business | creating professional emails...click on ‘email’ on the left-hand side navigation...
TRANSCRIPT
Business | Creating Professional Emails
Creating Email Signatures | Using Mail
If it’s the first time you are logging onto the Mail
app on your Mac, it may prompt you to add an
email account (you can just select the account type
at this point to proceed. If the account type isn’t
listed, simply select ‘Other Mail Account’ and enter your details).
If you’ve already got a Mail account, you can also add more accounts by
selecting ‘Mail’ and then selecting ‘Add Account’. Choose the account
type and enter your information (make sure that the Mail tick box is
selected for the account!)
Open the Mail app
Click the ‘New Message’ button and compose
your signature, formatting it in a style you like,
including any hyperlinks to websites, social
media etc.
Now, select Mail (at the top of the page)
Select ‘Preference’ from the dropdown
Click on ‘Signatures’ and then the ‘+’ icon
Copy and paste your signature into the box
You must ensure that you have unticked the box: ‘Always match my
default message font (e.g. Georgia 12)’.
Simply close this window and it will be automatically saved
1. Go to your Settings
2. Click on ‘Mail’
3. Scroll down to ‘Signature’ and input the signature you would like to use
4. You’ll need to do this per email account
Creating Email Signatures | Using Gmail
Open Gmail and on the top right-hand side select the settings icon
Click on ‘Settings’ and scroll down to the signature section (as shown in
the image below)
Add your signature to the text box and format the text accordingly
You can add links and images/logos to your signature using the menu
bar
o Adding your logo to your signature is a great way to incorporate
some branding
At the bottom of the page, click ‘Save Changes’ to save the signature
Open the Gmail app and tap the menu bar
Scroll to the bottom & click on ‘Settings’
Click into your account
Select ‘Signature settings’
Switch the ‘Mobile signature’ setting on
Add or edit your mobile signature
To save, just click back
Creating Email Signatures | Using Yahoo
Open Yahoo and click on the settings icon on the top right-hand side
Select ‘Settings’
Scroll down and click on ‘More settings’
Select ‘Writing email’ on the left-hand side
Use the toggle to switch on the signature feature
Insert your signature into the text box provided (you will have the option
to format your text/insert hyperlinks in the menu bar at the bottom)
If you click out of this section, your signature will save automatically
Creating Email Signatures | Using Hotmail (via Outlook)
Open your Hotmail account by signing in at Outlook.com
Go to Settings by clicking on the settings icon in the top right and
select ‘View all Outlook Settings’ at the bottom
Click on ‘Email’ on the left-hand side navigation panel and select
‘Compose and Reply’
In the email signature textbox, create your signature (you will be able to
format the text and insert any hyperlinks using the menu bar)
Select the checkbox that states ‘Automatically include my signature on
the new messages that I compose’
Open a new email
Select ‘Signature’ and then ‘Signatures’ from the message menu
Under the option ‘Select signature to edit’, choose ‘New’
You will be able to create a name for your new signature in the dialog
box
Under ‘Edit signature’ you will be able to compose your signature
o You can include text, images, an electronic business card, a logo,
links and even set up a handwritten signature
If you have different email accounts within Outlook, you may wish to set
a different default signature for each account. You can do this by
selecting the signature name in the ‘New messages’ dropdown box
Email Signatures | Examples
Kind Regards,
Your Name,
MNU Certified Nutritionist
---------------------------------------------------------------------------------------------
w: [INSERT WEBSITE] | f: [INSERT FACEBOOK PAGE] | t: [INSERT
TWITTER HANDLE] | ig: [INSERT INSTAGRAM HANDLE]
Many Thanks,
Your Name, Educational Credentials/Letters
Your Company Name / Founder of Company Name
MNU Certified Nutritionist
w: [INSERT WEBSITE] | f: [INSERT FACEBOOK PAGE] | t: [INSERT TWITTER HANDLE]
| ig: [INSERT INSTAGRAM HANDLE]
Privacy Statement | What is it for?
Privacy Statement | Example
Privacy and Confidentiality Notice
This message is confidential and intended solely for the person(s) to whom it is addressed. It may contain privileged and confidential
information. If you are not the intended recipient(s), you must not read, copy, distribute, discuss or take any action in reliance on it. If you have
received this information in error, please notify the office noted above as soon as possible by return email.