burton marshall
DESCRIPTION
TRANSCRIPT
Department of Financial Services
Division of Accounting & AuditingBureau of Local Government
June 1, 2009
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
Statutory Authority/Responsibilities
Florida Administrative Code Update
Local Government Website
UAS Chart of Accounts & Manual Update
LOGER Update
Performance Recognition
Bureau of Local Government Statutory Authority/
Responsibilities
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
Statutory Authority/Responsibilities
(1)(a) Each local governmental entity that is determined to be a reporting entity, as defined by generally accepted accounting principles, and each independent special district as defined in s. 189.403, F.S., shall submit to the department [DFS] a copy of its annual financial report for the previous fiscal year in a format prescribed by the department [DFS]. The annual financial report must include a list of each local governmental entity included in the report and each local governmental entity that failed to provide financial information as required by paragraph (b). The chair of the governing body and the chief financial officer of each local governmental entity shall sign the annual financial report submitted pursuant to this subsection attesting to the accuracy of the information included in the report. The county annual financial report must be a single document that covers each county agency.
Section 218.32, Florida Statutes
Statutory Authority/Responsibilities
(d) Each local governmental entity that is required to provide for an audit in accordance with s. 218.39(1), F.S. must submit the annual financial report with the audit report. A copy of the audit report and annual financial report must be submitted to the department [DFS] within 45 days after the completion of the audit report but no later than 12 months after the end of the fiscal year.
Section 218.32, Florida Statutes
Statutory Authority/Responsibilities
(2) The department shall annually by December 1 file a verified report with the Governor, the Legislature, the Auditor General, and the Special District Information Program of the Department of Community Affairs showing the revenues, both locally derived and derived from intergovernmental transfers, and the expenditures of each local governmental entity, regional planning council, local government finance commission, and municipal power corporation that is required to submit an annual financial report. The report must include, but is not limited to:
(a) The total revenues and expenditures of each local governmental entity that is a component unit included in the annual financial report of the reporting entity.
(b) The amount of outstanding long-term debt by each local governmental entity. For purposes of this paragraph, the term "long-term debt" means any agreement or series of agreements to pay money, which, at inception, contemplate terms of payment exceeding 1 year in duration.
Creation of Annual Financial Report Format Collect AFR and Audit (if required) yearly Submit the compiled financial data to Legislature
Section 218.32, Florida Statutes
Statutory Authority/Responsibilities
(2) Each local governmental entity shall follow uniform accounting practices and procedures as promulgated by rule of the department [DFS] to assure the use of proper accounting and fiscal management by such units. Such rules shall include a uniform classification of accounts.
Creation of Uniform Accounting System Chart of Accounts and Manual
Updated every 2-3 years based on Legislative and GAAP updates
Section 218.33, Florida Statutes
Florida Administrative Code (FAC) Update
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
FAC Update
Florida Administrative Codes are based on “Rule-Making Authority” granted in specific statutes
Codifies the policies and procedures for governments throughout the State and is under the purview of the Department of State.
https://www.flrules.org/Default.asp
FAC Update
Bureau of Local Government has
“Rule Making Authority” over 3
Florida Administrative Codes:
69I-51: Annual Financial Report 69I-61: Uniform Classification of Accounts 69I-73: Local Government Tangible
Personal Property
FAC Update
69I-51 – Annual Financial Reporting Rule
Present update is complete and will require electronic submission. Rule is in effect for the 2009 AFR reporting via LOGER with few exceptions
Announcement of the “Open” reporting cycle will be announced electronically or by professional associations’ newsletters
All applicable tools for the report are located at the Bureau’s website: http://myfloridacfo.com/aadir/localgov/
FAC Update
69I-61 – Uniform Classification of Accounts
No changes other than “Edition” of the most recent manual: FY 2008-2009
Copies are available from the Bureau’s website or upon request to the Bureau: [email protected]
FAC Update
69I-73 – Local Government Tangible Personal Property
Adopted Spring of 2008 Applies to Counties and Special Districts with taxing
authority; not municipalities Rules outlined include:
Recording Threshold Recording Methods Marking of Property Disposition of Property Inventory of Property
Local Government Website
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
Resources Availableon the Local Government Website
Chart of Accounts• 2007-2008 Chart of
Accounts • 2008-2009 Chart of
Accounts • Crosswalk of changes
between 07-08 Chart of Accounts and the 08-09 Chart of Accounts
Uniform Accounting System Manual• 2008 UASM• 2009 UASM
LOGER System• User Manual• Link to System• Reporting Environment
Manual/Hard Copy Annual Financial Report Filing forms and instructions
Net Atlantic ListServ
http://myfloridacfo.com/aadir/localgov/
http://myfloridacfo.com/aadir/localgov/
http://myfloridacfo.com/aadir/localgov/afr_past.htm
http://myfloridacfo.com/aadir/localgov/afr_past.htm
http://myfloridacfo.com/aadir/localgov/reports_manuals.htm
http://myfloridacfo.com/aadir/localgov/court_rep.htm
http://myfloridacfo.com/aadir/localgov/links.htm
http://myfloridacfo.com/aadir/localgov/listserve.htm
http://myfloridacfo.com/aadir/localgov
http://myfloridacfo.com/aadir/localgov/Docs2008/2008-2009RevenueAccounts9-8-08.pdf
http://myfloridacfo.com/aadir/localgov/Docs2008/FY08-9ExpenditureUpdatesLOGER.pdf
http://myfloridacfo.com/aadir/localgov/Docs2008/CrosswalkofChanges9-8-08.pdf
http://myfloridacfo.com/aadir/localgov/DocsManuals/2008UASManual-County7-1-08.pdf
Counties 3 Separate Manuals
https://apps.fldfs.com/LocalGov/
http://myfloridacfo.com/aadir/localgov/DocsLoger/LogerInstructionManual.pdf
http://myfloridacfo.com/aadir/localgov/DocsLoger/LOGER%20Clarifying%20Points.pdf
Uniform Accounting System (UAS) Manual Update
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
UAS Manual Update
Update Effective in
2008 Version
2008 & 2009 Versions
available
New Layout
Appendix D – Section
29.0085 Report to
Account Code
Crosswalk
Index
Detailed Descriptions
• LCIR Handbook for
Rev.
Divided into 3 Versions
1. Counties
2. Municipalities
3. Special Districts (&
Similar)
UAS Manual Update
New Layout
Eligible Entities – Which local governments does the revenue/expenditure pertain to?
Information – Where can I find more information about the revenue/expenditure?
Statutory Reference – Where can I find the statutory authority for the revenue/expenditure?
Code Moved – The account code has been reclassified and the new location is included.
UAS Manual Update
New Layout
New – The account code, revenue stream, or expenditure is new.
Deleted – The account code is no longer active and has been deleted.
Court Related – The account code is only applicable for county governments’ court related transactions
Legislative Committee on Intergovernmental Relations (LCIR) Handbook – See the most recent version of the Local Government Financial Information Handbook by the Florida LCIR to clarify a revenue stream. <http://www.floridalcir.gov/>
UAS Manual Update
311.000 AD VALOREM TAXES
Example of New Layout
Property taxes computed as a percentage of the Fair Market value of locally assessed real estate, and tangible personal property less any exclusions, differentials, exemptions and credits and expressed in mills. Ad Valorem taxes are recorded “net” of discounts, penalties and interest.
Ad Valorem taxes are considered general revenue for general purpose local governments (i.e., county, municipality, or consolidated city-county government) as well as for school districts.
Eligible Entities include: Counties, Municipalities, School Districts, and some Special Districts (as authorized by the Legislature)
See the current year’s version of the LCIR Local Government Financial Information Handbook <http://www.floridalcir.gov/>
Section 9, Article VII, Florida ConstitutionChapters 192 – 197 and 200, Florida Statutes
UAS Manual Update
312.200 INACTIVE: See Note Below
Example of New Layout
351.700 INTERGOVERNMENTAL RADIO COMMUNICATION PROGRAM
This account shall include funds collected pursuant to Section 318.21(9), F.S. which refers to board restricted revenues.
New for 2009 (FY 08-09)
Eligible Entities include: All Counties
Section 318.21(9), Florida Statutes
Deleted in 2009 (FY08-09): Special Act Fuel Tax no longer has a revenue source
LOGER Update
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
New LOGER Annual Financial Reporting System
New Web-based reporting environment https://apps.fldfs.com/LocalGov/
Excel upload capability for Revenues & Expenditures
Current Year Revenue & Expenditure Account Code Lists can be printed from within the system
Past submissions always available for viewing
Reports Module available to the public Only data certified by the Bureau of Local Government Standard and Customized Reports Live (up to the minute) Data
Integrates Dependent Special District/Component Unit reporting
New LOGER Annual Financial Reporting System
Over 75% of the State’s Local Governments submitted their 2007 Annual Financial Reports (AFR) via LOGER
For Log On information please email your request to [email protected]
All submitted AFRs must still be reconciled to an independently
audited financial statement¹ and certified by the Bureau of Local Government ¹See Section 218.39, Florida Statutes for audit thresholds Data Elements Worksheet information is required when an audit is not LOGER enforces audit thresholds
Financial Statement Submissions Accepted via Mail – Bureau of Local Government, 200 East Gaines St.,
Tallahassee, FL 32399-0354 Email – [email protected]
LOGER
Coming Soon!
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
2009 Legislative Session
SB 1796:
• Creates S. 215.985, F.S. –
Transparency Florida Act
• Creates website tracking
disbursements, revenues,
debt obligations
• Presently: Conference
committee has been
established to study
technology needed
SB 2108
• Clerks of Court
funded through
State appropriations
• CCOC becomes a
budget entity under
the JAC
http://flair.dbf.state.fl.us:85/approot/dispub2/cvphsrch.htm
Upcoming Initiative for Performance Recognition
Partners in Improving Accountability
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
Recognizing those who go above and beyond
Partners in Improving Accountability
Mission
The Chief Financial Officer will provide leadership in an initiative to improve the financial reporting by the State of Florida’s local governments. We will establish a program entitled, “Partners in Improving Accountability for Local Governments” where local government entities will be measured and recognized for sustained excellence in accountability of taxpayer resources.
Partners in Improving Accountability
Areas of Accountability
The Bureau of Local Government has identified 6 major areas of accountability to focus on:
All Local Government Entities• Annual Financial Report (AFR)• Independently Audited Financial Statements• Reconciliation of AFR to Independently Audited Financial Statements
Partners in Improving Accountability
Areas of Accountability
The Bureau of Local Government has identified 6 major areas of accountability to focus on:
Counties Only• Statement of County Funded Court-Related Functions Report (s. 29.0085) • Assessment of Additional Court Costs Report (s. 939.185)• Article V Financial Review
Partners in Improving Accountability
Example
Does the AFR Reconcile to the Independently Audited Financial Statements?
1. Do the Fund Type Totals Balance 2. Do the Long-Term Debt Amounts Agree3. Is the Component Unit Information correctly
reported
Partners in Improving Accountability
Partners
Bureau employees will continue to provide training on AFR preparation and court reporting requirements with instruction tools available from their website and presentations at professional conferences and seminars. However, with Partners in Improving Accountability, the Bureau will now be able to pinpoint and partner with local governments in most need of assistance and which requirements should be specifically focused on.
Department of Financial ServicesDivision of Accounting & AuditingBureau of Local Government
Burton Marshall, ChiefBureau of Local Government
Department of Financial ServicesTelephone: (850) 413-5588Email: [email protected]
Justin Young, Financial AdministratorBureau of Local Government
Department of Financial ServicesTelephone: (850) 413-5712
Email: [email protected]
Priscilla Bailey-Brown, Financial AdministratorBureau of Local Government
Department of Financial ServicesTelephone: (850) 413-5592Email: [email protected]