By Email Only

Mr Gurpal Virdee John Rowan and Partners Craven House 40 Uxbridge Road London

Dear Gurpal,

Site Monitoring and Supervision Services Improvements and Enhancements and to Grenfell Tower

Kensington and Chelsea TMO 292a Kensall Road W10 5BE

121h June 2014

Thank you for submitting a tender for the above opportunity. I am pleased to confirm that your tender has been successful.

As you are aware the tenders evaluation was based 50% on cost and 50% on quality. Two tenders were returned. Using the methodology set out in the tender documentation your tender was first in terms of cost (by a few percentage points!).

Following a detailed review by two separate evaluators you were awarded a score of 30 out of 50 in respect of the quality responses, the same as the other consultant.

We apologise for the fact that this evaluation has taken such a long time. With both submissions achieving exactly the same score in respect of quality, and almost identical in terms of cost, it was not an easy decision.

Our notes from the evaluation are attached as they may be of benefit to you when preparing future tenders.

I have passed your details to Claire Williams, the Project Manager and asked her to contact you re the programme and initial meetings.

Yours sincerely,

Jenny Jackson Procurement Manager jjackson@kctmo.org.u

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I John Rowan and Partners Please provide the cv of the proposed mechanical and the proposed general building clerk of works proposed for this contact (20%)

Note: Each CV to be no more than 2 sides of A4.

I Comment:

Good explanation of how they chose the clerk of works - refer to adding

Score

value. Explain alliance with Si/cock Dawson. Jon White obviously knows 6 KCTMO as he works on the electrical re-wire programme. lt is slightly disappointing that there is limited detail of his experience of cladding works referred to (which has its own challenges). There is reference to working on Not West Tower (but limited details} and cladding work for Harringay. There is reference to external repairs to a block of flats for a private housing association (£80k} - due to the value this is probably not comparable. His experience is mainly kitchen and bathroom and electrical works.

Cvs could be more specific. lt was unclear what Tony Batty's role was on some of the projects and whether residents were in occupation whilst the work was underway. [At interview it was clear that the CV had not been updated as some of the projects are now complete but in the submission referred to "when completed will .... ". In addition Tony was able to evidence

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work on relevant mechanical projects with residents in occupation that were not included in the CV] Please provide details of three (3) contracts or projects which you consider demonstrate

3 comparable requirements to those of this contract. (10%)

Note: No more than 2 sides of A4 per project.

I Comment:

The case studies provided show a wide range of skills but no specific 6

4

Note:

reference to cladding (there is reference to "external refurbishment" works. Good reference to "proactively assisting the contractor in developing resolutions". Very good client testimonial - which refers to Si/cock Dawson and JRP working together. Good that shows various tiers of support -from directors to assist in technical issues I contractual issues to the presence on

I site.

Please explain the support and training you provide to clerk of work resources and your own internal reporting mechanisms. (5%) No more than 1 side of A4.

I Comment:

I Good that there are a range of formal training courses/ all clerk of works are 4

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Note:

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Note:

I members of MICW. Good range of formal training courses. There is no specific recognition of the particular issues facing clerk of works - the question refers to "support". They are often lone workers and away from the office for days. Support could be assisting in external access to servers/ arranging delivery of post I evening meetings to catch up with events in the office. The internal reporting mechanisms are as expected but again not focused on the clerk of works. Who do the clerk of works report to? How do they raise concerns (we have mentioned this is a difficult high profile project)? How do JRP monitor the "value" added I progress of the clerk of

I works?

Please explain your procedures for managing resource requirements. This should include the arrangements that will be in place to cover illness and holidays and how you can assist in peak times. (10%)

No more than 1 side of A4.

I Comment:

"The retention level is even lower"- should this read "even higher"

There are clearly procedures I systems in place and I have confidence that any absence will be covered. No specific mention of planning for commissioning - reviewing the programme and providing support (work

I experience I graduates?)

Do you have standard comments forms I sign off forms I procedures for the clerk of works to use? (5%) No more than 5 sides of supporting information.

I Comment: Good range of forms and reference to the fact that they will be adapted to

I meeting the client requirements.

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