c ommunicatorthe cyp · nsa monterey day of play dahlgren youth center participates in parade page...
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Communicator THE CYP
Page 22019 Missoula Children’s Theater Camps
CDH Staff Attend VLS TrainingPage 3
Clarification on Posting Food AllergiesIdentifiable Clothing for All CYP Personnel
PCS Bulk Transfer to HistoryStaff Completed-Due Report
Page 4CYMS Questions, Answered
MCC UpdatesUpdating Metrics ContactsE-Library Document Issues
Linking Program Names in MCC and the IMS
Page 5Ratios for School Age CDH
Training Due Dates for Annual CDH Training
Taking the MYOY Process to the Next LevelPage 6
Connecting 4-H and Navy CYP ProgramsDid You Know? 4-H Curricula Guide Videos
Page 7Online MFLC Request System Delay
Parent to Parent Webinar Series ScheduleUpcoming Youth Program Trainings
KIT Webinar HighlightPage 8
Virtual Lab School Competency ReflectionsSupporting Language Diversity
Page 9MCEC Online Courses
NSA Monterey Day of PlayDahlgren Youth Center Participates in
ParadePage 10
STEAM Day at Naval Base CoronadoCYP Celebrates Fall
Page 11CYP at a Glance
December 2018
A newsletter created for the Navy Child & Youth
Programs, a CNIC quality of life program.
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NAVY CYP PROFESSIONALS ATTEND BGCA MILITARY LEADERSHIP INSTUTUTE
What’s New
The Boys & Girls Club of America (BGCA) Mil-itary Leadership Institute (MLI) brought more than 400 military youth program professionals together for three days of meaningful training and networking. As seen in the social media photos/videos placed on the @NavyCYP Facebook and Twitter pages, the exit survey, and the conversations during the experience, the 55 Navy CYP staff benefited from dynamic workshops sessions, networking opportunities, and time with both CNIC and BGCA leadership.
Kicking off the conference, our Navy Day en-gaged CYP professionals in facilitated discussions in topic areas including Military Youth of the Year (MYOY), BGCA Grants, Programming, Youth Empowerment, Activity Planning and Points of Pride. The energy among the CYP professionals was evident in the ideas shared, suggestions formulated, and sharing that occurred. Among the great ideas were thinking of MYOY as a year-round/continuous program, seeking grants based
on youth input, beginning activity planning based on learning objec-tives, and giving youth leadership opportunities in every aspect of SAC & Teen Programs. A sum-mary of the ideas, best practices, and suggestions in each of the categories is in the Navy E-Library (https://elibrary.cnic-n9portal.net/document-li-brary/?id=9374). CYP professionals also attended a quick briefing with CNIC and the briefing slides are also included in the E-Library along with a guide to implement the discussion strategies shared during the Navy Day.Continued, page 2
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What’s New CONTINUED NAVY CYP PROFESSIONALS ATTEND BGCA MILITARY LEADERSHIP INSTITUTE, CONTINUED
While the Navy Day set the stage for the MLI, the rest of the conference did not disappoint. Noted by CYP professionals was the opportunity to share ideas and network with other youth development professionals, but not just Navy professionals, but also professionals from the Army, Air Force, Coast Guard, and Marines. But all CYP profession-als were excited to have resources to share when they returned home. As Ryan Walker, the 2018-19 National Military Youth of the Year described, “MLI
puts adults in a setting like youth, to problem solve like teens, work in a youthful way and learn to captivate the audience.” What better way to connect with our youth than to have a training experience like our young people do.
A summary of the ideas, best practices, and sugges-tions is available on the Navy E-Library at https://elibrary.cnic-n9portal.net/document-library/?id=9374. For more reflections on the BGCA MLI, view the photos/videos placed on the @Na-vyCYP Facebook and Twitter pages.
2019 MISSOULA CHILDREN’S THEATER CAMPS
Through a continued partnership and centrally managed con-tract with the Missoula Children’s Theater (MCT), installations operating Child and Youth Programs (CYP) may request to host a week long MCT residency camp for eligible youth. The Camp Requirements and Request Form are available on the CYP E-Library at https://elibrary.cnic-n9por-tal.net/document-li-brary/?id=170
ELIGIBILITYThis opportunity is available for both CONUS and OCONUS installations to offer residency camps that can fulfill the installation requirements. For 2019, only Summer break residency camps will be available via the CYP centralized contract.
REQUESTSIf interested, please email completed requests forms to [email protected] NO LATER THAN Friday 21 Decem-ber 2018. All requesting installations will be contacted in early March 2019 upon CYP Headquarters coordination with MCT.
CDH STAFF ATTEND VIRTUAL LAB SCHOOL TRAININGCDH Directors and Monitors from all Navy CDH Programs had the opportunity to attend Virtual Lab School Implementation Training in Columbus, OH on September 25 and 26. Attendees had the opportunity to network with CDH staff from across the Navy and create implementation plans for initial implementation for the Virtual Lab School with CDH Providers.
IDENTIFIABLE CLOTHING FOR ALL CYP PERSONNELThe Navy Child and Youth Programs Line of Sight Supervision Requirements for Facility Based Child and Youth Programs, ltr from 13 December 2016 annotates the importance of visual identification of all personnel working within the Navy CYP. In addition, OPNA-VINST 1700.9E references that all personnel working or providing services in Navy CYP without a favorably adjudicated background check are required to be visually identifiable through a color coding system. All CYP personnel (including all employees, contrac-tors, volunteers, teen hires) are required to wear an appropriately colored shirt any time they are in the facility. Those CYP staff, to include direct care, food service, support and managerial staff, without a favorably adjudicated child care investigation check shall wear red CYP attire. Child & Youth Program Administrators and Program Directors are authorized to wear professional business at-tire or Black CYP issued attire; however, if they do not have cleared background checks they also are required to wear red CYP attire until cleared. This includes CYP Administrators whom have offices outside of the programs. They are not considered guests to the CYP facilities but are CYP personnel and required to wear identifiable clothing while in the programs. Visual identification require-ments are established to ensure background check status transparency, providing continuity for parents, assisting with management oversight, and improving quality assurance measures.
For inspection criteria component B.5.b.3 (Food allergies and restrictions posted in the kitchen/food preparation area), the Office of the Secretary of Defense has included a program note stating that if there are no children/youth with food allergies and/or restrictions, that this should be posted in the kitchen/food prep area. This means that in the event that there are no regularly enrolled children who have food allergies and/or restrictions that a sign must be posted in lieu of the Food Substitution List portion of the CYMS Medical Issues Report that states “No Food Allergies or Restrictions.” If the kitchen in question prepares food for multiple programs (i.e., the kitchen in the CDC also prepares food for the SAC program on the installation), the posting in the kitchen should reflect all regularly enrolled children served by the program. In the event that a child enrolls that has a food allergy or restriction, the sign should be removed immediately and replaced with the Food Substitution List portion of the CYMS Medical Issues Report.
Please note that the “No Food Allergies or Restrictions” sign requirement applies ONLY to regularly enrolled children. It is still the responsibility of food service staff to review the CYMS Hourly Reservation Report each day, if applicable, to determine whether there are any hourly care children scheduled for care who may require accommodations for allergies and food restrictions.
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CLARIFICATION ON B.5.B.3: POSTING FOOD ALLERGIES AND RESTRICTIONS
PCS BULK TRANSFER TO HISTORY
CYMS Corner REMINDING CYP PROFESSIONALS OF CYMS PROCESSES
Inspections Updates
Centers may run the PCS Bulk Transfer to History program every day, or at least at the end of every week. This program moves all children with a PCS roster status to history, based on their PCS Date. Do not backdate the Transfer Posting Date – this will cause reporting problems.
FUTURE TO ENROLLED STATUS CHANGEWhen a child is enrolled in a program and given an Enrollment Start Date in the future, the child’s status on the roster is ‘Future’. This status shows who will be starting in your programs at a later date.
The Future to Enrolled Status Change program should be run at least once per week, to ensure children who are flagged as Future are changed to Enrolled when their Start Date is no longer a Future Date.
STAFF COMPLETED-DUE REPORTCYMS Staff records get periodically spot-checked using the Staff Complet-ed-Due Report for overdue items in the Credentials, Medical, Background, and Training section. Program directors may run this report to ensure all items are up-to-date. On the Staff Completed-Due Report’s main screen: • Click the ‘De-
fault Settings’ button
• Toggle to ‘In-clude’ Cred/Eval, Medical, Background, and Training
• Select ‘Run Option’ of All Records Due Prior to Today
• Print > Pre-view > Finish
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CYMS QUESTIONS, ANSWERED
Is it possible to move a Staff Record to the Provider side, or vice versa? Unfortunately, due to different coding, this is not possible.
Is it possible to move a Staff Record from a different branch to Navy CYP? Unfortunately, due to different coding, this is not possible.
Can a Staff Record be transferred, even though the staff member does not use the official Employee Transfer Program? Yes, please send an email with the needed information (name of the employee, losing program, gaining pro-gram, along with Permissions List, and Location codes for the gaining program) to me, and I will transfer the CYMS record. Best practice is, do not create a new staff record, rather request a staff record transfer, and then update the record.
How do you save a CYMS Report in Excel Format? Anyone that has Excel on their computer can run CYMS reports in Excel (when available). • Once you click ‘Print’, change the ‘Output Option’
from PDF to Spreadsheet.• Ensure ‘Preview’ is selected. • Click ‘Finish’ - Report will appear in Notepad
format (.csv). • Use ‘Save As’ to save report as is (Notepad format)
to your local drive (H drive for NMCI, T drive for Lenovo, C drive usually for regular computer).
• After saving the report, find it again, and open it. • Use ‘Save As’ to save report in Excel (select ‘Excel
Workbook’ from the “Save as type” drop-down list).
• Delete the .csv file.
For CYMS questions please contact Silvia at [email protected] – Have fun with CYMS!
CYMS Corner CONTINUED
LINKING PROGRAM NAMES IN MCC AND THE IMSIn the spring, the programs in the Inspection Manage-ment System (IMS) and Military Child Care (MCC) were linked. Prior to the linking, a review of the program names in IMS and MCC was completed and found that many of the names in the two programs did not match. The program names will be changed in IMS to match the program name in MCC. The installation name will be list-ed first followed by the program name. For consistency, all combined SAC/Youth programs will be named School Age Care and Youth Programs in IMS.
Focus On CHILD AND YOUTH PROGRAMS
MCC UPDATES: ONLINE INSPECTION RE-PORTS AND PREPARING FOR SUMMER CAMP 2019Online Inspection Reports are now available on MilitaryChildCare.com (MCC)! The reports provide valuable information about inspection and accreditation requirements from the CYP Inspection Management System (CYP-IMS). Please take some time to familiarize yourself with the report content so you are prepared to respond to potential questions from families. You can access your program’s inspection report by con-ducting a search for care as a guest and entering your installation name in the location field. The process for setting up new program profiles in MCC will be revised soon to ensure inspection details between MCC and the CYP-IMS are in sync. Stay tuned for more information.Summer camp 2019 care options can be added to MCC at any time. We encourage you to follow your leadership’s guidance to identify the best time to add your program’s information to MCC. If you have any questions or need assistance with either the online inspection reports or entering summer camp care options, please contact the MCC/CYP-IMS
E-LIBRARY DOCUMENT ISSUESMany CYP E-Library users have reported difficulties with opening doc-uments. We are working to resolve these issues. Until then, we recom-mend avoiding using Chrome when accessing the E-Library, as the major-ity of issues occur when users are accessing the E-Library with Chrome. If documents do not automatically open or download when clicking the link, users are typically able to right-click on the link, then click “Save Link As” or “Save Target As”, and save the document directly on the computer.
If you experience issues opening documents, please email [email protected] and let us know which browsers you were using, and whether you are using an NMCI, OneNet, or other computer.
UPDATING METRICS CONTACTSIt is imperative that CYP Directors update their respective installation’s Contact List within the CYP Metrics Tool to ensure accurate contact information is available for each program. A directory of Youth Program (YP) points-of-contact has been recently created and uploaded to the CYP E-Library. The “YP Directory” is intended to support YP professionals in staying connected with their counterparts from across the CYP Enterprise, sharing ideas/information, and facilitating Youth Sponsorship (e.g. provid-ing a PCS’ing family with their gaining CYPs contact information). The YP Directory will be updated monthly based on the information entered into the CYP Metrics Tool. We are considering developing this tool for all pro-grams, and are requesting programs review their contact lists in Metrics, make any needed updates, and update Metrics any time there is a change in staff. In order to protect PII, programs should only enter work-related contact information in Metrics. Any directories will require a username and password for accessing and downloading. For access to password protected resources on the CYP E-Library, please visit the “Contact Us” section of the CYP e-Library and request a username and password. To ex-pedite the process, please include your position with CYP in your request.
RATIOS FOR SCHOOL AGE CHILD DEVELOPMENT HOMES
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Focus On CHILD DEVELOPMENT HOMES
According to the OPNAV 1700.9E, a School-Age Home is defined as a home that provides care for children five to twelve years of age and for children thirteen to eighteen years of age with special needs. School-Age Child Development Homes must maintain a 1:8 child:provider ratio. If a Provider wishes to open a School-Age CDH, any of the Provider’s own children that fall into the defined age range for a School-Age CDH would count into ratio. For example, if a Provider has an 8 year old and a 10 year old, both of these children would count into ratio. She would be able to enroll 6 additional children to get up to the ratio of 1:8. All children enrolled in a School-Age CDH, including the Provider’s own children, must be at least 5 years old. If a provider has a child under the age of 5, she would not be eligible to operate a School-Age Child Development Home, but would instead be eligible to open a Multi-Age Child Development. Typical ratios and age requirements would apply.
TRAINING DUE DATES FOR ANNUAL CDH TRAININGFor all Navy CYPs (CDH included), training on annual required topics is due annually. This has been defined as one year from the month of completion—for example, if training on a required topic is completed on March 15, 2017, annual training on that same topic will be due again no later than March 31, 2018. Training due dates should be entered into CYMS using this method. There are some additional considerations for CDH. According to the OPNAV 1700.9E on page 14-9, CDH providers shall complete the training annually on the required topics as part of re-certification process. This means that training on all required topics must be current prior to recertification (meaning that at the time of recertification, training on each required annual topic must have been completed within the past year). Although CDH staff should verify that a Provider is current on all annual trainings prior to recer-tification, audits of training due dates should be done regularly to ensure that Providers do not have training that has lapsed. The requirements are that a) training on each required topic is completed annually (one year from the month it was completed last) and b) that a provider’s annual training is current at the time of recertification. As long as those requirements are met, the program has flexibility to set up the training calendar or schedule in whatever way orks best for the program.
Focus On YOUTH PROGRAMS
TAKING THE MYOY PROCESS TO THE NEXT LEVEL BY HEATHER LAFLASH AND CRYSTAL GARCIA, NAVAL SUBMARINE BASE NEW LONDON
Note from Brent Edwards-- As Navy CYPs reflect on our collective success in the 2018 BGCA Military Youth of the Year program, let us remember that the MYOY program is a result of the good work that is done at CYPs on a day-to-day basis and the MYOY program il-lustrates youth-adult partnerships, empowering youth voice, and developmental relationships. As your CYP looks for ways to improve programming and the MYOY program, please consider the following suggestions from Naval Submarine Base New London.
While looking on the BGCA website, we discovered the YOY Leadership Journal and loved the curriculum. We had multiple teens that were interested in embarking on the MYOY journey and the journal gave us the structure we needed!
We wanted each teen to have their own book to work in, so with the help of MWR Marketing, we had 20 copies of the journal print-ed/bound on non-gloss paper (so the teens could easily write in their journal). Once we had professional copies of the journals in hand, we used the journals during Career Launch every Tuesday. We found that the summer months were best for the teens to work on their journals because the teens didn’t have the added stress of school work. During the school year, the teens focused on getting letters of recommendation and we held job/career fairs to help our teens with interview skills, appropriate dress, and exploring different career paths. When the MYOY deadline was approaching, our teens had a choice on whether they wanted to apply for MYOY or continue to build on their application. Most of our teens chose to wait and build their applications, which is good because as the years go by teens pull out their journal and add any new accomplishments (e.g. volunteer hours, community service projects) or new goals. “Now that I am actually going to apply for MYOY, I am glad I have a journal to refer to. It has all of the information I need and I can focus more on my speech,” said Kelsey Morales, 2019 Youth of the Year applicant. The teens who were not interested in MYOY said that the information in the book helped them with college essays and applications. Overall, our process proved to be very successful. We now have a hard copy of everything we need in one place for teens interested in the MYOY journey. The journal allowed teens the chance to work on the information over time, make updates, and reflect on the information they already had. The teens who are thinking of applying for MYOY this year now have a journal with all of the information they need and say they are not as “stressed out” because they have a strong baseline.
The BGCA YOY Leadership Journal can be found on www.bgca.net or on the CYP e-Library at https://elibrary.cnic-n9portal.net/docu-ment-library/?id=9376
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Focus On YOUTH PROGRAMS, CONTINUED
DID YOU KNOW? 4-H CURRICULA GUIDE VIDEOSDid you know that many of the 4-H Curricula guides also have accompanying videos from the authors to help introduce the guides and often provide links to other resources that may help you getting started with one of the many 4-H activity books? For the last three years, National 4-H Council has offered online training that is also recorded so that you can learn more about 4-H curricula you may be using or may be interested in using. All the videos are posted on the Shop 4-H You Tube channel with the link https://www.youtube.com/channel/UCNo2eLkiDnbMqSG2HX25V0g/videos. Videos range from 25 to 55 minutes and begin with a short introduction to the platform, a meet the author and then information from the curriculum. You’ll learn about the guide’s layout, important tips to using the lessons, as well as hear tips and ideas to extend what is available. A link to the curriculum is offered with the video as well as links to other activities. As a bonus, many guides have a downloadable preview that you may check out to learn even more. The videos are great aids for those using curriculum for the first time or refreshers for those wanting more ideas. Additionally, you’ll soon find on the CYP E-library additional links to 4-H curriculum resources. These are perfect not only for your 4-H clubs but also your school age and teen program activities.
CONNECTING 4-H AND NAVY CYP PROGRAMSNavy CYP and 4-H have partnered for several years in the establishment of 4-H Clubs in Navy CYP programs. While each installa-tion works with local 4-H programs to establish at least one multi-project 4-H community club in the program, 4-H programming expands far beyond a group of youth that meets in a club during the year.
As an organization, 4-H clubs provide youth the opportunity to join and participate in a structured meeting with youth in leader-ship roles and activities planned to meet the interest of the 4-H members. The club is part of a larger entity including the local 4-H program as well as the state and national 4-H program.
As a program, 4-H is a collection of activities, events, and experiences that follow a mission and vision that is similar across all pro-grams using the 4-H name and emblem. For our Navy CYP participants, this connections allows youth to have similar experiences across programs. While a young person in Annapolis may spend an afternoon exploring robotics, a young person in El Centro may dive into a gardening project. Both 4-H’ers will experience a learn by doing approach that is based on research and uses the expe-riential learning process. Both are participating in 4-H program activities that may be part of their 4-H club or may be an additional experience.
As a resource, 4-H tools and materials are available and accessible to staff and volunteers to support and develop programming. 4-H curricula and activity guides are designed along the same mission and vision, and program and organizational experiences and may be used to foster experiences throughout the installation.
What does this mean to CYP staff in School age and teen programs? 4-H can expand your programming whether you are the staff member leading the club meetings or not. 4-H materials can be used to support Navy CYP core areas, extend daily or summer programming, and develop activities that youth of all ages can enjoy. 4-H helps create connections. Most 4-H curricula offer an abundance of activities that can be adapted for activity plans across programming.
Recently at training held at Naval District Washington and in the Southwest Region, installation staff explored 4-H curricula and activity guides and determined activities across core program areas. For example, 4-H Yoga for Kids, available on the CYP E-Library at https://elibrary.cnic-n9portal.net/document-library/?id=9361, introduces yoga to all ages. Installation staff at training suggest-ed a multitude of activities in each core program area. Teaching and leading the 4-H Yoga for Kids lessons have objectives that fit in Health and Life Skills as learning outcomes focus on identifying activities to reduce stress and discuss with participants how yoga is a benefit to health. The practice of the yoga routines and increasing flexibility address the area of Sports, Fitness and Recreation. Teens or older school-age youth could be asked to develop additional yoga routines and lead those to the rest of the group. In em-phasizing leadership skills in teaching others, the activity is a part of the Character and Leadership program area. School-agers and teens alike may create yoga routines to act out or tell a story which lends itself to learning outcomes in the arts. Youth could learn about careers that support the mind and body and extend learning to the area of Education and Career, and others may want to use technology to create videos of the yoga routines and poses. As their outcomes would center in videography rather than yoga, the activity is a technology program.
Spend some time identifying the 4-H resources in your installation, maybe making a scavenger hunt to find what all is available. From the resources, work together to think about what may be part of the 4-H club organization, what may be part of activities offered to extend 4-H programming to participants and finally, consider how the resources extend learning in your program. Creating 4-H connections expands Navy CYP programs making the best better not just on club day but every day.
Focus On CYES
DELAYED IMPLEMENTATION OF ONLINE MFLC REQUEST SYSTEMDoD MFLC Office is implementing an automated MFLC request process. Installations will have access to request a new MFLC online. The request will flow in the automated system to CNIC then to DoD [Installation will info their Navy Region on all inputs]. Regions will also have the ability to process the requests for their installations, but must notify CNIC if their Regions MFLC processing protocol will be at Region-level only. The standard process is for the installations to input a Region coordinated request. Implementation of the new system has been delayed until a date TBD (estimated prior to the first of the year). When the process is implemented, the request link will be advertised and displayed on the CYP E-Library.
KIT WEBINAR HIGHLIGHT: FACILITATING PEER INTERACTIONSThe webinar “Facilitating Peer Interactions” is available on the KIT Online Learning Center. Facilitating positive peer interactions can be tricky. It can be difficult to know when to get involved and when to step back and allow natural, spontaneous interactions to happen. Sometimes adults can accidentally stifle peer interactions or “take the fun out of it”. This webinar will provide an overview of different ways to encourage and support social engagements between children and youth through modeling, the environment, scaffolding, and collaborative problem solving.
Learning objectives: 1) Identify whether the interactions described in 3 scenarios would encourage or discourage peer interaction 2) Incorporate one collaborative problem solving technique into your program’s approach to conflict resolution
This webinar and more can be accessed by logging in to the KIT Online Learning Center, clicking courses, then course sessions, and scrolling down to Facilitating Peer Interactions.
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PARENT TO PARENT WEBINAR SERIES SY18-19 SCHEDULENavy CYP Child & Youth Education Services announces a series of Parent Education Webinars for Navy personnel and DoD person-nel assigned to Navy Installations. These interactive webinars offer research based information and ideas for participants. Mark your calendars and register for the webinar that fits your needs. Once you’ve registered, you will be able to view the live webinar or watch a recorded presentation at your convenience. The list of available webinars and corresponding registration information is available on the Webinar Series flyer, available for download from the CYP E-Library at https://elibrary.cnic-n9portal.net/docu-ment-library/?id=771
Please note: Our intent in preparing and delivering these webinars is to provide information to Military-connected Parents to bet-ter enable them to serve as their child’s best advocate on educational and social/emotional issues. We strive to include informa-tion of interest and applicable to professionals who work with military-connected children, but please remember that the content is developed with the parent in mind.
TrainingUPCOMING YOUTH PROGRAM TRAININGSPositive Youth DevelopmentPositive youth development engages youth along with their families and/or communities so that youth are empowered to reach their full potential. This virtual training will focus on the 8 essential elements of effective youth programs: Physical & Psychological Safety; Supportive Relationships; Opportunities for Belonging; Positive Social Norms, Appropriate Structure; Efficacy & Mattering; Skill Building; Family, School, & Community. Each virtual training will feature presentations, audience interaction, and a live Q&A. Wednesday 9 January 2019; 9:00-10:00am CST; https://attendee.gotowebinar.com/register/7938707444124814082Wednesday 9 January 2019; 4:00-5:00pm CST; https://attendee.gotowebinar.com/register/1821623981016321794 Programming with the End in MindProgramming with the end in mind provides a road map to create experiences for youth with a clear vision of desired directions and outcomes while adjusting the direction for youth input/reaction to the experience. This virtual training will focus on youth input & reflection strategies and developing meaningful/intentional learning outcomes. Each virtual training will feature presentations with audience interaction and a live Q&A. Wednesday 23 January 2019; 9:00-10:00am CST; https://attendee.gotowebinar.com/register/3245780710544469250Wednesday 23 January 2019; 4:00-5:00pm CST; https://attendee.gotowebinar.com/register/7336712733289714434
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Training CONTINUED
VIRTUAL LAB SCHOOL: DID YOU KNOW?
Supporting Language Diversity:
Supporting Language Diversity: Coaching
The VLS Competency Checklist has been updated! They are now called “Competency Reflections.” The Competency Reflection has also been reorganized to assist the Training & Curriculum Specialist with conducting the observation. All items have been divided into three sections. The first section is “Direct Observation.” Each item in this section must be directly observed by the Trainer or Coach. The second section is “Observation or Conversation.” The items in this section may either be observed by the Trainer or Coach, or may be assessed through a reflective dialogue with the staff member or Provider. The third section is “Environmental Evidence”. These items may be assessed by observing the classroom or program space and the materials and equipment.
A ratings system has also been incorporated into the Competency Reflection. When assessing a staff member or Provider, the Trainer or Coach will rate the staff member on each item as “Emerging”, “Developing”, or “Mastered.” More in-depth definitions of each rating are available on each course’s Competency Reflection.
Finally, a Concluding Reflection space has been added to the Competency Reflection. This section requires trainers to describe the learner’s strengths in the area, and also requires the Trainer or Coach to set goals for the area. There is space to outline follow-up plans and training to support those goals. When fully completed, this Competency Reflection serves as documentation of formal observations and coaching requirements for direct care staff mem-bers who are working on VLS coursework, provided that the staff member is on track for timely completion.
A webinar is in development that will provide in-depth content on ways to use the new Competency Reflections.
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Training CONTINUED
MILITARY CHILD EDUCATION COALITION ONLINE COURSESThe Journey From Welcome Home to NowThe Journey from “Welcome Home” to Now is an online learning platform which teaches professionals who support military-con-nected children and youth the challenges and joys that children face during a time of reintegration. This training is for all military and civilian families associated with Navy Installations to include Navy Reserve families. Registration information is outlined in the training flyer, which is available for download at https://elibrary.cnic-n9portal.net/document-library/?id=9375
Helping Military Children Discover their S.P.A.R.C: Strength, Potential, Aspirations, Resourcefulness, ConfidenceS.P.A.R.C. is an online learning platform which provides participants with the knowledge needed to prepare young people to develop hardiness skills to meet personal and professional goals through identification of their sparks and interests while devel-oping a growth mindset. This training is available for all military and civilian families associated with Navy Installations to include Navy Reserve families. Registration information is outlined in the training flyer, which is available for download at https://elibrary.cnic-n9portal.net/document-library/?id=535
CYP HighlightsNSA MONTEREY DAY OF PLAYOn Saturday, September 15, 2018, Naval Support Activity Monterey Child and Youth Programs partnered with Community Recre-ation and MWR to encourage families to get outside and play for a few hours! CYP hosted the three hour event as part of Nickel-odeon’s World Wide Day of Play initiative to provide families an opportunity to take a few risks, play a few games, get information about additional services and celebrate the beautiful Monterey weather and play! The School Liaison Officer and FFSC also provid-ed valuable information and fun activities to share their mission and support with families. Originating as a small CYP only event, NSAM CYP and Community Recreation began partnering 4 years ago to grow and develop this family-centered event to include sponsors and vendors who can provide additional valuable information to families as well as games, face painting, and lots of play opportunities for children of all ages. Located in the middle of the local housing area at the NSAM Youth program, families had easy access to participate. Food, fun and fitness all rolled into one family centered event as the Day of Play culminated in an MWR Fitness Color run with the start and finish line next to the soccer field behind the Youth Program building. So much fun in one spot!
DAHLGREN YOUTH CENTER PARTICIPATES IN KING GEORGE FALL FESTIVAL PARADE BY ADELINA C., DAHLGREN SAC 4-H PRESIDENTBecause we were surrounded by our YAC family, the parade was a place we could be expressive. Everyone was dancing and no-body was embarrassed. We even had the crowd dancing along with us.
Participated in the county paradeAnd it was so much fun
Realized the importance of team workAstonished to win 3 years in a row
Danced through the decadesExcited to be with friends
I was excited to hear that our families were still interested in participating in the Annual King George Fall Festival Parade. We were involved for the past 2 years and with each year the participation has increased (along with our winning streak as a bonus). To add, there was an increase with family input and support as well! They are already preparing themselves for next year. It brings great joy knowing we can provide opportunities that strengthen the partnership between Navy CYP and our families. –Tekeema Bowens
CYP Highlights, CONTINUED
STEAM DAY AT NAVAL BASE CORONADONaval Base Coronado Child and Youth Programs hosted their 1st Annual STEAM day on September 20, 2018. Parents were invited to the centers to discover and learn more about STEAM concepts and how it is being incorporated into their child’s daily experience. Research has shown there is a positive relationship between early STEAM experiences and future success in school. Children are natural scientist, during play and activities they try and figure out how things work around them. Children are observing, making predictions and asking questions.
CYP CELEBRATES FALL!MCRD SAN DIEGO CDC FALL FESTIVALBY CRYSTAL TOWNSELOn 10-26-18 MCRD Child Development Center hosted the Fed-eral Fire Department and the annual Fall Festival, with over 50 guests in attendance. The Fire Department educated staff and children on how to stay safe during fire season. They walked the children around and inside the fire truck to show the children they had no reason to fear fire fighters, and put on their entire gear in front of the children, high fiving each of them.
The Fall Festival included a pumpkin patch, photo booth, photo collage mak-ing, a petting zoo for children, families, and staff to interact with pigs, chickens, goats, ducks, and guinea pigs. Joe’s Crab Shack provided free food, music, and giveaways. A family won a prize for dancing to the “Baby Shark” song in costume! Active Duty parent volun-teers painted faces for the children the whole time and did an amazing job. The children also took time to say what they
were thankful for on “Thankful Trees” that were showcased during the festival. The vendors that provided crucial resources were: The Exceptional Family Member Program, The New Parent Support Group, and Project Focus.
10CYP Communicator
NAS LEMOORE YP HALLOWEEN FESTIVALBY JEANETTE HERNANDEZNAS Lemoore Youth Program hosted their annual Halloween Festival community event. This year’s theme was Mon-sters, Inc. They provided carnival games, nachos, popcorn, family games, and a pumpkin patch. The staff really expressed their creativity by creating a “not so scary haunted house” surround-ing our Monsters, Inc. theme. There were over 615 participants during the event.
This year, we partnered with BGCA and 4-H to support “Lights on Afterschool 2018: Rally for Afterschool Programs”. We provided information about the importance of after school programs in our community. In communities today, 15.1 million children take care of themselves after the school day ends.
Afterschool programs keep kids safe, help work-ing families and inspire learning. We joined along with 7,500 afterschool programs nationwide in celebrating afterschool programs during our Halloween Festival.
QUESTIONS? CONTACT US
CDC/TEACHING STRATEGIESLeslie Carter901-874-6693 [email protected]
YOUTH PROGRAMSBrent Edwards503-453-9448 [email protected]
COMMUNITY OUTREACH/INCIDENT BOXDeborah Enright901-233-3278 [email protected]
IMPLEMENTATION MANAGER/24-7 CENTERSTerri [email protected]
CAREER DEVELOPMENTRikki Leigh901-874-6692 [email protected]
CDH/E-LIBRARY/VIRTUAL LAB SCHOOLChristy [email protected]
FACILITIESLorie [email protected]
INSPECTIONSJanie [email protected]
K12 EDUCATIONChuck [email protected]
4-H PROGRAM SPECIALISTJenny [email protected]
Navy CYP
@NavyCYP
11CYP Communicator
CYP at a Glance
NavyCYP.orgNavy CYP E-Library Navy CYP Family Enrollment Site
Do you have a best practice, program, or process that your classroom, home, pro-gram, installation, or region has implemented that you think could help others? If so, please contact [email protected] with an article describing your best practice, program, or process. Publishing articles in the CYP Communicator is a great professional development opportunity for CYP staff at all levels, and the sharing of best practices, programs, and processes benefits all CYP professionals and children enrolled in CYP. Please keep articles to 500 words or less, and feel free to include photos or documents that may be helpful. If photos of children are sent, please ensure the parents have granted permission for photos of their child to be used on the Permission Statements Form—CNICCYP 1700/43.**
Fall Costume Parade at Ikego CDC in Yokosuka with Futaba Nursery School
Camarillo Youth Center Lights ON Afterschool Dia de Los Muertos Event
Chinhae CDC Trick or Treat
Passport to Manhood Tire Changing Event at Joint Base Pearl Harbor Hickam Teen Center
Panama City CYP Trees for Troops Event
Naples CYP Color It Up Fun Run