burnside rugby union football club
TRANSCRIPT
Burnside Rugby Union Football Club AGM October 12th 2017 1930hrs
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71st Annual
Report AGM October 12th 2017 1930hrs
AGENDA
1. Apologies & relevant correspondence
2. Minutes of 2016 AGM
3. Business arising from previous minutes
4. Positions held in 2017
5. Presidents Report
6. Secretary’s Report
7. Treasurer’s Report
8. Sponsorship/Finance & Planning Report
9. Operations Manager’s Report
10. Players Representative’s Report
11. Director of Rugby’s Report
12. 2017 Award Winners
13. Other Correspondence (if any)
ALL POSITIONS DECLARED VACANT
14. Election of Returning Officer
ELECTION OF EXECUTIVE COMMITTEE
15. President
16. Vice President
17. Secretary
18. Treasurer
19. Finance & Planning Manager
20. Operations Manager
21. Director of Rugby
22. Players Representative
23. Election of Life Members
24. Presentation of Finances
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1. Apologies & relevant correspondence
2. Annual General Meeting minutes 10th November 2016
1. Present: Sarah Robbins, Nigel Chapman, Gary Anderson, Wally Bell, Jeff Lyndsay, Pat Talbot, Megan Maualaivao, Doug Turner, Jan Turner, Peter Stephen, Drew Gunn, Justin Porter, Michael DeVizio, Kevin Ashby, Ed Gmeinder, Declan O’ Callaghan, Barbara O’ Callaghan, John Bradley, Rell Ellis, John O’Neill, Isaac Partington, Leesa Kenny, Wayne Vincent, Callum Walton, Kath Beare, Ron Lowe, Lee Thorogood
Apologies: Junior Maualaivao, David Nery, Mike Von Burg, Marc Pilla, Graham Hill
2. Minutes of 2015 A.G.M.
Accepted: Pat Talbot Second: Michael DeVizio 3. Business arising from the Minutes: None
4. (4-10) President, Vice President, Secretary, Finance and Planning, Operations, Players Representative, Director of Rugby and Treasurers Reports
Accepted: Kevin Ashby Second: Nigel Chapman
11. 2016 Correspondence for AGM/General Business: None
ALL POSITIONS DECLARED VACANT
12. Election of Returning Officer
Pat Talbot
ELECTION OF EXECUTIVE COMMITTEE – Wally thanked those members standing down from the
committee: - Sarah Robbins, Gary Anderson and Marc Pilla
13. President
Wally Bell Nom John Bradley 2nd Kevin Ashby
Accepted
14. Vice President
Bianca Bailey Nom Sarah Robbins 2nd Wally Bell
Accepted
15. Secretary
Kath Beare Nom Sarah Robbins 2nd Bianca Bailey
Accepted
16. Treasurer
Ron Lowe Nom John Bradley 2nd Gary Anderson
Accepted
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17. Director of Rugby
Kevin Ashby Nom Gary Anderson 2nd Ron Lowe
Accepted
14. Operations Manager
John Bradley Nom Ron Lowe 2nd Gary Anderson
Accepted
15. Finance & Planning
Lee Thorogood Nom Kevin Ashby 2nd Sarah Robbins
Accepted
16. Player’s Rep
Callum Walton Nom Marc Pilla 2nd Bianca Bailey
Accepted
17. Election of Life Members None
Other Business
Michael DeVizio congratulated the organisers of the 70th anniversary dinner on a very well organised
and well received event.
Wally was very pleased with the Legends board and advised the meeting that there is a provision to
add a further 8 legends to the board next season.
Pat Talbot asked about the competition and draw for next season. Wally touched briefly on the
changes to take place and advised that full details will be available in the next few weeks.
Callum Walton was interested to know what kit items would be included in player fees next season.
Wally stated that this was still to be decided by the committee and that now Callum was on the committee that this would be something he would likely be involved in.
Wally talked about fee payments and how very much improved the payment of fees was within the club.
Wally advised that the council are to improve the lighting on the main pitch. This will hopefully be done by
the beginning of the season. It is likely that the club will have to pay to improve lighting on the other pitches given the likely time the council would take to get this done.
The council’s plan to build a community hub on Kensington Reserve has now been scrapped. Wally and
a couple of other Burnside representatives have attended meetings with the council and other sporting
clubs to discuss a way forward. Concept plans of a new clubhouse on the existing site to be shared with
the cricket club have been presented to the council.
Declan O’Callaghan would like to see a number of sub committees next season. The committee with
raise this issue before the start of next season.
The current web page is outdated and in need of upgrading. Wally advised that the committee has
addressed this and has a member interested in taking this on.
Declan O’Callaghan has asked the committee to consider a trailer driven scoreboard. Total cost approx.
$60k. Could divide this with the cricket club? Wally will table this at the first committee meeting.
John O’Neill was interested to know why the U14’s had gone on a tour and not an older age group. Kevin
Ashby and Gary Anderson supported this decision saying that this as the best age developmentally, an easier age group to discipline/manage and strong parental support.
Kevin advised that it is likely a tour will go ahead every second year.
Lastly, Wally wanted included in the minutes that he congratulated Ireland on beating the All Blacks the
previous weekend!
Meeting closed with thanks from Wally Bell.
2016 Minutes Accepted: Wally Bell Seconded: Kath Devlin-Matthews
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3. Business arising from minutes
4. Positions held in 2017
EXECUTIVE COMMITTEE
President Wally Bell Vice President Bianca Baily (Resigned)
Not replaced
Secretary Kath Devlin-Matthews
(nee Beare)
Treasurer Ron Lowe
Operations John Bradley Finance & Planning Lee Thorogood (Resigned)
Replaced by James OConnor
Players Rep Callum Walton Director of Rugby Kevin Ashby
SENIOR COACHES & MANAGERS
PREMIER MEN’S GRADE Manager Pat Betham
Coach Kevin Ashby
PREMIER RESERVE GRADE Manager Ed Gmeinder
Coach Alasdair Hamilton Assistant Coach James OConnor
DIVISION ONE RESERVE GRADE Manager Ben Gray
Coach Ian Rory Sorongan
PREMIER WOMEN’S GRADE Manager Laura-Lee Shanahan
Coach Wayne Vincent
UNDER 18’S Manager Megan Maualaivao
Coach Neru Junior Maualaivao,
Jeff Lindsay
Assistant Coach Greg English, Jon Mokomoko
JUNIOR COACHES & MANAGERS
UNDER 16’S Manager Win Greensheilds
Coach Declan OCallaghan Assistant Coach Andrew Bradley, Justin Porter
UNDER 14’S Manager Anthony Rahui & Susi Ferreira
Rahui
Coach Phil Doherty Assistant Coach Peter Williams
UNDER 12’S Manager Jen Braur
Coach Tony Bedford Assistant Coach Cam Haycock
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UNDER 10’S Manager Mandy Hines
Coach Kevin Dinan Assistant Coach Rebecca Smith, David Quinn
UNDER 8’S
Coach Matthew Park Assistant Coach Nigel Chapman
UNDER 7’S
Coach Daniel Duffy
5. President’s Report
2017 was a very good year for the Burnside Rugby Union Football Club both on and off the field. Achievements include-
More registered players than any other club in South Australia
Significant improvement to the infrastructure of grounds lighting and club kitchen
Strong financial outcome
Well managed BBQ, canteen, merchandise and bar
Well planned and executed social calendar and events with great levels of participation
Induction and celebration of 10 additional ‘Legends’
$4000 raised for White Ribbon Australia
Off the Charts Number 1 Club in regards to Social Media Live Streaming
No forfeits in any grade
Very good player numbers across all areas
Retained Eastern Suburbs Trophy for the third straight year
Minor Premiership in Under 18, Premier Reserve and Premier Grades
7 of 8 teams participated in Finals
4 teams progressed to their Grand Final
Under 14, Under 18 and Premier Reserve Teams Won Premierships
Won Elizabeth Men’s Sevens
Runner Up Elizabeth Women’s Sevens
Awarded Most Tries By Any Team (Premier Grade)
Awarded Best Under 21 Player (Second Year Running)
Awarded Most Improved Young Referee
Awarded Most Improved S.A.R.U Administration
Awarded Number 1 Coach in South Australia
Awarded Number 1 Club in State ‘Coopers Championship Trophy’ All of the above could not have been achieved without the efforts of your Committee Members, Coaches, Team Managers, Volunteers, Sponsors, Supporters and of course Players. Well done to everyone and a big THANK YOU! Wally Bell
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6. Secretary’s Report
Registrations
It was great to meet the new families and players when they needed help with registrations.
Some delays were experienced with international and interstate clearances but SARU was very
helpful with this (and other things).
We experienced no system errors with Rugbylink but several incorrect registrations from users
( e.g players registering as a full year when they intended to be casual or registering as seniors
when they intended to be Veterans) .
Many players, especially new families, showed appreciation at shorts and socks being included in
subs.
BRUFC had more registered players than any other SARU club for 2017!
Payments
Off-line payments (over the bar in instalments) were avail to all players.
Tracking payments, record keeping and developing reports = consuming, not particularly accurate
and not readily avail (required cross checking each time).
Adopting an online only payment system will make this accurate and easily accessible as reports
can be generated through Rugbylink at a moment’s notice.
Removes coaches and managers having to “chase” people for subs.
End of Season Summary
Juniors = 10 outstanding fees + 2 transfer portions
U18, Senior Men and Women = 10 outstanding fees + 20 partial
In my first year on the committee, I am grateful for both the opportunity to act as club Secretary and
especially for the support of the many people who helped me throughout the season (Sarah Robbins,
Megan Maualaivao, Win Greensheilds, John Bradley, Wally Bell, Ron Lowe, Callum Walton, Harriet
Clayton, Ali Hamilton, Susi Ferreira Rahui, Kathryn Van Dieman and Codey Atkinson SARU). I’ve also
really enjoyed being able to help out with posters, tickets and social media posts and particularly “Ladies
Day”. Should I have the opportunity again, I will surely use all that I’ve learned this year (about the club
and the position) to be more efficient in the role.
7. Treasurer’s Report
Our original budget for the year anticipated a “break even” result, so the surplus of $7,600 for the year is
very satisfactory, considering that we had unbudgeted expenditure for floodlights, a new dishwasher, and
a replacement cash register, totaling $12,800 in all. However, we cannot rest on our laurels as the club is
still very dependent on our generous sponsors and donors.
Our next challenge will arise from the ambitions of the City of Burnside to create a master plan for the
Kensington Gardens Reserve. All of the clubs concerned have formed an effective unified voice and the
immediate threat has turned into a long term plan, with the clubs playing an active role in the formation
and implementation of the master plan. We will need to take a long-term view ourselves, and begin to
create financial reserves to implement any changes, without lessening our current financial income.
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The practice of creating separate bank accounts for tours and functions has worked very well, and
congratulations and thanks are due to the organisers of the junior tour to new Zealand after the end of last
season for not only keeping the successful tour within budget, but creating a surplus.
Our thanks are also due to Kylie and her helpers in providing such a healthy financial result from the bar
as well as making it such a successful social operation.
There are probable challenges arising in the year ahead, but if we can maintain our healthy financial
results, then those challenges will be continue to be met.
8. Sponsorship & Finance Report
2017 was a challenging yet successful year for sponsorship. The late withdrawal of Lee Thorogood from
the role and the Committee meant we started the year behind in planning. Drawing on the work done in
previous years we were able to maintain a solid base of support. The support of Michael De Vizio in
helping to put together and distributing some of the sponsorship packages on short notice was invaluable.
I would also like to acknowledge Wally and Kevin’s assistance in also ensuring the support of both existing
and new sponsors. The Sponsors day was again a great success in no small part due to the contribution
of the volunteers.
I would like to recognize all the paid up sponsors and contributors to the BRUFC for 2017 as well as those
who contributed in kind.
Michael DeVizio (SADB) Irish
OTC Air Liquide
Robin Hood AMC Drilling
Big Chief Hire Peter Goodchild
John Lewis Powe ABA
Ed Gmeinder - Rock & Crete Graham Lough
Graham Britten Step-into-Life
Mark Roderick Pat Talbot
Andrew Crawson Voitek
Auslift Michael Meredith
Garry Howatt
Success both on and off the field in 2017 will see an extremely strong base to build upon in 2018. James O’Connor.
9. Operations Manager’s Report
Training lighting to the value of roughly $19 000 has been added to the club’s infrastructure in the past
year to assist us to accommodate the great number of players of all ages and genders that are proud
members of the BRUFC.
A replacement dishwasher, costing approx. $4 000, now services the bar and kitchen and is operating
effectively.
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Salads, mysteriously, keep turning up at the club every Thursday in time for the great steak dinners served
up by our wonderful BBQ chefs.
There have been other bits and pieces of work that have helped to keep the club running efficiently behind
the scenes but they do not warrant mention here.
John Bradley - Operations Manager
10. Players Representative Report
Well what a season for Burnside! To have all senior men and women teams in their respected finals was
such a great thing to see. It showed all the hard work all the players and coaches had put in was well
worth it. Congrats to our Second Grade and under 18’s who were able to go all the way and win their
Grand Finals.
The Social side of Burnside Rugby club was a great success this year with four top notch events taking
place throughout the year along with the constant large number of supporters around the club for all
games home and away.
As to next year I cannot wait to see what it brings for Burnside rugby club. We already have a large
number of players doing preseason to make sure next year is even better than this one.
Callum Walton – Players representative
11. Director of Rugby’s Report
To be added
12. 2017 Award Winners
MAJOR CLUB AWARDS
Jim Dow Memorial Trophy
Outstanding all-round contribution
Alasdair Hamilton
Mick Hocking Shield
Most outstanding administrator
Kath Devlin-Matthews
Enzo Pilla Memorial Trophy Mathew Park
President’s Award Callum Walton
Player of the Season Callum Walton
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SENIOR GRADES
Premier Grade
Best & Fairest Callum Walton
Captains Award Kurtis Herbert
Coaches Award Chris Walton
Players’ Player Callum Walton & Louis Fagan
Premier Reserve Grade
Best & Fairest Leigh Cunnington
Captains Award Leigh Cunnington
Coaches Award Joe Ashenford
Players’ Player Jono Van Dissel
Division One Reserve Grade
Best & Fairest Reuben Nation
Captains Award Andrew Hughs
Coaches Award Max Partington
Players’ Player Joh Difilippo
Women’s Premier Grade
Best & Fairest Rebecca “Chippy” Smith
Captains Award Leesa Kenny
Coaches Award Bonnie Meredith
Players’ Player Sophie Mclure
Under 18’s
Best & Fairest Keanu Eliepa
Captains Award Lachlan English
Coaches Award Liam Winen
Players’ Player Tupu-Jonty Maualaivao
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JUNIOR GRADES
Under 16’s
Best & Fairest Joshua Rahaley
Most Improved Joshua Davies
Best Team Player Fletcher Williams
Coaches Award Tomas Greenshields
Under 14’s
Best & Fairest Isaac OCallaghan
Coaches Award John Martin
Most Improved Oscar Corlis
Best Team Man Ben Brieley
Under 12’s
Best & Fairest Dash Spencer
Coaches Award Henry Braithwaite & Glen Wilson
Most Improved Peri Christopolous
Best Team Player Toumoua Afungia
Under 10’s
Best & Fairest Michael Dinan
Coaches Award All other 14 players
Most Improved Sussie Maheepala
Best Team Player Lucas Mailman
13. Other correspondence
14. Election of Returning Officer
15. Election of Executive Committee
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NOMINATIONS RECEIVED FOR EXECUTIVE COMMITTEE 2017
President Wally Bell
Nominated by Ron Lowe Seconded By John Bradley
Vice President Tony Bedford
Nominated by Wally Bell Seconded By Matthew Park
Secretary Kath Devlin-Matthews
Nominated by John Bradley Seconded By Wally Bell
Treasurer Ron Lowe
Nominated by Kath Devlin-Matthews Seconded By Wally Bell
Director of Rugby Matthew Park
Nominated by Wally Bell Seconded By Ron Lowe
Operations Manager John Bradley
Nominated by Kath Devlin-Matthews Seconded By James OConnor
Finance & Planning James OConnor
Nominated by Ron Lowe Seconded By Kath Devlin-Matthews
Players Rep Callum Walton
Nominated by Seconded By
23. Election of Life Members
Ron Lowe
Nominated by Wally Bell Seconded By John Bradley
24. Presentation of Finances
Meeting Closure