BUSINESSBUSINESS CORRESPONDENCECORRESPONDENCE

STRUCTURE AND LAYOUTSSTRUCTURE AND LAYOUTS

PREPARED BYPREPARED BY : :

RAJEEV BAGDERAJEEV BAGDE

RAMJEE PANDEYRAMJEE PANDEY

INTRODUCTIONINTRODUCTION

Welcome to this powerpoint Welcome to this powerpoint presentation on “STRUCTURE AND presentation on “STRUCTURE AND LAYOUTS”.LAYOUTS”.

So, what this presentation will So, what this presentation will explore are some basic ways of explore are some basic ways of arranging business letters.arranging business letters.

STRUCTURE AND LAYOUTSSTRUCTURE AND LAYOUTS

There are 5 basic letter styles.These are:-There are 5 basic letter styles.These are:- Full blockedFull blocked BlockedBlocked Semi blockedSemi blocked Square blockedSquare blocked Simplified lettersSimplified letters Business writes today generally favour FULL-BLOCKED or Business writes today generally favour FULL-BLOCKED or

SIMPLIFIED letter formats for two reasons:SIMPLIFIED letter formats for two reasons: Moving all elements to the left margin is easier for the Moving all elements to the left margin is easier for the

typist/word processor.typist/word processor. Indenting is necessary ,since one blank line is routinely Indenting is necessary ,since one blank line is routinely

left between paragraph. left between paragraph.

ELEMENT OF STRUCTUREELEMENT OF STRUCTURE 1 Heading1 Heading 2 Date2 Date 3 Reference3 Reference 4 Inside address4 Inside address 5 Attention line5 Attention line 6 Salutation6 Salutation 7 Subject7 Subject 8 Body8 Body 9 Complimentary close9 Complimentary close 10 Signature10 Signature 11 Identification marks11 Identification marks 12 Enclosure12 Enclosure

THE FULL-BLOCKED STYLETHE FULL-BLOCKED STYLE

AllAll parts of the letter ,except the printed parts of the letter ,except the printed letter head, are aligned to the left margin.letter head, are aligned to the left margin.

Indentation is not required for any part, Indentation is not required for any part, thus it saves time.thus it saves time.

Open puntuation is followed. Open puntuation is followed.

THE FULL- BLOCKED STYLETHE FULL- BLOCKED STYLE

THE BLOCKED STYLETHE BLOCKED STYLE

This style is the same as the full-blocked,i.e.This style is the same as the full-blocked,i.e.all letter parts begins at the left margin,except;all letter parts begins at the left margin,except; the date line (center or to the right),the date line (center or to the right), complimentary closing,complimentary closing, company signature,andcompany signature,and the signers identification.the signers identification.

These parts are written at the horizontal centre of These parts are written at the horizontal centre of the page.the page.

EXAMPLE: BLOCKED STYLEEXAMPLE: BLOCKED STYLE

THE SIMPLIFIED STYLETHE SIMPLIFIED STYLE

This style is the same as the full-This style is the same as the full-blocked,except:blocked,except:

There is no salutation or complimentary There is no salutation or complimentary closing;closing;

A capitalized subject line (without the word A capitalized subject line (without the word “subject”) must be used;“subject”) must be used;

The sifners identification is typed in all The sifners identification is typed in all capitals; andcapitals; and

Unnumbered lists are indented five spaces.Unnumbered lists are indented five spaces.

EXAMPLE:SIMPLIFIED STYLEEXAMPLE:SIMPLIFIED STYLE

Daljeet Industreis LimitedDaljeet Industreis Limited Bombay RoadBombay Road

Gurdaspur-143521Gurdaspur-143521

The Purchase officerThe Purchase officerSally Exporters LimitedSally Exporters Limited20a,Feroze Shah Marg 20a,Feroze Shah Marg New Delhi-110030New Delhi-110030

CORRECTION OF INCORRECT BILLCORRECTION OF INCORRECT BILL

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