cabinet decision making structures...

CABINETCABINET

DECISION MAKING DECISION MAKING

STRUCTURESSTRUCTURES

PROCESSPROCESS&&

The presentation primarily deals with:The presentation primarily deals with:

The Cabinet CommitteesThe Cabinet Committees

The Cabinet and Cabinet Committees support structuresThe Cabinet and Cabinet Committees support structures

The Planning Cycle of GovernmentThe Planning Cycle of Government

The Cabinet decision process The Cabinet decision process

OVERVIEWOVERVIEW

CABINET COMMITTEESCABINET COMMITTEES

Arts,CultureCorrectionalEducationFinance Foreign AffairsHealthHome AffairsHousingIntelligenceJusticeLabourCommunicationsPublic EnterPublic ServiceSafety & SecSport & RecTrade & IndustryTransportWater AffairsSocial Dev

SOCIALSOCIAL ECONOMICECONOMIC

Agric and LandArts,CultureEducationEnvironmentalFinance Foreign AffairsHealthHousingLabourMineralsCommunicationsProvincial AffairsPublic EnterPublic ServicePublic WorksTrade & IndustryTransportWater Affairs

INVESTINVEST

Agric and LandArts,CultureEducationFinance LabourEnvironmentalMineralsCommunicationsProvincial AffairsPublic EnterPublic WorksTrade & IndustryTransportWelfare & Pop

INTERNATINTERNAT

Arts,CultureDefenceEducationEnvironmentalFinance Foreign AffairsHome AffairsIntelligenceJusticeMineralsCommunicationsProvincial AffairsSafety & SecSport & RecTrade & IndustryWelfare & Pop

JUSTICEJUSTICE

CorrectionalDefenceFinance Foreign AffairsHome AffairsIntelligenceJusticeSafety & SecWelfare & Pop

GOV ADMGOV ADM

Agric and LandCorrectionalDefenceEducationFinance HealthHome AffairsHousingJusticeIntelligenceProvincial AffPublic ServPublic WorksSafety & SecSport & RecTrade & IndTransportWater AffairsWelfare & Pop

Technical Teams Technical Teams ffromrom DepartmentsDepartments

Provides administrative support to six Committees & the Cabinet

Engage decision making processes related to the Cabinet Committees

Provide technical support to Clusters/Committees as and when requested

SUPPORT STRUCTURESSUPPORT STRUCTURES

The Cabinet OfficeThe Cabinet Office

DirectorsDirectors--GGeneraleneral Clusters & Policy UnitClusters & Policy Unit

CABINET

Cabinet Committee for

the Social Sector

Cabinet Committee

for theEconomic

Sector

Cabinet Committee on

Investment and Employment

Cabinet Committee forJustice, Crime Prevention &

Security

Cabinet Committee on Governance

and Administration

Cabinet Committee onInternational

Relations, Peace & Security

SUPPORT STRUCTURES FOR CABINET AND ITS COMMITTEESSUPPORT STRUCTURES FOR CABINET AND ITS COMMITTEES

DGCluster:

Policy UnitTechnical

Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

DGCluster:


Team

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

CabinetOffice

Cabinet Committee

Chair Person Co-ordinating Minister DG Cluster

Investment and Employment

International Relations

Justice/Crime

Governance and Administration

Economic Sector

Social Sector

President

President

Deputy President

Deputy President

Minister Buthelezi

Minister Buthelezi

Ms B Njobe(DG-Agriculture)

Mr S Pityana(DG-Foreign Affairs)

Mr S Selebi(DG-Safety and Security)

Mr Z Titus(DG-Provincial and Local

Government)

Ms B Njobe(DG-Agriculture)

Ms A Bester(DG-Social Development)

CHAIRPERSON / COCHAIRPERSON / CO--ORDINATING MINISTERS/ DIRECTORSORDINATING MINISTERS/ DIRECTORS--GENERALGENERAL

Cabinet Committee

Chairperson Co-ordinating Minister DG Cluster

Appointed Ministers (and/or secundi) co-ordinate work between Cabinet Committees and DG ClustersElected Directors-General co-ordinate work of Directors-General ClustersPresident and the Deputy President chair Cabinet Committees

Investment President Minister M Mpahlwa Acting

and Employment Minister A Erwin Acting

International President Minister NC Dlamini Zuma Dr A NtsalubaRelations Minister MGP Lekota MR JB Masilela

Justice/Crime Deputy President Minister C Nqakula Mr S SelebiMinister B S Mabandala

Governance and Deputy President Minister G Frazer-Moleketi Ms L Msengana-NdlelaAdministration Minister FS Mufamadi

Economic Sector President Minister M Mpahlwa Acting Minister A Erwin Acting

Social Sector Deputy President Minister ME Tsabalala-Msimang Mr TD MselekuMinister ZST Skweyiya Ms M Nxumalo

DEPUTY DIRECTOR-GENERAL(Dr Anne Letsebe)

DEPUTY DIRECTOR-GENERAL(Dr Anne Letsebe)

THE THE CABINET CABINET OFFICEOFFICE

Cabinet Operations(Mr Sizwe Sidloyi)

Cabinet Operations(Mr Sizwe Sidloyi)

Cabinet Secretariat(Mr William Smith)(Dr Hilton Fisher)

(Social and International: Mr Errol Makoba)Governance and Administration/JCPS: Ms Odette Hartslie

(Economic/Invest and Employ: Mr Martin Mmutlana)

Cabinet Secretariat(Mr William Smith)(Dr Hilton Fisher)

(Social and International: Mr Errol Makoba)Governance and Administration/JCPS: Ms Odette Hartslief

(Economic/Invest and Employ: Mr Martin Mmutlana)

Supporting Cabinet decision processes

Supporting Cabinet in ensuring decision making is consistent with policy

Supporting adequate co-ordination among ministries/departments in the initiation, decision making and implementation of policy

Screening and quality control of cabinet memoranda

Facilitating effective communication of Cabinet decisions

Following up on outstanding Cabinet related matters

Close relations with structures in the Presidency, National departments and Provinces

FUNCTIONS OF THE FUNCTIONS OF THE CABINET CABINET OFFICEOFFICE

POLICY COPOLICY CO--ORDINATION AND ADVISORY ORDINATION AND ADVISORY SERVICES (PCAS) SERVICES (PCAS) –– (Mr Joel Netshitenzhe)(Mr Joel Netshitenzhe)

Chie

f D

irect

: In

tern

R/T

rade

(Mr

Dan

iel R

ateb

e)

Chie

f D

irect

orat

e:So

cial

Sec

tor

( Dr

Vusi

Gum

ede)

Chie

f D

irect

orat

e:Ec

oom

ic/I

nves

t (D

r Al

an H

irsch

)

Chie

f D

irect

orat

e:Ju

stic

e Cr

ime

Prev

en&

Sec

(Mr

Loyi

so J

afta

)

Chie

f D

irect

orat

e:G

ov &

Adm

in (M

r (H

asse

n M

oham

ed)

Deputy Director General(Mr Joel Netshitenzhe)

Works closely with Departments to co-ordinate activities, policy development and monitor implementation

PROGRAMMES IN THE PROGRAMMES IN THE PRESIDENCYPRESIDENCY

OFFICE ON THE STATUS OF DISABLED PERSONSOFFICE ON THE STATUS OF DISABLED PERSONS

To ensure that Government Departments fulfill their To ensure that Government Departments fulfill their constitutional responsibilities of constitutional responsibilities of equalisingequalising opportunities for opportunities for disabled persons by codisabled persons by co--ordinatingordinating activities that enable each line activities that enable each line function to promote and protect the rights of people with function to promote and protect the rights of people with disabilitiesdisabilities

OFFICE ON THE STATUS OF WOMENOFFICE ON THE STATUS OF WOMEN

Facilitates, advocates and monitors the transformation of Facilitates, advocates and monitors the transformation of Government into a nonGovernment into a non--sexist institution in accordance with sexist institution in accordance with National, Regional and International instrumentsNational, Regional and International instruments

PROGRAMMES IN THE PROGRAMMES IN THE PRESIDENCYPRESIDENCY

OFFICE ON THE STATUS OF THE CHILDOFFICE ON THE STATUS OF THE CHILD

Promotes the rights of children through the coPromotes the rights of children through the co--ordination and monitoring of departmental initiatives ordination and monitoring of departmental initiatives in line with the National in line with the National ProgrammeProgramme of Action for of Action for Children. These include facilitating policy Children. These include facilitating policy development and initiating pilot projects to increase development and initiating pilot projects to increase awareness of the rights of childrenawareness of the rights of children

Jan

FebMarchAprilMay

JuneJulyAug

SeptOct

Nov

DecMTEC Hearings for

06/09

MTSF 06/09 adopted

Medium Term BPS 06/09

Local govt planning 06/09

Local govt PoA & budget 05/06

05/08

06/09`

NationalProvLocal

Local govtcommences

with IDP 06/09

Local govtfinalise budget

05/06

SoNA/Prov Address 2005

Preparation of PoA 06

Budget Speech 05/06

Draft MTSF 06/09

Yearly Reports to Presidency 05 and 06

PoA 05 and broad MTSF 06/09 ideas

GCISGCISPublic communicationPublic communicationPoAPoA placed on placed on govtgovtwebsitewebsite

national treasurynational treasuryPublic communicationPublic communicationBudget SpeechBudget Speech

PremiersPremiersPublic communicationPublic communicationState of the Province State of the Province AddressesAddresses

PresidentPresidentPublic communicationPublic communicationState of the Nation AddressState of the Nation Address

FebruaryFebruary

Premiers, Metro/District Premiers, Metro/District Mayors, Mayors, HoDsHoDs

Programme for the yearProgramme for the yearBroad mediumBroad medium--term term issuesissues

Provincial Provincial ExcoExco makgotlamakgotla

Cabinet, Premiers, Deputy Cabinet, Premiers, Deputy Ministers, Ministers, DGsDGs

PoAPoA for the yearfor the yearBroad mediumBroad medium--term term issuesissues

National Cabinet LekgotlaNational Cabinet Lekgotla

January January

Implementing Implementing Agent(sAgent(s))PurposePurposeActivityActivityMonthMonth

Clusters and CabinetClusters and CabinetM&E and public communicationM&E and public communicationReport to Cabinet on Report to Cabinet on PoAPoAAprilApril

FOSAD, incl. FOSAD, incl. ProvProv DGsDGs and and HoDsHoDs

Prepare for July Cabinet Prepare for July Cabinet lekgotlalekgotlaFOSAD workshopFOSAD workshop

MayorsMayorsPublic communicationPublic communicationState of LG Addresses and State of LG Addresses and budgetsbudgets

JuneJune

FOSADFOSADDiscuss and process document Discuss and process document for submission to July Cabinet for submission to July Cabinet lekgotlalekgotla

FOSAD MANCO discusses draft FOSAD MANCO discusses draft MTSFMTSF

MayMay

Municipal Municipal ExcosExcos, Managers, ManagersProgrammeProgramme for the financial yearfor the financial yearLocal Government makgotlaLocal Government makgotla

Clusters and CabinetClusters and CabinetM&E and public communicationM&E and public communicationReport to Cabinet on Report to Cabinet on PoAPoA

provincial treasuriesprovincial treasuriesPublic communicationPublic communicationProvincial Budget SpeechesProvincial Budget SpeechesMarch March


Departments, national Departments, national treasury, Provinces, Cluster treasury, Provinces, Cluster ChairsChairs

Oral discussions on budgetary Oral discussions on budgetary submissionssubmissions

MTEC hearingsMTEC hearingsSeptemberSeptember

Clusters and CabinetClusters and CabinetM&E and public M&E and public communicationcommunication

Report to Cabinet on Report to Cabinet on PoAPoA

Departments, Departments, MincombudMincombud, , national treasury, Provincesnational treasury, Provinces

Assist Assist MincombudMincombud and national and national treasury to start planning for treasury to start planning for allocation of resourcesallocation of resources

Departments and Provinces Departments and Provinces submit strategic priorities to submit strategic priorities to national treasury on basis national treasury on basis of MTSFof MTSF

AugustAugust

Cabinet, Premiers, Deputy Cabinet, Premiers, Deputy Ministers, Ministers, DGsDGs

Review implementation of Review implementation of PoAPoAAdopts MTSFAdopts MTSF

National Cabinet National Cabinet lekgotlalekgotlaJulyJuly


Departments, Provinces, The Departments, Provinces, The PresidencyPresidency

Annual review and/or focus Annual review and/or focus on specific issueson specific issues

Yearly reports to The Yearly reports to The Presidency from Presidency from Departments and ProvincesDepartments and Provinces

NovemberNovember

Clusters and CabinetClusters and CabinetM&E and public M&E and public communicationcommunication

Report to Cabinet on Report to Cabinet on PoAPoAOctoberOctober

FOSAD, incl. Provincial FOSAD, incl. Provincial DGsDGsand and HoDsHoDs

Prepare for January Cabinet Prepare for January Cabinet lekgotlalekgotla

FOSAD workshopFOSAD workshop

DecemberDecemberClusters, The Presidency, Clusters, The Presidency, GCISGCIS

Public communicationPublic communicationUpdate of some Update of some PoAPoA issues issues on government websiteon government website

Municipal Municipal ExcosExcos, Managers, ManagersMedium Term plans for Medium Term plans for 06/0906/09

Local Government makgotlaLocal Government makgotla

national treasurynational treasuryCommunicate mCommunicate m--term term spending plansspending plans

MTBPSMTBPS


Cabinet Cabinet LekgotlaLekgotla

Jan ’05

Broad MTSF Priorities 06/07 - 08/09

Provincial Provincial MakgotlaMakgotla

PoA 05 SoNA 05 Budget 05/06

Febr ’05 March ‘05

Broad MTSF Priorities 06/07 - 08/09

PoA 05 State of the Prov 05 Budget 05/06

Review Review implementation of implementation of PoAPoA 0505

FOSAD MANCO discusses draft MTSF

FOSAD workshop finalisesdraft MTSF

Adopt MTSF Adopt MTSF 06/07 06/07 --08/0908/09

Report to Cabinet on PoA 05


Cabinet LekgotlaCabinet Lekgotla

Provincial Inputs

Provinces discuss own MTSF

Provincial Inputs

Provincial Inputs

Local Gov Local Gov MakgotlaMakgotla

(PoA &

State of Local Govt AddressesPoA 05/06

Broad MTSF Priorities 06/07-08/09

Budget 05/06)

Provincial InputsProvincial

Inputs

April ’05 June ’05 July ‘05May ’05

Aug ’05 Oct ’05Sept ’05



Provinces finalise 06/07 Budgets

Provinces submit MTEF requests to National Treasury

Provincial Inputs

Provincial Inputs

Departments submit MTEF requests to National Treasury

MTEC Hearings

Medium Term Budget Policy Statement (06/07-08/09)

Yearly Reports to Presidency from Depts

Nov ’05 Dec ’05

Provincial Inputs

Yearly Reports to Presidency from Provinces

FOSAD Workshop

Local Govt Makgotla for 06/07 Budget onwards

Provincial Inputs

Detailed Detailed PoAPoA 0606

Broad Priorities Broad Priorities for 07/08 for 07/08 –– 09/1009/10

Review Review PoAPoA 0505

Jan ’06 Feb ’06

Cabinet Cabinet LekgotlaLekgotla


Provincial Provincial MakgotlaMakgotla


Review Review PoAPoA 05 05 Detailed Detailed PoAPoA 0606 State of the

Prov 06

Review Review PoAPoA 05 05 Detailed Detailed PoAPoA 0606

SoNA 06 Budget 06/07

Focus Cross-cutting issuesStrategic Policy issues Legislation

Phases Phase 1: Planning phasePhase 2: Decision making process

INTEGRATED CABINET DECISION PROCESS:INTEGRATED CABINET DECISION PROCESS:

Facilitation of cross-sectoral planning and implementationEnhancement of coherence in decision makingAlignment of sectors with the national strategic priorities

Rationale

PLANNING FOR DECISION MAKINGPLANNING FOR DECISION MAKING

Produce policy/legislative programmes annually based on Produce policy/legislative programmes annually based on national priorities asnational priorities as determined by the Cabinetdetermined by the Cabinet

Prioritise policy/legislation, expected outputs and time Prioritise policy/legislation, expected outputs and time frames for serving in Cabinetframes for serving in Cabinet

CABINET/MINISTRIES/DEPARTMENTS

THE CABINET OFFICE

Produces an integrated plan informed by the above priorities, Produces an integrated plan informed by the above priorities, outputs and time framesoutputs and time frames

PHASE PHASE 11

THE DECISION MAKING PROCESS:THE DECISION MAKING PROCESS:

PHASE PHASE 22

Need identification and assessment within the framework of Need identification and assessment within the framework of forwardforward planning and national priorities planning and national priorities

IntraIntra--departmental communication at conceptualisationdepartmental communication at conceptualisation

Interdepartmental consultation at conceptualisation Interdepartmental consultation at conceptualisation (Ministries/Departments(Ministries/Departments Clusters)Clusters)

Communication of intent to Cabinet Office, Policy UnitCommunication of intent to Cabinet Office, Policy Unit

Production of initial Draft Cabinet MemorandumProduction of initial Draft Cabinet Memorandum

Cabinet/Ministries/Departments

INITIATING THE PROCESSINITIATING THE PROCESS

Discussion of draft memorandum among relevant departments (OfficDiscussion of draft memorandum among relevant departments (Officials ials Cluster) as per memorandum guideline including : financial, persCluster) as per memorandum guideline including : financial, personnel, onnel, communicationcommunication organisational and constitutionalorganisational and constitutional implicationsimplications

Integration of a draft implementation plan Integration of a draft implementation plan

Review of first draft by relevant departmentsReview of first draft by relevant departments

Review and approval of memorandum by relevant ministerReview and approval of memorandum by relevant minister

Submission of memorandum to Cabinet OfficeSubmission of memorandum to Cabinet Office

Review of memorandum by Cabinet Office for compliance with guideReview of memorandum by Cabinet Office for compliance with guidelineslines

Submission of Cabinet memorandum to the relevant Cabinet CommittSubmission of Cabinet memorandum to the relevant Cabinet Committeeee

Cabinet Committee debates and makes recommendations to CabinetCabinet Committee debates and makes recommendations to Cabinet

POLICY ANALYSISPOLICY ANALYSIS

ADVISORS AND PARLIAMENTARY

COUNCILLORS

ADVISORS AND PARLIAMENTARY

COUNCILLORS

RELEVANT DIRECTORS-GENERAL CLUSTER

AND POLICY UNIT

RELEVANT DIRECTORS-GENERAL CLUSTER

AND POLICY UNIT

Discusses policy proposalsDiscusses policy proposalsDecides on proposalsDecides on proposalsRatifies/amend Cabinet Committee recommendationsRatifies/amend Cabinet Committee recommendations

Confers with Ministry and Confers with Ministry and DG on decisionDG on decision

DECISION MAKING/ADOPTIONDECISION MAKING/ADOPTION

THE CABINET

The relevant MinisterThe relevant Minister The Cabinet OfficeThe Cabinet Office

Prepares and conveys Prepares and conveys decision to Policy Unit and decision to Policy Unit and relevant DG Clusterrelevant DG Cluster

CoCo--ordinates theordinates the implementation and monitoring of implementation and monitoring of decisiondecision

IMPLEMENTATION & MONITORINGIMPLEMENTATION & MONITORING

RELEVANT DIRECTORS-GENERAL CLUSTER/POLICY UNIT

Implement the decisionImplement the decision

Monitor implementation and evaluate impact iMonitor implementation and evaluate impact in n conjunction with theconjunction with the Policy Unit Policy Unit

ENDEND

THE RELEVANT MINISTRY(IES)/DEPARTMENTS

cabinet decision making structures...

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