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CABA Board of Directors’ Meeting Draft Meeting Minutes

Monday, January 7, 2019 9 AM – 5:15 PM PT

Caesars Palace, Las Vegas, NV Present: Debra Becker, Honeywell International (CABA Chairwoman of the Board) Stephen Becker, Kimberly-Clark Professional (Vice-Chair) Brandon Buckingham, Steelcase Inc. (Vice-Chair) Raphael Imhof, Siemens Industry, Inc. (Vice-Chair) Tucker Boren, Acuity Brands Lighting, Inc. Scott McBrayne, Cadillac Fairview Corporation Martin Plaehn, Control4 Dan Niewirowicz, Cyber Power Systems (USA), Inc. George Li, Huawei Enterprise Business Group Janine Davison, Intel Corporation Richard Campbell, Kele, Inc. Kevin McNamara, LG Electronics USA, Inc. Rimes Mortimer, Microsoft Corporation Danny Sran, TELUS

Jerine Ahmed, Southern California Edison Ron Zimmer, CABA President & CEO

Alternate Representatives: Colleen Calhoun, Current, powered by GE (for JP Camardo) Brian Ferriol, UL LLC (for Rachna Stegall) Regrets: Tom Semler, Hydro One Networks (Vice-Chair) John Gaspo, Hydro-Québec James Brehm, James Brehm & Associates Trevor Nightingale, National Research Council Canada (NRC) Scott Evans, Rheem Manufacturing Company Norman Adkins, Southwire Company, LLC Guests: Chuck Bagwell, Agora Dave Valle, Agora Rawlson King, CABA Communications Director Greg Walker, CABA Research Director

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1. Welcome and Introduction Debra Becker, CABA Chairwoman of the Board, welcomed everyone and presented the agenda for discussion. Ron Zimmer indicated that an item related to the CABA Board meeting expenses should be added to the agenda. Each CABA Board member introduced themselves and Ron indicated the six (6) CABA Board members had sent their regrets. 2. Approval of the September 28, 2018 CABA Board Minutes Debra presented the CABA Board of Directors’ minutes from the September 28, 2018 meeting. Motion: Moved by Janine Davison; Seconded by Richard Campbell “That the CABA Board of Directors’ minutes from the September 28, 2018 meeting be approved.” CARRIED 3. Approval of the December 13, 2018 CABA Executive Committee Meeting

The CABA Executive Committee presented the December 13, 2018 Executive Committee meeting minutes (Attachment A). There was good discussion on the CABA Financial Statements for the period July 1, 2018 – November 30, 2018; New and Discontinued Members; the CABA Smart Buildings Summit; CABA AGM and other topics.

Motion: Moved by Scott McBrayne; Seconded by Brandon Buckingham “That the CABA Executive Committee minutes from December 13, 2018 be approved.” CARRIED

There was also good discussion about three (3) new appointments to the CABA Board of Directors:

Motion: Moved by Rimes Mortimer; Seconded by Richard Campbell “That Danny Sran be appointed as the new representative for TELUS as recommended by Zouheir Mansourati, from TELUS.”

CARRIED

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Motion: Moved by Brandon Buckingham; Seconded by Richard Campbell “That Scott Evans be appointed as the new representative for Rheem Manufacturing Company as recommended by Nitish Singh, from Rheem Manufacturing Company.”

CARRIED Motion: Moved by Dan Niewirowicz; Seconded by Rimes Mortimer “That John Gaspo be appointed as the new representative for Hydro-Québec as recommended by Jocelyn Millette, from Hydro-Québec.” CARRIED 4. CABA Marcomm Plan The CABA Board of Directors had been provided with the complete CABA Marcomm Plan and a PPT that Ron reviewed. There was good discussion on the key tasks that were identified by the three (3) Working Groups. It was agreed that the three (3) Working Groups should meet one more time before February 28, 2019. The purpose is to update the tasks and also develop timelines and measurable objectives for each task. The three (3) Working Groups consist of:

A. The “Building Awareness and External Relations” Working Group which is chaired by Stephen Becker and includes: Norman Adkins, Kevin McNamara, Rawlson King, Greg Walker and Ron Zimmer.

B. The “Membership Retention and Recruitment” Working Group is chaired by

Rimes Mortimer and consists of: Richard Campbell, George Li, Scott McBrayne, Dan Niewirowicz, Rachna Stegall, Rawlson King, Greg Walker and Ron Zimmer.

C. The “CABA Research Recruitment and Promotion” Working Group is chaired by Janine Davison and consists of: Jerine Ahmed, Tucker Boren, Trevor Nightingale, Rawlson King, Greg Walker and Ron Zimmer.

To ensure that everyone has input on these Working Groups, the following CABA Board members are asked to select one of the three (3) Working Groups to join: JP Camardo, Scott Evans, John Gaspo, Martin Plaehn and Danny Sran. It was further agreed that these three (3) Working Groups should meet before February 28, 2019. Any subsequent amendments will be forwarded back to the CABA Board for their review and approval.

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5. CABA Operational Plan (COP) The CABA Operational Plan was circulated to the CABA Board in advance of the meeting. Ron, through a PowerPoint presentation, reviewed the 31 tasks that are outlined in the COP. The COP gets updated regularly and the current version is the 18th update, since it was written. There was good discussion about the key work that CABA undertakes, which is identified in the COP. Several suggestions were raised and it was agreed that these should be included in the discussion by the CABA Marcomm Working Groups. Any new or amended tasks would then be added to the COP. There was also good discussion on the CABA Outreach Program. It was agreed that the CABA Board should consider joining the CABA Ambassadors and Speakers Bureau and also to continue recommending events for CABA to pursue. Debra Becker volunteered to join the CABA Ambassadors and Speakers Bureau. 6. CABA Smart Buildings Summit (SBS) The CABA Board approved the CABA SBS at the September 28 meeting. Debra welcomed Chuck Bagwell and David Vale, from Agora, to explain the SBS and to provide an update on the event. It was agreed that the CABA Board members should receive a 20% discount as a thank you for the higher amount paid through CABA Board dues. It was further agreed that a special information package go to all CABA Board members as some of the CABA Board members were not in attendance. The Terms of Reference for the CABA SBS Advisory Committee was discussed. It was agreed that the CABA SBS Advisory Committee should have responsibilities for determining the educational track, plus provide feedback on the number of VIP Guests that should be invited in each of these six (6) categories: Builders, Developers, Facility Managers, Architects, Engineers and Master Integrators. The SBS is scheduled to be held at the Sawgrass Marriott near Jacksonville, Florida on September 15-17, 2019. 7. CABA Intelligent Buildings Council (IBC) Trevor Nightingale, from the NRC, was not able to attend the meeting. However, he was linked by phone to give an IBC update to the CABA Board. He reviewed the recent IBC meetings and discussed the initiatives that the IBC was undertaking. The CABA Board also discussed three (3) options for the 2019 CABA Landmark Research Project.

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It was agreed that the “Improving Organizational Productivity and Intelligent Buildings” should be selected. It was understood that this would not be a traditional CABA research report and that this project could take two or more years to complete. The consensus was that the results should be provided complimentary to everyone in the industry.

8. CABA Connected Home Council (CHC) Greg Walker, CABA Research Director, explained that since Jay McLellan, from Leviton Manufacturing Co., Inc. was not available to provide this update, he would give the update to the CABA Board. The CHC would also be looking for a new CHC Chairman as Jay had resigned from the CABA Board and as CHC Chairman. Discussion centered on the many initiatives that the CHC was undertaking in research, white papers, etc. Greg reminded the CABA Board members to place themselves and members of their organization into the CHC and IBC. In addition, there were three (3) topics presented to the CABA Board on a potential future CABA Landmark Research Project. There was a good discussion about combining the three (3) topics: “Smart Home as a Service”, “Connected Home Digital Assistants” and “Connected Home Cyber Security and Privacy”. It was agreed that Greg would convene a meeting of these CABA members to help determine the scope of the new CABA project: Stephen Becker, Tucker Boren, Brian Ferriol, Obi Ike, Roy Perry, Martin Plaehn, and Danny Sran. 9. Next CABA Board Meetings After a good discussion, it was decided that the next three (3) CABA Board meetings would be:

9.1 CABA Board Webinar/ Teleconference

- late May/ early June 2019 to be chosen by Debra Becker.

9.2 CABA “FACE2FACE” Meeting - to be held in conjunction with the CABA Smart Buildings Summit

(September 15-17, 2019). - CABA Board members could participate in some of the keynote

sessions, panels, trade show, reception and awards banquet on Tuesday, September 17, 2019.

- the CABA Board meeting would be held Wednesday, September 18, 2019 from 8AM – 3PM at the Sawgrass Marriott, near Jacksonville, FL.

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9.3 CABA “FACE2FACE” Meeting - to be held in conjunction with the NAHB International Builders Show/

Kitchen and Bath Industry Show (January 21-23, 2020) in Las Vegas. - the CABA Board meeting would be held either Monday, January 20 or

Friday, January 24, 2020. - this date can be chosen at the next CABA Board meeting.

9.4 Cost Recovery for CABA Board Meetings Ron indicated that the cost of the last two “FACE2FACE” meetings was approximately $13K/meeting. He indicated that, despite repeated requests, CABA Board members had not sponsored these meetings and there may be a better option for cost recovery. Richard Campbell suggested that the CABA Board members each contribute $500/meeting, which should cover most of these costs. It was agreed that starting July 2019, which is the next CABA fiscal year, each CABA Board member would receive an invoice for $1K to help cover the costs of the two (2) “FACE2FACE” CABA Board meetings, receptions and dinners. This would be an annual charge that would be separate from the CABA Board dues.

10. CABA Board Roundtable

The CABA Board members each shared pertinent news about new products and initiatives that their organization was taking within the “connected home or intelligent buildings” sector. Everyone contributed to these good discussions.

11. The meeting was adjourned at 5:15 PM followed by the traditional CABA Board reception and dinner.

Financial Statement and Budget Statementfor the Accounting Period of July 1, 2018 to November 30, 2018

2018 - 2019

Budget Actual Budget Variance % Variance Notes

REVENUEMemberships - Renewals 630,000 130,525 185,000 54,475- 70.55% 1Memberships - New 160,000 36,051 42,000 5,949- 85.83% 2Interest 5,000 - 2,083 2,083- 0.00%Receptions and Presentations 20,000 8,333 8,333- 0.00% 3Other Revenue 3,500 1,623 1,458 165 111.28%

55,000 23,828 22,917 912 103.98%Research Project Admin Fees 85,000 73,966 35,417 38,550 208.85% 4CABA Smart Buildings Summit 60,000 - - - 5

Total Income 1,018,500 265,993 297,208 31,216- 89.50%EXPENSES

Accounting and Legal 12,000 15,126 9,000 6,126 168.06% 6Amortization of capital assets 6,200 - 2,583 2,583- 0.00%Insurance 3,000 - 1,250 1,250- 0.00%Office 39,000 22,481 21,000 1,481 107.05%Printing and Postage 36,000 17,532 16,000 1,532 109.57%Bank and Admin. Fees 22,000 6,607 9,167 2,559- 72.08%Rent 40,000 17,372 16,667 705 104.23%Consulting Fees 20,000 10,452 8,333 2,119 125.42% 7E-Business 40,000 11,733 16,667 4,934- 70.40% 8Special Events 20,000 4,308 8,333 4,025- 51.70% 9Travel 80,000 34,588 33,333 1,255 103.76% 10Professional Development 5,000 795 2,083 1,288- 38.16%Wages and Contractor 640,000 220,489 266,667 46,178- 82.68% 11

Total Expenses 963,200 361,482 411,083 49,602- 87.93%Net Income/(Loss) 55,300 95,489- 113,875- 18,386 83.85%

Notes to Financial Statements1 The CABA member renewals are lower, due to two (2) departing and six (6) overdue Board Members.2 New member revenue is tracking as expected.3 Sponsorship revenue is expected to cover the cost of planned receptions.4 CABA plans to complete two (2) research projects and generate administration fees.5 A CABA Smart Buildings Summit is expected to generate $60K in revenue.6 Costs associated with the audit, SBS and CABA trademarks were higher than expected.7 Consulting fees include payments to the CABA Information Council members and Executive Search fees.8 CABA continues to update the Web site, software and iMIS (CABA database).9 Expenses for CABA receptions and Board meetings are included in these expenses.

10 Travel costs are tracking well, with staff attending industry events.11 There are currently 8.5 staff and these costs are tracking appropriately.

Advertising and Publications

Year-To-Date

Appendix A