, too narrow or not strong enough to carry

normal traffic are screened out and alternative treatment strategies areprepared for repair, strengthening, widening, duplication or replacement. Themost economic treatment can be determined.

x priority, ranking of bridge works:

- bridges proposed for treatment are ranked in order of economic priority toensure that bridges are treated in a sensible order.

x optimum allocation of funds

- by determining the optimum (most economic) treatment strategy for a bridge,

and ranking bridges in priority order, it is ensured that funds are spent in thebest way.

x standard procedures for implementation of all bridge works.

- standard procedures are available for each major bridge activity from siteinvestigation to implementation and maintenance. The procedures aredescribed in comprehensive technical and procedural Manuals


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2.2 BMS ACTIVITIES

A chart of the main BMS Components is shown in Figure 1.

BMS COMPONENTS

Emergency Action

LOAD RATING

INSPECTION

- Inventory Inspection- Detailed Inspectionl- Routine Inspection- Special Inspection

BINA MARGAMIS

BMS MIS

BRIDGE DATABASE

IRMS

PLANNING AND PROGRAMMING

BRIDGEMATERIAL

BRIDGE INVESTIGATION AND DESIGN

BRIDGEREPLACEMENT

BRIDGEREHABILITATION

MAINTENANCE

MONOTORING

POLICY FRAMEWORK

Figure 1

A brief description of each of these components is given in the following sub-sections.


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2.2.1 Policy Framework

The Policy Framework is established by DGH at the start of the planning period, and includespolicies on bridge condition standards, road-width standards, strategic links, link priorities,load capacities and so on.

2.2.2 Inspections

There are four types of bridge inspections in the BMS for the collection of bridge data.

Inventory Inspections

These register the bridges in the database and record administrative, geometric, material, andgeneral condition data.

Detailed Inspections

These are carried out at intervals of five years maximum to assess the detailed condition of bridges and their elements. There is a hierarchy of levels for elements in the bridge, tofacilitate inspection, and reporting is carried out at the highest level possible. The condition of the bridges and elements is recorded on a scale of zero to five, with a rating of zero forbridges or elements in 'as-new' condition and a rating of five for those that are no longerserviceable. The Condition Mark is derived by a series of objective questions developedoriginally for the Danish Bridge Maintenance Management System and which was modified forIndonesian conditions. This procedure helps to remove subjectiveness from the derivation of the Condition Mark.

A Detailed Inspection is also carried out at the conclusion of all major bridge work, to gather

updated data.

During a Detailed Inspection, the Bridge Inspector checks the Inventory Data and he canmake recommendations for treatments and for Special Inspections.

Routine Inspections

These are performed annually to check that Routine Maintenance is being carried outeffectively and to discover any unreported circumstances which may require EmergencyAction.

Special Inspections

Special Inspections may be required as a result of the findings of a Detailed Inspection. ASpecial Inspection may also be needed as partof data verification prior to programming majorworks determined from the Screening process in the IBMS-MIS..


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A Special Inspection is a detailed investigation into defects and material properties of specificelements, such as core testing-of concrete. A Special Inspection can also be carried out tosupplement the Detailed Inspection in cases where the Bridge Inspector did not have thenecessary equipment to complete the inspection (eg. underwater inspection), and for periodicmonitoring of specific elements of a bridge.

2.2.3 Emergency Action

Emergency Action is taken when the condition of the bridge is unsafe for vehicle or pedestriantraffic, and when a bridge is in immediate danger of collapse. This action must be givenpriority if it is determined that the bridge is at risk and must be kept functioning. Action takencan include minor or major repairs, rehabilitation or replacement.

2.2.4 Load Rating

Load Rating is a measure of the load carrying capacity of the bridge measured against aStandard Truck for the route on which the bridge is located. (Currently, the Load RatingModule in the IBMS-MIS is unavailable. However, procedures are described in the BridgeDesign Code).

2.2.5 Management In format ion System

The IBMS-MIS forms part of DGH's overall Management Information System (BM MIS). TheIBMS-MIS contains the Bridge Database and a suite of computer programs which allow:

x entry and retrieval of data

x preparation of standard reports on bridges

x querying the database for any combination of information

x Screening, Ranking and preparation of Treatment Programs

x preparation of Annual and Five Year Plans

x determination of the most economical treatment for each bridge.

The IBMS-MIS is integrated with the Road Database in the Interurban Road ManagementSystem (IRMS).

2.2.6 Bridge Database

All available bridge data is stored in a Bridge Database held in each Province and in DGH in J akarta. The Bridge Database consists of:

- a computerised Bridge Database, and


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- manual bridge files, containing data which cannot be entered onto thecomputer, such as the original inspection forms, photographs, drawingsetc,.

2.2.7 Planning and Programming

Planning and Programming involves the preparation of Programs of Work for Replacement,new Bridges, Rehabilitation and Maintenance. The BMS enables preparation of Programs tobe carried out in a systematic way by utilizing the IBMS-MIS as a tool for screening, economicevaluation, ranking and budgeting.

2.2.8 Bridge Invest igat ion and Design

After bridge programs are finalized, site investigation, site location and preliminary design arecarried out before finalizing the design for the bridge works.

Bridge Investigation includes:

x reconnaissance surveys

x topographic surveys

x soil investigations

x hydrologic surveys.

Following these investigations, detailed design and preparation of tender documents is carried

out.

The BMS includes rules and procedures for Bridge Design, and Standard Specifications forBridge Construction and Rehabilitation.

2.2.9 Bridge Materials

The BMS includes procedures for the management of the major bridge materials storageyards and for the allocation of bridge spans and standard bridge components which aresupplied under various Contracts.

2.2.10 Construction

The BMS includes standard procedures for supervision of bridge construction and a Manualdescribing various techniques used in bridge construction..


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2.2.11 Maintenance and Rehabil itation

Maintenance and Rehabilitation of existing bridges is needed to keep them functioningproperly and to prevent bridge collapse. The BMS includes procedures for Maintenance andRehabilitation of bridges.

2.2.12 Monitoring

Bridge construction works are monitored and data is entered into the IBMS-MIS so that at anytime up-to-date data is stored in the Bridge Database.


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3. GENERAL PROCEDURES OF THE BMS

This Section describes the General Procedures for operation of the BMS, including anoverview of the System so that the reader will understand the relationships between activities,

timing, and responsibilities.

A General Flowchart is shown in Figure 2. The Flowchart is based on activities rather thancomponents. All bridges are considered as part of this flow and will undergo one type of bridgework each year.

The description of the procedures follows the flowchart, so that the reader can easily seewhere the activity is located in the BMS cycle.

In order to identify general responsibilities for BMS operation, a schedule of activities andresponsibilities is shown in Figure 3. This shows the activities referred to in the Flowchart,together with the organisation responsible and the recommended timing for carrying out the

activity. In order to simplify the chart, sub-activities, particularly for the budgeting process(preparation of DUP, Satuan III, DIP etc) are not included. These procedures are documentedin other DGH and BMS Manuals.


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BMS – General Flow Card

Figure 2


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Figure 3 – BMS General Operation Activ ity


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BMS ACTIVITY DESCRIPTION BUDGETFROM

CARRIED OUTBY:

REFERENCEMATERIAL &EQUIPMENT

DATA COLLECTION - INSPECTIONS

Preparation of InspectionPrograms

At the end of each year theinspection program for thecomingyear needs to be determined usingthe BMS MIS, andbudget secured.

Routine BMSSupervisor

- BMS Computer

- IBMS-MIS Manual

- IBMS Planning&ProgrammingManual ' .

Inventory Inspection First inspection of a bridge atstartof theBMS.

PBO - APBN. ProvincialBridgeInspector

BMS InspectionManual.

InspectionEquipment

Inventory Inspection - after

major work (included inDetailed Inspection)

After a new bridge is constructed,

or major rehabilitation carried out.

Bridge

Supervision

Provincial

BridgeInspector

BMS Vehicle

BMS InspectionManual

Detailed Inspections. Detailed evaluation of condition of bridge and all elements. Includes aninventory update

PBO - APBN. SeniorInspector.


Routine Inspection. Annual inspection to report onquality of maintenance andanyemergency or urgent repairsneeded.

FED orProjectPemeliharaan

CabangInspector


Entry of InspectionData toComputer.

Check and enter inspection data toBMS computer in province.

PBO. Operator orPB Inspector.

BMS Computer

BMS Holding File

Reporting RoutineInspection.

Reports are despatched from theCabang to theDBM. Routinemaintenance by contract: reportssenttoKepala Dinas Bina Mergeforaction through projectRoutine maintenance by forceaccount: reports actioned bysupervisor in cabangand copied toBMS Supervisor

PBO orProject .Pemeliharaan

CabangInspector.

Filing of Inspection Data. Hardcopies of data, photosetc.filed into BMS Bridge Data Files.

PBO. Filing Clerk orPEI Inspector.

BMS Data File

Despatch Data to J akarta. Monthly despatch of BMS data to J akarta for entryto BMS CentralBridge Database - sent by disketteor via modem.

PBO. BMSSupervisor.

Diskette, modem

Receival of DataDespatched from Provinceand Data Entry.

Receival of BMS data fromProvinces and entry into BMSCentral Database.

Routine. Operator forBipran, BMSCoordinator

BMS Computer


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BMS ACTIVITY DESCRIPTIONBUDGET

FROMCARRIED OUT

BY:


PLANNING & PROGRAMMING

Operation of BMS Computerand IBMS-MIS

The BMS Computer contains theBridge database and all programsnecessary for operation of the BMSPlanning and Programmingcomponent. This is the centre-point of the BMS and needs to be operateddaily for planning and control of allbridge activities.

Routine budgetand PBO BMS Supervisor - BMSComputer

- BMS-MISManual

- BMS Planning& ProgrammingManual

BMS Computer operation. Operation of BMS Computer. Routine. BMS Supervisorand other staff in DBM - P&Psection.

Chief of P&Psection.

Review of planning policiesand framework.

Policies relating to National andProvincial development, land transportpolicies, bridge management policiesand priorities and setting of standards.

Routine. National Policy -Bipran Planningand BridgeSections (P&PSub Section) incoordinationwithBAPPENAS,Ministry of Land Transport etc.

Provincial Policy- by DBMPlanning Section

in cooperationwith BAPP EDAand underguidance of Bipran.

Reports onDevelopment,Bappenas,Bappeda,

Current policiesondevelopment

Road link priorities. Set priorities for road links and linkweight.

Link weights will be set at start of planning period and after agreementbetween Bipran and SubDBM. Adocument setting out the link weightsfor the planning period will be issuedthrough Director Bipran afterconsultation with provinces.

Routine. National Roads -Bipran in liaisonwith DBM.

Provincial Roads- DBM throughChief of Planning Sectorto BMSSupervisor

Policyguidelines

IBMS-MIS

Screening. Run screening program for all bridgesin the province.

Routine. BMS SupervisorPlanningEngineer.

IBMS-MIS

Run P&P module on BMScomputer:- annualprogram

- 5 yearprogram

Prepare indicative programs for longterm planning

Routine BMS Supervisorand PlanningEngineer.

• IBMSPlanningProgrammingManual

• IBMS-MIS

Propose program for andexecute Special Inspections

From the technical ranking prepare alist of bridges for which SpecialInspections are required.

ConstructionSurvey ProjectRehabilitationand

Replacement.

BridgeInvestigationEngineer.

IBMS-MIS


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BMS ACTIVITY DESCRIPTIONBUDGET

FROMCARRIED OUT

BY:


Special Inspection. From Detailed Inspectionandscreening carry out further specialist

inspections on particular problem.

ConstructionSurvey-Project

RehabilitationandReplacement.

Specialistengineer

depending onnature of inspection.

Data entry to BMS computer. Enter Special Inspection data intocomputer in province.

As above. Operator forBMS Supervisor.

IBMS-MIS

Report special inspection. The reports on the Special Inspectionto be sent to the Head Sub DBM whencarried out by Cabang. Copies sent toPelaksana and Bipran for review.

As above. BMS Supervisor. IBMS-MISReports

Bridge Site Investigations. Carry out bridge site investigationincluding recommend bridge site, typeand spans of bridge, preliminarysubstructure types, waterwaywidthsand deck elevation (for new bridges). This include :

• reconnaissance• topographic• hydrologic• soils investigations

PBO. BridgeInvestigationEngineer.

BMSInvestigationManualEquipment

Reporting on bridgeinvestigation.

Data collected and layouts etc. aresent to the relevant Pelaksana forreview in consultation with Bipran

PBO. BridgeInvestigationEngineer.

InvestigationReports

Additional data collection fordesign.

Data collection for design including:• loading• quarry location• rainfall data.

PBO. Design Engineer. Chief of PBO.

Prepare Treatment Strategies Alternative treatments are prepared

for economic evaluation

PBO BMS Supervisor

BridgeRehabilitationProject Manager

BMS

Maintenance &RehabilitationManual

Evaluate Treatments Analyze treatments using BMS MIS todetermine optimum treatment for eachbridge

Routine BMS Supervisor IBMS-MIS

Ranking Perform economic ranking onproposed bridges


Update BMS MIS for on-going projects andcommitted bridges

Update database with all on-goingprojects and budget needed for thesein the next year plus all bridge projectsbeing committed due to social orpolitical reasons.


Budgeting Enter available budgets and determineprograms for the following year


Finalise Annual Program(Province)

Prepare final program for Replacementand Rehabilitation

Review Annual Program Review by Pelaksana & Bipran Routine Pelaksana andBipranSubdit. J embatan

Provincesproposedprogram

Finalise Annual Program Routine Bipran Pelaksana

Sub Dinas BinsMarga


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BMS ACTIVITY DESCRIPTION BUDGETFROM

CARRIED OUTBY:


Prepare Satuan III Documents

Commit DIP

IMPLEMENTATION

Monitoring of bridge process Reporting of bridges underconstruction or rehabilitation throughMIS.Reporting updated at end of eachmonth.

Routine BMS Supervisorwith ProjectManager

IBMS-MIS

3.1 POLICY FRAMEWORK

The Policy Framework establishes the Standards under which the BMS operates. It specifiesacceptablecriteria for relevant parameters in the BMS as follows:

x discount rate for economic analysis

x load capacities on each route

x link. priorities

x acceptable bridge condition level

x bridge and road width standards

x

responsibilities for design etc,.

At 1992 the Standards are as follows:

x discount rate 15%

x load capacity - 10 tonne axle on Strategic Routes- 8 tonne axle on Non-Strategic Routes

x link priorities - 1 National Arterial- 2 National Collector and Provincial Arterial- 3 Provincial Collector

x acceptable Bridge Condition Mark 2 or better, ie. 0, 1, 2


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x bridge and road width standards

AADT Minimum Bridge/road width (metres)

< 3000 4.53000 - 8000 6.0

8000 - 20000 7.0>20000 14.0

x responsibilities for Design (refer Section 3.13.1).

3.2 BRIDGE INSPECTIONS

There are four types of Bridge Inspections carried out for data collection - Inventory, Detailed,Routine and Special. A brief description of each was given in Section 2.2.2.

3.2.1 General

A Flowchart for Inspections is shown in Figure 4.

BRIDGE INSPECTIONS

WHEN

INSPECTION

BY WHOM

DATA

STORAGE

AS NEEDED START OFBMS

AFTERMAJ OR WORK

EVERY 3-5 YEARS OR

WHEN CM >3

SPECIALINSPECTION

SPECIALINSPECTION

INVENTORYINSPECTION

BMSINSPECTION

DETAILEDINSPECTION

BMSINSPECTION

ROUTINEINSPECTION

CABANGINSPECTION

BRIDGE DATABASE

BRIDGE DATABASE

ANNUAL

Figure 4 - Overview of Br idge Inspections


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Inventory Inspections were carried out at the start of the BMS to record bridges in the BMSwith the following data:

x Administrative data

x Geometric data

x Material data

x General Condition Data for major components.

Inventory Inspections are also carried out as part of a Detailed Inspection after major work isperformed on a bridge, to update the, general data.

After all bridges have been registered, Inventory Inspections are only required after majorbridge work, ie replacement, widening, strengthening or duplication. This Inspection shouldform part of the final inspection of the bridge work and be covered by the budget for the

Supervision of the construction of the bridge.

Routine Inspections are carried out annually on every bridge to check that RoutineMaintenance is being carried out and to report any Emergency Action needed, particularly withrespect to the waterway.

Detailed Inspections are carried out on all bridges at least once every five years. DetailedInspections are normally not carried out on small culverts, wet crossings and bridges less thansix metres in length. The Detailed Inspection data is used to Screen and Rank bridges forpriority for treatment. (At the start of the BMS, Detailed Inspections were conducted on bridgeswith Condition Mark of 2 or higher, so that bridges which were in need of immediate treatmentwere inspected). Detailed Inspections (including an Inventory Data update), are also carried

out after major work, so that the Database is updated with the correct data.

3.2.2 Personnel

Inventory Inspections are now carried out by Provincial Bridge Inspectors when doing aDetailed Inspection at the completion of major work on bridges.

Detailed Inspections are carried out by Provincial Bridge Inspectors from the Dinas PU BinaMarga or Sub Dinas Bina Marga, under the direction of the BMS Supervisor.

Routine Inspections are generally carried out by Cabang Inspectors from the Cabang Dinas

Bina Marga office, under the direction of the BMS Supervisor and Provincial Inspectors.


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3.2.3 Planning and Budgeting for Bridge Inspections

Bridge Inspections must be planned and budget must be allocated. The budget for Inspectionsis to be allocated from APBN and IPJ P through the P3TNas for inspections of bridges onNational Roads, and from P'TProp for bridges on Provincial Roads.

3.2.4 Detai led and Rout ine Inspect ions

In September each year the BMS Supervisor should prepare a list of bridges which require aDetailed or Routine Inspection in the following year. These lists are prepared on the IBMS-MISthrough the 'Inspection Program' module.

The BMS Supervisor must estimate the cost of the inspections taking into account:

x Transport costs- Vehicle operation and maintenance

- Ferrycosts- Air fares

x Inspection Costs- Accommodation- Allowances.

x Hardware Costs- Equipment cost- Printing of forms- File and film processing- Replacement/repair of standard equipment

x Data validation and entry.

In planning for Inspections, the BMS Supervisor should allow 3 - 4 bridges per day to beinspected for Detailed Inspections, and 10-20 bridges per day for Routine Inspections.

In general, about 20-25% of the bridges in each Province should undergo a DetailedInspection each year, except wet crossings, culverts and bridges undergoing work or whichare programmed for work in the following year. All other bridges (except those undergoing'work or programmed for work in the following year), should have a Routine Inspection eachyear.

Note: At present BIPRAN coordinates the preparation and execution of the DetailedInspections until the activity becomes fully institutionalised within DPUP.

3.2.5 Execution of Inspections

All Inspections are carried out in accordance with the BMS Bridge Inspection Manual.


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3.2.6 Reporting, Data Entry and Data Audit

All Bridge Inspection Reports must be submitted to the BMS Supervisor, who will arrange forentry of the data into the IBMS-MIS.

In each Province, there is a holding file for Bridge Inspection Data - the Bridge Inspection

Holding File. The Inspection Reports are kept in this file until they are checked and entered tothe IBMS-MIS.

The data should be audited prior to entry into IBMS-MIS, because all subsequent activities aredependent on its accuracy.

The BMS Supervisor must ensure that the Inspection Data is entered into the computer within14 days after the Inspection is carried out.

After the data is entered to the IBMS-MIS, the BMS Supervisor must file the InspectionReports, together with photographs and negatives, in the Bridge Data File for the particularbridge.

Routine "Inspection Reports from Cabang Bina Marga should be forwarded each month to theBMS Supervisor.

A copy of the Inspection Report, together with a copy of the film negatives and one set of photographs should be sent to the BMS Coordinator in BIPRAN.

3.3 SPECIAL INSPECTIONS

3.3.1 General

Special Inspections can be recommended by the Inspector during a Detailed Inspection when:

x the Inspector cannot complete the inspection because of difficulty of access (such as under-decks or underwater)

x specialist equipment is required to investigate suspected defects, such asfor core testing of concrete

x monitoring of specific elements is require to detect movements whichcannot be identified during a single inspection.

There are three types of Special Inspections:

x Supplementary Inspection

Another inspection of elements of the bridge which could not be assessedor inspected during a Detailed Inspection except by using specialequipment. Equipment or resources required could incude scaffolding fordeck inspections or divers for underwater inspections.


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x Material Inspection

An inspection and evaluation of defects and material properties of specificelements which cannot be visually inspected or which require specialistinvestigation. Example are concrete testing and assessment of scourproblems and treatments.

x Monitoring Inspection

Monitoring of the condition, (usually the geometry) of specific elements of abridge. Special equipment for testing or measurement of level is normallyrequired.

3.3.2 Personnel

Special Inspections are carried out by Engineers with expertise in the particular type of Special Inspection required.

For example, investigation of scour at a bridge should be carried out by experts fromPUSLITBANG AIR. Material Investigation should be carried out by Engineers fromPUSLITBANG J ALAN. * In some cases, Provinces have the necessary equipment andpersonnel in Provincial laboratories in the KANWIL.

The advice of personnnel from the Sub-Directorate of Bridge Design in BIPRAN should besought in the first instance.

3.4 LOAD RATING OF BRIDGES

Determination of the load carrying capacity of a bridge should be carried out on bridges if rehabilitation is being considered and there is doubt about the load carrying capacity of thebridge. It is not necessary to load-rate bridges which are to be replaced or bridges which arein good condition (unless there is doubt about the load capacity).

Load Rating is carried out in accordance with procedures in the Bridge Design Code.

Where there is doubt about the load capacity of a bridge, the Chief of the Bridge Design Sub-Directorate in BIPRAN should be advised, and he will take the necessary action.

3.5 EMERGENCY ACTIONIf an Inspector has recommended Emergency Action, it should be reported by the ProvincialBridge Inspector or Cabang Inspector directly to the BMS Supervisor, who will take theappropriate action.


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Bridges requiring Emergency Action must be given high priority. The BMS Supervisor mustimmediately report to the Chief of Planning Section all bridges requiring Emergency Actionand they should discuss the Report with the Inspector and determine the action to be taken.Depending on the circumstances, an immediate site visit should be made to ascertain thenature of problem and the rectification needed.

A decision must be made as to whether the bridge requires immediate repair or whether thework can be deferred until the next Rehabilitation Project.

The IBMS-MIS includes the Emergency Action Report No. IBMS-AR 1 which lists all bridgesrequiring Emergency Action at any time. This Report should be checked and the Bridge Dataupdated after action has been taken.

If emergency funding is required, the Province should apply for allocation of 'Bencana Alam'from DGH.

3.6 IBMS-MIS AND BRIDGE DATABASE3.6.1 General

The IBMS Management Information System (IBMS MIS) includes:

x the Bridge Database

x the computer programs for Data Entry, data manipulation and analysis,Standard Reporting, Monitoring and querying of the Database.

The IBMS-MIS is a tool which Bridge planners can use to perform routine tasks with greater

efficiency. The IBMS-MIS is a subsystem of the Bina Marga Management Information System(BM MIS).

The Bridge Database must be maintained and updated through Inspection Reports andMonitoring of Bridge Replacement and Rehabilitation Projects.

In Provinces, the daily operation of the BMS computer is the responsibility of the BMSSupervisor under the direction of the Chief of the Planning Section.

The IBMS-MIS and the Bridge Database provide a great variety of useful information. Mostinformation can be retrieved in Standard Reports, but the facility also exists for querying theDatabase in a general way. Procedures for querying the Database are given in theIBMS-MIS Manual.

The daily operation of the BMS includes the following:

x reviewing bridge data

x preparation of inspection programs

x reporting on bridge condition


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x evaluation of treatment strategies for bridges

x reporting on bridges needing Emergency Action

x preparation of Indicative Programs of Work

x monitoring constructionprogress.

In DGH, the operation of the BMS is the responsibility of the BMS Coordinator in theSubDirectorate of Bridge Design.

The daily operation of the BMS in DGH includes similar activities to the Provinces. However,operations are more directed' towards data auditing, long-range planning, preparation of (DGH's) Annual Programs and overall management of the System. Guidance and direction onthe operation of the BMS is available through the Chief of the Sub

Directorate of Bridge Design and the BMS Coordinator.

3.6.2 Interface with IRMS

The BMS uses data directly from the IRMS. Data is exchanged in BIPRAN through a LocalArea Network which connects the two Systems.

The IBMS-MIS uses Road Programming Data from the IRMS to establish priorities for BridgePrograms of Work.

The following data from the IRMS is used by the BMS:

x vehicle operating cost (by vehicle type)

x traffic data by link and suffixed link

x data reference points

x projected traffic growth rates

x road conditions

x road width

x road works programs

In Provinces, data is exchanged with BIPRAN by monthly basis by floppy disk. Theprocedures for exchanging data are explained in the IBMS management InformationSystem Manual.


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3.6.3 Backing-up of Data

Bridge Data should be backed-up every week by the BMS Supervisor. At the end of eachmonth, a copy of the data must be sent to the BMS Coordinator in BIPRAN for updating of theCentral Database.

The data disk should be addressed to:

Koordinator BMSSub Direktorat J embatanDirektorat Bina Program JalanDepartemen Pekerjaan Umum

J l Pattimura 20Kebayoran Baru - J akarta Selatan

3.7 SCREENING AND TECHNICAL RANKING

Screening is the filtering-out of bridges that require treatment based on current policy.Screening can be carried out at any time, and must be carried out in August each year, inpreparation of the Annual Program for the following year.

The purpose of Screening is to identify bridges with:

x poor condition

x inadequate traffic capacity

x insufficient load capacity.

The Screening model in the IBMS-MIS uses the data in the Bridge Database to determineindicative treatments for each bridge. These treatments must be confirmed by the BMSSupervisor or Planning Engineer by a field inspection, before the bridge is committed for majorworks.

The Screened bridges are given a Rating which is a function of the Condition Mark, theimportance of the element, the importance of the road, the Traffic Mark and the Load Mark.Bridges at the top of the Ranking List are those that are most in need of treatment andtherefore those which should receive priority in Works Programs, if economically viable.

3.8 ECONOMIC EVALUATION AND RANKING

Following the Screening process in the Planning Module of the IBMS-MIS, the bridges mustbe ranked in order of economic priority. This is also carried out in the Planning Module usingthe Economic Ranking option which system-analyses the bridges.


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3.9 INDICATIVE ANNUAL AND FIVE YEAR PLANS

After Screening and Economic Evaluation in the Planning Module, the IBMS MIS can produceDraft Annual and Five Year Programs. These Programs are 'indicative' only, until the data onwhich the treatment is based and the recommended treatments are confirmed (see Section3.10). Furthermore, the costs generated in these programs are assumed costs which mustconfirmed by the Bridge Planners especially for rehabilitation. It is a requirement of the BMSthat treatments must be verified in the field and should undergo a Treatment Strategyevaluation in the IBMS-MIS Programming Module.

3.10 DATA VERIFICATION, FIELD SURVEYS AND TREATMENTSTRATEGIES

The outputs from the Screening process are recommended treatments, such as Replacement,Rehabilitation or Widening, and an indicative cost for the treatment.

The recommended treatment must be confirmed. This will involve:

x verifying the data by checking the Inspection Reports and photographs

x carrying out field surveys if necessary to confirm the treatment oralternative treatments, especially for major work

x ordering Special Inspections if necessary (particularly for extensiveconcrete repair or scour protection work).

Reference should be made to all available Reports such as Detailed Inspections, SpecialInspections, Manual Bridge Data File, and Photographs, road data etc,.

Treatment Strategies are prepared using the Treatment Strategies option in the IBMS-MISProgramming Module. This basically involves considering 2 or 3 alternative treatments,determining the NPV of each, and adopting the one with the lowest NPV (over a 10 yearperiod). Costs include owner costs and road user costs.

Treatment Strategies must be prepared for all elements with Condition Mark 2 or more, so thatthey are repaired or replaced to restore the condition of the bridge and all its components to atleast Condition Mark 1. A Strategy can include several treatments. A bridge must have aremaining life of at least 10 years after treatment. If this is not the case, then other treatments

within the 10-Year planning period must be specified and included in the analysis of the Treatment Strategies.

Bridges are then economically-ranked to finalise the proposed bridge list.


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3.11 PREPARATION OF DESIGN PROGRAMS

The IBMS-MIS is used for preparing the program for bridge design. Wherever possible,bridges should be designed one year before construction is scheduled. This is particularlyimportant for long span and multispan bridges, where alternative bridge locations and moreextensive site investigations need to be performed.

The IBMS-MIS includes an option for establishing the Design Program, based on thefollowing:

Year Activity

1 Planning and Programming - prepare Replacementprogram for Year 2 and proposed Replacementprogramfor Years 3 and 4. Prepare DesignProgramfor year 2.

2 Design Bridges.to be constructed in Year 3 and first20% ranked for Year 4, and any Bridges for whichDesign was not completed for Year 2.

3 Bridge Replacement implemented

The activities of course follow a regular cycle, and are carried out each year.

It is important that the lead time for design is taken into account when preparing the AnnualPrograms of Work.

3.12 PREPARATION AND REVIEW OF BUDGET PROGRAMS

Following Economic Evaluation and Ranking, the Bridge Projects are documented by thePlanning Sections in the Sub Dinas Bina Marga and Dinas PU Bina Marga. DUP documentssetting out the proposed lists of projects for funding in the following financial year, togetherwith Draft Five Year bridge programs, are prepared before mid-September each year inaccordance with the Ministry of Public Works planning time-table.

Proposals for bridges on National Roads are reviewed by DITPEL and BIPRAN, andProvincial proposals are reviewed by BAPPEDA, the Governor, and the Ministry of Home

Affairs.

Responsibilities are summarized as follows:

(i) Programs of Works are prepared by the Planning Section in Sub Dinas BinaMarga or by the Sub Dinas Bina Program in Dinas PU Bina Marga;

(ii) Programming is coordinated and assisted by the Sub Directorate of Bridge Designin BIPRAN;

(iii) Planning Sections prepare DUP documents and Draft Five Year budget programs;


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(iv) DITPEL review projects proposed for APBN funding and send to BIPRAN;

(v) Projects nominated for Provincial APBD funding are sent to the Governor's officefor review by the Governor, BAPPEDA and the Ministry of Home Affairs.

National Budgeting

Bridge works proposals in Draft Annual and Five Year Budget Programs are reviewed byDITPEL and BIPRAN. Revised Annual Programs are incorporated in the SATUAN IIIdocument which lists all Annual budget proposals for Projects to be administered by theDirectorate General of Highways.

Programs for later years in Five Year Programs are adjusted by the Planning Sections in theSub Dinas Bina Marga and Dinas PU Bina Marga after Annual Programs are finalized.

SATUAN III proposals are negotiated by BIPRAN on behalf of DGH with BAPPENAS and theDirectorate General of Budgeting in the Ministry of Finance. These negotiations are usuallycompleted before the end of December. A revised SATUAN III document is submitted to theMinistry of Public Works at this time.

The Projects defined in SATUAN III are individually documented in DIP documents. The DraftDIP documents are prepared by PERINTAL and DITPEL. Final DIP documents are jointlyissued by BAPPENAS and the Ministry of Finance.

Provincial Budgeting

Provincial budgeting operates at two levels. Some Provincial projects are funded from APBN

and Foreign Loans. These Projects must be reviewed and processed in the same way asNational projects. Projects which are funded purely from Provincial resources are reviewed bythe Governor and the Ministry of Home Affairs.

Responsibilities are summarized as follows:

(i) BIPRAN consults with BAPPENAS, the Directorate General of Budgeting and theMinistry of Home Affairs to establish APBD and IPJ P budgets for Provincialprojects which cannot be financed by APBN;

(ii) DITPEL and PERINTAL prepare Draft DIP documents for IPJ P-funded Projects;

(iii) The Chief of Sub-Dinas Bina Marga or Dinas PU Bina Marga prepares Draft DIPdocuments for APBD funded projects;

(iv) Final DIP documents for IPJ P funded projects are jointly issued by BAPPENASand Ministry of Finance. The Governor and the Ministry of Home Affairs jointlyissue DIP documents for APBD funded projects.


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Funding must be allocated for each of the following under separate projects:

1. Replacement, New and Duplication of Bridges(under the Bridge Replacement Project)

2. Rehabilitation, widening, strengthening and major repair of Bridges

(under the Bridge Rehabilitation Project)

3. Routine and Periodic Maintenance of Bridges(under the Road/Bridge Maintenance Project)

4. The program for design of bridges will come under P3TNas for bridges onNational Roads, and P3TProp for bridges on Provincial Roads.

3.13 INVESTIGATION AND DESIGN

3.13.1 General

After bridges have been included in the final Annual Program, Bridge Investigations andDesign are carried out under the supervision of the organization responsible for the design.

The responsibility framework for Design is shown in the following table.


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Bridge Investigation and Design Responsibil ity

Road Status Type and SpanResponsibility for Investigation

and Design

National Standar l00 m> 100 m

P3 TNasBIPRAN / BINKOT

Non-Standar 50 m> 50 m

P3 TNasBIPRAN / BINKOT

Provincial Standar< 30 m30-100 m> loom

Cabang Dinas BMP3 TPropBIPRAN/BINKOT

Non-Standar 50 m> 50 m

P3 TPropBIPRAN / BINKOT

Kabupaten Standar< 30 m30-75 m> 75 m

DPUK/KabupatenDPUP/PBPJ K BIPRAN/BINKOT

Non-Standar 50 m

> 50 m

PBPJ K

BIPRAN / BINKOT

Kotamadya Standar< 30 m30-75 m> 75 m

KotamadyaPBPJ K BINKOT

Non-Standar< 20 m20-50 m> 50m

KotamadyaPBPJ K BINKOT

Desa Standar

< 20 m20-50 m50-75 m> 75 m

KabupatenPBPJ K P3 TPropBIPRAN

Non-Standar< 20 m20-50 m> 50 m

KabupatenPBPJ K BIPRAN


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3.13.2 Investigation

Bridge Investigations are carried out in accordance with the Bridge Investigation Manual.Investigation is carried out in-house or by Consultants. It consists of the following surveys:

x Reconnaissance Survey

A reconnaissance survey is carried out to gain a general appreciation of the proposed bridgesite and to collect data:

x to assess the suitability of the site and environs for the proposedbridgework

x to enable an adequate and economic design to be prepared

x to plan the best method of construction

x

where alternatives exist, to advise on the relative suitability of each site, ordifferent parts of the same site.

The data required to be collected is as follows:

x full details of the existing bridge (if any) including overall dimensions andsuperstructure, substructure and foundation type, and constructionmaterials

x type of foundation material and an assessmentof soil slope stability

x waterway characteristics including geometry, bed material, bank material

and streamflow velocities

x hydrological data.

In carrying out the Bridge Reconnaissance Surveys particular attention should be given tobridge site location with respect to:

x potential scour

x road alignment

x

location and cost of substructures.

x Topographic Survey

A topographic survey is carried out to collect all topographic data required for final design of abridge. A contour map is prepared at a scale of 1:500 with 0.5 m contours covering 200 mupstream and downstream of the bridge site and 50 m from the river bank each side of theriver. Cross-sections at 25 m intervals and a profile of the river channel are drawn at a scale of 1:100.


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x Soils Investigation

Soils investigation involves initial geological studies, subsurface investigation and sampling,and field and laboratory soils testing.

Subsurface investigation and sampling is usually carried out by means of seismic survey,

electrical resistivity survey, pits or hand auger bores, and boring by machine auger,washboring, push-tube, or rotary core drilling.

Field testing carried out by means of penetration tests, vane tests, measurement of groundwater table, field load tests, field unconfined compression tests, and insitu soil densitytests.

Laboratory testing carried out includes shear box test, triaxial test, unconfined compressiontests, one-dimensional consolidation tests, laboratory shear vane test, compaction tests andsoil classification tests.

x Hydrological Investigation

Hydrological investigation is required to be carried out before the hydraulic investigationof the bridge waterway can commence. The investigation procedure involves collection of hydrological data, delineation of catchment areas and estimation of the design flood.

x Hydraulic Investigation

Hydraulic investigation requires estimation of peak water level, discharge and flow velocityfor the design flood at the bridge site.

x Waterway Scour Investigation

Waterway scour investigation requires prediction of scour at the bridge site and design of scour protection works if necessary.

x Investigations report

The results of these surveys are collated in a Report which is then used by the designers tocomplete the Bridge Design.

3.13.3 Bridge Design for New or Replacement Bridges

Bridge Design is carried out in accordance with the Bridge Design Code and the BridgeDesign Manual, either in-house or by Consultants under DGH or P3 T supervision.


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In preparing bridge designs, particular attention must be given paid to:

x bridge location

x layout and choice of substructures

x bearing centres of Standard Superstructures.

Bridge Designs are presented on Drawings. The Drawings consist of:

x General Layout

x Abutment Details

x Pier Details

x Wing-wall Details

x Steelwork Details

x Concrete Deck Details

x Movement J oint Details

x Abutment Bearing and Seismic Restraint Details

x Handrail and Guardrail Details

x Reinforcement Bar Shape Diagram:.

The Design Engineers should pay close attention to correct dimensioning of Drawings andmust ensure that all information is shown so that the Contractor is able to bid and thenconstruct the bridge with as few Variations as possible.

Particular care must be taken to show the correct layout of the foundations and substructurefor Standard steel bridges taking into account the bearing centres and

inclination of the superstructure.

3.13.4 Bridge Design for Rehabil i tation of Bridge

Bridge Rehabilitation Design requires an assessment of damage to a bridge, the repairtechniques to be applied and the quantities involved. Structural design of various elementsmay be required. Consultants may be engaged for Design of Rehabilitation Treatments.


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3.14 BRIDGE TENDER PROCESS

Bridge Tender Documents required are:

1. Introductory Documentation

2. General Conditions of Contract

3. Specifications

4. Bid Schedule (including Schedule of Dayworks)

5. Drawings

6. Addenda.

The General Specifications for Bridges are based on the Standard Specifications for Bridge

Construction prepared by DGH.

Pre-qualification of Tenderers, issuing of Bid Documents, tendering, tender analysis andaward of contract are carried out in accordance with DGH Standard Procedures.

3.15 BRIDGE CONSTRUCTION

The Supervision of Bridge Construction Projects is carried out using the procedures inConstruct ion Supervision Manual.

The reporting forms contained in this Manual should be used to control the quality of work and

for recording the progress of work.

Bridge construction is carried out to the requirements of the relevant Specifications. Themethods used to carry out those works should generally follow the procedures laid down in theConstruction Supervision Manual and the Construction Techniques Manual, whichdescribes various methods for Bridge construction including concrete works, foundations andsteel bridge erection.

Bridge construction supervision is carried out by supervision staff from the Project Office or byConsultants under the direction of the Project Manager for the project.

After the completion of each Project, a Detailed Inspection of the bridge(s) must be carried outto update the Bridge Database in the IBMS-MIS.

Budget for bridge construction is from APBN, APBD, IPJ P or Foreign Loans - ADB, IBRD,OECF or Special Loans.


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3.16 BRIDGE MATERIALS MANAGEMENT

DGH controls a large amount of construction materials and equipment which is supplied fromvarious sources and stored in various depots throughout Indonesia. The management of thereceival, storage and dispatch of this material is described in the Store ManagementGuidelines.

A computerized Stores Inventory Control System (SICS) has been established at the mainstore at Citeureup for handling the large volume of material held in that store, particularlybridge components. The operation of this system is covered in the Stores Inventory ControlSystem Manual.

The ordering of material and the contract processes are not part of the BMS.

The Directorate of Road Equipment (PALAN) is responsible for stores and material handling. The allocation of bridge material to construction sites, using the BMS Span AllocationSystem, is carried out through the Chief of Superstructure Design in the Bridge Design Sub

Directorate in BIPRAN.

3.17 MONITORING

Works in progress are entered to the Monitoring System in the IBMS-MIS, with regularupdates.on disbursement of funds.

The BMS will ultimately use the monitoring system being implemented by DGH throughPERINTEL. Data will be entered into the BM-MIS and then transferred to the CentralDatabase in J akarta where it is linked via Local Area Network to the IBMS-MIS.

The Provincial IBMS-MIS will be updated with the Monitoring data through disk transfer(procedures currently under development).

Monitoring will involve the collection of data which is essential for both DGH's overall ProjectMonitoring System and for BMS operation. Bridges entered into the Monitoring system areexcluded from Screening and Planning activities and the IBMS-MIS will highlight the need fora Detailed Inspection and data update after completion of the work.

The data required for monitoring bridge work is as follows:

x Province datax

Contract datax Name of Contractorx Date Contract let

x Duration of Contract

x Contract Valuex Addendums to Contractx Type of Project:

Rehabilitation Replacement

Maintenance

x Disbursements


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x Bridge Number and name for each Bridge in the Contract Location

Bridge width Bridge Length

Type of work:x New Bridgex Replacementx Duplication

x Wideningx Rehabilitation/major repair

x Strengthening


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APPENDICES

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APPENDIX 1

BMS Manual

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BMS MANUALS

A list of BMS manuals is presented below.

Activity Title of Manual

All General Procedures Manual

Inspections Bridge Inspection Manual

Emergency Action Maintenance and Rehabilitation Manual

IBMS MIS IBMS Management Information System(IBMS-MIS) Manual

Planning and Programming IBMS Planning and Programming Manual

Bridge Investigation Manual

Bridge Design ManualInvestigation and Design

Bridge Design Code

Standard Specifications for BridgeConstruction

Standard Specifications for BridgeRehabilitation

Tender Documents

Guidelines for Preparation of Specifications

Tender Process Standard DGH Procedures

Bridge Span Allocation System

Store Management GuidelinesBridge Materials Management

Store Inventory Control System UserManual

Construction Supervision ManualConstruction

Construction Techniques Manual

Maintenance and Rehabilitation Maintenance and Rehabilitation Manual

Monitoring General Procedures/IBMS-MIS Manual

These Manuals contain detailed procedures for the activities carried out under the BMSwithin each of its components.

Appendix 1 - IBMS General Procedures Manual – 25 February 1993 A1 - 1

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APPENDIX 2

Bridge Organization within the Ministry of Public Works and Home Affairs

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BRIDGE ORGANIZATION WITHIN THE MINISTRY OFPUBLIC WORKS AND

HOME AFFAIRS

1. INTRODUCTION

This section outlines the overall Bina Marga organization and responsibility at the National,Provincial and District levels for administration of Indonesia's road and bridge networks. Itexplains the hierarchical and responsibility relationships for both technical and administrativematters.

2. INSTITUTIONAL FRAMEWORK

Ministry of Public Works

The Ministry of Public Works (MPW) of the Government of Indonesia is the centralgovernmentagency for all public works. There are three directorates within the Ministry:

x Highways (Bina Marga)

x Water (Pengairan)

x Human Settlements (Cipta Karya).

Directorate General of Highways

The Directorate General of Highways (Bina Marga - DGH) is the central government highway

authority responsible for coordinating all public highway matters. Bina Marga is directlyresponsible for the construction, maintenance and administrations of all national and provincialhighways, roads and bridges. The MPW organization chart is shown in Annex 3.

Bina Marga is responsible for the technical quality of all roads and bridges in Indonesia,irrespective of the source of funding and the level of government. The Director General of Highways (Chief Officer of Bina Marga) reports directly to the Minister of Public Works.

Ministry of Home Affairs

In the provinces the Public Works offices come under the Provincial Governor who in turn isresponsible to the Minister of Home Affairs (Departemen Dalam Negeri).

Road and Bridge Classif ication

Roads and bridges in Indonesia are classified according to two criteria - function and status.Function is the classification of the road into arterial, collector and local. Status is thegovernment responsibility level for the road at national, provincial or district government level.


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In general, arterial roads are those between provincial capitals (first order cities) or betweenprovincial capitals and major cities (second order cities). These are classified as nationalroads and are generally the responsibility of the central Bina Marga organization, which oftendelegates responsibility for the execution of works to the provinces.

Collector roads are roads between major provincial cities (second order cities) which are

classified as provincial roads and are generally the responsibility of the provincial government.Administration of the provincial roads is under the jurisdiction of the Provincial Public Worksoffice (DPUP).

Local roads are those between small communities (villages) which are classified as districtroads and are generally the responsibility of the District (Kabupaten) Government.Administration of district roads comes under the Kabupaten Public Works office (DPUK).

BAPPENAS

The overall coordination of transport planning falls under the jurisdiction of the NationalDevelopment Planning Board (BAPPENAS) in the Ministry of National Development.BAPPENAS establishes intersectoral priorities and determines the overall allocation of fundsfor roads in the five year development plans (Repelitas).

BAPPEDA

The principal planning agencies associated with roads at the provincial and district levels arethe BAPPEDA I and BAPPEDA II respectively.

Ministry of Communications

Regulation of the transport operations, including road transport, is a function of the Ministry of

Communications (M0C).

Funding for Bridge Work

Funding of road and bridge works comes from revenues and budgets of the national,provincial and local governments. The National Government is responsible for allocatingforeign loans and bilateral aid.

The national budget is termed APBN, the provincial budget APBD I, and the local governmentbudget APBD II. The National budget can also be applied to provincial works and this istermed IPJ P.


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3. DIRECTORATE GENERAL OF HIGHWAYS (BINA MARGA)

Overview

Central Bina Marga has the primary responsibility for the road and bridge subsector at thecentral level, including planning public bridge development, design and execution of most

major bridge works (except toll roads) and coordination of rehabilitation, maintenance andminor construction programs undertaken by the DPUP with funds from the centralgovernment.

Bina Marga also operates a national highway equipment pool. Bina Marga functions under aDirector General, through seven Directorates in charge of:

Administration (Secretary General)

x Planning (BIPRAN)

x

Implementation (Pelaksana) (West, Central and East regions)

x Road Equipment (PALAN)

x Sub-urban Roads (BINKOT).

In addition Bina Marga has established provincial representative offices in regional centrescalled Regional Betterment Offices. These are planned to be phased out by the end of Repelita V in favour of Provincial Betterment Offices located in each province.

The organizational structure of DGH is shown in Annex 2.

Directorate of Planning

The Directorate of Planning (BIPRAN) is responsible for the planning and design of projectsoutside urban areas. BIPRAN, through the Sub Directorate of Bridge Design, is thecoordinator of the BMS for Indonesia.

Directorates of Implementation

The three -Implementation Directorates (PELAKSANAS) are responsible for monitoring of work in progress, assisting with planning and programming, tender document preparation andevaluation of tenders. Each Pelaksana has a sub directorate of technical design calledBINTEK and a section responsible for each province under its jurisdiction.

Directorate of Urban Roads

The Directorate of Urban Roads (BINKOT) is responsible for the planning and design of urbanroads.


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Directorate of Road Equipment

The Directorate of Road Equipment (PALAN) has responsibility for procurement andmaintenance of all equipment, supply of spare parts to workshops, management of DGH'SRegional Base Workshops, and procurement of bridge and construction materials.

Regional Betterment Offices (RBO)

DGH has established nine Regional Betterment Offices (RBO) in the following major RegionalCentres:

x Medan (North Sumatra),

x Padang (West Sumatra),

x Palembang (South Sumatra),

x

Banjarmasin (South Kalimantan) and

x Ujung Pandang (South Sulawesi),

x Semarang (Central J ava),

x Surabaya (East J ava)

x Bandung (West J ava)

x J akarta.

RBO assist with the Design and supervision of major Road and Bridge betterment andrehabilitation Projects.

The main functions of the RBO include:

x data preparation for Feasibility studies

x Engineering Design and Supervision

x provision of advisory services to Sub Dinas Bina Marga and Dinas PU BinaMarga.

The RBO at Bandung, Semarang, Surabaya, Palembang and Banjarmasin were strengthenedby foreign consultants provided under the Asian Development Bank's Third, Sixth andSeventh Road Projects. Similar assistance was provided by the Canadian InternationalDevelopment Agency (CIDA) to the RBO at Ujung Pandang and by the IBRD to all RBOs. TheRBOs are effectively an extension of BIPRAN.


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4. PROVINCIAL ORGANIZATION

General

There are 27 provinces in Indonesia, each having a DPUP (Dinas Pekerjaan Umum)responsible for Roads, Water resources and Human Settlements. The DPUP is attached to

the provincial administration, which is headed by the Governor of the Province, who reports tothe Ministry of Home Affairs in the Central Government.

The various Provincial public works functions are handled by separate offices within theDPUP. Dinas PU Bina Marga is the office responsible for roads and bridges in largeProvinces, and Sub Dinas Bina Marga is the responsible office in smaller Provinces.

DPUP also has functional responsibilities to the Central Government agencies of DPU,including DGH. The DPU provides the DPUP with technical direction and some administrativesupport, and DPUP acts as the implementing agencies for many DPU functions.

With respect to bridges, the main functions of DPUP include responsibility for works financedfrom the provincial budgets, DGH-financed projects (other than those undertaken by DGHitself), maintenance of all National and Provincial bridges other than those on Toll Roads, andassistance to DPUK (Kabupatens).

The BMS is operated in the Sub Dinas Bina Program in the Dinas PU Bina Marga, or in thePlanning Section in Sub Dinas Bina Marga.

The DPUP implement Government-financed road/bridge improvement projects as well aslarge-scale road/bridge rehabilitation and maintenance programs. These works are mostlycarried out by contract.

The Provincial government organizations are in the process of changing from Dinas PublicWorks to Dinas PU Bina Marga, Dinas PU Cipta Karya etc. The organization charts for the twotypes of Provincial organisation are attached.

The Ministry of Public Works has a representative in the Province called Kepala KantorWilayah (Kakanwil) and he reports directly to the Minister for Public Works.

Dinas PU Bina Marga and Sub Dinas Bina Marga (SDBM)

This Section briefly describes the functions of the Sub Dinas Bina Marga and Dinas PU Bina

Marga.

The Bina Marga office in each province is headed by the Kepala Sub Dinas Bina Marga whoreports to the Kepala Dinas P.U, or by the Kepala Dinas PU Bina Marga who report directly tothe Governor.

The Dinas PU Bina Marga and SDBM are responsible for all Provincial roads and bridgesincluding design, tendering and construction supervision. Provincial staff are also usuallyappointed to carry out these functions on National roads and bridges. However, designs,tenders and construction progress reports must be submitted to DGH for monitoring andapproval.


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DPUP have Provincial workshops which also are used as store yards for constructionmaterials and equipment.

The Provincial Bina Marga organizations plan and prepare Annual Works Programs andbudgets and can disburse funds for both Provincial budgets and National budgets up to a limitof Rp. 200 million. Most of the professional staff in the Provincial Bina Margas offices are

selected and paid through DGH.

Provincial Bina Marga offices supervise new construction and major maintenance projects.Routine and Periodic Maintenance is normally the responsibility of Branch offices (CabangDinas) which are generally located in each Kabupaten office. At present there are about 220Cabang Dinas and 266 Kabupaten offices. The Provincial Bina Marga office is responsible forensuring technical compliance of maintenance works but it is not responsible for the budgetarymatters of the Cabang Dinas Bina Marga.

Implementation work is carried out through Project Offices. The relevant areas for bridge workare:

x P3TNas and P3TProp (Proyek Perencanaan dan Pengawasan Teknik)

x Bridge Replacement Project

x Bridge Rehabilitation Project

x Road/Bridge Routine Maintenance Project

x PBPJ K - Project for Assistance to Kabupatens

Cabang Dinas

The Cabang Dinas is responsible for all Routine and Maintenance functions including those of Cipta Karya and Pengairan. The Cabang Dinas offices are located in most of the Kabupatens,and are responsible for the district activities of the Provincial governments but not for activitiesunder the kabupaten level of government.

The Bina Marga section (Seksi Bina Marga) within the Cabang Dinas is responsible for Roadand Bridge maintenance within its district. The Kepala Seksi Bina Marga reports directly to theKepala Cabang Dinas who in turn reports to the Kepala Dinas P.U.

Except for major maintenance projects funded by DGH with foreign assistance, the budget for

maintenance is from the Provincial budget (APBD.I).

(Cabang Dinas were abolished in 1992, but will still operate during a phasing-out period).

Kabupaten Provincial Public Works Departments (DPUK)

Each of the 266 districts in Indonesia has its own Public Works Department which is headedby the Kepala DPUK who reports to the Bupati (Administrative Chief of the District), who inturn reports to the Governor.


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The DPUK has a Bina Marga Section which is responsible for design, tendering, constructionand maintenance of district roads and bridges. For large or complex works on district roadsthe DPUKs obtain assistance from the DPUPs through the PBPJ K.

P3TNas, P3TProp, and PBPJK

The P3 TNas and P3 TProp carry out the following functions:

x collect planning data for province on social, economic, transportation, arealand sectoral development for National, Provincial, Kabupaten andKotamadya Roads

x assist with planning functions in Provincial Bina Marga offices

x prepare designs including feasibility studies if necessary for bridgeReplacement and Rehabilitation

x prepare tender documents

x arrange supervision of the Projects by Consultants. PBPJ K –

Proyek Bantuan Peningkatan J alan Kabupaten

x provides assistance to the Kabupaten/Kotamadya offices in the Province inareas of general planning and programming, design, supervision andimplementation

x overseeing development in the Kabupaten/kotamadya

x organizing administration of implementation of Kabupaten/Kotamadya roadand bridge work

x assisting supervising consultant services.


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ORGANISATIONAL STRUCTURE OF THE DIRECTORATE GENERAL OF HIGHWAYS (DGH)

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PENGATURAN INSTITUSI PEMBINAAN JALAN

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PENGATURAN WEWENANG PEMBINAAN JALAN

PERUMUSAN SASARAN PERWUJ UDAN SASARAN

STATUS J ALAN

PERANAN J ALAN PERENCANAAN

UMUM JANGKAPANJANG

PERENCANAANUMUM JANGKA

MENENGAH

PENYUSUNANPROGRAM

PERWUJ UDAN

PERENCANAAN TEKNIK

P EMBANGUNAN P EMELIHARAAN

AP BM BM BM BM/DPUP BM/DPUP SM/DPUP

KP1 BM BM BM BM/DPUP BM/DPUP BM/DPUP J ALAN

NASIONAL

STRATEGIS NASIONAL BM BM BM BM/DPUP BM/DPUP BM/PUP

KP2 BM BM BM DPUP DPUP DPUP

KP3 BM BM BM DPUP DPUP DPUP J ALAN

PROPINSI

STRATEGIS PROPINSI BM BM BM DPUP DPUP DPUP

SP BM BM BM DPUP DPUP DPUP J ALAN

PROPINSI DKIJ AYA SS DKI DKI DKI DPUP DPUP DPUP

KP4 BM BM BM DPUK DPUK DPUK

LP BM BM BM DPUK DPUK DPUK

SSKBM PEMDA II KAB PEMDA II KAB PEMDA II KAB DPUK DPUK DPUK

J ALANKABUPATEN

STRATEGIS KABUPATEN PEMDA II KAS PEMDA II KAS PEMDA II KAS DPUK DPUK DPUK

J ALAN KODYA SSKM PEMDA II KODYA PEMDA II KODYA PEMDA II KODYA DPU KODYA DPU KODYA DPU KODYA

J ALAN DESA SSD PEMDA II KAS PEMDA II KAS PEMDA II KAS PEMDA II KAS PEMDA II KAS PEM. DS

J ALAN TOL AP/AS BM BM BM DPUK OPUK DPUK

J ALAN KHUSUS J ALAN KNUSUS Yes Yes Yes Yes Yes Yes

CATATAN:

AP = ARTERI PRIMER SP = SISTEM J ARINGAN J ALAN PRIMERKPI = KOLEKTOR PRIMER MENGHUBUNGKAN ANTAR IBUKOTA P ROPINSI SSKM = SISTEM J ARINGAN J ALAN SEKUNDER DALAM KODYA BERDEKATAN

KP 2 = KOLEKTOR PRIMER MENGHUBUNGKAN ANTAR PROPINSI DENGAN SSKBM = SISTEM J ARINGAN J ALAN SEKUNDER DALAM KOTA BUKAN KOTAMADYAKABUPATEN/KODYA

KP 3 = KOLEKTOR P RIMER MENGHUBUNGKAN ANTARA IBUKOTA KABUP ATEN/KODYA SSD = S ISTEM J ARINGAN J ALAN DALAM DESA

KP 4 = KOLEKTOR PRIMER LAINNYA ((..)) = DILIMPAHKAN DALAM RANGKA TUGAS PEMBANTU

LP = LOKAL PRIMER (..) = DISERAHKAN (SEBAGAI ALTERNATIF)

J M = J ASA MARGA SS = SISTEM J ARINGAN J ALAN SEKUNDER

BM = DIT J EN BINA MARGA

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DESENTRALISASI TUGAS PERENCANAAN DAN SUPERVISIBERDASARKAN TINGKAT PEKERJAAN

PELAKSANAAN

DETAIL KEGIATAN

STUDY & BINTUR

PERENCANAANTEKNIS

SUPERVISI

Bipran/Binkot Bipran/Binkot Ditpel/Binkot

Bipran/Binkot Bipran/Binkot Ditpel/Binkot

Bipran

Bipran

Binkot

P3TN&P

DPUK

DPUKm

DBM

DPUK

DPUKm

JALAN

- J alan Baru

- Teknologi Tinggi &

spesial problem

- Periodic Maintenance

* Nas + Prop* Kab

* Km

- Ting .* Nas + Prop

* Kab* Km

Bipran

Bipran

Binkot

P3TN&P

DPUK

DPUKm

DBM

DPUK

DPUKm

Bipran

Bipran

Binkot

P3TN&P

DPUK

DPUKm

DBM

DPUK

DPUKm

Bipran Bipran + RBO DBM

JEMBATAN

- < 30 meter* Nas + Prop

* Kab* Km

- > 30 meter

• Nas + Prop + Kab

- J emb. Teknologi Tinggi Bipran Bipran Ditpel/Binkot

Keterangan:

1. Tugas-tugas perencanaan teknis/review design dan supervisi yang dilaksanakan olehDPUK/DPUKm dibina oleh DPUProp/DMBProp melalui PBPJ K.

2. Perencanaan teknis jembatan > 30 meter sejauh mungkin dilimpahkan ke P3TN&P yangsudah mampu.

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APPENDIX 3

DUTY STATEMENTx BMS Supervisor

x Bridge Inspector

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DUTY STATEMENT FOR BMS SUPERVISOR

Position : BMS Supervisor

Status : Permanent Staff

Responsible to : Chief of Planning Section, Sub Dinas Bina Marga, or Chief of SubDinas Bina Program in Dinas PU Bina Marga

Location : Planning Section of Sub Dinas Bina Marga, Sub Dinas BinaProgram in Dinas Bina Marga

Qualifications : 1. Minimum Ir. in Civil Engineering (or at least BE with 4 yearsexperience in Bridge Engineering)

2. Has attended BMS training courses in Bridge Inspections,

and Planning and Programming.

Responsibilities

To ensure that the BMS is implemented and operated effectively in each Province. To provideassistance and advice to Provincial BM staff to achieve the above. Duties

To assist Provincial BM with

1. Bridge Inspections

x planning and implementation of Routine and Detailed Bridge Inspections

x verify data for accuracy and completeness.

2. Data Entry

x entry of data to BMS Computer and manual data to Bridge Data Files

x transfer of data diskettes to BIPRAN

3. Operation of BMS Computer

x operation and maintenance of BMS Computer and IBMS ManagementInformation System including generation of IBMS Reports.

4. Planning and Programming

x preparation of Annual and Five Year Works Programs for BridgeReplacement, Rehabilitation and Maintenance.

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5. Monitoring

x progressively update bridge database in accordance with progress of bridgeworks being carried out in the Province.

6. Training

x Assist with conducting training course in MBS components and on-jobtraining.

7. Liaison with Sub Directorate of Bridge Desain BIPRAN on BMS matters.

8. Rseponsible for equipment provided for BMS Bridge Inspector such as camera, kitbag, tape etc.

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DUTY STATEMENT OF BRIDGE INSPECTORS

Position : Bridge Inspector

Status : Permanent Staff - 2 or more in each Province

Responsible to : Chief of Planning Section through BMS Supervisor

Location : Planning Section of Sub Dinas Bina Marga, or Sub Dinas BinaProgram in Dinas PU Bina Marga

Qualifications : 1. BE in Civil Engineering or at least 5 year experience in bridgeengineering

2. Has been certified as Bridge Inspector by DGH (ie. hasattended training course and formal class and fieldexamination).

Responsibilities

To plan and execute Bridge Inspections (Inventory and Detailed) according to BMSProcedures.

To ensure that data from these is entered to the Bridge Database on the BMS Computer andfiled in the BMS Data Files.

Duties

x to prepare Inspection Program

x to carry out Inventory Inspections as required

x to carry out Detailed Inspections as required

x to verify Routine Inspections carried out by Cabang Dinas Inspectors

x to enter or supervise entry of Inspection data into BMS computer and to files

x to liaise with Cabang Staff to obtain their assistance during Inspections

x to train Cabang Staff who are qualified and capable of being BridgeInspectors

Facilities

Has use of BMS Vehicle (4WD) and equipment provided for Inspections.