business letter 2013

7/29/2019 Business Letter 2013

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What is a Business Letter?

Definition

Parts

Uses


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A business letter is:

- a letter written for formal or professional

purposes.

- similar to a friendly letter, except for one

extra part.

- should be short, courteous, and to the point.


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Heading

Inside Address

Salutation

Body

Complimentary ClosingSignature

Printed Name


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It is the same as a friendly letter.

It contains, the writers name,

address, city, state, zip, and date.

It is written slightly to the right of the

center of the paper, about one inch

from the top.

Do not abbreviate in a business letter


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Cindy Jones

1234 Main Street

Philadelphia, Pennsylvania 19149

April 25, 2003

Notice that the street, city,

and state are not

abbreviated.


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Heading

Inside Address

Salutation

Body


Printed Name


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Should begin on the left-hand margin, below the

heading.

Consists of the FULL name and address of thebusiness or organization to which the letter is being

sent.

Make sure that the address is the same as

the address on the envelope.

Do not abbreviate.


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Cindy Jones

1234 Main Street


April 25, 2003

Keystone Automobile Association

2040 Market Street


Notice that this is the address of the

company you are writing to. Also see

that the street, city, and state are notabbreviated.


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Heading

Inside Address

Salutation

Body


Printed Name


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It is more formal than that of a friendly letter.

It is followed by a colon ~ :


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Cindy Jones

1234 Main Street


April 25, 2003Keystone Automobile Association

2040 Market Street


Dear Sir or Madam:

If you do not know who to

address the letter to, useDear Sir or Madam. You

could also use To Whom It

May Concern. Remember

use a COLON after the

Salutation.


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Heading

Inside Address

Salutation

Body


Printed Name


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It should be brief and courteous.

The reader should be able to pick out of your letter all that

is needed as quickly as possible.

It should only mention the purpose of the letter.


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Cindy Jones

1234 Main Street



2040 Market Street


Dear Sir or Madam:

It is the wish of our principal that a safety squad be organized in the Park

School during the coming semester.

Will you kindly send a representative to our classroom to give us the

necessary directions. Please let us know the date on which we may expect

your agent.

We thank you for your cooperation and prompt attention.

Remember this is business, not a social

letter.


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Heading

Inside Address

Salutation

Body

Complimentary Closing

Signature

Printed Name


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It is more formal than a friendly letter.

It is written under the same margin as the heading.

Consists of a short phrase indicating respect for the

person addressed and followed by a comma.

Yours truly, Sincerely,

Very truly yours, Respectfully,


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Cindy Jones

1234 Main Street



2040 Market Street


Dear Sir or Madam:





your agent.


Sincerely,The first word

should be

capitalized.


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Heading

Inside Address

Salutation

Body

Complimentary Closing

Signature

Printed Name


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Signature contains the full name of the writer.

The writers name is usually printed under the signature.


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Cindy Jones

1234 Main Street



2040 Market Street


Dear Sir or Madam:





your agent.


Sincerely,

Cindy Jones

Cindy Jones

Always sign your

name and print it

underneath.


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Business letters are written for the following

reasons:

Order a product

Make a request

Complain about a product or service

Cover letter- request that the writer be considered for ajob


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YOUR ASSIGNMENT:You will write a business letter to a CD company.

Your letter will be a complaint about a CD that youreceived in the mail.

When you received it, it was scratched.

You are returning the CD and requesting a refund.

Here is the address:

Music-by-Mail

1728 Maple Ave.

New York City, New York 01587


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Do you have your FULL street address, city, and state in the heading? No abbreviations

Did you remember to write the date?Did you write the inside address? No abbreviations

Is there a colon after your salutation?

Did you indent in the body?

Is your letter short and to the point?

Did you end with a formal closing?

Is your letter signed?

Did you remember to print your name under the signature?


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Miss K. Checchia

3040 Cottman Avenue


March 25, 2004

Music-by-Mail

1728 Maple Street

New York City, New York 01587

Dear Sir or Madam:

I have recently ordered and received a CD from your mail catalog. When I received

it, I was saddened to notice that the CD had been damaged. I opened the case and found that it

was scratched. It will not play in my CD player.

Along with this letter, I am returning the CD. I would like a refund in the amount of

the purchase. I thank you in advance for your prompt and courteous service.

Sincerely,

Miss K. Checchia

Miss K. Checchia


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business letter 2013

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