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BUSINESS

PAPER

11 December 2014

Council’s Vision

A prosperous rural community where residents and visitors enjoy a clean, safe environment enhanced by our unique

heritage and country lifestyle

Council’s Mission

For the whole community to grow and prosper through effective leadership, provision of sustainable services and

promotion of economic development opportunities

FORBES SHIRE COUNCIL

ORDINARY BUSINESS PAPER – 11 DECEMBER 2014

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TABLE OF CONTENTS

MATTERS IN PROGRESS – PART I ........................................................................................................................... 7

MAYOR’S REPORT TO COUNCIL – PART I ........................................................................................................... 18

CLAUSE 1 – CENTROC BOARD MEETING ......................................................................................................... 18 CLAUSE 2 – SEASONS GREETINGS ................................................................................................................... 20

GENERAL MANAGER’S REPORT TO COUNCIL – PART I ................................................................................ 22

CLAUSE 1 – CONFIRMATION OF COUNCIL MEETINGS 2015 ........................................................................ 22 CLAUSE 2 – RIFLE RANGE .................................................................................................................................... 23

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL - PART I .......................................................... 28

CLAUSE 1 – INVESTMENT OF COUNCIL’S FUNDS – 30 NOVEMBER 2014: ............................................... 28 CLAUSE 2 – RATES & CHARGES COLLECTION – NOVEMBER 2014 ........................................................... 32 CLAUSE 3 – PROCUREMENT REPORTING ....................................................................................................... 32

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT TO COUNCIL – PART I ....................... 35

CLAUSE 1 – TREE PRESERVATION & REMOVAL COMMITTEE .................................................................... 35 Clause 1.1 16 Flint Street (CRM: 6080/2014) ................................................................................................. 35 Clause 1.2 Anglican Portion, Forbes Cemetery (CRM: 6114/2014) ............................................................ 35 Clause 1.3 65 Farrand Street (CRM: 6215/2014) ........................................................................................... 35 Clause 1.4 29 Alder Street (CRM: 6349/2014) ............................................................................................... 36 Clause 1.5 25 Johnson Street ........................................................................................................................... 36 Clause 1.6 38 Jacaranda Street – (CRM: 6278/2014) ................................................................................... 36

CLAUSE 2 – FINAL OUTCOMES – REVIEW AERODROME WEATHER FORECAST SERVICES ............. 37 CLAUSE 3 – FORBES AQUATIC AREA: BAREFOOT SKI TOURNAMENT .................................................... 38

DIRECTOR OF ENVIRONMENTAL SERVICES AND PLANNING REPORT TO COUNCIL – PART I ......... 44

CLAUSE 1 – FORBES DEVELOPMENT CONTROL PLAN 2013 ...................................................................... 44 CLAUSE 2 – CHANGE TO THE MINIMUM LOT SIZE R5 LARGE LOT RESIDENTIAL REYMOND STREET, STOKES STREET, YOUNG STREET, WAMBAT STREET, CHURCH STREET, AND COLLEGE ROAD. . 44 CLAUSE 3 – REVIEW OF POLICY FOR THE CONSTRUCTION OF DWELLINGS ON LAND USED FOR

INTENSIVE AGRICULTURE ................................................................................................................................... 45

DIRECTOR TOURISM, COMMUNITY & CULTURAL DEVELOPMENT REPORT TO COUNCIL – PART I 54

CLAUSE 1 – ENCOURAGE AND SUPPORT DEVELOPMENT OF A DIVERSE COMMUNITY (C2) ........... 54 CLAUSE 2 – CULTIVATE A CAPABLE AND LEARNED COMMUNITY (C3) ................................................... 55 CLAUSE 3 – FORBES SHIRE ENTERPRISES ARE SUCCESSFUL, SUSTAINABLE AND SUPPORT THE

FORBES SHIRE COMMUNITY ............................................................................................................................... 56 CLAUSE 4 – CULTIVATE A CAPABLE AND LEARNED COMMUNITY (C3) ................................................... 58 CLAUSE 5 - OUR COMMUNITY IS CONSULTED ABOUT COUNCIL DECISIONS AND INFORMED

ABOUT COUNCIL ACTIVITIES (L7) ....................................................................................................................... 60

ENVIRONMENT ADVISORY COMMITTEE REPORT TO COUNCIL – PART I ................................................. 64

CLAUSE 1 – BUSINESS ARISING ......................................................................................................................... 64 Clause 1.1 Parkes Road Planting ..................................................................................................................... 64

CLAUSE 2 – GENERAL BUSINESS ....................................................................................................................... 64 Clause 2.1 Lake Forbes Biodiversity Walkway ............................................................................................... 64 Clause 2.2 Environmental Advisory Committee Members Feedback ......................................................... 65 Clause 2.3 Meeting Dates for 2015 .................................................................................................................. 65

CLAUSE 3 – BUSINESS WITHOUT NOTICE ....................................................................................................... 66 Clause 3.1 Suggested Agenda Items for February 2015 Meeting ............................................................... 66

CLAUSE 4 – DATE AND TIME OF NEXT MEETING ............................................................................................ 66 CLAUSE 5 – TIME OF MEETING CLOSURE ........................................................................................................ 66

SERVICES COMMITTEE REPORT TO COUNCIL – PART I ................................................................................ 68

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING..................................................................... 68



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CLAUSE 2 – BUSINESS PENDING ........................................................................................................................ 68 CLAUSE 3 – ENVIRONMENTAL SERVICES REPORT ...................................................................................... 68

Clause 3.1 Development and Building ............................................................................................................. 68 CLAUSE 4 – WASTE MANAGEMENT ................................................................................................................... 68 CLAUSE 5 – REGULATORY CONTROL ............................................................................................................... 68

Clause 5.1 Ranger’s Report Month ending 24 October 2014 ....................................................................... 68 CLAUSE 6 – MISCELLANEOUS ............................................................................................................................. 69 CLAUSE 7 – BUSINESS WITHOUT NOTICE ....................................................................................................... 69

Clause 7.1 Illegal Development Update ........................................................................................................... 69 Clause 7.2 Illegal Dumping of Asbestos .......................................................................................................... 69

CLAUSE 8 – DATE OF NEXT MEETING ............................................................................................................... 70 CLAUSE 9 – TIME OF MEETING CLOSURE ........................................................................................................ 70

TRAFFIC ADVISORY COMMITTEE REPORT TO COUNCIL – PART I ............................................................. 72

CLAUSE 1 - BUSINESS ARISING .......................................................................................................................... 72 CLAUSE 2 – BUSINESS PENDING ........................................................................................................................ 72 CLAUSE 3 – CORRESPONDENCE ....................................................................................................................... 72

Clause 3.1 Elgin Street Parking ........................................................................................................................ 72 Clause 3.2 Request for Extension of School Bus Route ............................................................................... 73 Clause 3.3 Australia Day Parade and Celebrations ....................................................................................... 73 Clause 3.4 Forbes Christmas Carnival............................................................................................................. 74 Clause 3.5 Forbes Christmas Promotional Draw............................................................................................ 74 Clause 3.6 VANfest Road Closures .................................................................................................................. 75

CLAUSE 4 – REPORTS............................................................................................................................................ 76 Clause 4.1 Road Safety & Injury Prevention Officer’s Monthly Reports for July-September 2014 ......... 76

CLAUSE 5 – GENERAL BUSINESS ....................................................................................................................... 76 CLAUSE 6 - ANY OTHER BUSINESS (AS DECLARED URGENT BY CHAIRPERSON) ............................................. 76

Clause 6.1 Back Yamma Road/Newell Highway Intersection ...................................................................... 76 CLAUSE 7 - DATE & TIME OF FUTURE MEETINGS .......................................................................................... 77 CLAUSE 8 - TIME OF MEETING CLOSURE ......................................................................................................... 77

WORKS COMMITTEE REPORT TO COUNCIL – PART I ..................................................................................... 80

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING..................................................................... 80 CLAUSE 2 – BUSINESS PENDING ........................................................................................................................ 80 CLAUSE 3 – TECHNICAL SERVICES REPORT .................................................................................................. 80

Clause 3.1 Design ............................................................................................................................................... 80 Clause 3.2 Water, Sewer & Stormwater .......................................................................................................... 82 Clause 3.3 - Asset Management Planning ........................................................................................................ 85

CLAUSE 4 – ENGINEERING SERVICES REPORT: ........................................................................................... 85 Clause 4.1 - Road Construction & Maintenance Activities:............................................................................. 85

CLAUSE 5 – NOXIOUS WEEDS REPORT ............................................................................................................ 88 CLAUSE 6 – CORRESPONDENCE ....................................................................................................................... 88 CLAUSE 7 – GENERAL BUSINESS ....................................................................................................................... 88

Clause 7.1 - Request To Bitumen Seal Warroo Road ..................................................................................... 88 CLAUSE 8 – ANY OTHER BUSINESS: AS DECLARED URGENT BY THE CHAIRMAN. ............................................ 90 CLAUSE 9 – DATE OF NEXT MEETING: .............................................................................................................. 90 CLAUSE 10 – CLOSE OF MEETING: ..................................................................................................................... 90

INWARD CORRESPONDENCE – OPEN COUNCIL – PART I ............................................................................. 92

DONATIONS & SPONSORSHIPS (D35/005): ...................................................................................................... 92 CLAUSE 1 – DONATIONS ....................................................................................................................................... 93

Clause 1.1 Funding Request – Forbes Geranium Club ................................................................................. 93 Clause 1.2 Funding Request – Bedgerabong Picnic Race Club Inc: .......................................................... 93 Clause 1.3 Funding Request – Cancer Council NSW: Relay for Life 2015: ............................................... 94 Clause 1.4 Funding Request: Railway Arts and Crafts Centre ..................................................................... 94

CLAUSE 2 – LETTERS OF APPRECIATION ........................................................................................................ 94

PUBLIC ACCESS TO COUNCIL MEETINGS .......................................................................................................... 96

CONTENTS OF CONFIDENTIAL BUSINESS PAPER ........................................................................................... 97



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ADOPTION OF ALL MATTERS IN THE MAIN BUSINESS PAPER WITH THE EXCEPTION OF THOSE ITEMS WHICH HAVE BEEN WITHDRAWN AND WHICH ARE DULY REFERRED TO IN ORDER IN THE BALANCE OF THESE MINUTES ............................................................................................................................... 98



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MATTERS IN PROGRESS

PART I



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MATTERS IN PROGRESS – PART I

Matters arising from the 21 March 2013 Meeting:

Minute Number: 250/2013, 890/2014 Report: Works Subject: Parks Signage Audit Resolution: 250/2014

That Council:

i). receive a report on consistent park signage designs and costs to the May 2013 Works Committee;

ii). investigate the option of using Quick Response reader technology on the park signage to include historical information. (Cr B Mattiske/Cr D Booth)

Resolution: 890/2014

That Council receive a report on Quick Response Readers and signs at the next meeting. (Cr D Booth/Cr C Roylance)

Action Officer: Director Tourism, Community & Cultural Development Progress: Reported to November Council meeting. Complete – will be deleted

Matters arising from the 12 December 2013 Meeting:

Minute Number: 1209/2013, 8/2014, 164/2014 Report: Business Without Notice Subject: Water Sharing Plan Resolution: 8/2014

That Council in conjunction with Lachlan Valley Water develop a submission for the review of the Lachlan Water Sharing Plan. (Cr G Falconer/Cr C Roylance)

Resolution: 891/2014 That Council forward a letter of objection to the State Minister for Land and Water, Mr Kevin Humphries requesting the elimination of translucent flows from the Lachlan Water Sharing Plan. (Cr G Falconer/Cr C Roylance)

Action Officer: General Manager



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MATTERS IN PROGRESS – PART I cont’d: Progress: 8/2014: Waiting on further information from Lachlan Valley Water. 891/2014: Letter sent to Minister Humphries 891/2014: Letter received from Michael Bullen, Office of Water

Matters arising from the 17 April 2014 Meeting:

Minute Number: 305/2014, 670/2014 (CRM: 4247/2014) Report: Services Subject: DA 2012/0093 for the construction of two residential units at 22 Kent Street, Action Officer: Director Environmental Services & Planning Resolution: 305/2014: That Council contact the developer to discuss the issues in

relation to the variations and assist the developer regarding the Section 96 application. (Cr P Miller/Cr G Falconer)

Progress: Meeting between applicant and objector facilitated no resolution achieved at

this meeting. The applicant advised they will be lodging an amended plan to retain this zincalume panelling.

Resolution: 670/2014: That Council forward a letter to the developer requesting a section

96 variation to the original Development Application failing to do so that they be advised of the consequences. (Cr P Miller/Cr G Falconer)

Progress: 670/2014: Letter sent to the applicant. Reminder letter sent to applicant.

Applicant advised that quotes for shades for decking being sought and that a modified application is being prepared.

Matters arising from the 15 May 2014 Meeting:

Minute Number: 417/2014 (CRM: 4590/2014) Report: Saleyards Subject: Emergency Animal Disease Response Plan Resolution: That Council progress the development of an Emergency Animal Disease

Response Plan as a Priority. (Cr P Miller/Cr G Falconer) Action Officer: Director Engineering & Technical Services Progress: Final plan received to be referred to next SAC.

Matters arising from the 19 June 2014 Meeting:

Minute Number: 429/2014, 892/2014 & 893/2014 (CRM: 4835/2014)



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MATTERS IN PROGRESS – PART I cont’d: Report: Matters Subject: Old Saleyards Site Action Officer: Director Tourism Community & Cultural Development Resolution: 429/2014

That Council facilitate a meeting with the Stock and Station Agents, the Arts Society and the Sculpture Group to progress the project for the old saleyards site. (Cr P Miller/Cr M Jelbart)


That Council defer this matter until further notice is received from the Arts Society. (Cr B Mattiske/Cr D Booth)

Progress: 429/2014 & 892/2014

As previously reported Forbes Arts Society have asked that this meeting be held over until the New Year while their committee focusses on fundraising for the “amazing” sculpture and dealing with the planning and technical issues of its installation.


That Council forward a letter of appreciation to those involved with the installation of the Royal Agricultural Society woollen mural located in front of the Spotlight store. (Cr G Falconer/Cr J Nicholson)

Progress: Complete

Complete – will be deleted Minute Number: 452/2014 (CRM: 4854/2014) Report: Director Environmental Services & Planning Subject: Unauthorised Development Resolution: That Council:

i). in relation to issue 1 of this report issue an infringement notice on the developer of item 1 for occupying the building without the prior consent of Council with infringement notices being issued each month unless significant advancement is made to obtain an occupation certificate;



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MATTERS IN PROGRESS – PART I cont’d: ii). in relation to issue 2 of this report where evidence can be obtained

that the developer of item 2 is occupying the building without the prior consent of Council issue an infringement notice on the developer and review the matter monthly with the intent to issue infringement notices should the development continue to be occupied without an Occupation Certificate;

iii). in relation to issue 3 of this report issue an infringement notice on the

developer of item 3 for occupying the building without the prior consent of Council with infringement notices being issued each month unless significant advancement is made to obtain an occupation certificate;

iv). in relation to issue 4 issue an infringement notice on the developer of

item 4 for occupying the building without the prior consent of Council with infringement notices being issued each month unless significant advancement is made to obtain an occupation certificate;

v). in relation to issue 5 of this report issue an infringement notice on the

developer of item 5 for occupying the building without the prior consent of Council with infringement notices being issued each month unless significant advancement is made to obtain an occupation certificate;

vi). in relation to issue 6 of this report direct the developer of item 6 to

lodge a Development Application within 14 days.

Where an occupation certificate has not been issued within 30 days of the issue of Development Consent issue an infringement notice on the developer of item 6 for occupying the building without the prior consent of Council with infringement notices being issued each month until an occupation certificate is issued unless significant advancement is made to obtain an occupation certificate;

vii). in relation to issue 7 of this report where an occupation certificate has

not been obtained within 40 days issue an infringement notice on the developer of item 7 for occupying the building without obtaining an Occupation Certificate with infringement notices being with infringement notices being issued each month unless significant advancement is made to obtain an occupation certificate;

viii). in relation to issue 8 of this report direct the developer to lodge a

Development Application and building certificate within 14 days. Should a Development Application and building certificate application not be lodged within 14 days issue an infringement notice on the developer of item 8 for undertaking building work without the prior approval of Council;

ix). in relation to issue 9 continue discussion with the developer with the

view of lodging an amended development application within 30 days; x). in relation to issue 10 take no further action due to the age of the

unauthorised development and the lodgement of a building certificate;



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MATTERS IN PROGRESS – PART I cont’d:

xi). in relation to issue 11 take no further action as a Development Application has been lodged;

xii). in relation to issue 12 seek the lodgement of a development consent

and building certificate as per councils previous resolution;

xiii). in relation to issue 13 issue a notice of intention to issue an order directing the sewer to be connected within 14 days, issue a notice of intention to issue a demolition order to remove the portable buildings.

Direct the developer to lodge an amended development application and building certificate complete with structural engineers certification and boundary survey within 30 days. Require the completion of the development within 3 months through the issue of an occupation certificate and should this not occur, issue an infringement notice for occupation without an occupation certificate.

xiv). request the assessing officer to take any changes in the status of

these developments into consideration. (Cr P Miller/Cr G Miller) Action Officer: Director Environmental Services & Planning Progress: i). Revised list of outstanding works and an infringement notice sent to developer. Further meetings with developer, Mayor and General

Manager held on 11 August to resolve outstanding issues. No response by the developer regarding structural adequacy of the building or finalise outstanding matters. No Occupation Certificate issued to allow the operation of the business.

ii). Letter sent to developer advising of Council’s resolution. Additional

information provided by the developer. Interim Occupation Correspondence sent 26/6/14 following inspection advising of outstanding matters. 3/9/14 – correspondence sent advising of need to install smoke detector and advising the building cannot be occupied at this time. No request received to undertake a final inspection to allow occupation of the building.

iii). Development consent issued. Fire Safety Upgrade Order issued and

overdue. Discussion held with building owner to meet terms of the Order. Conditions of the development consent remain outstanding. No request to undertake an inspection with a view of issuing an Occupation Certificate.

iv). Development consent issued. Waiting on engineers certification to finalise previous development application for the construction of the

building. On receipt of this information a building certificate will be able to be issued. Therefore allowing the issue of an Occupation Certificate.

v). Development consent issued. Fire Safety Upgrade Inspection to be undertaken with a view to issuing an Order. vi. Development application approved. Upgrade works to be inspected to ensure finalisation.



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MATTERS IN PROGRESS – PART I cont’d: vii). Letter sent advising of Council’s resolution and need to obtain Interim Occupational Certificate. Upgrade works to be inspected to ensure

finalisation.

viii). Development consent issued. ix). Letter sent applicant obtaining quotations for shade covers to

decking and preparing modified development application.

x). Finalised.

xi). Development application and building certificate approved. Still under construction. Council requirements being met. xii). Correspondence sent advising of Council’s resolution. Issues to be followed up.

xiii). Unable to contact developer at this time. Onsite inspection to be organised with the developer.

xiv). Variations made due to the lodgement of development applications

shortly after the June Council meeting.

Progress: Revised report to be provided to the February 2015 Council meeting. Minute Number: 539/2014 (CRM: 4927/2014) Report: Sports Council Subject: Fees & Charges Comparison – Sporting Fields Resolution: That Council:

i). receive membership numbers for each club that utilises Council facilities where possible split into senior and junior numbers;

ii). run several scenarios based on a per head per season levy structure.

Action Officer: Director Engineering & Technical Services Progress: Refer to Sports Council report to this meeting

Complete – Will Be Deleted

Matters arising from the 17 July 2014 Meeting:

Minute Number: 605/2014 (CRM: 5203/2014) Report: Tourism and Promotion Subject: Visitor Application for Smart Phone and Tablet Use



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MATTERS IN PROGRESS – PART I cont’d: Resolution: That Council investigate using the Agritourism website for an application to

be cost effective and to ensure consistency across the tourism platforms. (Cr D Booth/Cr B Mattiske) Action Officer: Director Tourism Community & Cultural Development Progress: A project plan developed.

Complete – Will Be Deleted Minute Number: 608/2014 (CRM: 5204/2014) Report: Tourism and Promotion Subject: Online Accommodation Booking Resolution: That Council request the Director Tourism, Community and Cultural

Development to investigate Forbes accommodation providers willingness to participate in a holistic online booking system. (Cr D Booth/Cr B Mattiske)

Action Officer: Director Tourism Community & Cultural Development Progress: Due to a reluctance on the part of accommodation providers to participate in

an online booking process staff effort will continue to focus on growing the visitor economy.

Accommodation providers are kept up-to-date through regular visits by the Visitor Services Officer and other specific-purpose communications. Once we have the first provider on board it can be expected that others will follow suit.

Complete – Will Be Deleted

Matters arising from the 18 September 2014 Meeting:

Minute Number: 858/2014 (CRM: 5716/2014) Report: Saleyards Subject: CWLE Figures to Date 2014/2015 Financial Year Resolution: That Council:

i). install gates in the long laneways of the cattle yards;

ii). investigate yards between the pillars on the Western and Eastern side of the cattle yards;

iii). investigate cattle pre-scanning;



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MATTERS IN PROGRESS – PART I cont’d: iv). investigate delivery yards on the southern side of the cattle yards

between the loading ramps. (Cr G Miller/Cr J Nicholson) Action Officer: Director Engineering & Technical Services Progress: i). Gates installed; ii). Draft designs being prepared;

iii). Meeting held with company undertaking prescanning at CTLX, who will present at next SAC meeting;

iv). See ii above

Matters arising from the 16 October 2014 Meeting:

Minute Number: 889/2014 Report: Director Corporate Services Subject: Reclassification of Surplus Park Land Resolution: That Council commence the consultation process on the reclassification of

Clematis Street Park, Eloora Place Park, Sister Gardiner Park, Paul Wenz Park, Carrington Gardens, Mable Green Park and Reymond Street Park in February 2015. (Cr P Miller/Cr G Miller)

Action Officer: Director Corporate Services Progress: To commence in February 2015 Minute Number: 898/2014, 967/2014 (CRM: 5955) Report: Cr Graham Falconer Subject: Elimination of Insecticides for Farmers use in Australia Resolution: That Council send a letter to the Australian Pesticides and Veterinary

Medicines Authority, Federal and State Ministers of Agriculture asking for a response regarding the policy to eliminate Organophosphates insecticides for farmers use in Australia. (Cr G Falconer/Cr C Roylance)

Action Officer: General Manager Progress: Letter sent

967/2014 That Council send an amended letter to the Australian Pesticides and Veterinary Medicines Authority Board, Federal and State Ministers of Agriculture. (Cr G Falconer/Cr G Miller)

Progress: Amended letter sent 21 November 2014



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MATTERS IN PROGRESS – PART I cont’d: Minute Number: 946/2014 (CRM: 5982) Report: Business Without Notice Subject: Verandah Program – Broken Hill Resolution: That Council:

i). convene a meeting with the Chamber of Commerce, the Business Industry Committee and owners of the buildings regarding the Verandah Program – Broken Hill;

ii). garner interest at the meeting regarding the possibility of a similar

program being undertaken in Forbes. (Cr D Booth/Cr P Miller) Action Officer: Director Environmental Services & Planning Progress: In progress, meeting with owners to be scheduled for April next year.

Matters arising from the 20 November 2014 Meeting:

Minute Number: 980/2014 (CRM: 6293/2014) Report: Director Engineering & Technical Services Subject: Roads to Recovery Program Resolution: That Council allocate the 2014/15 and 2015/16 Roads to Recovery funding

to:

i). rehabilitate 1.4 km section of Driftway Road at an estimated cost of $305,000;

ii). rehabilitate and widen a 3.0 km section of Wirrinya Road at an

estimated cost of $790,000; iii). rehabilitate Battye Street, between Farrand Street and Prince Street

at an estimated cost of $290,000;

iv). allocate $1,174,375 towards the continuation of the construction of

the northern heavy vehicle bypass;

v). organise a Shire tour to inspect all roads in the shire to assist in prioritising future works (Cr B Mattiske/Cr C Roylance)

Action Officer: Director Engineering & Technical Services Progress: i-iv). Works program to be developed

v). to be scheduled next year.



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MATTERS IN PROGRESS – PART I cont’d: Minute Number: 982/2014 (CRM: 6295/2014) Report: Director Environmental Services & Planning Subject: The Importance of Certification Resolution: That Council receive a report on the most appropriate options to ensure

complaints (Cr G Miller/Cr C Roylance) Action Officer: Director Environmental Services & Planning Progress: Report to be provided to the February Council meeting



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MAYOR’S

REPORT TO COUNCIL

PART I



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MAYOR’S REPORT TO COUNCIL – PART I

CLAUSE 1 – CENTROC BOARD MEETING

I, along with Cr Phyllis Miller and the General Manager, attended the Centroc Board meeting at the Blayney Shire Community Centre 27 November 2014. Also on the day was the Centroc Annual General Meeting and the Office of Local Government Workshop following the successful Centroc bid to be a Pilot Joint Organisation (JO) of Councils. Centroc Annual General Meeting At the Centroc Annual General Meeting Cr Bill West (Mayor Cowra) was elected into the Chair role of Centroc, Cr Gary Rush (Mayor of Bathurst) was elected as Deputy Chair with the balance of the Executive being Cr Ken Keith (Mayor of Parkes), Cr John Davis (Mayor of Orange), Cr Maree Statham (Mayor of Lithgow) and Cr Ron Penny (Mayor of Forbes). Cr Ken Keith immediate past Chair of Centroc was thanked for his leadership and advocacy work to date for the Centroc region. Mid Western Regional Council was welcomed as a member. Of note from the AGM was that the Board intends to meet in both Parliament House NSW and Parliament House Canberra again next year. The Annual Report was received including the financial statements and Councillors will receive copiers in due course. Notable was the ROI to Centroc members of 10:1 on just grant funding in the past financial year.

Workshop kicking off the Future Joint Organisation Pilot The Centroc Board, Centroc Staff and State department representatives took part in a Workshop conducted by Elton Consulting for the Office of Local Governments Fit for the Future Joint Organisation Pilot program.



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MAYOR’S REPORT TO COUNCIL – PART I cont’d The five main topics covered by the Central West Fit for Future Workshop and key comments and suggestion from the Facilitators were;

Objectives and Functions;

Relationships and boundaries;

Entity and Governing body;

Enabling and resourcing;

Other Issues. Round table discussions with members, and state agencies provided advice which will become a draft action plan for the Pilot JO. I anticipate regular updates from the Centroc Executive Officer regarding this fast moving space. A Charter for the JO will come before Council in due course and the Centroc EOI for the Pilot JO is predicated on a bottom-up approach engaging Councils and Councillors. The Centroc Board meeting Matters discussed and resolved at the Board meeting include: Water Security - Two workshops conducted by State Water held in Forbes progressed the investigation of a possible site for a future water storage on the Belubula in the context of urban water security for the region. The Board had resolved to lodge a submission to the Green Paper on Agricultural Competitiveness Transport Infrastructure – Centroc representatives will be meeting with Transport for NSW on 3 December in Orange for an update on the Bells line of Road and the Outer Sydney Orbital corridor projects. The Chair will then meet with Angus Taylor on 16 December following up from the Federal Board meeting to discuss in further detail the freight rail seeking advice on pathways to improve the freight rail issues in Central NSW. Health – Follow up continues in advocating to the Federal Government regarding the Funding for Beyond the Range and funding for health and medical infrastructure for councils. Ongoing financial support from Cadia Mines for the existing program was welcomed. The region has also expressed concerns regarding the size of the new Federal Primary Health Care footprint replacing the smaller Medicare Local boundaries. The Board will also undertake further advocacy for the (PGPPP) Prevocational General Practice Placements Program. Health advocacy is a complex area and I encourage you to request more advice if this is your special interest. Regional Development - The development of an Infrastructure Priority List for the region , a joint project with RDA Central West , is near completion of the water and transport components. I expect this advice contextualised in a regional advocacy plan for Centroc leading up to the next election. Member Council operational support - noting the substantial amount of activity being undertaken collaboratively in support of member operations. This includes net savings to members under these programs since December 14 2009 of $2.89m.



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MAYOR’S REPORT TO COUNCIL – PART I cont’d I think you can see from the above that there is a lot of valuable collaborative activity going on in this region, this was also echoed throughout our workshop with the Office of Local Government. I commend this report to you for noting.

RECOMMENDATION That Council receive and note the Centroc Board Meeting report.

CLAUSE 2 – SEASONS GREETINGS

It’s hard to believe we are coming to the end of another year. 2014 for me personally has proved to be one of many challenges and I am grateful to everyone who provided their support both in professional and person capacities. This Business Paper marks our final Council meeting for 2014. As with each year, we brought the meeting forward by one week to ensure any immediate action required could be implemented without delay. Council will close on Christmas Eve and will reopen on Monday 5 January 2015. However, our community can be assured that Council is well equipped to meet emergency needs during this time and has after-hours procedures in place. In respect to our Council I am honoured to be serving my third year as Mayor. Some of the highlights I have witnessed have been the implementation of Roads to Recovery program, launch of the Agri-Tourism Campaign, and installation of art at Albion Park and the continuing growth and economic success of Forbes. We will face 2015 with a positive attitude, ready to take on the next challenge and embrace what is thrown at us. The biggest asset we have is the quality of the people of Forbes and to have quality of staff who have made the difference. Being in the midst of the festive season, it is a busy period for all. At Council we have much to do before the end of 2014 and I encourage everyone to enjoy this wonderful time of year safely. On behalf of Council I wish our community Merry Christmas. To my fellow Councillors, thank you for your support and contributions during 2014 and finally to the staff of Forbes Shire Council I offer my sincere gratitude for your efforts and commitment to Council. I look forward to working with you all in 2015. My warmest wishes.

Cr. Ron Penny MAYOR



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GENERAL MANAGER’S

REPORT TO COUNCIL

PART I



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GENERAL MANAGER’S REPORT TO COUNCIL – PART I

CLAUSE 1 – CONFIRMATION OF COUNCIL MEETINGS 2015

Council meetings are held the third Thursday of each month with the exception of December which is customarily brought forward one week to implement urgent resolutions prior to the Christmas/New Year break. Further to this arrangement, Council does not hold a January meeting unless business is determined urgent. Council’s Code of Meeting Principles and Practices Policy states that the General Manager must send to each Councillor, at least three days before each meeting of the Council (or Committee), a notice specifying the date, time and place of the meeting. However to assist with scheduling future appointments it has been suggested that Councillors be informed of the 2015 Council meeting dates together with the 2015 Services/Works and Community meeting dates. Accordingly, please find below scheduled Council meeting dates for 2015:

Meetings commence 1:00 pm

January No meeting held unless determined urgent

February 19 February 2015

March 19 March 2015

April 16 April 2015

May 21 May 2015

June 18 June 2015

July 16 July 2015

August 20 August 2015

September 17 September 2015

October 15 October 2015

November 19 November 2015

December 10 December 2015

Services/Works and Community Meeting Dates for 2015:

Meetings commence 5:30 pm

January No meeting held unless determined urgent

February 2 February 2015

March 2 March 2015

April 13 April 2015 (1 week later due to Easter Monday falling on 6th)

May 4 May 2015

June 1 June 2015

July 6 July 2015

August 3 August 2015

September 7 September 2015

October 12 October 2015 (1 week later due to Labour Day falling on 5th)

November 2 November 2015

December 7 December 2015

It should also be noted that: i). nominations for Mayoral elections will be called annually in August to be considered at the

September meetings; ii). as with previous practice Councillor briefing sessions will be held 9:30 am prior to Council

meetings;



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GENERAL MANAGER’S REPORT TO COUNCIL PART I cont’d A further suggestion has been made to convert the Services/Works and Community meetings to full Council meetings. This change will assist with time management and performance by allowing staff to action their resolutions in a more timely manner rather than having to wait until after the Council meeting.

RECOMMENDATION That Council: i). adopt the following dates for the 2015 Council meetings: 19 February, 19 March, 16 April, 21 May, 18 June, 16 July, 20 August, 17

September, 15 October, 19 November and 10 December 2015; ii). adopt the following dates for the 2015 Services/Works & Community

meetings: 2 February, 2 March, 13 April, 4 May 1 June, 6 July, 3 August, 7

September, 12 October, 2 November and 7 December 2015; ii). convert the Services/Works and Community meetings to full Council

meetings to assist with time management and performance across the organisation.

CLAUSE 2 – RIFLE RANGE

In the early 2000s Council became the Range Approval Holder appointed by the NSW Police Force to operate the Rifle Range on Rifle Range Road. The Rifle Range has not been actively used or maintained to rifle range standards for some years. The Firearms Registry of the NSW Police Force undertook its periodic inspection of the Forbes Rifle Range on 16 November 2014. The Range Inspector concluded that the range in its present condition “is unsafe and unusable posing an extreme risk to the public”. A copy of the Range Inspector’s report is attached for Councillor’s information (see Appendix 1). The inspection was attended by Dick Oakley, Range Inspector NSW Police; Wayne Jackson, Senior Constable NSW Police; Des and Tim Smith, Sporting Shooters of NSW (Forbes Branch); Colin Wilson, Forbes Military Rifle Club; Frank Allen, leaseholder for cattle grazing and myself. The Range Inspector explained that the site now meets none of the safety requirements for any sort of a shooting range. The range template runs 150m into the golf course, therefore a ten metre high bund is required at the eastern end of the range and deflectors/baffles are required all the way along the golf course side of the range for small bore shooting only. The Range Inspector explained that as Trust Manager Council is liable for any injury or incident occurring on the land and that Council is now required to have a supervisor and a first aider on site the whole time when the range is being used for shooting (ie. for both individual use and events). Des and Tim Smith advised that the site has not been used for shooting in over five years and the management committee, comprising Forbes Military Rifle Club, Forbes Rifle Club and Sporting Shooters NSW (Forbes Branch) has not met in that time; the Smith’s believe it is unnecessary to reopen this site.



Page 24

GENERAL MANAGER’S REPORT TO COUNCIL PART I cont’d Colin Wilson explained the history of the site from when he fired machine guns in 1942 as part of the Forbes Cadets up until 1990 and the change to military range legislation which reclassified the sites as crown lands. Colin said he would be disappointed if the range was closed although reluctantly agreed that the range does not meet any standards. The Range Inspector noted that the Forbes Rifle Range had approval only for Air and Rimfire rifles of a calibre up to .22 and that the (compliant) Sporting Shooters site near the aerodrome also has approval for these kinds of firearms. The Firearms Registry has requested that Council advise if it wishes to maintain its Range Approval (by completely revamping the site) or cancel the approval.

RECOMMENDATION That Council: i). advise the Firearms Registry of the NSW Police Force to cancel the

Ranger Approval for the Forbes Rifle Range; ii). advise Forbes Military Rifle Club, Forbes Rifle Club and Sporting

Shooters NSW (Forbes Branch), as members of the former management committee, of Council’s decision.

Brian Steffen GENERAL MANAGER



Page 25

APPENDIX 1



Page 26



Page 27

DIRECTOR CORPORATE SERVICES

REPORT TO COUNCIL

PART I



Page 28

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL -

PART I

CLAUSE 1 – INVESTMENT OF COUNCIL’S FUNDS – 30 NOVEMBER 2014:

Introduction: The Local Government (General) Regulations require that the responsible accounting officer provide a written report to the Ordinary Meeting of the Council giving details of all monies invested. Council’s investment strategy takes into consideration the desirability of diversifying investments and the nature and risk associated with the investments. Authorisation: Council is authorised by s625 of the Local Government Act to invest its surplus funds. Funds may only be invested in the forms of investment notified by Order of the Minister dated 12 January 2011. The Local Government (General) Regulations prescribes the records that must be maintained in relation to Council’s investments. Investment Overview: The size of the investment portfolio may vary from month to month as a result of cash flows for the period. Cash outflows (expenditure) vary from stable to moderate from one month to another. Cash inflows (income) are cyclical and are largely dependent on the rates instalment due dates and the timing of grant payments including receipt of Roads and Maritime Services (RMS) payments and the Financial Assistance Grant. Council’s four peak income months are August, November, February and May. Commentary – November 2014: The increase in the investment balance is reflective of the timing of cash flows for the period. The Reserve Bank of Australia (RBA) left the cash rate unchanged at 2.50% at its meeting on Tuesday 2 December 2014. Global financial conditions remain very accommodative and long-term interest rates and risk spreads remain very low. Differences in monetary policies across the large jurisdictions are affecting markets, particularly exchange rates. In Australia, most data are consistent with moderate growth in the economy. Resources sector investment spending is starting to decline significantly, while some other areas of private demand are seeing expansion, at varying rates. Public spending is scheduled to be subdued. Overall, the Bank still expects growth to be a little below trend for the next several quarters. Looking ahead continued accommodative monetary policy should provide support to demand and help growth to strengthen over time. Inflation is expected to be consistent with the 2–3 per cent target over the next two years. In the Board's judgement, monetary policy is appropriately configured to foster sustainable growth in demand and inflation outcomes consistent with the target. Total Investment at 30 November 2014: Council’s investment portfolio at the 30 November 2014 totalled $36,385,121.14



Page 29

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I cont’d: Council’s investment portfolio is diversified across a number of investment types and is spread across a number of financial institutions. The various investment types may include managed funds, term deposits, bank bills and on-call accounts. Investment performance detail is reported in the following graph in terms of actual investment income earned versus budget year to date at 30 November 2014.

The following graph represents actual investment return against 90 day BBSW rate and the official cash rate for the year to date at 30 November 2014. The weighted average return on investments to 30 November 2014 for the 2014/2015 financial year is 3.57%. The weighted average return on the investment portfolio as at 30 November 2014 was 3.41%.

$-

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

$350,000.00

$400,000.00

$450,000.00

GENERAL WATER SEWER

AM

OU

NT

INCOME EARNED VERSUS BUDGET

2014/15 BUDGET 2014/15 INTEREST YTD

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%

9.00%

10.00%

Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15

PE

RC

EN

TA

GE

MONTH

BANK BILLS RETURNS AGAINST BENCHMARK

COUNCIL RETURN 90 DAY BBSW RATE OFFICIAL CASH RATE



Page 30

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I cont’d: The following graph represents the apportionment of invested Council funds (excluding Westpac Consolidated Fund) at the 30 November 2014.

The following graph represents the financial institution breakdown of invested Council funds (excluding Westpac Consolidated Fund) at the 30 November 2014.

$24,093,002.43

$6,338,417.27

$2,351,622.20

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

GENERAL WATER SEWER

FUND APPORTIONMENT

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

$8,000,000.00

INVESTMENT BY FINANCIAL INSTITUTION



Page 31

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I cont’d: The following graphs illustrate Council’s apportionment of Investment types at the 30 November 2014.

The investment portfolio is regularly reviewed in order to maximise investment performance while also minimising risk. The graph below demonstrates Council’s investment distribution according to the institute’s credit rating and confirms compliance of Council’s investments within legislative and policy limits.

Certification – Responsible Accounting Officer: I hereby certify that the investments within Council’s portfolio have been made in accordance with section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy number CS016.

RECOMMENDATION: That Council receive and note the information within the report and the Certificate of the Responsible Accounting Officer.

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

$35,000,000.00

AT CALL TERM DEPOSITS

INVESTMENT BY TYPE

41%

31%

28%

0%

0%

100%

100%

80%

10%

100%

0% 20% 40% 60% 80% 100%

A1+

A1

A2

A3

UNRATED

PERCENTAGE

RA

TIN

G

INVESTMENT SUMMARY BY CREDIT RATING

AMOUNT ALLOWED AMOUNT INVESTED



Page 32

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I cont’d:

CLAUSE 2 – RATES & CHARGES COLLECTION – NOVEMBER 2014

2014/2015 Levy $11,007,606.50

Pensioner Rebates -$331,151.62

Net Levy $10,676,454.88

Amount Collected $5,330,140.92

Current $5,346,313.96

Current Interest $15,129.09

Arrears (+ Interest) $480,725.43

Legals $36,709.15

Postponed (+ Interest) $19.57

Total Outstanding $5,878,897.20

RECOMMENDATION That Council receive and note the information.

CLAUSE 3 – PROCUREMENT REPORTING

Council’s Procurement Policy seeks to provide clear guiding principles for the procurement process to assist in ensuring best value for money, cost effectiveness, meeting the needs of the community, good management practices, transparency, probity and environmental performance. The following report addresses the Policy requirement for exception reporting. Reporting of Exceptions Council’s Procurement Policy requires exception reporting as follows: 1). That for all purchases of $2,000 up to $19,999, should the minimum number of quotations

not be obtained, supporting commentary justifying this must be provided along with the responsible Director’s approval. Details of the transaction must also be reported to Council.

The following purchases were made between 11 November 2014 and 2 December 2014 where the minimum requirement for three (3) quotations was not met:

Number Supplier Description Quotes Reason for non-compliance

1 Parkquip Double powder coated cabinet with 2 x RG23 electric BBQs with push button ignition – Apex Tourist Park

1 Three quotes previously sourced for BBQ's at APEX Lakeside Park. Supplier found to be the most cost effective. Purchase approved by two councillors.



Page 33

DIRECTOR CORPORATE SERVICES REPORT TO COUNCIL – PART I cont’d:

Number Supplier Description Quotes Reason for non-compliance

2 Parchem Construction Supplies Pty Ltd

Supply new MIK-MTR40F tamping rammer

1 In stock and ready to dispatch immediately.

3 Boral Construction Materials Pty Ltd

1 Tonne bulk bags of Hydrated Lime

1 Urgent order required due to required construction timeframes

4 Xylem Water Solutions Australia Ltd

Repair / replace sewer Pump at SPS No 2

1 Xylem Water Solutions is the local service provider for repair/replacement of Flyght pumps.

2). The General Manager is delegated authority to authorise the awarding of works and

expenditure up to $19,999 where 3 quotes are gathered. Details of any contracts awarded or purchases of goods or services under this delegated authority for works in excess of $20,000 must be authorised by two (2) Councillors and the responsible Director’s and reported to Council.

The following purchases over $20,000 requiring approval by Councillors and staff made between 11 November 2014 and 2 December 2014:

Number Description

NIL

RECOMMENDATION That Council receive and note the information.

Amity Howe DIRECTOR CORPORATE SERVICES



Page 34

DIRECTOR ENGINEERING &

TECHNICAL SERVICES

REPORT TO COUNCIL

PART I



Page 35

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT

TO COUNCIL – PART I

CLAUSE 1 – TREE PRESERVATION & REMOVAL COMMITTEE

The following trees were inspected by Cr G Falconer and Mr D Speer on Thursday 27 November 2014 commencing at 1:00pm.

Clause 1.1 16 Flint Street (CRM: 6080/2014)

Council has received a request for assessment of street trees on the footpath adjacent to 16 Flint Street with the view to removing the trees. The resident has advised that one tree is continually dropping limbs and the root system of the trees are damaging their plumbing and driveway.

RECOMMENDATION That Council: i). tidy dead vegetation on the footpath adjacent to 16 Flint Street; ii). trim and tidy existing street trees adjacent to 16 Flint Street; iii). advise the resident that it does not propose to remove the street trees

adjacent to 16 Flint Street.

Clause 1.2 Anglican Portion, Forbes Cemetery (CRM: 6114/2014)

Council has received a request from a former resident for removal of two gum trees located in the Anglican Portion of the Forbes Cemetery near relatives’ graves, stating that the trees drop bark on the graves and bird droppings cover the monuments. The gums are healthy specimens that provide shade. They are not creating any significant issues.

RECOMMENDATION That Council: i). trim the lower limbs of the gum trees which are hanging over graves

near the Anglican Portion of the Forbes Cemetery; ii). advise the former resident that Council does not propose to remove

the trees adjoining the Anglican Portion of the Forbes Cemetery.

Clause 1.3 65 Farrand Street (CRM: 6215/2014)

A request has been received for the removal of three street trees on the footpath adjacent to the above property. The resident has stated that the trees are contributing to ongoing internal plumbing issues.



Page 36

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT TO COUNCIL – PART I An inspection has been undertaken which revealed tree roots within stormwater pipes. There are large surface roots visible adjacent to the house.

RECOMMENDATION That Council advise the resident: i). it will schedule the two most southern trees adjacent to 65 Farrand

Street for removal; ii). the tree located on the northern end adjacent to 65 Farrand Street will

remain.

Clause 1.4 29 Alder Street (CRM: 6349/2014)

Council received a request for the removal of a gum tree and stump on the footpath adjacent to 29 Alder Street. An inspection undertaken noted the trees are unsuitable for the location and that alternate plantings are present but are being negatively impacted by the gum tree.

RECOMMENDATION That Council advise the resident it will schedule the tree stump and existing gum tree on the footpath in front of 29 Alder Street for removal.

Clause 1.5 25 Johnson Street

Council at its meeting 20 November 2014 resolved to refer a request to remove a tree in front of 25 Johnson Street to the Tree Preservation and Removal Committee for assessment. On inspection it was noted that the tree is causing no immediate negative impact to surrounding infrastructure. Further, it was not yet impacting powerlines, but likely to into the future.

RECOMMENDATION That Council advise the resident that it will refer the request to remove the tree in front of 25 Johnson Street to Essential Energy for assessment.

Clause 1.6 38 Jacaranda Street – (CRM: 6278/2014)

An inspection was undertaken of a gum tree at the above address following a request from the resident for the tree to be removed. It was noted that the tree will continue to grow and has potential to impact underground services located at the base of the tree. It was further noted that the tree is located on the boundary of 38 and 36 Jacaranda Street and provides shade to both properties, therefore the owner of 36 Jacaranda Street should be consulted.



Page 37

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT TO COUNCIL – PART I

RECOMMENDATION That Council advise the property owner of 36 Jacaranda Street that Council has been requested to remove the tree on the boundary with 38 Jacaranda Street and if no objection is forthcoming, schedule the tree for removal.

CLAUSE 2 – FINAL OUTCOMES – REVIEW AERODROME WEATHER

FORECAST SERVICES

Following the review undertaken by the Bureau of Meteorology (BOM) of Aerodrome Weather Forecasting services (TAF Review) which commenced in 2009 the final report has been released. The report contains fifteen (15) recommendations, one of which is the cessation of Aerodrome Weather Forecasting services at Forbes. Note TAF stands for Aerodrome Forecast in this context. According to the BOM the cancellation of a TAF service does not mean that an aerodrome cannot operate. In the absence of a TAF, flights to an aerodrome are required to carry sufficient fuel to allow them to divert to a suitable alternate (with a TAF). Forbes’ nearest Aerodrome is Parkes and they will maintain their TAF. Currently the BOM manages 250 aerodrome weather sites across Australia which are funded under the Meteorological Service Charge (MSC), which is cost recovery through the aviation industry. The aviation industry started this review by requesting that the BOM review the weather service provisions to better align with funding and need while improving the service. As a result the following changes will be made to Aerodrome Weather Forecasting effective 5 March 2015. i). 143 aerodromes categorisation will remain the same, resulting in continued provision of

service for these aerodromes. 61 of the aerodromes will receive additional meteorological observation infrastructure.

ii). 50 aerodromes have been re-categorised and the service aligned, which in the majority of

cases will see the same or extended hours of the aerodrome forecast service. 15 of these aerodromes will receive additional meteorological observational infrastructure.

iii). 53 routine aerodrome forecast services will cease to be provided from MSC funding. If a

service is desired, a contractual (cost recovery) service will be considered by the Bureau if it can be provided.

The TAF recommendations are included as an attachment to this report. According to these recommendations Forbes aerodrome does not meet the requirements to maintain a TAF i.e.

Less than 10,000 passengers per year; or

Less than 4,000 aircraft movements per year.

The report also mentions where a category Medium (C) or Small (D) TAF is located within 60 nautical miles of another TAF, the need for each should be assessed based on complexity of climatology, availability of meteorological observations, aerodrome infrastructure and access to alternate aerodromes to determine the level of TAF provided. In Forbes’ case Parkes is a Classification Small (D), where the TAF will be issued six hourly or 12 hourly valid for up to 12 hours.



Page 38

DIRECTOR ENGINEERING & TECHNICAL SERVICES – REPORT TO COUNCIL – PART I Based on the review undertaken it seems unlikely that Council would be successful in retaining the TAF service through the BOM. Council may consider entering into a fee for service arrangement with the BOM to maintain the service. An initial estimate obtained in 2012 was between $10,000 and $15,000 per annum.

RECOMMENDATION That Council receive and note the cessation of the Aerodrome Weather Forecast at the Forbes Aerodrome.

CLAUSE 3 – FORBES AQUATIC AREA: BAREFOOT SKI TOURNAMENT

Further to Council’s resolution at the October 2014 meeting to endorse the temporary closure of the Forbes Aquatic Area for the purpose of a Barefoot Water Ski Tournament, NSW Barefoot Water Ski Club have advised that the event will be held on 6-8 February 2015. As previously resolved, NSW Barefoot Water Ski will be required to gain approval from the Roads and Maritime Services for an aquatic license for the duration of the event, in order to close the waterway during the period of the tournament. Council will implement a communication plan to advise the temporary closure of the Forbes Aquatic Area.

RECOMMENDATION That Council will implement a communication plan to advise the temporary closure of the Forbes Aquatic Area on 6-8 February 2015, for the Barefoot Water Ski Tournament.

Ray Graham DIRECTOR ENGINEERING SERVICES



Page 39

APPENDIX 1



Page 40



Page 41



Page 42



Page 43

ENVIRONMENTAL SERVICES AND

PLANNING DIRECTOR’S

REPORT TO COUNCIL

PART I



Page 44

DIRECTOR OF ENVIRONMENTAL SERVICES AND PLANNING

REPORT TO COUNCIL – PART I

CLAUSE 1 – FORBES DEVELOPMENT CONTROL PLAN 2013

Council at its October 2014 meeting resolved:- i). To place on exhibition the amendments to the Development Control Plan 2013 for a period

of thirty days; ii). Following the exhibition period receive a Report in relation to the making of the amended

Development Control Plan. The amendments related to the inclusion of guidelines for garages, sheds and other outbuildings as well as a number of minor changes. At the close of the exhibition period Council did not receive any submissions in relation to the proposed amendments. Where Council resolves to adopt the amendments to the Development Control Plan it must give the public notice of its decision in the local Newspaper within twenty eight (28) days of the decision being made. The Development Control Plan comes into effect on the date that the public notice of its approval is given in the local Newspaper or on a later date specified in the notice.

RECOMMENDATION That Council: i). adopt the amendments as listed in the exhibited Development Control

Plan 2013; ii). place a public notice in the Forbes Advocate advising of the adoption

of the amendments that the amendments come into force the day following the advertisement.

CLAUSE 2 – CHANGE TO THE MINIMUM LOT SIZE R5 LARGE LOT

RESIDENTIAL REYMOND STREET, STOKES STREET, YOUNG STREET,

WAMBAT STREET, CHURCH STREET, AND COLLEGE ROAD.

Summary Council resolved at the October General meeting that “Council change the LEP for large lot residential blocks of 1500m2 to a minimum size in relation to the R5 zone bound by Wambat, Church, Reymond, and Stokes Streets.” In response to this resolution a Planning Proposal has been prepared to facilitate the application for Gateway Approval for the change in the minimum lot size for the R5 Large Lot Residential Zone in the Study area being; Reymond Street (southern side), Young Street, Wambat Street, Stokes Street, Church Street, and College Road. Young Street and College Road were included into the study area to ensure a consistent approach to the minimum lot size in the R5 Large Lot Residential Zone on the southern side of Forbes. The Planning Proposal is supported by the relevant planning studies and planning policies, and is consistent with Council’s Local Environmental Plan 2013.



Page 45

DIRECTOR ENVIRONMENTAL SERVICES & PLANNING REPORT TO COUNCIL – PART I cont’d Background Discussions with the Department of Planning (the Department) branch in Dubbo have provided advice that all proposals to amend the LEP (except for changes of a minor nature such as to correct a spelling mistake) will require a planning proposal to be submitted to The Department for Gateway Determination. The process for Amendment to the Local Environmental Plan (LEP) is as follows: i). Council resolve to undertake a change to the LEP – finalised 16 October 2014. ii). Council adopt Planning Proposal for Gateway Determination with the Department Of

Planning – 11 December 2014. iii). Planning Proposal assessed for Gateway Determination by the Department under

Delegation in the Dubbo branch. Given the timing of the submission of the Proposal to the Department over the holiday period, it is anticipated that Gateway Determination will not be made prior to January 2015.

iv). Proposal will be required to be publically exhibited for 14 days. v). Submissions received on the proposal must be presented to Council for consideration. vi). Proposal to go to Parliamentary Counsel for review. vii). Plan making undertaken by the Department. viii). Council to adopt the final plan and direct General Manager to make the plan in accordance

with the Section 59 Report. ix). Amendment is gazetted and adopted into the LEP. (A copy of the Planning Proposal enclosed under separate cover for information).

RECOMMENDATION That Council adopt the Planning Proposal and direct the General Manager to send the Planning Proposal to the Department of Planning for Gateway Determination.

CLAUSE 3 – REVIEW OF POLICY FOR THE CONSTRUCTION OF

DWELLINGS ON LAND USED FOR INTENSIVE AGRICULTURE

In July 2000 Council developed a policy for the construction of dwellings on land used for intensive agriculture which were less than 40 hectares in size. Council decided that there was a requirement for the policy, as at the time Council had been approached by a number of residents wanting to subdivide lots less than the minimum lot size of 40 hectares from rural land for the purpose of intensive agriculture, and also wanted to have a dwelling on the lot to be ancillary to the agricultural use. The Forbes Local Environmental Plan 1986 permitted this type of development to occur. This also included the creation of concessional lots for use by family members to assist in the operation of the farming enterprise.



Page 46

DIRECTOR ENVIRONMENTAL SERVICES & PLANNING REPORT TO COUNCIL – PART I cont’d The current LEP permits the subdivision of land for the purpose of agriculture, however does not permit the subdivision of land for the purpose of agriculture with a dwelling as ancilliary below the minimum lot size. Concessional lots were prohibited State wide by the State Government in 2008 through the Rural Land State Environmental Planning Policy 2008 and remain prohibited under the LEP 2013. The Forbes Local Environmental Plan (LEP) Clause 4.2B sets out the parameters for dwellings on rural lands. Clause 4.2B, specifically subclause (3), seeks to protect lots that were created with the intention of erecting a dwelling house as ancillary to an agricultural use under the previous Forbes Local Environmental Plan 1986. This subclause includes previous subdivisions approved under the 1986 LEP, which includes concessional lots. The relevant clauses of the 2013 LEP are clause 4.2B and 4.2C, as below. “4.2B Erection of dwelling houses on land in certain rural and environment protection zones (1) The objectives of this clause are as follows:

(a) to minimise unplanned rural residential development, (b) to enable the replacement of lawfully erected dwelling houses in rural and environment protection zones.

(2) This clause applies to land in the following zones: (a) Zone RU1 Primary Production, (b) Zone RU4 Primary Production Small Lots, (c) Zone E3 Environmental Management.

(3) Development consent must not be granted for the erection of a dwelling house on land to which this clause applies unless the land:

(a) is a lot that is at least the minimum lot size shown on the Lot Size Map in relation to that land, or (b) is a lot created before this Plan commenced and on which the erection of a dwelling house was permissible immediately before that commencement, or (c) is a lot resulting from a subdivision for which development consent (or equivalent) was granted before this Plan commenced and on which the erection of a dwelling house would have been permissible if the plan of subdivision had been registered before that commencement, or (d) is an existing holding, or (e) would have been a lot or a holding referred to in paragraph (a), (b), (c) or (d) had it not been affected by:

(i) a minor realignment of its boundaries that did not create an additional lot, or (ii) a subdivision creating or widening a public road or public reserve or for another public purpose, or (iii) a consolidation with an adjoining public road or public reserve or for another public purpose.

Note. A dwelling cannot be erected on a lot created under clause 9 of State Environmental Planning Policy (Rural Lands) 2008 or clause 4.2.

(4) Development consent must not be granted under subclause (3) unless: (a) no dwelling house has been erected on the land, and (b) if a development application has been made for development for the purpose of a dwelling house on the land—the application has been refused or it was withdrawn before it was determined, and (c) if development consent has been granted in relation to such an application—the consent has been surrendered or it has lapsed.

(5) Development consent may be granted for the erection of a dwelling house on land to which this clause applies if there is a lawfully erected dwelling house on the land and the dwelling house to be erected is intended only to replace the existing dwelling house. (6) Land ceases to be an existing holding for the purposes of subclause (3) (d) if an application for development consent referred to in that subclause is not made in relation to that land within 5 years of the commencement of this Plan. (7) In this clause: existing holding means land in Zone RU1 Primary Production only that:

(a) was a holding on the day this Plan commenced, and



Page 47

DIRECTOR ENVIRONMENTAL SERVICES & PLANNING REPORT TO COUNCIL – PART I cont’d (b) is a holding at the time the application for development consent referred to in subclause (3) is lodged, whether or not there has been a change in the ownership of the holding since the day this Plan commenced, and includes any other land adjoining that land acquired by the owner since the day this Plan commenced.

holding means all adjoining land, even if separated by a road or railway, held by the same person or persons. Note. The owner in whose ownership all the land is at the time the application is lodged need not be the same person as the owner in whose ownership all the land was on the stated date.”

In addition the 4.2B Clause 4.2C states that a dwelling is not permitted on lots within rural zones (RU1 – Primary Production and RU4 - Primary Production Small Lots), unless the dwelling is ancillary and is required to support the agricultural use on the lot. “4.2C Dwelling houses in Zone RU1 and Zone RU4 (1) The objective of this clause is to ensure dwelling houses are developed only where they support the permitted agricultural use of the land. (2) This clause applies to development for the purpose of dwelling houses on land in Zone RU1 Primary Production and Zone RU4 Primary Production Small Lots. (3) Development consent must not be granted to development to which this clause applies, unless the consent authority is satisfied that:

(a) the land is being or is intended to be used for intensive plant agriculture or extensive agriculture, and (b) the dwelling house will be required to support the carrying out of intensive plant agriculture or extensive agriculture, and (c) the dwelling house is not likely to cause any land use conflict with existing agricultural uses being undertaken on neighbouring properties in either of these zones, and (d) services for the supply of water and electricity to support the agricultural activity are available or adequate arrangements have been made to make them available when required.”

To ensure that Council have a consistent approach to assessing Development Applications for dwellings on Rural Land, the existing policy has been reviewed to include clause 4.2B and 4.2C. This policy applies to all land below the 40 hectares that was subdivided for the purpose of agriculture that are zoned RU1 – Primary Production, or RU4 – Primary Production Small Lots. In addition the policy provides guidelines for the establishment of an agricultural use on concessional lots, which traditionally would be established to support agricultural use on an adjacent rural lot, however under Clause 4.2C are now required to demonstrate agricultural use on the concessional lot. (A copy of the old Policy and the new Policy is attached refer Appendix 1).

RECOMMENDATION That Council adopt the updated ‘Construction of Dwellings on Land Use for Intensive Agricultural’ Policy;

Paul Bennett DIRECTOR ENVIRONMENTAL SERVICES AND PLANNING



Page 48

APPENDIX 1



Page 49



Page 50

Policy for Construction of Dwellings on Land Used For Intensive Agriculture

1.0 Background:

This Policy applies to all lots within the RU1- Primary Production that are below 40 hectares in area and RU4 – Primary Production Small Lots that are below 10 hectares in area created under the Forbes Local Environmental Plan 1986. Where an applicant wishes to lodge a Development Application for a dwelling on rural land the applicant must provide evidence that the dwelling is proposed to support the primary agricultural use of the lot. This policy sets out Council’s Minimum requirements for information to be included in a development application to Council for the construction of a dwelling on rural land. 2.0 Relevant Local Environmental Plan 2013 Clause:

In accordance with Clause 4.2B and 4.2C of the Forbes LEP an applicant may lodge an application for a dwelling on rural land where it satisfies both Clause 4.2B and 4.2C.

2.1 Clause 4.2B states:

“4.2B Erection of dwelling houses on land in certain rural and environment protection zones (1) The objectives of this clause are as follows:

(a) to minimise unplanned rural residential development, (b) to enable the replacement of lawfully erected dwelling houses in rural and environment protection zones.

(2) This clause applies to land in the following zones: (a) Zone RU1 Primary Production, (b) Zone RU4 Primary Production Small Lots, (c) Zone E3 Environmental Management.

(3) Development consent must not be granted for the erection of a dwelling house on land to which this clause applies unless the land:

(a) is a lot that is at least the minimum lot size shown on the Lot Size Map in relation to that land, or (b) is a lot created before this Plan commenced and on which the erection of a dwelling house was permissible immediately before that commencement, or (c) is a lot resulting from a subdivision for which development consent (or equivalent) was granted before this Plan commenced and on which the erection of a dwelling house would have been permissible if the plan of subdivision had been registered before that commencement, or (d) is an existing holding, or (e) would have been a lot or a holding referred to in paragraph (a), (b), (c) or (d) had it not been affected by:

(i) a minor realignment of its boundaries that did not create an additional lot, or (ii) a subdivision creating or widening a public road or public reserve or for another public purpose, or (iii) a consolidation with an adjoining public road or public reserve or for another public purpose.

Note. A dwelling cannot be erected on a lot created under clause 9 of State Environmental Planning Policy (Rural Lands) 2008 or clause 4.2.

(4) Development consent must not be granted under subclause (3) unless: (a) no dwelling house has been erected on the land, and (b) if a development application has been made for development for the purpose of a dwelling house on the land—the application has been refused or it was withdrawn before it was determined, and (c) if development consent has been granted in relation to such an application—the consent has been surrendered or it has lapsed.

(5) Development consent may be granted for the erection of a dwelling house on land to which this clause applies if there is a lawfully erected dwelling house on the land and the dwelling house to be erected is intended only to replace the existing dwelling house.



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(6) Land ceases to be an existing holding for the purposes of subclause (3) (d) if an application for development consent referred to in that subclause is not made in relation to that land within 5 years of the commencement of this Plan. (7) In this clause: existing holding means land in Zone RU1 Primary Production only that:

(a) was a holding on the day this Plan commenced, and (b) is a holding at the time the application for development consent referred to in subclause (3) is lodged, whether or not there has been a change in the ownership of the holding since the day this Plan commenced, and includes any other land adjoining that land acquired by the owner since the day this Plan commenced.

holding means all adjoining land, even if separated by a road or railway, held by the same person or persons. Note. The owner in whose ownership all the land is at the time the application is lodged need not be the same person as the owner in whose ownership all the land was on the stated date.”

2.2 Clause 4.2C states:

“4.2C Dwelling houses in Zone RU1 and Zone RU4 (1) The objective of this clause is to ensure dwelling houses are developed only where they support the permitted agricultural use of the land. (2) This clause applies to development for the purpose of dwelling houses on land in Zone RU1 Primary Production and Zone RU4 Primary Production Small Lots. (3) Development consent must not be granted to development to which this clause applies, unless the consent authority is satisfied that:

(a) the land is being or is intended to be used for intensive plant agriculture or extensive agriculture, and (b) the dwelling house will be required to support the carrying out of intensive plant agriculture or extensive agriculture, and (c) the dwelling house is not likely to cause any land use conflict with existing agricultural uses being undertaken on neighbouring properties in either of these zones, and (d) services for the supply of water and electricity to support the agricultural activity are available or adequate arrangements have been made to make them available when required.”

2.3 The Forbes Local Environmental Plan 2013 defines intensive plant agriculture and

extensive agriculture as the following:

2.3.1 intensive plant agriculture means any of the following:

(a) the cultivation of irrigated crops for commercial purposes (other than irrigated pasture or fodder crops), (b) horticulture, (c) turf farming, (d) viticulture. Note. Intensive plant agriculture is a type of agriculture—see the definition of that term in this

Dictionary.

2.3.2 extensive agriculture means any of the following:

(a) the production of crops or fodder (including irrigated pasture and fodder crops) for commercial purposes, (b) the grazing of livestock for commercial purposes, (c) bee keeping, (d) a dairy (pasture-based). Note. Extensive agriculture is a type of agriculture—see the definition of that term in this Dictionary.

3.0 Minimum Requirements For Lodgement Of Development Application:

The following is required to accompany a Development Application for a dwelling on lots within RU1 under 40 hectares and RU4 under 10 hectares created for the purpose of intensive agriculture that could have had a dwelling constructed on the lot under the Forbes Local Environmental Plan 1986:



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1. Development Application together with three copies of plans and specifications and the

payment of relevant fees for the establishment of the agricultural use and construction of a

dwelling; and

2. The professional site plans prepared by a consultant which include;

a. Detailed information regarding proposed farm buildings, dams, contour banks,

irrigation channels, specialised equipment and plant to be used; and

b. Details in regards to the adequacy of electricity supply for the operation of the

agriculture use; and

c. Measures to reduce the impact of the dwelling on the operation of the agricultural

use; and

d. Details of the proposed farming enterprise including the expected yields and

certification that the property is sustainable or any other information indicating that

the dwelling would be an ancillary and subsidiary use and not the primary use of the

land; and

e. Details relating to water supply for the agricultural use, (evidence of licences and

details of existing water allocation must be included if required).

3. For concessional lots created prior to the Forbes Local Environmental Plan 2013, the

agricultural pursuit must account for not less than 5% of the total site area. Evidence of

Concessional lot subdivision Development Consent to be provided as part of the

Development Consent for the dwelling.

Note: Council may request specialist reports to demonstrate that the lot can support the proposed Agricultural use.



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DIRECTOR TOURISM, COMMUNITY &

CULTURAL DEVELOPMENT’S

REPORT TO COUNCIL

PART I



Page 54

DIRECTOR TOURISM, COMMUNITY & CULTURAL

DEVELOPMENT REPORT TO COUNCIL – PART I

CLAUSE 1 – ENCOURAGE AND SUPPORT DEVELOPMENT OF A DIVERSE

COMMUNITY (C2)

Cultivate a community that is welcoming, inclusive and connects with all sectors of the community (C2.1) Community service partnerships (C2.1.3) The Community Liaison Officer prepared a community awareness information flyer for Forbes Neighbourhood Watch and attended their meeting. There has been a change to membership, including some younger participants, and this group is likely to become more active. Partner with stakeholders to present recreational and social initiatives for children and young people (C2.1.4) Love Bites Project The delivery of the Love Bites program to all year nine students at Forbes High School took place on 7 November as a lead up activity and educational awareness campaign for young people prior to the Forbes White Ribbon Day. Around 65 young people participated and seven community services delivered and partnered for the implementation of this project. Staying Totally Interested (STI) Project The third component of the Youth Wellness Committee’s project was completed between 11 and 13 November at the Forbes Youth and Community Centre. Free STI screening was made available to young people to access. Two young people were screened during this period. Three community partnerships were developed for the implementation of this project. National Recycling Week Bin-a-Book Project The Bin a Book project was held from 10 to 14 November. Three local primary schools participated in this project to help create awareness about reusing items and supporting Forbes Birth to Kinder with pre loved books to promote literacy and reading in the homes of children within our community. Eight community partnerships were developed for the implementation of this project. White Ribbon Day March White Ribbon Day was held on 25 November. The day created awareness on the issue of domestic violence against women within our community, as well as saw the conclusion of the Kirrily Dears ultramarathon in Victoria Park. An estimated 500 people were involved in the day, with two local primary schools and two local high schools participating in the march. Thirteen community service partnerships were developed for the implementation of this project with additional support from numerous local businesses displaying posters. Media coverage included Prime7 TV and WIN TV as well as Forbes Advocate. National Youth Award Nominations 2015 Three submissions were provided to Department of Education National Youth Awards.



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DIRECTOR TOURISM, COMMUNITY AND CULTURAL DEVELOPMENT REPORT TO COUNCIL – PART I cont’d: Team on 26 November. Two nominations were submitted for Forbes Youth Advisory Committee members Liam Bosma and Mitchell Ashcroft under the National Youth Award for Community Leadership and another for the Forbes Advocate and Journalist Sophie Harris for the Youth in Media Award. Forbes Youth Week 2015: nominations open Nomination forms for the Forbes Youth Advisory Committee have been developed and opened to the community to nominate for membership of the committee. January Vacation Care Program The holiday program has been developed and families will be available to register for vacation care from 8 December. The program will be distributed to local schools and early childhood services and through the community via mail drop. Advertising has also been placed in the Forbes Advocate Healthy Child feature page for four weeks. Staff rostering has been developed. Recreational and social initiatives for the Indigenous Community (C2.1.8) The Community Liaison Officer continues to attend regular meetings of the local Aboriginal Education Consultative Group. She has also participated in the meetings to organise a Forbes Aboriginal Working Party detailed in a separate part of this report. Recreational and social initiatives for the disabled (C2.1.10) The Community Liaison Officer met with House With No Steps to finalise plans for the 2014 International Day for People with Disabilities which occurred on 3 December. Programs for Cultural Diversity (C2.1.11) The Community Liaison Officer submitted grant applications to provide for the recognition and greater involvement of the Forbes multicultural community in Australia Day celebrations and for the funding of Harmony Day activities in 2015.

RECOMMENDATION That Council receives the report on encouraging and supporting a diverse community and notes that Council continues to facilitate and support a range of worthwhile activities initiated by the community.

CLAUSE 2 – CULTIVATE A CAPABLE AND LEARNED COMMUNITY (C3)

Develop capacity of community groups to achieve their goals (C3.1) Establishment of a Forbes Aboriginal Community Working Party Council was represented at a public meeting to move forward a Forbes Aboriginal Community Working Party on 1 December at Forbes TAFE. Council representatives included the Mayor, General Manager, Director Tourism Community and Cultural Development and Community Liaison Officer. The Department of Prime Minister and Cabinet Indigenous Affairs Group Program Officers and officers from the NSW Office of Communities Aboriginal Affairs also participated in the meeting. 20 members of the community were present.



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DIRECTOR TOURISM, COMMUNITY AND CULTURAL DEVELOPMENT REPORT TO COUNCIL – PART I cont’d: The Mission statement of the working party is being developed and currently states: to establish a local identity and gain a place in local decision making affecting education, housing, transport and cultural issues in the Forbes Aboriginal Community. During the discussion the meeting was asked to consider adding health into the mission statement. The Aboriginal community representatives present have been asked to convene again before Christmas and to commence the process of developing the Terms of Reference for the working party, particularly its membership. Once the community members have agreed on a way forward they will meet again with government and non-Aboriginal community members in February. It was acknowledged that bringing together the Forbes Aboriginal community has been attempted previously but has failed. The community present at this meeting indicated a willingness to work towards a cohesive representative group and to engage with all members of the Forbes community. The meeting also acknowledged the interest of the Council and their attendance at the meeting.

RECOMMENDATION That Council endorse the establishment of an Aboriginal Community Working Party for the Forbes community and continue to participate in its development.

CLAUSE 3 – FORBES SHIRE ENTERPRISES ARE SUCCESSFUL,

SUSTAINABLE AND SUPPORT THE FORBES SHIRE COMMUNITY

Forbes Business Chamber (E1.2.2) Monthly catch ups are continuing between Council and Forbes Business Chamber. On 29 November Council’s Director of Tourism Community & Cultural Development and Manager Communications & Development met with Chamber President Stuart Thomas where a number of Chamber and Council initiatives were discussed. The following provides a summary of current Chamber initiatives:

The recent BizViz at Robb’s Showcase Jewellers on 13 November was successful. Attendees included new members and Council’s Deputy Mayor and General Manager. Stuart expressed the Chamber’s appreciation of Councils attendance.

Preparations are continuing for the 2014 Christmas Promotions.

The Christmas Festival will be held on Saturday 6 December. Council’s Manager Communications & Development will be providing assistance to coordinate the Wheelbarrow Races.

The Chamber was pleased to advise that a number of local businesses will be trading the morning of Sunday 7 December. Council is assisting with promoting all businesses via the Find it in Forbes Facebook page

The first Renew Forbes business ‘Elements’ (four businesses have combined) has opened. Council has drafted a media release regarding this success and subject to Chamber approval, it will be released along with promoting via the Facebook page.



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DIRECTOR TOURISM, COMMUNITY AND CULTURAL DEVELOPMENT REPORT TO COUNCIL – PART I cont’d:

There was also discussion regarding a recent meeting held in Parkes with businesses from both towns regarding wireless internet. Council’s Director Tourism, Community and Cultural Development attended this meeting and it was agreed that outcomes would be provided to the Chamber.

Apex Riverside Tourist Park (E.1.3.2) The following diagram provides occupancy information for Apex Riverside Tourist Park for the preceding 12 months as well as a comparison with the same period last year.

Commentary The occupancy figures above show a decrease compared to the same period last year. This can be attributed to:

A number of residents were on site for approx. 6 months in 2013 therefore the rates have been higher for those months.

The occupancy report includes unpowered sites. With the exception of larger events like the Elvis Festival, these sites average 1% occupancy. Therefore this brings down the park average. The RMS occupancy report will be reviewed prior to the February 2015 meeting.

However, there is certainly opportunity to improve the occupancy levels and increase profitability of this business unit of Council. Marketing strategies are currently being reviewed and will be incorporated into the business plan currently being developed. Jemalong Regional Education Centre (E1.3.4) The following diagram provides occupancy information for JREC for the preceding 12 months as well as a comparison with the same period last year.



Page 58


Commentary November was a strong month for JREC performance. Occupancy levels were considerably higher than the same period last year and other rooms were well utilised by event and meeting bookings. Recently Council has agreed to another permanent tenant for Unit 5 (new Registrar) resulting in all units being permanently occupied for 2015. Rent returns on units will also increase as all rent rises become effective by end Dec 2014. These will be reviewed again during Councils budget process.

RECOMMENDATION That Council receive and note this report and continue to engage in economic development initiatives with stakeholders & business units

CLAUSE 4 – CULTIVATE A CAPABLE AND LEARNED COMMUNITY (C3)

Community group grants (C3.1.1 & C3.1.2) Grant Activity

The table below outlines all pending grant and award submissions (previously reported and applications lodged since the last reporting period). It is not anticipated that any further announcements will be made in 2014.

Activity Strategy Purpose and $ Who

1. Floodplain Management Program

C5.1 Floodplain management activities $137,143

Council

Average Occupancy

%



Page 59


Activity Strategy Purpose and $ Who

2. Community Building Partnerships

E1, E2, C2, C3.1

Gravel horse parking area $2,050

Skillion to Ben Hall Shears $56,448

Refurbishment of multipurpose room

Oven and food warmer $7,500

Roof at JREC $11,704

Maintenance

Painting $5,390

Club

3. REAPing Rewards C3.3 Assistance for Rotary Science and Engineering Challenge $8,500

Rotary

4. Heavy Vehicle Safety and Productivity Programme

I4.1 Northern Bypass upgrade - $2.1m Council

5. Fixing Country Road EOI

I4.1 Northern Bypass upgrade - $1.1m Council

6. Anzac Centenary Arts and Culture Fund Public Grants Program

C2.1 Three year Centenary of ANZAC commemorative arts projects include music, and visual arts $50,000

Council

7. Public Reserves Management Fund

E1.3 Upgrades to APEX Riverside Tourist Park BBQ area $40,725

Council

8. Responsible Pet Owners grant

L2.2.5 Funding for public microchipping days $10,150

Council

9. Public Reserves Management Fund

P1, E1, E2

Upgrade to APEX Caravan Park BBQ Area $40,725

Council

10. NSW Sport and Rec Facility Program

P1 Reconstructing retaining walls $12,485

Forbes Tennis

Club

11. National Stronger Regions Fund

I4 Northern Bypass upgrade $2.2m Council

12. RMS REPAIR I4 Upgrade Henry Lawson Way

$160,000

Upgrade Lachlan Valley Way

$150,000

Council

Council

13. RMS Active Transport

I4 Review PAMP $18,000

Extend shared walk/bike path

$75,000

Council

Council

Figure 1.0 below provides an overview of the grants environment for the preceding 12 month period as well as a comparison between grants activity in November 2013 and 2014.



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Fig 2.0 Grant progress

RECOMMENDATION That Council: i). receive and note the grants report and in particular note the dollar

value of grants to Council of $491774 and the value of grants to the community of $193065 over the last twelve months.

continue to cultivate a capable and learned society. ii).

CLAUSE 5 - OUR COMMUNITY IS CONSULTED ABOUT COUNCIL

DECISIONS AND INFORMED ABOUT COUNCIL ACTIVITIES (L7)

Community needs consultations (L7.1.3) November Website Statistics

Total visitors: 5,400

Page views: 13,318

Pages per visit: 2.5

0

5

10

15

20

GrantsSubmitted

Grants Pending

GrantsSuccessful

0

50000

100000

150000

200000

250000

300000

Dollar ValueCommunity

Dollar ValueCouncil



Page 61

DIRECTOR TOURISM, COMMUNITY AND CULTURAL DEVELOPMENT REPORT TO COUNCIL – PART I cont’d: Monthly Comparisons:

The following table shows Council’s most popular pages and views for the month:

Page Page Views Unique Visitors

Home 3,129 2,585

News 2,109 2,028

Building 826 26

Positions Vacant 540 484

Contact 249 212

Events 167 123

Applying for a position 124 107

Contact Council 117 110

Council Departments 114 100

Tenders, Expressions of Interest & Exhibitions 113 97

Things to Do 107 98

Council 99 75

Council meetings 86 76

JREC 75 65

Council acknowledges inconvenience and urges support for local businesses

70 68

Engineering 69 39

Development Assessments Processes 65 61

Residents 65 57

Forbes Farmers Markets 64 53

Forbes Shire Local Environment Plans 61 51

Play 61 55

Visitors 60 46

Places to Stay 57 49

Environment 56 43

Central West Livestock Exchange 56 19

Media Releases:

27 November – Nominate Local Business for Shop Small Award

24 November – Nelson Park Upgrade – Feedback Wanted

20 November – Sewage Leaked into Lachlan River

18 November – Visitors targeted in Agri Tourism Campaign



Page 62


17 November – Extended Trading Hours for Vanfest

14 November – Dying Younger in the Bush

4 November – Bin A Book Week Facebook Overview The following is a list of topics. Note that many topics have had multiple posts.

Nelson Park Upgrade Feedback

Boyd Creek Bridge Refurb

Road Reseal Works

Hyundai Help For Kids Grant

Red Cross Blood Van in town

White Ribbon Day

Recreational Fishing Trusts Grant

Agri-Tourism campaign

Community Futures Grant

Forbes Arts Society Exhibition

Shop Small Campaign and Awards

Young Achievers Awards

Layne Beachly Aim for the Stars Grant

Film Crew seeking locations. Facebook Reach: 21,829 Facebook Likers: 1,377 Commentary On average Council is posting 2-3 times per day resulting in good engagement with a broad section of the community and others. The number of likers of Councils Facebook page grows every month as does the database for other publications (What’s On, media releases etc). During November a Communication Plan was developed and implemented on behalf of Engineering in regards to receiving feedback on Apex Park and ideas for Nelsen Park. This was very successful with in excess of 50 written comments received enabling effective planning for the new park and positive perception around Councils community consultation processes.

RECOMMENDATION That Council receive and note the positive engagement with the community.

Richard Morgan DIRECTOR TOURISM COMMUNITY & CULTURAL DEVELOPMENT



Page 63

ENVIRONMENT ADVISORY COMMITTEE

REPORT TO COUNCIL

PART I



Page 64

ENVIRONMENT ADVISORY COMMITTEE REPORT TO COUNCIL

– PART I

A meeting of the Environment Advisory Committee was held on Wednesday 3 December 2014 in the Committee Room commencing at 5:30 pm.

PRESENT Cr G Falconer (Chair) Cr G Miller Cr J Nicholson Pip Perry Robyn Rolfe Kim Muffet Nina Crawford Nina Hooper Brian Steffen Leon Ross Paul Bennett Glen Pavey (5:35 pm) Andrew Glasson (6:05pm)

APOLOGY

Keith Mullette (N Crawford / K Muffet)

The Chair acknowledged the Traditional Custodians of the land on which we met today and paid respect to the Elders both past and present.

CONFLICT OF INTEREST

The Chair asked if any members had a conflict of interest. No conflict of interest in any matter was declared.

MINUTES The minutes of the previous meeting were confirmed as correct and adopted by Council. (P Perry / R Rolfe)

CLAUSE 1 – BUSINESS ARISING

Clause 1.1 Parkes Road Planting

The Committee raised concern that the removal of the plants and mulching to the Parkes Road entry had not commenced. The Committee indicated that they considered it important that the mulching should have already commenced as this would give adequate time to improve the soil prior to planting. The committee also raised concerns that the rosemary hedge to the Cenotaph had not been trimmed. The General Manager advised the committee that he would e-mail committee members with an update on both projects.

RECOMMENDATION

That Council be advised of the Environment Advisory Committee’s disappointment in disregarding the Committee’s recommendation in relation to the Newell Highway planting. (P Perry / R Rolfe)

CLAUSE 2 – GENERAL BUSINESS

Clause 2.1 Lake Forbes Biodiversity Walkway

A report was tabled to the Committee which had been prepared by Nina Crawford, Robyn Rolfe and Andrew Glasson. The aim of the project is to raise awareness to the public of the biodiversity and beauty of the mid Lachlan riparian and rural environment and at the same time create healthy habitats for native birds, flora and fauna.



Page 65

ENVIRONMENT ADVISORY COMMITTEE REPORT TO COUNCIL – PART I cont’d The preliminary assessment identified the existing features and areas suitable for enhancement and plantings around the lake as well as other items of interest that could be included in the Lake Forbes Biodiversity Walk. The Committee were also interested to discuss the lower Hill Street area incorporating the Aboriginal Dreaming Centre with the local aboriginal elders.

RECOMMENDATION That Council: i). invite Aileen Allen to the next Environmental Advisory Committee

Meeting to discuss the Dreaming Centre; (N Crawford / K Muffet) ii). note the preliminary assessment of the biodiversity walkway

undertaken by the Environmental Advisory Committee members and that the document be further developed for the February meeting.

(N Crawford / N Hooper)

Councillor G Falconer left the meeting at 6:10pm with Councillor G Miller taking the chair

Clause 2.2 Environmental Advisory Committee Members Feedback

From the general discussions with the Committee on the 8th of October 2014 it was agreed by the Committee that a brainstorming session facilitated by Nina Hooper should be held to prioritise actions which the Committee wish to achieve. Brian Steffen introduced Leon Ross who has recently been employed by Council as the Resource Officer and indicated that once Leon had completed his main task in managing the multi-million dollar waste contract and village tips that Leon may be available to assist with our environmental issues. Nina Hooper then facilitated a brainstorming session and requested the Committee to indicate what achievements they see the Committee having made in five (5) years’ time and then went through a SWAT analysis.

RECOMMENDATION That Council be advised that the Environment Advisory Committee will further develop the Environment Advisory Strategy for the next meeting. (K Muffet / R Rolfe)

Clause 2.3 Meeting Dates for 2015

A list of meeting dates were suggested for Committee Meetings for 2015.

RECOMMENDATION That the meeting dates for the Environmental Advisory Committee for 2015 be the 11th February 2015, 1st April 2015, 3rd June 2015, 5th August 2015, 7th October 2015 and 2nd December 2015. (N Hooper / G Pavey)



Page 66

ENVIRONMENT ADVISORY COMMITTEE REPORT TO COUNCIL – PART I cont’d

CLAUSE 3 – BUSINESS WITHOUT NOTICE

Clause 3.1 Suggested Agenda Items for February 2015 Meeting

The Committee requested that the following items be listed on the Agenda for February:- 1 The use of plastic bags in Forbes; 2 Information on the Centenary Avenue sponsored by the Forbes High School and

trees planted by the school children of Forbes on 21st March 1961; 3 Information on the 150 tree projects planted along the Newell Highway;

4 Information on the 75 trees planted by the Forbes Scouts.

CLAUSE 4 – DATE AND TIME OF NEXT MEETING

The next meeting of this Committee will be held in the Committee Room on Wednesday 4 February 2015 commencing at 5:30 pm.

CLAUSE 5 – TIME OF MEETING CLOSURE

There being no further business the Chair thanked the members for their attendance and declared the meeting closed at 7:45 pm.

Paul Bennett DIRECTOR ENVIRONMENTAL SERVICES



Page 67

SERVICES COMMITTEE

REPORT TO COUNCIL

PART I



Page 68

SERVICES COMMITTEE REPORT TO COUNCIL – PART I

A meeting of the above Committee was held in the Council Chambers on Monday 1 December 2014 commencing at 5:30 pm.

PRESENT Cr Ron Penny, Mayor (chair) Cr G Miller, Deputy Mayor Cr G Falconer Cr M Jelbart Cr D Booth Brian Steffen Ray Graham Mathew Teale Cr Brian Mattiske (5:33pm) Richard Morgan (5:35pm)

APOLOGY

Cr Phyllis Miller OAM Cr C Roylance Cr J Nicholson Paul Bennett (Cr G Miller / Cr M Jelbart)




MINUTES The minutes of the previous meeting were confirmed as correct and adopted by Council.

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING

Nil

CLAUSE 2 – BUSINESS PENDING

Nil

CLAUSE 3 – ENVIRONMENTAL SERVICES REPORT

Clause 3.1 Development and Building

The Committee was advised that 16 Development Applications with a total value of $593,757.00 have been lodged since the last report.

RECOMMENDATION That Council note the $593,757.00 of Development Applications lodged for the November reporting period. (Cr M Jelbart / Cr D Booth)

CLAUSE 4 – WASTE MANAGEMENT

Nil

CLAUSE 5 – REGULATORY CONTROL

Clause 5.1 Ranger’s Report Month ending 24 October 2014



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SERVICES COMMITTEE REPORT TO COUNCIL – PART II cont’d

A Report was provided indicating that the Ranger has been on annual leave for the majority of the month of November and that Ranger duties had been shared by the Environmental Services staff and the relief Ranger who attended urgent matters as required.

RECOMMENDATION That Council receive and note the Ranger’s report for the month ending November 2014. (Cr M Jelbart / Cr D Booth)

CLAUSE 6 – MISCELLANEOUS

Nil

CLAUSE 7 – BUSINESS WITHOUT NOTICE

Clause 7.1 Illegal Development Update

The General Manager provided an update on the outstanding illegal development actions which has been ongoing with Council. He indicated that due to the current level of staffing, core business requirements and also the impending Christmas break it was unlikely that any update on the illegal developments would be provided to Council before the New Year. Once the Environmental Services and Planning staff caught up with their core business then time would be rededicated to chasing up the illegal development.

RECOMMENDATION That Council receive and note the information. (Cr G Miller / Cr D Booth)

Clause 7.2 Illegal Dumping of Asbestos

The General Manager provided a Report in regards to two recent items of asbestos dumping within the Forbes Shire. One site was identified as a dam in the Calarie Road area and another site was on the road reserve at Cookamidgera. The General Manager provided further information in regards to the serious nature of the illegal dumping of asbestos material and requested the Councillors support the enforcement action to be taken by the Environmental Services and Planning Department in regards to illegal dumping. The General Manager further highlighted that where no culprit could be identified it would be likely that Council would be required to undertake the clean-up and correct disposal of the asbestos sheeting.

RECOMMENDATION That Council: i). support the enforcement action of the Environmental Services and

Planning Department against persons identified as being culprits of illegal dumping of asbestos products in the Forbes Shire.



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SERVICES COMMITTEE REPORT TO COUNCIL – PART II cont’d

ii). develop an education program to highlight that dumping of asbestos in the Forbes Shire is illegal other than in licensed landfill premises.

(Cr D Booth / Cr G Falconer)

CLAUSE 8 – DATE OF NEXT MEETING

The next meeting of the Services Committee is scheduled to be held on Monday 2 February 2015 commencing at 5:30pm in the Council Chambers.

CLAUSE 9 – TIME OF MEETING CLOSURE

There being no further business the Chair thanked the members for their attendance and declared the meeting closed at 5:44 pm.

Mathew Teale MANAGER DEVELOPMENT & COMPLIANCE ENVIRONMENTAL SERVICES & PLANNING



Page 71

TRAFFIC ADVISORY COMMITTEE

REPORT TO COUNCIL

PART I



Page 72

TRAFFIC ADVISORY COMMITTEE REPORT TO COUNCIL –

PART I

A meeting of the above Committee was held in the Committee Room on Friday 28 November 2014 commencing at 4:05pm.

PRESENT Cr B Mattiske (Chair) Mr D Vant (RMS) Sgt D Jeffree (NSW Police) Mr D Tinlin (MTS)

APOLOGY OBSERVER

Cr P Miller Mr G Gunn Ms M Suitor (RS&IPO)




MINUTES There minutes of the meeting held 29 August 2014 were adopted by Council at its meeting held 18 September 2014.

Prior to the commencement of the meeting, a brief presentation was made by Mr Kevin Gunn (Principal of Work Control) regarding traffic control concerns in relation to the VANfest traffic management plan.

CLAUSE 1 - BUSINESS ARISING

Nil.


Nil.

CLAUSE 3 – CORRESPONDENCE

Clause 3.1 Elgin Street Parking

Council has received concerns from the Medical Centre staff in relation to a number of incidents where parked cars on the hospital side of the road have been side swiped by drivers endeavouring to drive in a forward direction from the centre 45º parking. There was insufficient room for 90º centre parking and the 45º parking with parallel parking on the kerb sides provided the most number of parking places. There is insufficient room for vehicles to exit these parks in a forward direction if other vehicles are parked along the kerb, although it appears that a number of people try. To stop drivers making this manoeuvre two options are suggested. One is for signs to be installed at the start of the parking area advising that it is nose in reverse out parking. The advantages of this option is that it is relatively cheap, but the disadvantages are that drivers may ignore the sign and secondly that they are required to reverse out into the traffic lane. The second option which is more expensive would be to rotate the parking lanes 90º so that vehicles need to reverse into the parking places. This option would remove the possibility that drivers exit the park space against the traffic. Also they would be reversing from the traffic lane into the parking space and not be required to reverse out into the flow of traffic, similar to the parking in the main streets of Forbes. The disadvantage is that this option is more costly, and with a centre park the driver has to look across the passenger to see any traffic as they exit the park.



Page 73

FORBES TRAFFIC ADVISORY COMMITTEE REPORT TO COUNCIL – PART I – CONT’D

Additional discussion at the meeting raised the following points: one that it is illegal for centre parked cars to reverse back into the traffic flow and secondly that there was likely to be additional parking spaces lost along Elgin Street due to the construction of an additional access to the hospital.

RECOMMENDATION That Council consult with the hospital contractor regarding impacts of the future accesses on existing parking arrangements and then develop some options for parking in Elgin Street to the next meeting of the Forbes Traffic Advisory Committee. (D Vant/D Jeffree)

Clause 3.2 Request for Extension of School Bus Route

Council has received a request to extend the Bedgerabong Public School Bus service along the Driftway to just past the intersection with Warroo Road. An inspection of the proposed turnaround at this location was undertaken and it is considered this location is suitable for a turnaround and pick up location. A picture of the location is provided.

RECOMMENDATION That Council support the bus route extension along the Driftway Road and provide a letter of support to the NSW Department of Transport and infrastructure. (D Vant/D Jeffree)

Clause 3.3 Australia Day Parade and Celebrations

Council has received a Special Events Resources Application relating to the conduct of the 2015 Australia Day Parade and celebrations. The event is an annual occurrence and the Organising Committee has work closely with the NSW Police to address issues which have occurred with past parades. The road closures occurring in the afternoon for the parade are the same as have occurred over past years without major incidents as detailed on the Traffic Management Plan.

RECOMMENDATION That Council approve the road closures for the 2015 Australia Day Parade subject to the following conditions: i) The Traffic Management Plan provided is implemented in full on the

day.

ii) Notification of all road closures to the emergency services.

iii) Compliance with Council officers’ reasonable directives.

iv) Compliance with any directive or condition as imposed by NSW Police Force.



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v) That all participants are advised of the rules associated with being a participant in the parade, including drivers may be breathalysed; drivers must test zero blood alcohol content; floats carrying people must include a handrail or stabilising bar for the safety of the float’s participants; and all passengers including children and babies must be restrained when riding in a vehicle.

vi) That all marshals and traffic controllers be advised of their roll in controlling traffic and pedestrians.

vii) A representative of the Organising Committee is present on site at all times. (D Jeffree/D Vant)

Clause 3.4 Forbes Christmas Carnival

Council has received a Special Event Resource Application form from the Forbes Business Chamber for the conduct of the Forbes Christmas Carnival on Saturday 6 December 2014 between 7:00am and 2:30pm. The event is run by the Business Chamber and will incorporate entertainment, demonstrations, markets, novelty stalls and rides promoting community spirit for the festive season and shopping in Forbes. Templar Street, between Lachlan Street and Rankin Street, and Rankin Street between Hughes Plaza and Battye Lane will be closed to traffic.

RECOMMENDATION That Council approve the road closures for the Forbes Christmas Carnival and activities subject to the following conditions: i) The organisers provide evidence of Public Liability insurance for $20

million that is valid for the event and includes Forbes Shire Council as a declared interested party for the event.

ii) The Traffic Management Plan provided be implemented in full on the day.

iii) Notification of all road closures to the emergency services.

iv) Compliance with Council officers’ reasonable directives.

v) Compliance with any directive or condition as imposed by the NSW Police Force. (D Vant/D Jeffree)

Clause 3.5 Forbes Christmas Promotional Draw

A Special Event Resource Application has been received by Council from the Forbes Business Chamber for the holding of the Forbes Christmas Promotional Draws. The draws will be occurring over 4 days, being Saturday 6, 13 and 20 December as well as Wednesday 24 December. The 6 December 2014 didn’t require a separate closure as the road will be closed as part of the 2014 Christmas Carnival.



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FORBES TRAFFIC ADVISORY COMMITTEE REPORT TO COUNCIL – PART I – CONT’D The draws will occur in Battye Street between Rankin Street and Lawler Street and will require this section of road to be closed to traffic for the event. The draw will commence around noon and as such will require the road to be closed between 12 noon and 2:00pm.

RECOMMENDATION That Council approve the road closures for the Forbes Christmas Promotional draw subject to the following conditions: i) That organisers provide evidence of Public Liability insurance for $20

million that is valid for the event and includes Forbes Shire Council as a declared interested party for the event.

ii) The Traffic Management Plan provided is implemented in full on the day.

iii) Notification of all road closures to the emergency services.

iv) Compliance with Council officers’ reasonable directives.

v) Compliance with any directive or condition as imposed by the NSW Police Force. (D Jeffree/D Vant)

Clause 3.6 VANfest Road Closures

Council received a Traffic Management Plan, request for signage and the closure of Show Street between Junction Street and Forrester Street from 6:00am Saturday 6 December 2014 until 2:00am Sunday 7 December 2014 to hold the VANfest music festival within the Forbes Showground. The Traffic Management Plan was sent to Committee members for comment on the 11 November 2014 so that a report could be sent to Council at its meeting of 20 November 2014. Following comments from the Road and Maritime Services member and Council, the plan was amended to accommodate those comments. The section of Show Street to be closed will be manned by traffic controllers as it is a gazetted B-Double route and B-Doubles will be permitted to use the closed section of Show Street under escort by traffic controllers. The impacts on traffic and pedestrians have been considered by the organisers with 26 coaches being used to bring up to 1,500 patrons and 630 internal parking places set aside for those driving to the venue. They have also proposed to utilise Forrester Street and part of the internal road system in the showground to have a designated drop-off and pick-up area for taxis and the public. As part of their risk management they are also proposing the placement of crowd control barriers along the kerb lines and additional lighting at key egress areas. A report recommending approval of the road closure with the standard conditions was sent to the November 2014 Council meeting for approval. A copy of the amended Traffic Management Plan and report to Council was provided to members with the agenda. Additional discussion was held regarding some changes to the existing Traffic Management Plan to improve the workability and the need for some extra detail regarding pedestrian management.



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RECOMMENDATION: That Council note the endorsement of the Forbes Traffic Advisory Committee members to the amended Traffic Management Plan for the closure of Show Street from Forrester Street to Junction Street on 6 and 7 December 2014 in conjunction with VANfest, subject to some modification and clarification of the pedestrian movement plan. (D Vant/D Jeffree)

CLAUSE 4 – REPORTS

Clause 4.1 Road Safety & Injury Prevention Officer’s Monthly Reports for July-September

2014

The Local Government Road Safety & Injury Prevention Officer detailing activities that were conducted during the report period were provided to members with the agenda. The RS&IPO provided a verbal update on activities since September including activities occurring during December. The main points included: - She won an Engineering Excellence award for the Free Cuppa Program at the

IPWEA Annual State Conference. - Begun collecting registrations and planning for next year’s program which now

has been extended to include 15 Councils. - Conducted the Annual Heavy Vehicle Forum. - Final 2 workshops for Learner Drivers and Parents will be held in December. - Undertaken a safety audit on the Northern Bypass. - Undertaken the quarterly observational survey on seatbelts and mobile phone

use while driving.

RECOMMENDATION That Council note the information provided by the Local Government Road Safety and Injury Prevention Officer. (D Jeffree/D Vant)


Nil

CLAUSE 6 - ANY OTHER BUSINESS (as declared urgent by Chairperson)

Clause 6.1 Back Yamma Road/Newell Highway Intersection

Two actions were resolved at the previous meeting in relation to this intersection. The first to contact Roads and Maritime Services requesting a sight distance assessment of the intersection. This has been done and Roads and Maritime Services have undertaken an assessment and will be relocating a sign which has been the cause of concern from some heavy vehicle drivers. The second recommendation was to install a Reduce Speed sign along Back Yamma Road at the approach to the intersection. A site inspection revealed that there was a lot of existing signage along Back Yamma Road including a Reduce Speed sign, refer attached plan – appendix 1.



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However it also showed that the intersection sign was located before the reduced speed sign 325m back from the intersection. Standards recommend that the intersection sign should be located between 120 -180m from the intersection. There is existing 80km/hr signage facing the opposite direction at 130m from the intersection which could allow the relocation of the intersection signs.

RECOMMENDATION That Council relocate the existing “T” intersection signs on Back Yamma Road to 130m from the intersection with the Newell Highway. (D Vant/D Jeffree)

CLAUSE 7 - DATE & TIME OF FUTURE MEETINGS

The proposed meetings dates for 2015 are Thursday 26 February commencing at 2:00pm, 28 May commencing 8:30am, 27 August commencing 8:30am and 26 November commencing at 4:00pm. All meetings will be held in the Committee Room of Council Chambers. Calendar invites will to be sent out to members following the December meeting of Council.

CLAUSE 8 - TIME OF MEETING CLOSURE

There being no further business the meeting was declared closed at 5:54pm.

David Tinlin MANAGER TECHNICAL SERVICES



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Appendix 1



Page 79

WORKS COMMITTEE

REPORT TO COUNCIL

PART I



Page 80

WORKS COMMITTEE REPORT TO COUNCIL – PART I

A meeting of the above Committee was held in the Council Chambers on Monday 1 December 2014 commencing at 5:45pm.

PRESENT Cr G Falconer (Chair) Cr R Penny Cr G Miller Cr B Mattiske Cr D Booth Cr M Jelbart Mr B Steffen (GM) Mr M Teale (for DES&P) Mr R Morgan (DTC&CD) Mr R Graham (DETS)

APOLOGY

Cr J Nicholson Cr C Roylance Cr P Miller OAM Mr P Bennett (Cr Jelbart/Cr Mattiske)




MINUTES The minutes of the meeting held 3 November 2014 were adopted by Council at its meeting of 20 November 2014.

CLAUSE 1 – BUSINESS ARISING FROM PREVIOUS MEETING

Nil.


Nil.

CLAUSE 3 – TECHNICAL SERVICES REPORT

Clause 3.1 Design

Project/Location Progress

Northern Bypass (Roads to Recovery) MR350 to HW17N

Acquisition of Crown Land at MR350/Lima Road intersection in progress. Acquisition of private lands from MR350 to Calarie Road is nearing completion. Design review of intersection by consultant undertaken and intersection and other curve elements of design are being amended according to recommendations.

Road centrelines GPS data capture of rural road centrelines for mapping and asset management purposes. Data collection is continuing.

Driftway Road (Lachlan Valley Way to Warroo Road)

Detail survey in progress to provide data for design of staged packages of future road reconstruction.

Southern HV Route (Red Bend/Wirrinya Rd intersection)

Set out provided for line marking.



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WORKS COMMITTEE REPORT TO COUNCIL – PART I – CONT’D

Project/Location Progress

Southern HV Route (Wirrinya Road/Newell Hwy intersection)

Set out provided for sealing and line marking.

Aerodrome

Layout plan for proposed aerial spraying and RFS precinct + access road to service same and gun club. Survey data collected for proposed route at eastern and northern boundaries of TSR.

Show Street Drainage channel levels for re-grading – Elizabeth St area to racecourse.

MR350 / York St intersection Uploaded 3D machine control files into grader for road reconstruction.

Junction St (Marcia St to Show St)

Designed table drain for re-grading and uploaded design into grader for machine control.

MR236 (Henry Lawson Way) – Repair Grant

Detail survey for proposed 1.6km reconstruction.

Forbes Hospital Concept plan prepared for parking layout within hospital grounds adjacent to Flint Street.

Stephan & Halpins fields Concept plan prepared showing options for softball field locations.

Development Works The following development assessments were referred to the Engineering and Technical Services Department for assessment and conditions and have been completed.

October 2014

DA No. Description

2014 / 110 Gordon Duff Drive – 2015 Elvis on the Lake

2014 / 108 Gordon Duff Drive area – 2015 Australia Day celebrations

2014 / 106 Parkes Road – Commercial shed

2014 / 105 Church Street – Residential subdivision

2014 / 104 Kent Street – Residential shed

2014 / 103 Victoria Park – 2014 Carols by Candlelight

2014 / 100 Sherriff Street – Signage

2014 / 98 Hilda Street – Residential shed

2014 / 97 Edward Street – Commercial shed



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WORKS COMMITTEE REPORT TO COUNCIL – PART I – CONT’D Road Permits During October 2014 Council processed the following applications:

16 Oversize Vehicle Permits

2 Overmass & Oversize Permits

3 Higher Mass Limit Permits

5 Route assessments Restricted Access Vehicle Permits Staff also attended a workshop in Orange on the use of an on-line route assessment tool to assist with the assessment of heavy vehicle permits. Clause 3.2 Water, Sewer & Stormwater Forbes Water Supply Drought Planning

Wyangala Dam storage level has gone down to 49.5% (24 November 2014) and is remaining relatively steady. Current outflow is 1325 ML/day. Council is still on 100% allocation, however unless significantly more inflows are received in the Dam it is anticipated that 2014/2015 allocation will be less. Council has been on Level 1 Restrictions since the end of the drought being:

Domestic Users – micro sprays, sprinklers, drip systems are not permitted between

10:00am and 5:00pm

Public/Commercial Users – micro sprays, sprinklers, drip systems are not permitted

between 10:00am and 3:00pm

Industrial Users – No restrictions for process and manufacturing.

Strengthening Basin Communities – Grant for Backwash & Waste Water Treatment Facility Council has called quotations from electrical contractors to supply power to the site. Two quotes have been received and a third is expected by the 1 December 2014. Water and Sewer Sludge Lagoons Following the de-sludging of Lagoon 1, additional filter sand has been ordered to top up the drainage layer before bringing the lagoon back on line sometime in December. Forbes Third Bore Design and Construction Work Council had a meeting with Infrastructure NSW in relation to Forbes third bore design and construction project in October 2014. Council already sent the relevant signed papers to Infrastructure NSW to finalise funding deed and sign off. Further, Council obtained quotations to carry out the necessary concept design work, detailed design work and preparation of tender documentation (including all necessary drawings and specifications), for rising main and supply and installation of a pump for the new bore including all necessary civil, mechanical, electrical and telemetry work required for the proper completion and operation of the system. The evaluation is finalised, and a report was forwarded to Council meeting on 20 November 2014. Contract award process for investigation and design of third bore pump station and rising main is in progress.



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WORKS COMMITTEE REPORT TO COUNCIL – PART I – CONT’D Forbes Water Supply Pumped

Year

Month (October)

ML

Cumulative Total

for year ML Min (ML)

Max (ML)

Average (ML)

2014/2015 235.5 643.6 4.4 11.0 7.6

2013/2014 219.8 584.8 4.0 9.3 7.1

2012/2013 185.6 576.5 3.3 16.4 6.0

5 Yr. Monthly Av 179.6 541.9

Long Term Monthly Av 213.1 648.1

Community Energy Efficiency Program (CEEP) 2 Grant Council received a grant of approximately $52,000 towards the cost of replacing manhole lids through the Community Energy Efficiency Program via CENTROC. 72 of the 76 manhole lids have been replaced to date under this program, with the remainder to be completed by the end of November. Sewer Relining Work Council had a meeting with a consultant for the investigation and filling of voids discovered around some sections of sewer mains during the recent relining work. Council received the report from the consultant on 17 October 2014 which has been reviewed.

Sep 14 -15 146.2 ML

0

100

200

300

400

500

July

Aug

Sep

Oct

No

v

De

c

Jan

Feb

Ma

r

Apr

Ma

y

Jun

ML

Month

Monthly Water Usage Summary

13-14 Mthly Usage

12-13 Mthly Usage

13-14 'Water pumped'!Mthly Usage

Long Term Mthly Usage

5yr Mthly Av

Sep 14/15 Cum. Total 408.2ML

0

500

1000

1500

2000

2500

3000

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Cu

mu

lati

ve M

L W

ate

r P

um

ped

Month

Cumulative Monthly Water Usage

13-14

12-13

14-15

5Yr Av

Long Term Av



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WORKS COMMITTEE REPORT TO COUNCIL – PART I – CONT’D Council has awarded a contract to Insituform Pacific (through CENTROC) to carry out sewer relining work for 2014/2015. Work involves cleaning, inspecting (CCTV Camera Work), relining of sewer pipes and rehabilitating the sewer junctions. The Contractor commenced work on 17 October 2014 and should take approximately 3 months to complete the works, weather permitting. Sewer System License Council is undertaking a final check of the outstanding defect notices, with the objective of issuing letters giving notice of Council’s intention to issue an order to have the defects rectified. To date there are 324 completed jobs (99%) with 2 still outstanding. Once the manhole lid replacement work is completed Council will arrange the sewer modelling contractor to undertake gauging work to confirm that the reduction of storm water infiltration has occurred. Sewer Sludge Reuse Council will contact the landholder in the New Year to begin planning for the delivery and incorporation of the bio solids from the sewer treatment plant.

Forbes Sewage Throughput

Year

Month (October)

ML

Cumulative Total

for year ML Min (ML)

Max (ML)

Average (ML)

2014/2015 52.4 217.4 1.6 2.1 1.7

2013/2014 55.7 233.8 1.6 2.2 1.8

2012/2013 65.9 271.4 1.8 2.5 2.1

5 Yr. Monthly Av 58.7 238.6

Long Term Monthly Av 66.8 270.5

Oct 14-15 52.4 ML

0

20

40

60

80

100

120

140

Ju

ly

Aug

Sep

Oct

Nov

De

c

Ja

n

Feb

Ma

r

Apr

Ma

y

Ju

n

ML

Month

Monthly Sewer Usage Summary

13 - 14 Monthly Usage

12-13 Monthly Usage

14-15 Mthly Usage

Long Term Mthly Usage

5yr Mthly Av



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Clause 3.3 - Asset Management Planning Asset Management System Steps are being undertaken to prepare mobile devices to allow field inspection and verification of existing data and the capture of new data. Transport Asset Revaluation This year is the time for revaluation of Council’s Transport Assets. CENTROC has given a guideline to all council members to have consistency around the area. It is a robust job as per requirements of CENTROC and includes data verification, validation, and condition assessment.

Re-valuation of Transport Assets is underway and is due on 30 June, 2015. The previous valuation of this class of assets was done in 2010.

Updating Data in Asset Register Updating all asset data is undertaken on a regular basis. Land Assets are progressing well.

RECOMMENDATION That Council receive and note the Technical Services Report. (Cr Jelbart/Cr Booth)

CLAUSE 4 – ENGINEERING SERVICES REPORT:

Clause 4.1 - Road Construction & Maintenance Activities: 4.1.1 Roads & Maritime Services (RMS) Road Maintenance Council Contract (RMCC)

Overtaking Lane Project Work has recommenced on the southbound overtaking lane with earthworks well advanced.

Oct 14/15 Cum. Total 217.4 ML

0

100

200

300

400

500

600

700

800

900

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Cu

mu

lati

ve M

L S

ew

era

ge

Tre

ate

d

Month

Cummulative Monthly Treated Sewerage

13-14

12-13

14-15

5Yr Av

Long Term Av



Page 86


It is planned to excavate the shoulder area and reinstate the foundation for the overtaking lane before the end of the year. This will bring the overtaking lane pavement to the same level as the existing road, thus enabling the site to be reopened to normal traffic conditions during the Christmas break without disruption to traffic flow. In the New Year, works will resume, with the existing road pavement raised and widened to cater for the overtaking lane. Works are scheduled to be completed March 2015. Heavy Patching Program Council will commence the 2014/2015 Heavy Patching Program in the first half of December. The works will be predominantly undertaken on the Newell Highway but some works will also be undertaken on the rest of the State Road Network. It is anticipated the works will take 2 weeks to complete. Shoulder Widening and Reseal Program In preparation for the upcoming reseal program, Council will undertake shoulder widening works on all segments scheduled for the 2014/2015 reseal program. The shoulders will be widened and sealed an extra 1 metre wide. This will improve safety and reduce maintenance costs. The shoulder works are scheduled for December/January, with the reseals scheduled for February 2015.

4.1.2 Urban Construction and Maintenance

Bogan Gate Road Drainage Works have resumed on the drainage upgrade of the York Street and Bogan Gate Road intersection. The drainage works have been completed with the intersection pavement currently being reshaped to improve the drainage. Works are scheduled to be completed by the end of November 2014. Aquatic Area Shared Pathway Over the last two financial years Council has constructed a total of 3.1km shared pathway with a further 1.8km to complete the circuit around the Aquatic Area. The funding available for this financial year allows for the path to continue around the southern side of the Aquatic Area and continue halfway along Racecourse Road. It is estimated 600m will be left to complete. The work has commenced on this section and will take approximately 3-4 months to complete.

Aquatic Area Bank Stabilisation Works recommenced in November on bank stabilisation in the Aquatic Area.



Page 87


In June a visual audit was undertaken of works completed and the condition of the remaining areas of erosion. Works have been prioritised with a view to complete sections on private lots first. The funds for this financial year will focus primarily on the medium-high risk sections of 25-29 Bedgerabong Road, approximately 160 metres in length. Junction Street Drainage To alleviate the issue of ponding storm water on the southern side of Junction Street, between Show Street and Marcia Street, works will be undertaken to re-grade the table drain, alter accesses and readjust existing stormwater inlets. These works have been scheduled to start late November 2014.

4.1.3 Rural Construction and Maintenance Roads to Recovery – Boyd Creek Bridge The bridge restoration work is completed. New guardrail will be installed late November, completing the project. Roads to Recovery – Bedgerabong Bridge The approaches have been constructed and sealed. The guardrail will be installed in conjunction with the work at Boyd Creek Bridge. This will complete this project. Roads to Recovery – Thurungle Bridge The replacement of Thurungle Bridge, located over Pinnacle Creek, has been delayed due to water in the creek. This creek is usually a dry bed creek, but good rain over the winter months in the Pinnacle catchment filled the creek to capacity. Recent hot weather has seen the creek dry quickly and it is hoped works will be able to commence in the New Year. REPAIR Grant – Main Road 236 Council was successful in gaining a $275,000 grant under the RMS Regional Roads REPAIR Grant. This program is a 50:50 funded program, therefore a matching $275,000 has been allocated from Council’s existing Regional Road Block Grant. The $550,000 project is for the rehabilitation and widening of a 1.6km section of Main Road 236 (Henry Lawson Way). It is located approximately 28kms south of the Main Road 56 (Lachlan Valley Way). This section of road is the last remaining section of Main Road 236 that does not have sufficient width to accommodate edge lines. Survey is complete, with designs currently in progress. Works are scheduled to commence in February 2015.

RECOMMENDATION That Council receive and note the Engineering Services Report. (Cr G Miller/Cr Mattiske)



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CLAUSE 5 – NOXIOUS WEEDS REPORT

Nil.

CLAUSE 6 – CORRESPONDENCE

Nil.


Clause 7.1 - Request To Bitumen Seal Warroo Road Council has been requested by the owner of Lot 119, DP 753127 (location of Warroo Church) to bitumen seal part of Warroo Road. The subject section of road is 640m long and commences at the intersection of MR377 (Lachlan Valley Way) and ends at the entrance to Warroo Tip.

The owner is currently restoring the church building and states that the dust created by vehicles using the unsealed road is, for various reasons, intolerable. This road is the most direct route from the Warroo area connecting to the Driftway Road leading to Corinella. It is also the northern access to Warroo Tip and in comparison to other unsealed roads, traffic volumes are high. This section of road is in good condition with good gravel coverage over most of the road and the formation is well defined (Figure 1). There is a sharp bend (Figure 2), which does not have as much gravel coverage. The road formation ranges from 4.2 metres to 5 metres wide.



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Figure 1: Existing Road Surface

Figure 2: Existing 90 degree Bend, deficient in gravel and poorly aligned.

To bitumen seal the existing surface will not be overly expensive and will provide a 4m wide sealed surface that will alleviate the dust issue, but there are significant disadvantages in doing so. If Council sealed the road, Council in essence is upgrading the road, but the road will not meet minimum design standards for safety. The road will only be a single lane road. Over time, the shoulders will deteriorate and Council could find itself having to widen the road. Council is currently in the costly process of upgrading and widening roads that were constructed in this manner some time ago. It also creates precedence. Council regularly receives similar requests related to dust in rural environments, which are generally declined due to cost and the above mentioned disadvantages.



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WORKS COMMITTEE REPORT TO COUNCIL – PART I – CONT’D To design and construct this section of road that meets minimum standards, would cost in excess of $100,000. Council does not currently have a budget for this work and will either need to be considered in the next budget or 100% funded by the property owner requesting the upgrade.

RECOMMENDATION That Council decline the request to bitumen seal Warroo Road. (Cr G Miller/Cr Booth)

CLAUSE 8 – ANY OTHER BUSINESS: As declared urgent by the Chairman.

CLAUSE 9 – DATE OF NEXT MEETING:

The next meeting of the Works Committee will be held in the Council Chambers on Monday 2 February 2015.

CLAUSE 10 – CLOSE OF MEETING:

There being no further business the meeting was declared closed at 5:55pm

Ray Graham DIRECTOR ENGINEERING SERVICES



Page 91

INWARD CORRESPONDENCE

OPEN COUNCIL

PART I



Page 92

INWARD CORRESPONDENCE – OPEN COUNCIL – PART I

DONATIONS & SPONSORSHIPS (D35/005):

Council’s current policy allows the annual donations allocation to be split by equal amounts over the four quarters, ($10,000/quarter), as well as a $10,000 discretionary amount to enable worthy one-off funding requests. Essentially the policy requires that: i). an amount of $10,000 be set aside as a discretionary amount within the donations budget

for the purpose of supporting local projects on a joint funding basis; iii). Donations pertaining to funding applications for rates assistance on behalf of non profit

organisations will be assessed on a yearly basis upon the submission to Council of a Community Funding Application; and

Accordingly, the current amount expended to date –

September Quarter Western Region Academy of Sport* $ 495.00

Wirrinya Aquatic Club Inc* $ 457.00

Forbes Squash Club* $ 1,000.00

Keep Australia Beautiful Council NSW* $ 550.00

Bedgerabong PA & H Association* $ 800.00

Forbes Wiradjuri Dreaming Centre* $ 430.20

Camp Quality Tractor Trek* $ 1,000.00

Forbes Horticultural Society & Garden Club $ 219.00

Anglican Parish of Forbes $ 116.50

Food Revolution Day 2015 $ 285.00

National BBQ Championships $ 555.00

Bedgerabong PA&H and Wirrinya Progress $ 270.00

Forbes Rugby Union Club $ 280.00

Forbes CWA $ 3,487.94

Forbes PA&H Association $ 450.00

Forbes Shire United Services $ 250.00

Forbes Running and Triathlon Club Inc $ 550.00

St Laurence’s Parish School $ 585.00

Parkes Elvis Festival Committee $ 1,000.00

United Services Union $ 100.00

Forbes Sport & Recreation Club $ 800.00

Forbes/Parkes Aquatic Club $ 501.00

Kalari Lachlan River Arts Festival $ 243.50

Forbes Business Chamber $ 2,710.00

Gooloogong Historical Society $ 500.00

Forbes College for Seniors $ 1,050.00

Wirrinya Aquatic Club Inc $ 456.00

Total Year to Date Balance: $ 18,871.14

Total Budgeted Allocation Remaining: $ 31,128.86

DCS Comment: Donations marked * were approved in 2013/2014 to be sourced from the 2014/2015 Donations & Sponsorship budget.



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INWARDS CORRESPONDENCE – OPEN COUNCIL PART I cont’d For Councillor’s information, the following is a list of community funding provided in 2014/15 outside of the Donations & Sponsorship budget. Recipient Details Source Amount

Forbes Eisteddfod Incorporated Town Hall hire and operation costs Budget $ 5,000.00

Mitchell Conservatorium Forbes Shire Choir - choir master fee Budget $ 3,000.00

Forbes Town Band Bandmaster fee Budget $ 9,500.00

Forbes Town Band Carols By Candlelight (Council's costs) Budget $ 2,500.00

Forbes Town Band 50% rates deduction on Band Hall Budget $ 500.00

Flatlands Hang Gliding Championship

Sponsorship Budget $ 5,000.00

Forbes Arts Society Rent and Town Hall hire Budget $ 16,000.00

Parkes & District Landcare National Tree Day Budget $ 1,000.00

Kalari-Lachlan River Arts Festival

Donation to operation costs Budget $ 15,000.00

Havannah House Ministries Annual Support (Town Hall hire & donation to operation costs)

Budget $ 5,000.00

Forbes Business Chamber Christmas Carnival Budget $ 2000.00

Total other sources $ 64,500.00

CLAUSE 1 – DONATIONS

Clause 1.1 Funding Request – Forbes Geranium Club

Council has received correspondence from Forbes Geranium Club, sub group of Forbes Horticultural and Garden Club, seeking a donation of $284 being the bond and hire fee for the Youth and Community Centre, for the 2015 Coloured Leaf and Succulent Show.

RECOMMENDATION That Council donate $284 being the bond and hire fee for the Youth and Community Centre, to the Forbes Geranium Club for the 2015 Coloured Leaf and Succulent Show.

Clause 1.2 Funding Request – Bedgerabong Picnic Race Club Inc:

Council has received correspondence from Bedgerabong Picnic Race Club Inc seeking sponsorship for their annual Picnic Race Meeting, to be held Saturday 14 February 2015. Five sponsorship packages are available, ranging from sponsorship of the Bedgerabong Cup to partial race and general sponsorship. Sponsorship packages are valued at $5,000, $2,000, $1,000, $500 and $50-$499.

DCS Comment: For the past five years, Council has sponsored the races to the value of $500, which is the Part Race Sponsor package.

RECOMMENDATION That Council donate a maximum of $500 to the Bedgerabong Picnic Race Club Inc for the 2015 Picnic Race Meeting.



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INWARDS CORRESPONDENCE – OPEN COUNCIL PART I cont’d

Clause 1.3 Funding Request – Cancer Council NSW: Relay for Life 2015:

Council has received a funding request from Cancer Council NSW seeking a donation of $280 being Council’s development application fee for the 2015 Forbes Relay, to be held in October 2015.

Relay for Life is a community event held biannually in Forbes, where participating teams are encouraged to walk a course for 20 hours straight; the event raises funds for Cancer Council NSW and educates the community to be “cancer smart”.

RECOMMENDATION That Council donate $280 to Cancer Council NSW being the development application fee for the 2015 Forbes Relay, with the funds to be sourced from the 2014/15 donations budget.

Clause 1.4 Funding Request: Railway Arts and Crafts Centre

Council has received correspondence from Forbes Railway Arts & Crafts Centre seeking permission to place a commemorative plaque in the garden at the Railway Arts & Crafts Centre to honour Mrs Daine Doolan, and other founding members of the Centre. Mrs Doolan was a tireless worker for the Centre until she retired due to ill health shortly before her death, aged 93 years. The Forbes Railway Arts & Crafts Centre also seeks a donation of $1,000 for purchase of the plaque.

RECOMMENDATION That Council: i). consent to the installation of a commemorative plaque at the Forbes

Railway Arts & Crafts Centre; and ii). donate $1000 to the Forbes Railway Arts & Crafts Centre being the cost

to purchase the commemorative plaque, with the funds to be sourced from the 2014/15 donations budget.

CLAUSE 2 – LETTERS OF APPRECIATION

During the exercise of its various functions, Council frequently receives letters of appreciation for services rendered or actions taken by Councillors and staff. The most recently received were from:

Clr Carly Brown of Weddin Shire Council thanking Council for hosting the Rural Arts Symposium, “it is great to see the Forbes Shire supporting the Arts/Culture and Heritage so well”.

Camp Quality thanking Council for its donation towards the 2014 Tractor Trek; the trek raised $254,000 which is enough money to look after the 63 families and 92 children being cared for by Camp Quality in the Central West.



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INWARDS CORRESPONDENCE – OPEN COUNCIL PART I cont’d

RECOMMENDATION That Council receive and note the letters of appreciation.

Amity Howe DIRECTOR CORPORATE SERVICES



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PUBLIC ACCESS TO COUNCIL MEETINGS

In accordance with the provisions of the Local Government Act 1993 and Local Government (General) Regulations 2005, in the opinion of the General Manager, the following business is of a kind as referred to in section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. In accordance with Section 10A of the Local Government Act 1993 - Which parts of a meeting can be closed to the public? S10A Which parts of a meeting can be closed to the public? (1). A Council, or a committee of the Council of which all the members are councillors, may

close to the public so much of its meeting as comprises:

(a). the discussion of any of the matters listed in subclause (2), or (b). the receipt or discussion of any of the information so listed;

(2). The matters and information are the following:

(a). personnel matters concerning particular individuals (other than Councillors); (b). the personal hardship of any resident or ratepayer, (c). information that would, if disclosed, confer a commercial advantage on a person

with whom the Council is conducting (or proposes to conduct) business; (d). commercial information or a confidential nature that would, if disclosed:-

i). prejudice the commercial position of the person who supplied it, or; ii). confer a commercial advantage on a competitor of the Council, or; iii). reveal a trade secret.

(e). information that would, if disclosed, prejudice the maintenance of law; (f). matters affecting the security of the Council, Councillors, Council staff or Council

property; (g). advice concerning litigation, or advice that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege; (h). information concerning the nature and location of a place or an item of Aboriginal

significance on community land. (i). alleged contraventions of any code of conduct requirements applicable under

section 440.

(3). A Council, or a committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

(4). A Council, or a committee of a Council, may allow members of the public to make

representations to or at a meeting, before any part of the meeting is closed to the public, as to whether that part of the meeting should be closed.



Page 97

CONTENTS OF CONFIDENTIAL BUSINESS PAPER

For the information of the public Council now advises that the following business, in part or in whole, is contained in the Confidential Business Paper which will be dealt with at today’s meeting. The reason the particular matter is included in the Confidential Business Paper is stated following the description of the item of business. MAYOR Clause 1 – General Manager’s Annual performance Reivew (2). The matters and information are the following: (a). personnel matters concerning particular individuals GENERAL MANAGER Clause 1 – Community Safety Precinct Meeting (2). The matters and information are the following:

(e). information that would, if disclosed, prejudice the maintenance of law. Clause 2-4 – Centroc Tenders (2). The matters and information are the following:

(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;

DIRECTOR TOURISM, COMMUNITY & CULTURAL DEVELOPMENT Clause 1 – Landrace Estate (2). The matters and information are the following:

(c). information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;



Page 98

ADOPTION OF ALL MATTERS IN THE MAIN BUSINESS PAPER

WITH THE EXCEPTION OF THOSE ITEMS WHICH HAVE BEEN

WITHDRAWN AND WHICH ARE DULY REFERRED TO IN ORDER

IN THE BALANCE OF THESE MINUTES

RESOLVED: that all matters in the main business paper, with the exception of those items which have been withdrawn and which are duly referred to in order in the balance of these minutes, be adopted. .

RECOMMENDATION That the meeting be closed for consideration of the listed items as they involve: information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; personnel matters concerning particular individuals (other than Councillors); and commercial information of a confidential nature that would if disclosed prejudice the commercial position of the person who supplied it.

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