C O N T R A C T O R I N F O R M A T I O N E X C H A N G EC O N T R A C T O R I N F O R M A T I O N E X C H A N G E

Deal CE Presentation 1/981

Customs ClearanceProcess for Technical Aid

Jeff Deal

Pacific Northwest National LaboratoryJanuary 21, 1998

C O N T R A C T O R I N F O R M A T I O N E X C H A N G EC O N T R A C T O R I N F O R M A T I O N E X C H A N G E

Deal CE Presentation 1/982

INSPProjectListing

ShipmentIdentification

DocumentPreparation

DocumentationClearingProcess

Documentation Approval

Phase 16 Month Advance Plan

ShipmentClearingProcess

Equipment Delivery

Shipping NotificationPhase 2

DocumentationProcess

Phase 3ShipmentProcess

• Request to ship• Invoice• Shipping Documentation• Certificates of Conformity• USAID Letter

1. Bureau for Humanitarian and Technical Aid (BIHATA)2a. State Customs Committee2b. Gostandart Certification

1. Port of Entry2. Local Customs Post

• Notification Sent to PNNL Customs

Technical Aid Customs Process Russian FederationTechnical Aid Customs Process Russian Federation

** Process and documentation format agreed upon by DOE, Minatom, PNNL, Rosenegoatom

* Words italicized are vendors responsibility

Documentation Package

C O N T R A C T O R I N F O R M A T I O N E X C H A N G EC O N T R A C T O R I N F O R M A T I O N E X C H A N G E

Deal CE Presentation 1/983

CustomsProtocol

Phase 1ProgramDefinition

ShipmentClearingProcess

Equipment Delivery

Phase 2ProjectDefinition

Phase 3DocumentProcess

1. Port of Entry2. Local Customs Post

• Notification sent to PNNL Customs

Technical Aid Customs Clearance Process UkraineTechnical Aid Customs Clearance Process Ukraine

** Process and documentation format agreed upon by DOE, MOE/SDUNE, Energoatom, PNNL, NARDU, S.C.C.

* Words italicized are vendors responsibility

CertificationLetter

Project Listing Project’s Value Estimate for all Shipments

Agreement onTerms of

Reference

Detailed Project Agreement• Contractor Lineage• Registration

ShipmentIdentification

DocumentPreparation

DocumentationClearingProcess

DocumentationApproval

Shipping Notification

Phase 4ShipmentProcess

• Request to ship

• Invoice• Shipping Documentation• Certificate of Conformity

1. National Agency for Reconstruction and Development in Ukraine (NARDU)2a. State Customs Committee2b. Derzhstandart

Confirmation Package• Confirmation Letter

C O N T R A C T O R I N F O R M A T I O N E X C H A N G EC O N T R A C T O R I N F O R M A T I O N E X C H A N G E

Deal CE Presentation 1/984

INSP Points-of -ContactINSP Points-of -Contact

PNNL INSP Customs Specialist

Denver GreerBattelle Boulevard

P.O. Box 999EESB/Room 2121

Richland, WA 99352

telephone 509/372-4839: fax 509/372-4837E-mail: dd_greer@pnl.gov

PNNL INSP Operationand Administration Manager

Jeffery M. DealBattelle Boulevard

P.O. Box 999ISB II/Room 228

Richland, WA 99352

telephone 509/372-6204: fax 509/372-4411E-mail: jm_deal@pnl.gov