ca-tau project reports · the tau beta pi association chapter: ca tau chapter project report...

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CA-Tau

Project Reports

June 1, 2016

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Table of Contents

1. Zot Zone Social…………………………………………………………………....3

2. Ring Road Fundraiser……………………………………………………………..6

3. Board Game Night………………………………………………………………...8

4. Shadetree…………………………………………………………………………11

5. IRWD Tour………………………………………………………………………14

6. Walk to End Alzheimer's………………………...………………………………16

7. Ring Road Fundraiser……………………………………………………………18

8. Citizenship Fair………………………………………….…………….…………20

9. Ring Road Fundraiser……………....……………………………………………22

10. Basketball Game…………………………………………………………………24

11. Huntington Beach Cleanup………...………………………………………….…27

12. Bowling Night…...………………………………………………………………29

13. Blaze Fundraiser…………………………………………………………………31

14. Applied Medical…………………………………………………………………34

15. Reynolds Manufacturing ………..………………………………………………36

16. Inter ESO BBQ…………………………………………………………..………38

17. Zot Zone Social……………………..……………………………………………41

18. Volleyball Game ……………………..………………………………………….44

19. OCCORD Citizenship Fair………………………………………………………47

20. Board Game Night……………………..………………………………………...49

21. Ring Road Fundraiser.……………..…………………………………………….53

22. Relay for Life…………………………………………………………………….56

23. UTC Social………………………………………………………….…………...58

24. Beach Clean Up………………………………………………………………….61

25. Ring Road Fundraiser……………………………………………………………63

26. Soup Kitchen…………………………………………………………………….66

27. UCI Baseball Game……………………………………………………………...68

28. Ring Road Fundraiser…………………………………………………………...70

29. Inter ESO BBQ………………………………………………………………….72

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The Tau Beta Pi Association Chapter: CA Tau

Chapter Project Report Project Number: 1

Zot Zone Social (New or Recurring?)

10/08/15

PROJECT AREA

Meeting / University

Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional

Education / Outreach

PEOPLE

Number of Members 2

Number of Initiates 18

Total Participants 20

COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1

Hours Participating 2

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Attendance List:

Members: Nikkie Koe (Senior Stole), Mark Amash (SS)

Initiates:

Yan Huang

Kelvin Phan

Xinyi Gu

Qi Ni

Natalie Mai

Paul Nguyen

Jose Paolo Ramos

Spencer Mattson

Ali Siddiqui

Anne Garafalo

Vadim Slyusarchuk

Jenna Obenshain

Philip Yun

Ricardo Noguera

Wesley Dodge

Melissa Diaz

Noah McFerran

I. General Description: This is a social for initiates to meet each other through a game of pool at

Zot Zone.

II. Organization & Administration: (In conjunction with another group? Yes No )

III. Steps taken to plan the event: 1. Decide when to have Zot Zone event

2. Decide which officers will help manage event

3. Encourage all initiates to attend and help them to get to know each other.

IV. Purpose & Relationship to Objectives of TBP:

This social corresponds to the community aspect of TBP, where connections are made between

each initiate and helps them get to know the resources available to them in the engineering

community.

V. Problems Encountered:

Not really any. A minor problem may have been that initiates were not as enthusiastic as expected

from results of past initiation quarters.

VI. Overall Evaluation/Results and Suggested Improvements:

Event went fairly well. A decent amount of initiates attended the event and seemed to have fun.

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An improvement may be to bring refreshments or food so that can encourage future initiates to

attend the event or advertise the event better.

VII. Index of Exhibits: (Pictures, List of Expenses, Flyers, Handouts, etc.)

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Pi Day Project Report

03/13/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


PEOPLE

Number of Members 3



COSTS

Total Income $40

Total Expenses $20

TIME SPENT ON

PROJECT

Hours Organizing 3


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Attendance List:

Members: Thi Tran, Linda Banh, Janelle Harkous

Initiates: Anne Garafalo, Natalie Mai, Paul Nguyen, Melissa Diaz, Yan Huang, Spencer Mattson,

Ricardo Noguera, Tina Li, Ali Sidaliyal, Sepehr Zomorodian, Xinyi Gu, Noah Mcferran, Jenna

Obenshain, Ryan Yushikam, Wesley Dodge, Daniel Jordan

I. General Description:

Thai Tea and Watermelon Juice were sold at $1/cup throughout the day to raise funds for various

organization purposes.


III. Steps taken to plan the event: 1. List out all inventory needed on the day of.

2. Go shopping for any equipment/inventory that is not already owned.

3. The night before, place all equipment and inventory in one area to allow faster setup, and

prepare tea


The event served as a way to raise funds and encourage initiate participation in events.


None really, a protest ended up out-shouting our booth at periods during the day.


More manpower could have been directed towards setup.


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Board Game Night Social (New or Recurring?)

10/15/15

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members



COSTS

Total Income $0

Total Expenses $83.62

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List: Initiates:

Eric Yee

Dylan Inglefield

Marlen Tagle Rodriguez

Noah McFerran

Ricardo Noguera

Edward Paul Lesnansky

Nicholas Leflohic

Philip Yun

Jenna Obenshain

Natalie Mai

Qi Ni

Xinyi Gu

Yan Huang

Paul Nguyen

Sunny Nguyen

Daniel Jordan

Kelvin Phan

Ryan Yoshikawa

Melissa Diaz

Qi Shi

I. General Description: This is a social where initiates can meet each other through multiplayer

board games.


III. Steps taken to plan the event: 1. Decide when to have Board Game Night

2. Decide which board games to bring.

3. Buy snacks for event.






community and have a good time.

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There were not many problems. Initiates seemed to be having fun.



An improvement may be to bring more board games for next year’s event.


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Shadetree Volunteering (Recurring)

10/17/2015

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 2



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 0.5


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Attendance List:

Members: Zaki Molvi, Tim Tran

Initiates: Wesley Dodge

Anne Garafalo

Xinyi Gu

Yan Huang

Ricardo Noguera

Eric Yee

Qi Shi

Qi Ni

Paul Nguyen

Dylan Inglefield

I. General Description: Participants maintained the row of trees adopted by UCI TBP at Shadetree

Nursery. They removed weeds from the soil in and outside of the pots, raked fallen leaves, pruned

and added soil to trees for 2 hours.


III. Steps taken to plan the event: 1. Write newsletter blurb and create interest form in Google Docs

2. Arrange carpools

IV. Purpose & Relationship to Objectives of TBP: This event maintained TBP's positive

relationship with the community. By volunteering at Shadetree, we were able to show our support

for the stewardship of trees and promotion of livable communities. Nurturing a row of trees in our

name reflects positively on the organization's perception. Moreover, physically laboring alongside

initiates provided an opportunity to become more familiar with their own values.

V. Problems Encountered: The scheduled event day was also the same day as the nursery’s

community event, causing initial confusion among TBP initiates as to where to start helping. While

our group was there for the sole purpose of maintaining our adopted row of trees, we were mistaken

several times for the other volunteer groups there for the community event.

VI. Overall Evaluation/Results and Suggested Improvements: This event allows initiates and

members to closely interact and bond by sharing labor. It allows the officers to get to know the

initiates and their dedication better as well.


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Project Report Name IRWB (New)

10/21/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising

Liberal Culture

Professional X


PEOPLE

Number of Members 1



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members: Ronald Domholdt

Initiates: Daniel Jordan - Initiation

Sunny Nyugen - Initiation

Paolo Ramos - Initiation


Tour of the facilities of the Irvine Ranch Water District


III. Steps taken to plan the event: 1. Talk with Chi Epsilon about events that can be inter-related

2. Keep in contact with Chi Epsilon and their officers on members and participates


Professional Development, at the IRWD facilities we explored the water filtration process for

recycled water. The secondary treatment was viewed and smelled in detail and then the water

membrane process that was added to create an additional 9 MGD supply was viewed.


None that wasn’t simply bad luck. My phone needed updating and some of my apps failed,

therefore some messages I didn’t receive.


It was enjoyable, small, and generally went off without a hitch. No suggested improvements, but

these type of development events appear to be less desirable to initiates and so if offered should

be inter-club activities because a minimum number of students is needed to put this on.

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Walk for Alzheimer’s Volunteering (New)

10/24/2015

PROJECT AREA


Chapter / Social

Community Service X

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 0



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members:

Initiates: Daniel Jordan, Kelvin Pham

I. General Description: Volunteers helped with moving registration and cheered for participants

at the Walk for Alzheimer’s in Laguna Niguel, CA.


III. Steps taken to plan the event: 1. Called event coordinator and registered

2. Created interest form for initiates

IV. Purpose & Relationship to Objectives of TBP: By volunteering and representing TBP at

community events with a substantial cause, TBP initiates make an impact on the community as

well as maintain the venerable image of the organization.

V. Problems Encountered: No other officers helped give rides to the event so when the

community service chair fell short there was no safety net and several of those who signed up did

not get to go to the event.


This event required volunteers to be present at 7AM, which is generally unfeasible. Thus, 6 hours

of service were awarded instead of the 5 spent at the event.


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Tau Beta Pi Fundraiser Report

10/27/15

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


PEOPLE

Number of Members 4



COSTS

Total Income $40

Total Expenses $20

Attendance List:

TIME SPENT ON

PROJECT

Hours Organizing 3


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Members: Thi Tran, Zaki Molvi, Janelle Harkous, Wesley Chen

Initiates: Jenna Obenshain, Ryank Yoshikawa, Eric Yee, Melissa Diaz, Edward Paul Lesnansky

III, Noah McFerran, Daniel Jordan


Thai Tea and Watermelon Juice were sold at $1/cup and potstickers sold at $3/5potstickers

throughout the day to raise funds for various organization purposes.





prepare tea

4. The morning of, boil dumplings to be fried/browned on site.




No real problems encountered.




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OCCORD Citizenship Fair (New)

11/07/2015

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 2



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 2


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Attendance List:

Members: Linda Banh, Zaki Molvi

Initiates: Nicholas LeFlohic, Yan Huang, Jose Paolo Ramos, Anne Garafalo, Philip Yun, Sunny

Nguyen, Marlen Tagle Rodriguez, Wesley Dodge

I. General Description: Initiates worked one-on-one with permanent residents to fill out their N-

400 application for naturalization.

II. Organization & Administration: OCCORD

(In conjunction with another group? Yes No )

III. Steps taken to plan the event: 1. Contacted event coordinator

2. Made interest form for initiates with Google Sheets

3. Promoted event at general meetings

IV. Purpose & Relationship to Objectives of TBP: By furthering naturalization efforts in

underprivileged areas, TBP is serving the community as well as broadening the prospective of its

initiates and members.

V. Problems Encountered: None.

VI. Overall Evaluation/Results and Suggested Improvements: This event was incentivized by

awarding initiates with 6 hours even though the time commitment was only 5 hours. This resulted

in a large turnout of 8 initiates, which was desired since this event is relatively more impactful

than the other community service events this quarter.


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Fundraiser Project Report

11/10/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


PEOPLE

Number of Members 3



COSTS

Total Income $60

Total Expenses $20

TIME SPENT ON

PROJECT

Hours Organizing 3


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Attendance List:

Members: Thi Tran, Max Estrada, David Nguyen

Initiates: Anne Garafalo, Dylan Inglefield, Nicholas Leflohic, Edward Lesnansky, Natalie Mai,

Paul Nguyen, Sunny Nguyen, Qi Ni, Ricardo Noguera, Jenna Obenshain, Kelvin Phan, Jose

Ramos, Marlene Tagle, Eric Yee, Philip Yun


Thai Tea and Watermelon Juice were sold at $1/cup and quesadillas were sold for $2/cheese,

$3/chicken throughout the day to raise funds for various organization purposes.





prepare tea




None encountered.




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Basketball Social (New or Recurring?)

11/13/15

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


PEOPLE

Number of Members 5



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Attendance List:

Members: Mark Amash, Jared Hale, Nimish Dave, Scott Simpson, Shanne Johnson (all Senior

Stole)

Initiates:

Yan Huang

Jenna Obenshain

Mark Amash

Melissa Diaz

Dylan Inglefield

Nicholas LeFlohic

Xinyi Gu

Sepehr Zomorodian

Anne Garafalo

Natalie Mai

Qi Ni

nimish dave

Jared Hale

Ryan Yoshikawa

Scott Simpson

Shanne Johnson

Paul Nguyen

Daniel Jordan

I. General Description: This is a social for initiates to meet each other and gain more school spirit

by attending a UCI basketball game against UCSD.


III. Steps taken to plan the event: 1. Decide when a home basketball game is.

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2. Decide which officers will help manage event.





community.


Not really any. A minor problem may have been initiates coming late and we could not all sit

together at the game.



An improvement may be to have an earlier call time so we would not have to rush into the event

center to find seats.


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Huntington Beach Cleanup (Recurring)

11/14/2015

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 2



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members: Zaki Molvi, Tim Tran

Initiates: Jenna Obenshain, Paul Nguyen, Qi Ni, Ryan Yoshikawa, Melissa Diaz, Dylan

Inglefield, Ricardo Noguera, Xinyi Gu, Ricardo Noguera, Noah McFerran, Qi Shi

I. General Description: Initiates helped pick up trash on Huntington Beach at an event organized

by OC Coastkeeper.

II. Organization & Administration: OC Coastkeeper (In conjunction with another group? Yes No )

III. Steps taken to plan the event: 1. Send out interest form to initiates

2. Promote event at general meeting

3. Register initiates online

IV. Purpose & Relationship to Objectives of TBP: By holding initiates and members

responsible for maintaining a clean environment in an industrialized area such as Huntington

Beach, we are furthering Tau Beta Pi’s impact on as well as appreciation for the community.

V. Problems Encountered: None.

VI. Overall Evaluation/Results and Suggested Improvements: Event organizers should set a

precise meeting location at the event so that initiates who separately arrive at an earlier time know

where to meet.


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Bowling Social (New or Recurring?)

11/17/15

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 3



COSTS

Total Income $0

Total Expenses $0

I. General Description: This is a social for initiates to meet each other through a game of bowling

at Irvine Lanes.


TIME SPENT ON

PROJECT


Hours Participating 1.5

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III. Steps taken to plan the event: 1. Decide when to have Bowling event





each initiate and officers and helps them get to know the resources available to them in the

engineering community.


Not really any. There was miscommunication between a few initiates because they forgot to inform

officers that they didn’t need a ride to Irvine Lanes.




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Project Report Name: Applied Medical Tour (Recurring

11/17/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising

Liberal Culture

Professional X


PEOPLE

Number of Members 7



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 5-7


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Attendance List:

Members:

Ronald Domholdt

Zaki Molvi

Monique Wonderly

Nikki Koe

Claudia Cetrola

Vishtasb Namiranian

Noel Shamoon

Initiates:

Melissa Diaz

Wesley Dodge

Anne Garafalo

Yan Huang

Nicholas Leflohic

Natalie Mai

Noah McFerran

Paul Nguyen

Kelvin Phan

Qi Shi

Eric Yee

Ryan Yoshikawa

Philip Yun

Sepehr Zomorodian


Networking and recruitment event for Applied Medical, featuring alumni of Tau Beta Pi

II. Organization & Administration:


III. Steps taken to plan the event:

1. Discuss with Applied Medical Staff about putting on an event

2. Reserve room for event

3. Advertise to mechanical, electrical, and biomedical engineering departments

4. Advertise to members and other clubs (Pi Tau Sigma, IEEE, Race Car)

5. Buy food

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6. Set up event


Professional Development, Applied Medical is a local company that seeks to get its name out there

and find more potential employee candidates. Since they wished to show what the job entails and

some of what they do to students, this became a demonstration and recruitment event.


SImple set-up, ensure that the computer being utilized for the projector can work with the

projector.


It was simple to put on, received great turn out, including at least six outside Tau Beta Pi members

to come to the event. In the end this was probably the easiest event to organize and put on that I

have dealt with, outside of guest speakers for meetings.


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Project Report Name Reynolds Manufacturing (New)

11/18/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising

Liberal Culture

Professional X


PEOPLE

Number of Members 3



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members: Ronald Domholdt

Initiates: Daniel Jordan - Initiation

Sunny Nyugen - Initiation

Paolo Ramos - Initiation


Tour of the facilities of the Irvine Ranch Water District




1. Talk with Materials Science and Engineering club about possible event

2. Keep in contact with Materials Science and Engineering club on members and participates


Professional Development, this seminar discussed materials selection and processing of smooth-

on and additive manufacturing applications, with a mix processing demo and Q&A/open

discussion.


None, I was contacted due to the event planner’s prior knowledge of TBP and being a member.


No suggested improvements, but these type of development events appear to be less desirable to

initiates and so if offered should be inter-club activities.


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Blaze Pizza Fundraiser Project Report

12/03/2015

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


PEOPLE

Number of Members 7



COSTS

Total Income $60

Total Expenses $0

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members: Thi Tran, Zaki Molvi, Michael Nguyen, Tam Le, Ethan Boado, Sean Trummer, Mark

Amash

Initiates: Anne Garafalo, Dylan Inglefield, Nicholas Leflohic, Edward Lesnansky, Sunny Nguyen,

Qi Ni, Ricardo Noguera, Jenna Obenshain, Paolo Ramos, Eric Yee, Philip Yun, Sepehr

Zomorodian


An external fundraiser through Blaze Pizza that was geared towards helping raise club funds.


III. Steps taken to plan the event: 1. Contact Blaze Pizza

2. Distribute fliers




None encountered.


The event was good, a slight mishap occurred with missing fliers, but overall, it was well run and

everyone had a good time.


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Inter-ESO BBQ (Recurring)

12/05/2015

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 10



COSTS

Total Income $0

Total Expenses $130

TIME SPENT ON

PROJECT

Hours Organizing 1


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Attendance List:

Members:

Dat Hyunh

David Nguyen

Ronald Domholdt

Janelle Harkous

Shanne Valdez Johnson

Mark Amash

Nimish Dave

Katherine Lai

Tim Tran

Michael Nguyen

Initiates:

Anne Garafalo

Nicholas Leflohic

Ricardo Noguera

Jenna Obenshain

Marlen Tagle Rodriguez

Qi Shi

Ryan Yoshikawa


A large scale BBQ for the entire engineering community at UCI, hosted by Tau Beta Pi. Multiple

organizations signed up to bring supplies to the event and we all met in a nearby park to grill

burgers and hotdogs and have a good time on a nice Saturday afternoon.


AAEES, SWE, SGT, AICHE


1. Bring up the event to presidents of other Engineering Student Organizations (ESOs)

2. Coordinate the responsibility of supplies with other organizations

3. Encourage other ESOs’ presidents to invite their members to the event on social media sites

4. Buy supplies that Tau Beta Pi was slated to bring

5. Arrive at the park early to secure a grill

6. Enjoy the Event

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For Tau Beta Pi initiates and members, this was a social event. Beyond this, it was an

opportunity for Tau Beta Pi to reach out to the entire Engineering Community and spread its

presence all while having a good time with fellow engineers.


Since this event was held during the weekend before finals week, the number of attendees was

limited and a lot less than we expected. Due to this we ended up with extra materials and had

some leftover food.


This was an excellent event for our chapter. We managed to reach out to the Engineering

Community as a whole and spread the understanding that Tau Beta Pi is an active group with the

ability to plan things and get them done. This event scales easily with an increasing number of

organizations, as every added organization means more supplies and more helping hands, so

getting as many as possible involved is critical.

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ZotZone Social Report 4/6/16

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE




COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT



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Attendance List:

Members:

Theron Smith

Mark Amash

Claudia Cetrola Raven

Aaron Cheng

Gabriella Cobos

Thanh Nguyen

Michael Crowley

Nimish Dave

Wesley Dodge

Katrina Henrikson

Anne Grafalo

Erik Noel

Joseph Garcia

Catherine Hua

Darrn Setiawan

Timothy Kinset

Katherine Lai

Bingbin Lv

Initiates:

Victor Hung

Brandon Marconet

Eric Moy

Aaron Rath

Patrick Skoury

Bernardita Stitic

Jonathan Sullivan

Lucy Zhuang

Brandon Paul

Brian Paul

Danielle Behrens

Stella Doering

Tai Wei Chen

Kevin Cristobal

Eric Kimball


After the informational session meeting, officers, members, and initiates walked across campus to the on

campus social room that has pool tables, Xboxes, and couches for socializing.


III. Steps taken to plan the event: Check availability of ZotZone

Walk over to ZotZone after meeting

Provide enough Officer ID cards to reserve enough Pool tables for all initiates and members

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This event was the first social for all spring imitates and the first for the members of Spring Quarters. It

also helped the initiates bond with the other initiates that they will be satisfying their requirements with.


None encountered.


This is always a good option for the first social of the quarter. It is on campus and free. Students can play

pool, eat, sit and talk, or play games. It is the simplest to plan and easily executed.


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UCI Volleyball Game Social Report 4/7/16

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE




COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT



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Attendance List:

Members:

Claudia Centrola Raven

Michael Crowley

Wesley Dodge

Anne Grafalo

Katrina Henrikson

Nikki Koe

Bingbin Lv

Thanh Nguyen

Erik Noel

Darren Setiawan

Sepher Zomorodian

Initiates:

Kenny Huynh


Officers, members, and initiates spent the evening at the UCI Bren Center watching the

Anteaters play round 1 of playoffs. Students are able to attend any sporting events for free so

there was no external costs for this event.


III. Steps taken to plan the event: Check when games were being held

Make sure that specified date did not interfere with any mandatory engineering events

Meet TBP initiates and members outside of the Bren

Walk in and enjoy the game.


This event made it possible for initiate and members to support the UCI men’s volleyball team

during the playoffs and spend some time with fellow members outside of classes and

schoolwork.


None encountered.


It was a good event. Since it was on campus no rides needed to be arranged and the game was

over in a reasonable amount of time. Plus we won so that is always good.


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Face swap. Because why not.

48



OCCORD Citizenship Fair (Recurring)

04/09/2016

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 2

Hours Participating 5-9

PEOPLE

Number of Members 0



COSTS

Total Income 0$

Total Expenses 0$

Attendance List:

Members: None

Initiates: Victor Hung, Kenny Huynh, Bernardita Stitic

I. General Description: Initiates help immigrants from underprivileged communities apply for

citizenship and/or naturalization.

II. Organization & Administration: OCCORD


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III. Steps taken to plan the event: Made interest form with Google Forms

Promoted event in newsletter

Directed members/initiates to OCCORD’s volunteer sign-up form in newsletter

IV. Purpose & Relationship to Objectives of TBP: By promoting naturalization and

citizenship, TBP served the community and helped expose initiates/members to under-served

areas of the community that can benefit from their contributed efforts.

V. Problems Encountered: Lack of transportation due to suddenness of event

VI. Overall Evaluation/Results and Suggested Improvements: This event allowed

members/initiates to serve an underprivileged community and leave visible impact. Given that

this event was planned for Week 3, shortly after initiates received their invitation, the small

turnout of 3 initiates was anticipated. Nonetheless, each initiate contributed more than 5 hours to

the event and so, compensated for lack of manpower with good work ethic. The small turnout

can be attributed to the lack of arranged transportation to the event. In the future, transportation

can be arranged by officers for events that are earlier in the quarter.


50



TBP Board Game Night and Lakers Game Social Report 4/13/2016

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


TIME SPENT ON

PROJECT



PEOPLE




COSTS

Total Income $0

Total Expenses $113.18

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Attendance List:

Members:

Aaron Cheng

Tiffany Chien

Gabrielle Cobos

Wesley Dodge

Shinnosuke Fukazawa

Anne Garagalo

Joseph Augusto

Katrina Henrikson

Catherine Hua

Nikki Koe

Katherine Lai

Nicholas Scott

Bingbin Lv

Thanh Nguyen

Darren Setiawen

Scott Simpson

Theron Smith

Yingkai Su

Sean Trommer

Initiates:

Danielle Behrens

Gabriel Buenviaje

Samuel Cabrera

Tai Wei Chen

Brian Chiu

Kevin Cristobal

Thomas Dolan

Kenny Hhuynh

Eric Moy

Aaron Rath

Matt Rommel

Luis Salazar

Patrick Skoury

Theron Smith

Bernardita Stitic

Jonathan Sullivan

Heather Tran

Vivian Tseng

Jared Wilson

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Lucy Shuang


After our general meeting, we ate pizza, watched Coby’s final Basketball game, and

played board games with initiates, members and officers.


III. Steps taken to plan the event: Designate officer to bring multiple different board games

Order pizza and organize payment for pizza

Pick up pizza, veggies, drinks, and cookies

Attend general meeting

Eat and party!

Clean up


The event served as a way for all members, officers, and initiates to connect with each

other and bond while enjoying some good food, good games, and good company.


None encountered.


A clean-up crew could have be assigned so there was not just two people cleaning up and

carrying extra materials back.


Pizza: $60

Drinks: $25

Veggies & Cookies: $30

54




04/20/2016

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 3


PEOPLE




COSTS

Total Income $55

Total Expenses $15

55

Attendance List:

Members: Paolo Ramos, Kelvin Phan, Janelle Harkous, Linda Banh, Malcolm Su, Natalie Mai,

Paul

Nguyen, Marlen Rodriguez, Yingkai Su, Shinnosuke Fukazawa, Tiffany Chien, Anne Garafalo,

Darren

Setiawan, Thanh Nguyen, Bingin Lv

Initiates: Bernardita Stitic, Lucy Zhuang, Kenny Huynh, Kevin Cristobal, Patrick Skoury, Aaron

Rath

I. General Description: Thai Tea and Quesadillas were sold at $1/cup and $2/quesadilla with

the

option of adding chicken for $1, respectively, in order to raise funds for various organization

purpose.




1. List out all inventory needed on the day.


3. The night before, place all equipment and inventory in one area to allow faster setup

4. Prepare and brew the tea before fundraiser.




None encountered.


More people could have participated in the fundraiser during the afternoon hours; limit number

of

shifts in the morning so there is more help throughout the day.

56


57



UCI Relay For Life (Recurring)

04/23/2016

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members


Total Participants

COSTS

Total Income 0$

Total Expenses 0$

TIME SPENT ON

PROJECT

Hours Organizing 1

Hours Participating 2-6.5

58

Attendance List:

Members: Janelle Harkous

Initiates: Danielle Behrens, Kevin Cristobal, Heather Tran, Vivian Tseng, Jared Wilson, Lucy

Zhuang

I. General Description: Initiates help raise money to fund cancer research in addition to raising

awareness for the group’s assigned cancer: Thyroid cancer.

II. Organization & Administration: UCI Engineering Student Council (ESC), American Cancer

Association



1. Advertised event in email listing upcoming community service events

2. Promoted event in newsletter

3. Cooperated with ESC to assign shifts for shared booth

IV. Purpose & Relationship to Objectives of TBP: To give members/initiates the opportunity

to contribute to a charitable cause. By participating in Relay for Life, members/initiates were able

to learn more about the issue of cancer and its consequences while promoting awareness of it.

V. Problems Encountered: Confusion regarding who to report to due to mixed presence of ESC

and TBP board members.

VI. Overall Evaluation/Results and Suggested Improvements: Given the 24 hour nature of the

event, Relay for Life provided a large window in which 6 initiates were able to fulfill their

community service requirement. As such, Relay for Life was a successful event in that initiates

made progress in their initiation while contributing to a charitable cause. Working in conjunction

with ESC was beneficial because by having a shared booth, we were able to ensure that our booth

was constantly manned. The turnout, though average, can be considered to be unexpectedly low

for such an open and long event. In the future, it may be beneficial to advertise this event much

earlier and emphasize its uniquely large window in comparison to other more strictly scheduled

events.

VII. Index of Exhibits: None (Pictures, List of Expenses, Flyers, Handouts, etc.)

59



UTC Social Report 4/27/16

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE




COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT



60

Attendance List:

Members:

Sarah Dabzadeh

Xingyan Wang

Tim Kinsey

Nicholas Leflohic

Shin Fukazawa

Anne Grafalo

Erik Noel

Sepher Zomerodian

Tiffani Chien

Christine Dang

Andrew Capulong

Initiates:

Vivian Tseng

Heather Tran

Danielle Behrens

Jared Wilson

Kevin Cristobal

Jonathan Sullivan

Theron Smith


After the week 5 general meeting, we walked over to UTC for a causal social were people could

pick up food, talk, and destress a little before finals.


III. Steps taken to plan the event: No steps taken, just coordinating walking over together after meeting.


This event was another social for all spring initiates the members. It helped the initiates bond

with the other initiates that they will be satisfying their requirements with and for the new

initiates to get to know the members already apart of TBP and discuss exams coming up.


A little mix up in meeting location for those that didn’t go to the meeting but came after for the

social.


61

This was a wonderful social, it was very open to what people and what they wanted to do; relax,

grab food, grab yogurt or a drink. There were many options.


62



Big Corona Beach Clean Up (Recurring)

04/30/2016

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 3



COSTS

Total Income 0$

Total Expenses 0$

TIME SPENT ON

PROJECT

Hours Organizing 1


63

Attendance List:

Members: Andrew Capulong, Christine Dang, Kelvin Phan

Initiates: Victor Hung, Kenny Huynh, Brandon Marconet, Aaron Rath

I. General Description: Initiates helped to clean up Big Corona Beach, removing trash and micro

plastics.

II. Organization & Administration: Newport City Council




2. Set up interest form to arrange rides

3. Contacted those interested and organized transportation

IV. Purpose & Relationship to Objectives of TBP: By participating in the Big Corona Beach

Clean Up, TBP left visible impact through the removal of trash from the beach and gave

members/initiates a chance to contribute to an environmental cause.

V. Problems Encountered: None

VI. Overall Evaluation/Results and Suggested Improvements: This event allowed

members/initiates to leave a visible impact while contributing to a global cause. Given that the

event was planned for the end of Week 5, which is midterm period, the Beach Clean Up was a

success with a turnout of 7 participants. Two initiates also stayed after to converse with an officer

and were able to have their questions regarding TBP’s other activities answered. Transportation

was arranged smoothly, but there was no backup plan in place and it was finalized uncomfortably

close to the day of the event. In the future, officers will be alerted at least 1-2 weeks in advance

regarding their ability to provided transportation should prior arrangements fall through.

Transportation will also be finalized at least 3 days before event.


64




05/06/2016

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 3


PEOPLE




COSTS

Total Income $72

Total Expenses $15

65

Attendance List:

Members: Paolo Ramos, Kelvin Phan, Janelle Harkous, Linda Banh, Malcolm Su, Natalie Mai,

Paul Nguyen, Marlen Rodriguez, Shulu Wan, Xingyan Wang, Sara Dabzadeh

Initiates: Lucy Zhuang, Kenny Huynh, Kevin Cristobal, Patrick Skoury, Jared Wilson, William

Agnew, Heather Tran, Brandon Marconet, Victor Hung, Danielle Behrens, Vivian Tseng


the option of adding chicken for $1, respectively, in order to raise funds for various organization

purpose.











None encountered.



of shifts in the morning so there is more help throughout the day.

66


67



Someone Cares Soup Kitchen (Recurring)

05/07/2016

PROJECT AREA


Chapter / Social

Community Service x

Fundraising

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 1


PEOPLE

Number of Members 1



COSTS

Total Income 0$

Total Expenses 0$

68

Attendance List:

Members: Marlen Tagle Rodriguez

Initiates: None

I. General Description: Initiates helped to serve meals to the homeless, unemployed, and working

poor.

II. Organization & Administration: Someone Cares Soup Kitchen




2. Set up interest form to arrange transportation

IV. Purpose & Relationship to Objectives of TBP: By serving in Someone Cares Soup Kitchen,

TBP helped to provide meals for the underprivileged members of the community.

V. Problems Encountered: Initiates cancelled last minute

VI. Overall Evaluation/Results and Suggested Improvements: This event allowed members to

have impact in the lives of the underprivileged while fulfilling hours. However, despite responses

to the interest form, Professional Development Officer Marlen was the only one in attendance.

This is due to last minute cancellations from those who responded. As such, though transportation

arrangements were in place and the event was prepared, it was ultimately unsuccessful as there

was insufficient turnout. In the future, to prevent last minute cancellations, a mandatory

confirmation form will be sent out to those who responded to the interest form. Barring exceptional

circumstances, consequences or punishments may be put in place for last minute cancellations.

VII. Index of Exhibits: None (Pictures, List of Expenses, Flyers, Handouts, etc.)

69



UCI Baseball Game (Recurring)

05/10/16

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


PEOPLE

Number of Members 1



COSTS

Total Income $0

Total Expenses $0

TIME SPENT ON

PROJECT



70

Attendance List:

Members: Janelle Harkous

Initiates: Jared Wilson, Bernardita Stitic, Kenny Huynh, Victor Hung

I. General Description: We went to the UCI Baseball game as a group, and were able to socialize

outside of the typical classroom environment.


III. Steps taken to plan the event: 1. Looked up when games were playing at our stadium

2. Saved the date on the Calendar

3. Made the event known to initiates


This event made it possible for initiates and members to support the UCI Baseball team while

being able to spend some time with fellow members outside of classes and schoolwork.


None.

VI. Overall Evaluation/Results and Suggested Improvements: It was a great event, and a lot of

fun. It would have been better if more initiates were present, but due to the late hours of the game

it was understandable that not many people were able to attend.


71




05/06/2016

PROJECT AREA


Chapter / Social

Community Service

Fundraising X

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 3


PEOPLE

Number of Members 5



COSTS

Total Income $72

Total Expenses $15

72

Attendance List:

Members: Malcolm Su, Natalie Mai, Janelle Harkous, Kelvin Phan, Jenna Obenshain

Initiates: Nikka Mofid, Vivian Tseng, Alexander Alvara, William Agnew, Mahan Naeim, Matt

Rommel, Theron Smith


the option of adding chicken for $1, respectively, in order to raise funds for various organization

purpose.











We ran out of half and half, so we had to stop selling tea.



of shifts in the morning so there is more help throughout the day.


73



Inter ESO BBQ (Recurring)

05/22/2016

PROJECT AREA


Chapter / Social X

Community Service

Fundraising

Liberal Culture

Professional


TIME SPENT ON

PROJECT

Hours Organizing 2


PEOPLE

Number of Members

Number of Initiates

Total Participants

74

COSTS

Total Income $

Total Expenses $

Attendance List:

Members: Janelle Harkous, Marlene Rodriguez, Linda Bahn, Paolo Ramos, Malcolm Su, Natalie

Mai, Kelvin Phan

Initiates: Mahan Naeim, Alex Alvara, Lucy Zhuang, Dorsa Shirazi


A large scale BBQ for the entire engineering community at UCI, hosted by Tau Beta Pi. Multiple

organizations signed up to bring supplies to the event and we all met in a nearby park to grill

burgers and hotdogs and have a good time on a nice Saturday afternoon.


AAEES, ESC, AICHE


1. Bring up the event to presidents of other Engineering Student Organizations (ESOs)

2. Coordinate the responsibility of supplies with other organizations

3. Encourage other ESOs’ presidents to invite their members to the event on social media sites

4. Buy supplies that Tau Beta Pi was slated to bring

5. Arrive at the park early to secure a grill

6. Enjoy the Event

75


For Tau Beta Pi initiates and members, this was a social event. Beyond this, it was an

opportunity for Tau Beta Pi to reach out to the entire Engineering Community and spread its

presence all while having a good time with fellow engineers.


Since this event was held during the weekend before finals week, the number of attendees was

limited and a lot less than we expected. Due to this we ended up with extra materials and had

some leftover food.


This was an excellent event for our chapter. We managed to reach out to the Engineering

Community as a whole and spread the understanding that Tau Beta Pi is an active group with the

ability to plan things and get them done. This event scales easily with an increasing number of

organizations, as every added organization means more supplies and more helping hands, so

getting as many as possible involved is critical.


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