BUYING PLANIMETRIC DATA WITH ITS53

Brian DuPont, GIS Manager

Town of Wellesley, MA

“Traditional” Procurement – c. 30B

Under $10,000 “Sound business practices”

$10,000 - $34,999 Seek 3 quotes. Award to bidder with the best price.

$35,000+ Requires competitive sealed bid/proposal (IFB/RFP). Establish evaluation criteria to determine “best

value”. Fair amount of administrative overhead. Public bidding - Open to any vendor.

ITS53 – an alternative to 30B

A MA Master State Service Agreement (i.e. State Contract)

Available to all State agencies, political subdivisions, and public institutions (e.g. UMass)

Effective July 1, 2014 thru June 30, 2019

Specifically, ITS53ProjServGIS “Project Services” category w/ 3 sub-

categories: General GIS Services, Web Mapping

Services, and Planimetric Mapping Services

ITS53 – RFQ process

Prepare a Request for Quotes (RFQ) Similar, but simpler than IFB/RFP Template/guidance coming soon!

Distribute your RFQ to a list of pre-qualified vendors Ideally, to at least 3…

Evaluate responses and select a vendor Choice may be based on “best value”,

not lowest cost.

ITS53 – Vendors

Kappa Mapping

Sanborn

WSP USA (formerly Chas. H. Sells)

James W. Sewall Company

Selected competitively by the contract team based on experience, capacity, and references… not cost!

Tips for using ITS53…

ITS53 cannot be used to buy hardware or software. Also cannot use it to acquire imagery.

Really understand what it is you want to buy (and what you don’t want to buy). Stay tuned for Ted’s presentation!

Budget accordingly. Opportunity to engage vendors early on in the process.

Provide samples of your imagery / data. More to come in the guidance

document…

Thank you!

Online Resources:MA Chapter 30B Manual

MassGIS, MA Service Agreements for GIS Services

OSD, ITS53ProjServGIS Contract User Guide