bunbury rowing club of wa strategic plan july … · 1 brc draft strategic plan 2014-2017 bunbury...

1 BRC DRAFT STRATEGIC PLAN 2014-2017

BUNBURY ROWING CLUB OF WA STRATEGIC PLAN

July 2014 – July 2017 VISION:

Making rowing an enjoyable experience for people in the Greater Bunbury Region.

MISSION: “Act, Belong, Commit”

To have more people involved in rowing through Bunbury Rowing Club.

To have people enjoy their involvement with Bunbury Rowing Club.

CORE VALUES: “Choose Respect”

Excellence – to provide excellence in all that we do.

Integrity – to operate in a fair and transparent manner.

Teamwork – Everyone works towards a common goal.

Encapsulated by our motto “Pull Your Weight” and BRC’s involvement in the community strategy “Choose Respect”.

BACKGROUND TO PLAN The Appendix contains various documents and surveys used to inform this plan. These documents and surveys are:

Survey of members completed at beginning of 2014

Volunteer audit conducted April 2014

Health Club checklist conducted April 2014

SWOT analysis conducted April 2014

Goals from beginning of the committee year, November 2013

Overview of current memberships as per May 2014


BRC has been operating for nearly 100 years, having been formed in 1921. The information from all of the above confirmed that it is a great club to belong to with lots of positive things happening. However, it is now a time for the club to consolidate, review and refine some of its underlying processes and continue to build while also cementing its place as part of the larger community of Greater Bunbury. BRC has a diverse membership that includes teenagers through to retirees. As each group has diverse and differing needs to other groups, BRC can “splinter” and so the priority in 2014 is to have a club that continues to grow in an inclusive manner and with a positive vibe about it, providing its members with opportunities to belong, act and commit to enhance their overall well being. This aim is encapsulated by objectives 1 and 2 below. However, it must be recognised that BRC is a rowing club and so is committed to ensuring that the sport of rowing continues to be developed throughout the Greater Bunbury region and its members have the opportunity to improve and be successful in their rowing. Thus objectives 3 and 4 are centred on rowing itself. Ongoing financial security underpins this strategic plan.

OBJECTIVES: These objectives will help Bunbury Rowing Club to provide facilities and support to its members within a positive, inclusive environment that enables each member to participate in rowing and related activities at a level they wish to participate.

1. To develop a positive club culture within Bunbury Rowing Club (Act, Belong, Commit).

2. To expand, broaden and retain the membership base of Bunbury Rowing Club.

3. To provide appropriate facilities for rowing at Bunbury Rowing Club.

4. To develop rowing and rowing related skills in the members of Bunbury Rowing Club

NB: Bunbury Rowing Club recognises the need for financial security that entails sufficient funds and careful budgeting in order to work towards achieving these objectives. Membership costs are kept as low as possible in order to be inclusive for all members. Thus, funding obtained through membership covers basic running costs. To allow boat replacement, major infrastructure work and/or to assist running of regattas, funding from fundraising and grants is continually sought, coordinated by the Fundraising/ Grants Coordinator and assisted by the Committee and members. Excess funds are also placed in a high interest bearing account while awaiting decisions re expenditure. Each Committee portfolio position has a yearly budget approved by the President and Treasurer. All expenditure is approved by the Committee in the context of these ongoing careful and balanced budgeting processes. Throughout the plan that follows, there is indication of specifically where money raised through fundraising and grants is to be targeted.


STRUCTURE OF THE CLUB: BUNBURY ROWING CLUB 2014

VICE PRESIDENT TREASURER SECRETARY CLUB CAPTAIN

VICE CAPTAINS

Junior Coordinator

Seniors Vice Captain

Masters Vice Captain

COACH

COORDINATOR

INFRASTRUCTURE FUNDRAISING SOCIAL COMMUNICATION

Newsletter

Social networking

Marketing

Senior Coach

Coach squad

Social and competitive rowing

REGISTRAR/ VOLUNTEER MANAGEMENT COORDINATOR

MEMBERS

Junior ‘Adult Life Gym Social

Social

Competitive

Hall management

World Kitchen management

Grants and

sundry

Gym

PRESIDENT


OBJECTIVE 1: To develop a positive club culture within Bunbury Rowing Club (Act, Belong, Commit and

Choose Respect).

2014 2015 2016 WHO FUNDING

Volunteers Appoint VMP Coordinator Complete VMP Plan Instigate member of the month/ recognise volunteers

Review and manage plan

Committee Registrar/ VMP Coordinator

DSR funding 2014

Communications Monthly newsletter Social media kept updated Update email list Survey members at beginning of year Conduct “exit” interviews with leaving members to gain feedback

Newsletter coordinator Social media coordinator Secretary/ Registrar Secretary Registrar

Social opportunities

Re-instigate faction rows Continue to provide opportunities for socialising through organising and promoting variety of social events. Review corporate regatta

Review social opportunities re meeting needs – survey members Review on ongoing basis

Captain Social coordinator Committee Committee

This provides funding.


Obtain “Good Sports” accreditation re responsible serving of alcohol

Instigate and maintain procedures and processes to maintain this accreditation

Bar Manager with Committee

This facilitates grants application.

Administration Review constitution Review Rules and Guidelines towards Code of Conduct

Complete review of constitution and code of conduct Review and update existing policies/ processes. Contact Rowing WA for assistance and input so can stay aligned with them. Review complaints processes and policies. Contact Rowing WA for their procedures. Appoint Complaints Officer (possibly in President’s role) Display code of conduct around clubrooms

Develop a central storage system for all documents Review all policies and processes on annual basis.

Secretary/ Vice President / Committee Committee with member input Committee with member input


OBJECTIVE 2: To expand, broaden and retain the membership base of Bunbury Rowing Club.

NB: BRC operates with a number of membership categories that include Juniors, 18-27 year olds, Masters (27+), Other (Gym/ Social).

2014 2015 2016 WHO FUNDING

Juniors Appoint Juniors Coordinator Review curriculum for Schools’ rowing program Review cost effectiveness of Schools Rowing Program Develop all year Junior Rowing Program Host South West Head of the River regatta Encourage participation in club events

Review Schools rowing program with the input of the schools and students Review Junior rowing program with the input of the junior members.

Junior coordinator with Captain and committee Junior coordinator with Captain and committee Committee with members’ assistance Junior Coordinator

Adopt a Schools (2014) Other funding sources to be considered. Sponsorship sought from local businesses

18-27 year old group

Appoint Seniors Vice Captain Provide LTR sessions Targetted social activities Designated senior training sessions Specify chosen events/ regattas Encourage participation in club events

Seniors Vice Captain with Captain and committee(input from Seniors) Seniors’ Vice Captain


Offer opportunity to maintain membership of BRC even when living in Perth.

Review on regular basis

Registrar/ Treasurer

Masters

Appoint Masters Vice Captain Provide group LTR sessions Develop pathway to regular rowing from this Appoint mentor for each new rower Masters social rowing Encourage participation in club events

Review on regular basis

Masters Vice Captain with Captain and committee (input from Masters) Masters Vice Captain

Gym/ Social Keep email list updated to include these members on BRC events and activities Encourage participation in club events

Designated/ targeted social events/ get together for gym members

Registrar/ Secretary Registrar/ Secretary


Administration Annual review of membership categories and fees at AGM Align memberships to one date Update form Develop orientation program for new members Annual audits of the membership to determine future marketing strategies. Review marketing strategies for membership Conduct “exit” interviews for leaving members to gain feedback

Review form as required Trial and continue to review orientation program Appoint Marketing manager Instigate marketing strategies for membership

Committee with membership input Registrar/ VMP coordinator Committee Marketing manager Marketing manager/ Registrar

NB: Memberships fees kept as low as possible for inclusivity.


OBJECTIVE 3: To provide appropriate facilities for rowing and rowing related activities at Bunbury Rowing

Club.

2014 2015 2016 WHO FUNDING

Boat fleet management: usage and purchase

Update inventory Audit current use of boats for training and competition Develop usage plan for members for training

Review usage plan Develop fleet replacement policy

Captain with assistance from Committee

Access grants, donations, target fundraising

Boat fleet management: maintenance

Appoint maintenance coordinator Regular maintenance days/ busy bees sessions Instigate maintenance book/ records for each boat

Offer “training” for maintenance for new and existing members

Maintenance coordinator with assistance from Captain and Vice Captains

Shed organisation Dispose of unused boats Extend western end of racks Develop clear policy for storage of private boats

Review on ongoing basis Review on ongoing basis

Infrastructure Coordinator with assistance from Committee


Gym Infrastructure Coordinator to manage and to update equipment

Ongoing communication with members re needs in the gym

Infrastructure Coordinator

Donations, target fundraising

Building maintenance

Keep record of maintenance done on the buildings.

Audit and develop maintenance program.

Infrastructure Coordinator Infrastructure Coordinator with assistance from Committee

Surroundings/ grounds

Review beach/ launch area and instigate strategies to make it safer and easier for launching boats Ongoing maintenance of lawn area and trees (busy bee days)

Review this area Committee Committee and members

Liaison with government depts and Bunbury Council. Access grants

Dinghys/ other

Ongoing maintenance Replacement program Infrastructure Coordinator with assistance from Committee

Access grants, donations from businesses, target fundraising

Safety and risk assessments

Update safety and risk assessments on ongoing basis of equipment

Vice President with assistance from committee


OBJECTIVE 4: To develop rowing and rowing related skills in the members of Bunbury Rowing Club

2014 2015 2016 WHO FUNDING

Coaching Appoint Coach coordinator Update list of coaches Have at least one coach available for each “social” rowing night or training sessions.

Ongoing certification of new coaches Develop processes for ongoing development of existing coaches

Review on ongoing basis

Coach Coordinator with assistance from Captain and Committee

Access grants to support coach development

Strength and Conditioning

Appoint Strength and Conditioning coach on a consultancy basis

Review Captain with assistance from Committee

Provide opportunities for competitive rowing

Encourage participation in regattas; advertise, coordinate entries, assist in forming crews, assist with transport Congratulations – you’re nearly at the end. Be the first to ring Tamara on 0427 911 577 and you could get yourself a freddo frog! Streamline payments of

Liaise with all level 2 coaches to develop different training programs to meet different needs of members. Continue to review payment processes

Review on ongoing basis with input from members too

Captain, Vice Captains, Schools Coordinator, Coach Coordinator and coaching team

Access grants, fundraise for members


seat fees etc for regattas for ease of members Develop high performance pathways for juniors and adult rowers.

Review on ongoing basis with input from members too

travel to national and international regattas.

Safety and risk assessments

Update safety and risk assessments on ongoing basis of processes related to coaching and members’ training regimes.

Vice President with assistance from committee

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