bungendore rfs annual report 2015

2015 ANNUAL GENERAL MEETING

Reports and Minutes from the Bungendore Volunteer Rural Fire Brigade 2015 Annual General Meeting.

Bungendore Volunteer Rural Fire Brigade

75 YEARS

2015 ANNUAL GENERAL MEETING | Bungendore Volunteer Rural Fire Brigade

BU

NG

END

ORE

VOLU

NTEER RU

RAL FIRE BRIGADE


Contents

CONTENTS 2

LAKE GEORGE ZONE 3

CAPTAINS REPORT 4

PRESIDENTS REPORT 6

TREASURERS REPORT 7

FINANCIAL STATEMENTS 8

MINUTES – ANNUAL GENERAL MEETING 13


Lake George Zone

The 2014-15 fire season was locally quiet with TWENTY-SEVEN grass, forest or scrub fires in Palerang and SIX in Queanbeyan. Despite this, our Brigades remained busy with deployments to fires in the Blue Mountains and Western Australia and recently to storm relief in the Hunter and Port Stephens.

Closer to home we also committed crews to working with our ACT and Parks counterparts with brigades attending a number of large HAZARD REDUCTION burns in both Brindabella and Monga National Parks.

We have seen a number of notable capital purchases including a new Category One TANKER for Captains Flat, five THERMAL IMAGING CAMERAS (one of which is with Bungendore Brigade) and a zone OPERATIONAL COMMAND VEHICLE.

Training continued throughout the year with several of our local trainers facilitating or contributing to state level courses on top of the significant local workload.

Our new Level One Operations Officer, Kirsty Channon, commenced Monday 11th May as the replacement for Bradley Stewart.

Work is underway in earnest on the new BUSHFIRE RISK MANAGEMENT PLAN, identifying assets & communities at risk and the treatments to reduce that risk, and the first COMMUNITY PROTECTION PLANS for Lake George Zone

THANK YOU to all members and your FAMILIES for your efforts and support to the Zone and our community over the last year.

Page 3 of 19


Captain’s Report Despite what was predicted we saw a relatively quiet fire session. The callout data on MyRFS shows the brigade as having attended fifty-one incidents since the last AGM, which is six incidents less than for the same period the previous year. Since the last AGM, we have seen a new system introduced in the way callout data is being recorded. This has led to some inaccuracy as to the actual number of incidents attended. I HAVE CALCULATED THE ACTUAL NUMBER OF CALLOUTS ATTENDED AS FIFTY-SIX.

The data below been extracted from MyRFS and shows a breakdown of the number and type of incidents attended since the last AGM

Membership Unfortunately, we have seen several members leave the brigade over the last 12 months due to work postings and moving out of the area. They were valuable brigade members, and will be missed, but we wish them well in there new endeavours. The brigade has seen a STEADY INFLUX OF

NEW MEMBERS throughout the year and it is particularly pleasing to see an INCREASE IN THE NUMBER OF YOUNGER

MEMBERS of the community joining the brigade

Training

We continue to see a HIGH PARTICIPATION RATE in both local and zone level training by brigade members both as participants and as trainers. Our members have undertaken a variety of courses including but not limited to BF, VF, AF, CL and varied qualification recertification.

It is pleasing to see more brigade members seeking undertake crew leader training. At present, WE

HAVE A SHORTAGE OF SUITABLY QUALIFIED CREW LEADERS and I encourage anyone who may be interested in crew leading to continue to pursue these courses, as the brigade needs to ensure there are sufficient qualified personnel to fulfil these roles.

I would like to reinforce that the AF - VF training level is what is need in this brigade and encourage those at BF to aspire to this level of proficiency.

Type Number

False Alarms and False Calls 3

Fire and Explosions 20

Good Intent Call 5

Hazardous Condition 3

MVA, Rescue, EMS Calls 17

Service Calls 1

Undetermined 1

Unlinked Support Report 1

To Be Recorded 5

Total 56

Page 4 of 19


Captain’s Thanks As with any organisation there is a lot of BEHIND THE SCENES WORK undertaken that may not be seen by some members and this work is often complex and time consuming which is greatly APPRECIATED.

To the fire fighter families A very important part of the brigade is THE SUPPORT MEMBERS RECEIVE FROM THEIR FAMILIES, they are woken up in the early hours of the morning by pagers and phones ringing, have their meals disrupted due to callouts, put up with not seeing partners and spouses for days on end during protracted incidents. We would like to THANK FAMILIES FOR THE TOLERANCE AND SUPPORT during the year, as we could not do what we do without them.

Committee We would like to thank the outgoing committee for the work and dedication during the last 12 months and wish the incoming committee all the best.

To the Members The brigade would not be what it is today without the members. The effort everyone puts throughout the year is appreciated.

WELL DONE TO EVERYONE AND THANKS.

Andrew Donaldson

CAPTAIN

BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE

Page 5 of 19


President’s Report Welcome to 2015 AGM, thank you for attending, we have an action packed agenda of a couple reports from the Treasurer/Captain/President followed by the Election of Office Bearers.

For those that may have missed it today is the last day of National Volunteer Week, so we can all pat ourselves on the back.

First, I would like to THANK OUR FAMILIES whose support and forbearance would not make the time we give possible. I know from personal experience that Sharon kept our home running while I was away at incidents. From all the Committee we thank the families for their support.

I would like also to thank the Committee for their time at both meetings, the numerous emails/phone calls and the extra work they do to make the brigade work. Included in this are those members who while not “official” part of the Committee but do valuable work in running this Brigade.

Station Officer Stewart Wilson Station Assistant Beverly Campbell-Wilson

Training Officer Sam Clements Station Assistant Carol Goodwin

Equipment Officer Dave Temby Station Assistant Rebekah King

Fundraising Officer Ken King Social Media and IT Richard Thorek

Membership Officer Rebekah King WH&S Officer Peter Morris

Membership Officer Ken King Catering Officer Heather Hubbard

Finally, I would like to THANK THE MEMBERS who help on regular basis at Friday maintenance/Working Bees/Fundraising without their time we would not be the active Brigade we are.

I had hoped that the New Model RFS Constitution would be here so that we could look at implementing it. It was also hoped that we could examine Brigade rules in light of any constitutional and financial management changes and maybe bring them up to date. I consider this as a work in progress.

Mike Kelly

PRESIDENT


Page 6 of 19


Treasurer’s Report The last year has seen us continue our STRONG FINANCIAL POSITION while still investing heavily in our members. 2014/15 saw our first operating loss in a number of years, which is actually a good thing, while maintaining a sustainable level of fundraising and expenditure. Community organisations are obliged to spend the money donated to them for the benefit of their cause. We have come close to zero in previous years but this is the first time in recent history we have had both an organised fundraising effort throughout the year and have managed to spend more than we earned.

During this year, we have taken further steps to STREAMLINE the spending process, opening up some of the old and unnecessary rule while increasing the level of accountability. For example, we no longer need to have a committee agreement for a Deputy to replace a key piece of low cost equipment, or for the President to buy a thank you plaque for a local business. On the modernisation front, we have issued cards to those authorised to spend money. This not only allows us to have greater visibility of where our expenditure lies but also removes the need for members to spend their own money and claim a reimbursement from the brigade.

2015-16 will see a NUMBER OF LARGE PROJECTS to further give back to our members. The committee actively encourages you all to make suggestions on where we might invest funds to make your time firefighting as comfortable and safe as we are able to.

I have had the treasurer role for a few years now and it is time to let someone new take over so I can focus on other areas. I thank the current and previous committees and brigade members for their support in pushing my ideas through and I especially thank Ashley for agreeing to take this on.

My final closing balance as at the end of Financial Year 2014-15 is $31,901.05. Details are included in the financial statements with my written report.

Richard Thorek

TREASURER


THE LAST YEAR HAS SEEN US CONTINUE

OUR STRONG FINANCIAL POSITION

WHILE STILL INVESTING HEAVILY IN

OUR MEMBERS.

Page 7 of 19


Financial Statements FY2014-15

Year Ending Mar 31 2015

Page 8 of 19


Auditors Report

Please see attachments for original financial statements as audited.

Page 9 of 19


Balance Sheet

Asset Current Assets

127775997 Operational Account $ 516.33

127776037 Fundraising Account $ 10,273.51

127884930 Term Deposit $ 21,110.71

173057 Westpac DGR Account $ 0.50

Total Assets $ 31,901.05

Liability

Current Liabilities

2-1100 GST Collected $ 1,870.42

2-1160 GST Paid -$ 10,519.46

Total Liabilities -$ 8,649.04

Net Assets $ 40,550.09

Equity

3-1000 Current Year Earnings $ 1,208.88

3-1080 Retained Earnings $ 8,284.47

3-9999 Historical Balancing $ 31,056.74

Total Equity $ 40,550.09

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT

REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE. Page 10 of 19


Profit and Loss Statement Apr - Jun Jul - Sep Oct - Dec Jan - Mar Total

Income

INC-002 Donations $ 4,312.33 $ 2,029.85 $ 3,769.85 $ 1,404.40 $ 11,516.43

INCP-001 Members Gear Purchase Remainder $ 469.65 $ 44.00 $ 2,801.36 $ 3,315.01

PRJ010-I Fundraising Sales Income $ 1,501.45 $ 260.91 $ 1,762.36

Total Income $ 4,781.98 $ 3,575.30 $ 4,030.76 $ 4,205.76 $ 16,593.80

Less Cost of Sales

PRJ010-C Fundraising Sales Cost $ 3,024.87 $ 512.39 $ 3,537.26

Gross Profit $ 4,781.98 $ 550.43 $ 3,518.37 $ 4,205.76 $ 13,056.54

Less Expenses

BAU-1.1 Maintenance - Equipment $ 77.11 $ 144.46 $ 38.06 $ 789.64 $ 1,049.27

BAU-1.2 Maintenance - Labour Costs $ 215.00 $ 215.00

BAU-2.1 Repairs - Parts $ 147.95 $ 43.73 $ 191.68

BAU-3.1 Operational Consumables $ 151.82 $ 83.45 $ 235.27

BAU-3.2 Non-Operational Consumables $ 51.58 $ 79.90 $ 159.96 $ 291.44

BAU-4.2 Catering - Non Operational $ 131.97 $ 97.70 $ 822.91 $ 193.92 $ 1,246.50

BAU-4.3 Catering - Zone Training $ 56.40 $ 56.40

BAU-5.1 Social Activities Expense $ 2,420.57 $ 2,420.57

BAU-6.1 Accounting Fees $ 79.08 $ 79.08 $ 118.04 $ 93.54 $ 369.74

BAU-6.2 Bank Charges $ 8.19 $ 8.73 $ 8.19 $ 8.88 $ 33.99

EQP-1.1 Standard Support Equipment $ 348.83 $ 348.83

EQP-1.3 General Equipment $ 5.71 $ 27.25 $ 49.07 $ 82.03

PRJ001.1 Members - Gear Purchases $ 1,080.46 $ 643.11 $ 1,568.45 $ 3,292.02

PRJ001.4 Members - Shipping $ 25.00 $ 25.00

PRJ003.2 SMS to Pager Program - Fees $ 136.53 $ 136.39 $ 172.00 $ 627.50 $ 1,072.42

PRJ004.1 Catering Upgrade - Purchases $ 234.35 $ 234.35

PRJ008 One Off Projects $ 136.14 $ 1,239.40 $ 330.02 $ 638.70 $ 2,344.26

Total Expenses $ 2,411.77 $ 2,147.19 $ 4,955.11 $ 3,994.70 $ 13,508.77

Operating Loss $ 2,370.21 -$ 1,596.76 -$ 1,436.74 $ 211.06 -$ 452.23

Plus Other Income

INC-004 ATO TAX REFUNDS $ 156.00 $ 520.00 $ 676.00

INC-005 Interest Income $ 412.32 $ 41.37 $ 363.75 $ 167.67 $ 985.11

Total Other Income $ 568.32 $ 41.37 $ 883.75 $ 167.67 $ 1,661.11

Net Profit $ 2,938.53 -$ 1,555.39 -$ 552.99 $ 378.73 $ 1,208.88

Page 11 of 19


Expenses Date Issued Expense No Supplier Amount

O i Amount Paid Amount Due Status

16/04/2014 EX00000221 Fire Trader Australia $324.15 $324.15 $0.00 Paid 28/04/2014 EX00000222 Apple $75.00 $75.00 $0.00 Paid 19/05/2014 EX00000223 Online Appliance Spares $87.75 $87.75 $0.00 Paid 20/05/2014 EX00000224 Kwik Copy $167.00 $167.00 $0.00 Paid 04/06/2014 EX00000225 Bungendore Uniforms $1,188.50 $1,188.50 $0.00 Paid 15/06/2014 EX00000226 Bungendore Butchery $56.40 $56.40 $0.00 Paid 15/06/2014 EX00000227 Form Home DFO $32.00 $32.00 $0.00 Paid 15/06/2014 EX00000228 Officeworks $19.89 $19.89 $0.00 Paid 15/06/2014 EX00000230 Bungendore Mirror $36.85 $36.85 $0.00 Paid 15/06/2014 EX00000232 Mister Minit $28.80 $28.80 $0.00 Paid 15/06/2014 EX00000233 RFSA $70.00 $70.00 $0.00 Paid 15/06/2014 EX00000234 K-Mart $7.00 $7.00 $0.00 Paid 15/06/2014 EX00000235 Supercheap Auto $15.96 $15.96 $0.00 Paid 15/06/2014 EX00000236 RFSA $28.00 $28.00 $0.00 Paid 25/07/2014 EX00000238 Form Home DFO $119.00 $119.00 $0.00 Paid 25/07/2014 EX00000239 Aldi $120.57 $120.57 $0.00 Paid 28/07/2014 EX00000240 Officeworks $84.91 $84.91 $0.00 Paid 30/07/2014 EX00000241 Bungendore Rural Services $27.97 $27.97 $0.00 Paid 30/07/2014 EX00000242 Masters Home Improvement $20.13 $20.13 $0.00 Paid 08/09/2014 EX00000244 Lee & Thomas $60.00 $60.00 $0.00 Paid 22/09/2014 EX00000245 AnySign $374.00 $374.00 $0.00 Paid 22/09/2014 EX00000246 Woolworths $8.80 $8.80 $0.00 Paid 22/09/2014 EX00000247 eBay Seller - cheskie8@hotmail $17.10 $17.10 $0.00 Paid 22/09/2014 EX00000248 Squarespace $215.35 $215.35 $0.00 Paid 22/09/2014 EX00000249 Coles $144.00 $144.00 $0.00 Paid 22/09/2014 EX00000250 Costco $740.70 $740.70 $0.00 Paid 13/10/2014 EX00000251 Telstra $39.15 $39.15 $0.00 Paid 29/10/2014 EX00000252 Woolworths $96.27 $96.27 $0.00 Paid 29/10/2014 EX00000253 Coles $38.15 $38.15 $0.00 Paid 11/11/2014 EX00000254 RFSA $188.00 $188.00 $0.00 Paid 18/11/2014 EX00000255 Cartridge Mate $88.45 $88.45 $0.00 Paid 04/12/2014 EX00000257 Bungendore Rural Services $13.90 $13.90 $0.00 Paid 08/12/2014 EX00000258 Fire Trader Australia $707.45 $707.45 $0.00 Paid 08/12/2014 EX00000259 Bungendore Woodworks Gallery $2,080.00 $2,080.00 $0.00 Paid 08/12/2014 EX00000260 Bungendore Cellars $166.88 $166.88 $0.00 Paid 10/12/2014 EX00000262 GunnaDoo Bakery $75.00 $75.00 $0.00 Paid 10/12/2014 EX00000263 The Reject Shop $22.00 $22.00 $0.00 Paid 03/11/2014 EX00000264 Australia Post $87.50 $87.50 $0.00 Paid 24/12/2014 EX00000267 Bunnings $29.97 $29.97 $0.00 Paid 24/12/2014 EX00000268 Fig & Olive $7.50 $7.50 $0.00 Paid 24/12/2014 EX00000269 Lincraft $38.94 $38.94 $0.00 Paid 24/12/2014 EX00000270 Trugolds Fyshwick $23.41 $23.41 $0.00 Paid 24/12/2014 EX00000271 Wiffens Fyshwick $24.52 $24.52 $0.00 Paid 24/12/2014 EX00000273 Super Toyworld $34.98 $34.98 $0.00 Paid 24/12/2014 EX00000274 Costco $196.90 $196.90 $0.00 Paid 12/01/2015 EX00000275 Bungendore Rural Services $747.26 $747.26 $0.00 Paid 12/01/2015 EX00000276 Force Corp $702.58 $702.58 $0.00 Paid 05/02/2015 EX00000277 Repco $19.90 $19.90 $0.00 Paid 05/02/2015 EX00000278 Bungendore Butchery $195.32 $195.32 $0.00 Paid 01/01/2015 EX00000279 Stripe $0.07 $0.07 $0.00 Paid 01/12/2014 EX00000280 Stripe $42.86 $42.86 $0.00 Paid 06/02/2015 EX00000281 PAC FIRE $1,752.80 $1,752.80 $0.00 Paid 12/03/2015 EX00000282 ANACONDA FYSHWICK $53.98 $53.98 $0.00 Paid 01/03/2015 EX00000283 Stripe $15.84 $15.84 $0.00 Paid

Page 12 of 19


MINUTES – ANNUAL GENERAL MEETING 17 MAY 2015

Bungendore Volunteer Bushfire Brigade

Minutes Recorded By Sharon Kelly, Secretary

Venue: Bungendore Emergency Services Centre

Meeting Chair: Mike Kelly, President

Agenda

Item Source

Appointment of Administrative Executive Officers and Field Officers

Mike Kelly

Page 13 of 19


1 Opening

Meeting Opened by Mike Kelly,

President of the


12:22, May 17 2015

2 Attendees and Apologies

Attendance Register Brigade Membership

As per list 25

Guests David Doblinger (North 2)

Andrew Hedley(Hoskinstown)

Peter Bavington (Stoney Creek) Graham Reynolds (Stoney Creek Captain)

Apologies Mark Thorek [DC] Mick Fitzgerald Haydon Johnson

Doug Palmer[SDC] Ellie O’Leary

Danny King (Braidwood Captain)

Total in Attendance:29

3 Minutes 3.1 Please find the minutes from the previous meeting.

3.2 Receive Minutes

Motion The tabled minutes be accepted as a true and accurate record.

Moved Andrew Donaldson Seconded Mike Kelly

Vote Yes: X No: Status Carried

3.3 Business Arising

None

Page 14 of 19


4 Correspondence Outgoing – Andrew Donaldson - Invitation to surrounding Brigades to our AGM – 5 May 2015

5 Treasurers Report

5.1 Please find the Treasurer’s Report attached. The audited reports will be provided in their finalised form following the completion of the audit.

Motion The Treasurer’s Report be accepted as a true and accurate record.

Moved Richard Thorek Seconded Ashley Phillips

Vote Yes: X No Status Carried

5.2 Business arising from the Treasurers Report

Appoint an auditor for the coming year

Motion Richard Thorek will audit the Brigade’s accounts for the coming year

Moved Andrew Donaldson Seconded Allen Bates


5.3 As per the Constitution - decide whether to set an annual subscription

Motion The Brigade will not set an annual subscription

Moved Mike Kelly Seconded Andrew Donaldson


Page 15 of 19


6 Reports 6.1 President – see attached report 6.2 Captain – see attached report 6.3 David Doblinger provided a report, both as Group Officer, and representing Zone Office – please see attached

Motion The reports be received

Moved Ken King Seconded Peter Morris

Vote Yes: X No Status Carried

6.4 Business Arising from the Reports None

7 Business with Notice Appointment of Field and Administrative Officers

As there was only one nominee per position, no voting was required.

Position Nominee Yes No PRESIDENT Mike Kelly X VICE PRESIDENT Catherine Temby X TREASURER Ashley Phillips X SECRETARY Sharon Kelly X CAPTAIN Andrew Donaldson X SENIOR DEPUTY Doug Palmer X DEPUTY CAPTAIN Mike Kelly X DEPUTY CAPTAIN Peter Morris X DEPUTY CAPTAIN Terry O’Leary X DEPUTY CAPTAIN Mark Thorek X DEPUTY CAPTAIN Richard Thorek X

Motion The above members are appointed to the corresponding positions

Moved Ellanor Pavlovich Seconded Dave Temby


Page 16 of 19


8 Any Other Business Members unanimously agreed that the next AGM should start at 2pm on the 15 May 2016

9 Next Meeting – 2pm 15 May 2016 Bungendore Emergency Services Centre

The 17 May 2015 ANNUAL GENERAL MEETING closed by Mike Kelly, President of the Bungendore Volunteer Rural Fire Brigade at 12:45

Page 17 of 19

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE.

THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE.


Corner King & Ellendon Streets

Bungendore NSW, 2621

WWW.BUNGENDORERFS.ORG

/BUNGENDORERFS

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND FUNDRAISED BY, THE BRIGADE.

THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW RURAL FIRE SERVICE.

bungendore rfs annual report 2015

Documents