Tips for the Effective Use of PowerPoint & Keynote

Donald M. Huntington Executive In Residence

Business Communications, Meetings & Presentations

Make type BIG enough

  This is Arial 12

  This is Arial 18

  This is Arial 24

 This is Arial 32  This is Arial 36  This is Arial 44

Keep it SIMPLE

FONT tips

 Sanserif fonts are clearer  Italics are difficult to read on screen  Normal or bold fonts are clearer  Underlines may signify hyperlinks  Instead, use colors to emphasise

Don’t use too MUCH text

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)

Too Busy!

Boring!

RIGHT AMOUNT of text

Instructional Technology:

A process involving people, procedures & tools for solutions to problems in learning.

Use visuals to SUPPORT

A strategy not on target is no strategy at all.

Not DISTRACT

A strategy not on target is no strategy at all.

Use a CLEAN design template

For Next Three Classes

 Form teams of 2

 3-5 minute “Informative” Presentation  Next class

 3-5 minute “Persuasive” Presentation  Class after next

 Use Power Point

Informative Presentations

 Purpose:  to inform the audience who, what,

where, when and/or how

Informative Presentations

  An effective informative presentation will: 1.  Be brief and to the point 2.  Stick to the facts and avoid complicated

information 3.  Use an appropriate organizational structure

a)  Time b)  Place c)  Cause and effect d)  Logical order

Persuasive Presentations

 Purpose:  to convince the audience to accept/

agree with your proposal, idea, point of view, etc.

Persuasive Presentations

  An effective persuasive presentation will: 1.  Offer a solution to a controversy, dispute,

dilemma, problem or opportunity. 2.  Present sufficient logic, evidence and

emotion to sway the audience to your view. 3.  Utilize effective selling techniques (see

reading – “Types of Presentations”.

KEYS to Effective Presentations

1.  Know your subject matter 2.  Know your audience 3.  Know yourself (and your limitations) 4.  Develop a theme 5.  Write your script (Opening – Body – Closing) 6.  Decide on visuals (PPT, Charts, Whiteboard,

Physical Props) 7.  Prepare your visuals 8.  Rehearse several times (Get feedback)

Location and Room Setup

  Plan and check everything  Accessibility  Room layout and seating (capacity & arrangement)   Lighting  Sound (Noise)  Clutter  Check technology (Have a backup plan)  Podium, head table, etc.

  Own the room – make it yours

Delivery and Stage Presence

  Nerves   Poise and Posture   Gestures and Movement   Vocal volume and vocal qualities

 Modulation, enunciation, tone   Flow and filler words   Enthusiasm   Facial expressions   Eye contact