cabinet secretariat informatics division - esuvidha2014 c online projects management system user...

2014

ONLINE PROJECTS MANAGEMENT

SYSTEM USER MANUAL (VERSION 1.0)

(FOR MINISTRIES/DEPARTMENTS OF GOI AND STATES)

Cabinet Secretariat Informatics Division

e-PMS User Manual(v 2.0)

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ABOUT THE MANUAL

Audience

This manual is meant for Ministries/Departments and States who are in the process of

recommending projects added by the Private Entrepreneur with an investment of ₹1000

crore or more for Central and between ₹100 crore to ₹1000 crore for the State.

Purpose

The purpose of this document is to provide an interface between Ministry/

Department/State and e-PMS, an “Online Projects Management System”. It will help

the user to understand major features, benefits and workflow of the Sponsoring and

Recipient part. It will also guide to verify the details of the project and the issues that

are impacting their implementation as also to track their status.

Authorship

This manual has been developed by Cabinet Secretariat Informatics Division (CSID),

Cabinet Secretariat, Rashtrapati Bhawan, Government of India, New Delhi – 110004.

Copyright © 2014, Cabinet Secretariat Informatics Division (CSID), Cabinet Secretariat, Rashtrapati Bhawan,

Government of India, New Delhi – 110004.

This manual contains information that is proprietary to Cabinet Secretariat Informatics Division (CSID),

Cabinet Secretariat which shall not be transmitted or duplicated without due permission from Cabinet

Secretariat Informatics Division (CSID). The content of this manual may not be used in any misleading or

objectionable context.

Contact Information

Dr. Shubhag Chand, HOD

Cabinet Secretariat Informatics Division (CSID)

Cabinet Secretariat,

Rashtrapati Bhawan,

New Delhi-110004

Website: http://cabsecpmg.gov.in

Email: [email protected]

Phone: 011-23010507

http://cabsecpmg.gov.in/

mailto:[email protected]


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CONTENTS

About the Manual ....................................................................................................................... 2

1.0 About e-PMS ........................................................................................................................ 5

1.1 Introduction ................................................................................................................... 5

1.2 Objective ......................................................................................................................... 5

1.3 Features ........................................................................................................................... 6

1.4 Roles ................................................................................................................................ 6

1.4.1 Private Entrepreneur/Developer/Stake Holder (PE) ...................................... 6

1.4.2 Ministry User .......................................................................................................... 6

1.4.2.1 Sponsoring Ministry (SM) User .................................................................... 6

1.4.2.2 Recipient Ministry (RM) User ....................................................................... 7

1.4.2.3 Sponsoring and Recipient Ministry (SRM) User ........................................ 7

1.4.3 State/UT/District User ......................................................................................... 7

1.4.4 Admin User ............................................................................................................. 7

1.4.5 Monitoring Ministry (MM) User ......................................................................... 7

1.5 Work flow ....................................................................................................................... 8

2.0 Registration and login ...................................................................................................... 12

2.1 Login ............................................................................................................................. 12

2.2 Change Password ........................................................................................................ 17

2.3 Logout ........................................................................................................................... 18

3.0 Adding & Reviewing projects ......................................................................................... 19

3.1 Add New Project ......................................................................................................... 19

3.2 Menus/features ........................................................................................................... 24

3.2.1 Projects Waiting for Verification ........................................................................ 24

3.2.2 Projects Waiting for Acceptance ........................................................................ 24

3.2.3 Projects Accepted for consideration by PMG .................................................. 24

3.2.4 Projects where all issues are resolved ............................................................... 24

3.2.5 Projects not accepted for consideration by PMG............................................. 24

3.2.6 Projects not Sponsored by the Ministry ............................................................ 25

3.2.7 All Projects ............................................................................................................ 25

3.2.8 Other States Projects(Only to Govt. of India e-PMS) ...................................... 25

3.3 Review the project ....................................................................................................... 25

3.4 Review the issuesof already accepted projects ....................................................... 29

3.5 Add New Issues in Already Accepted Projects ...................................................... 32

3.6 Add New Decision ...................................................................................................... 35

3.6.1 Different Status of the Decision ......................................................................... 37

3.6.1.1 Issue Considered ........................................................................................... 37

3.6.1.2 For Consideration of CCI/CCEA/Higher Committee ........................... 37


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3.6.1.3 Resolved ......................................................................................................... 37

3.6.1.4 No Action Required ..................................................................................... 37

3.6.1.5 Cleared ........................................................................................................... 37

3.7 Add Comment ............................................................................................................. 40

4.0 CCI/CCEA Decision Monitoring .................................................................................... 43

4.1 Add the CCI/CCEA DECISION: .............................................................................. 43

4.2 Roles of Ministries ....................................................................................................... 47

4.2.1 Initiator and Sponsoring for CCI/CCEA Decisions ....................................... 47

4.2.2 Recipient Ministry for CCI/CCEA Decisions .................................................. 47

4.2.3 CCI Decisions Initiated by Other Ministry ....................................................... 47

4.3 Status of CCI/CCEA Decision................................................................................... 47

4.3.1 CCI/CCEA Decisions Submitted for Monitoring ........................................... 48

4.3.2 CCI/CCEA Decisions Considered for Monitoring ......................................... 48

4.3.2.1 Complied ........................................................................................................ 48

4.3.2.2 Partially Complied........................................................................................ 48

4.3.2.3 Not Complied ................................................................................................ 49

4.3.3 CCI/CCEA Decisions Not Considered for Monitoring ................................. 49

4.4 Add Comment in CCI/CCEA decision: .................................................................. 49

Annexure ‘A’ - Frequently Asked Questions ...................................................................... 50


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1.0 ABOUT e-PMS

1.1 INTRODUCTION

With a view to putting in place an institutional mechanism to track stalled investment

projects, both in the public and private sectors and to remove implementation

bottlenecks in these projects on a fast-track basis, a CCI Cell has been setup in the

Cabinet Secretariat in the nature of Project Monitoring Group (PMG) and for all large

projects, both public and private. This Cell would pro-actively pursue stalled projects so

that the projects are commissioned on time.

e-PMS, an ‘Online’ Projects Management System, has been developed for tracking

projects that entail an investment of over ₹ 1000 Crores for Central and between ₹ 100 to

₹ 1000 Cr for states or such projects as are critical in nature. It automates the entire

tracking of stalled investment projects in the context of the bottlenecks. This would

include submission of a new project, editing/updating the projects, reviewing the

projects, submission of details relating to bottlenecks, Sub Group meetings and the

decisions taken to remove the implementation bottlenecks in the stalled investment

projects.

1.2 OBJECTIVE

The following are the main objectives of the Online Projects management system

(e-PMS):

To redefine processes for effective tracking and resolving issues using a central

interface.

To facilitate discussion on issues and allow for brainstorming of ideas.

To provide integrated services in a transparent manner.

To provide fast and accurate information to the Government for strategic

decisions.

To eliminate duplicate and inconsistent record keeping.


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To search for specific information.

To generate various MIS reports including financial and summary reports.

1.3 FEATURES

All submission of projects in single window interface.

Accessible from any PC having internet facility.

Consistency checks enforced to ensure data integrity and accuracy.

Existing information flow is retained to minimize learning time by user.

On-the-fly generation of all required reports.

Automatic mailer notification to take instant action.

Four types of privilege for user as per their responsibility.

1.4 ROLES

The following Roles have been defined as per responsibility:

1.4.1 Private Entrepreneur/Developer/Stake Holder (PE)

Any Private Entrepreneur can log on to the website and submit the detail of the

project(s) along with the issue(s) to the "Sponsoring" Ministry. The Private

Entrepreneur/Developer/Stake Holder can fill-in Project detail along with issues

indicating Ministry(ies)/Department(s) and State(s)/UT(s) separately. The Private

Entrepreneur/Developer/Stake Holder can monitor the decision(s) taken by the PMG

Sub-Group in respect of their project/ issue(s).

1.4.2 Ministry User

Ministry user can submit/verify the project(s) and comment on the concerned

Ministry(ies) issues. Ministries/Departments have been categorized into three parts:

1.4.2.1 Sponsoring Ministry (SM) User


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The SM User can on its own fill in the detail of the project with issue(s) related to

Recipient Ministry(ies) or State(s) after login. In the context of such projects as are

submitted by PEs, the SM User has to verify the detail and after verification can either

submit to PMG Sub-Group or reject the project(s). The SM user is advised to articulate

the issue clearly and succinctly to enable PMG Sub-group to resolve it.

1.4.2.2 Recipient Ministry (RM) User

The RM user will receive concerned issues only when the project has been verified by

the Sponsoring Ministry(ies). The issue(s) relating to respective ministry(ies) will

automatically flow in their account along with an e-mail notification alert to the

respective nodal officer(s). Ministry is advised to submit their comment against each

issue listed by the SM user concisely to help PMG Sub-group to take a view.

1.4.2.3 Sponsoring and Recipient Ministry (SRM) User

The SRM User has a privilege of both SM User and RM User i.e. SRM User can verify

the Project submitted by PE and they can submit the project to PMG Sub-Group. The

SRM user can also furnish comments against the issue(s) listed by the other SM Users.

1.4.3 State/UT/District User

The role of the State/UT user is the same as SRM user except that the PE cannot submit

the project to State(s)/UT(s) directly. They have to submit via Ministry/Department of

Government of India.

1.4.4 Admin User

Admin User has all the privileges to access all the projects submitted by the PE to SM,

issues related to RM, projects awaiting Ministry verification, discarded projects,

complete statistical progress of the PMG, minutes, list of Nodal Officer, List of PE,

various type of customize reports, comments given by the RM, project rejected by the

SM, etc. The Admin User can accept or reject project submitted by SM user. These

submitted projects will be considered by the respective tripartite Sub-Groups. Each

issue will be discussed by the tripartite subgroup and decision will be entered online, so

that concerned PE and Ministry/Department can monitor the status and take necessary

action.

1.4.5 Monitoring Ministry (MM) User


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The MM user has only privilege to browse the entire detail of the projects, issues,

decisions and status. This user does not have any edit privilege, but they can generate

various types of reports in PDF and Excel formats for their purposes. This monitoring

privilege has been given to specified Ministry(ies)/Department(s). Other users can only

monitor their own project details, issues, decisions and status.

1.5 WORK FLOW

Private Entrepreneur can register to get the login credentials from

http://cabsecpmg.gov.in. Thereafter projects over 1000 crores can be submitted by

selecting Online Projects Management System Government of India or projects

between 100 crores to 1000 crores can be submitted by selecting appropriate States

Projects Management System along with the bottlenecks/issues to the Sponsoring

Ministry/ Department.

Sponsoring Ministry can review the project details submitted by Private Entrepreneur

and recommend the project to Project Monitoring Group

Ministries/Departments can reject a project submitted by Private Entrepreneur if it does

not contain valid information.

These rejected projects will automatically come to Project Monitoring Group for final

decision. Sponsoring Ministries/States/Union Territories can also directly submit

projects with bottlenecks/issues to Project Monitoring Group. Once the Sponsoring

Ministries/ States/ UTs recommend the projects, the issues/bottlenecks along with the

project details will automatically go to the Recipient Ministry/ Department /

States/UTs for their comment/action.

Project Monitoring Group (PMG) will review the project recommended by the

Sponsoring Ministry /Department/States/UTs. Once it is accepted by the PMG, a

unique Project ID will be generated for further reference. Separate Tripartite Sub-

Groups such as Environment and Forest, Coal, Mines, Railways, Petroleum and Natural

Gas, Heavy Industries, Road Transport and Highways, Fertilizers, Chemicals and

Petrochemicals, Financial Services, Home Affairs, etc., have been constituted to

consider issues/bottlenecks periodically with a view to resolving them quickly.

Decisions taken in the PMG Sub-Groups will be made available through Online Projects

Management System.


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Automatic mailer notifications will be triggered for each and every transaction

committed in the Online System as shown in the work flow diagram (Figure-1).

Once the projects are resolved by the various PMG Sub-Groups at CCI setup, its moves

to the Cabinet Committee on Economic Affairs (CCEA) or Cabinet Committee on

Investment (CCI) module to monitor the decision as well as project fall under the

purview of CCEA/CCI decision have been complied or not. Initiator Ministries or

Sponsoring Ministries who has to submit the CCEA/CCI notes has to enter the details

about the Cabinet decisions along with or without projects. Once the project is complied

in CCEA/CCI and resolved in the PMG, it will automatically flow to the Department of

Financial Services to track the expenditure on implementation of such stalled project.

Web-based basic Flow Diagram of e-PMS for GOI and States is shown in Figure 1.1 and

1.2 respectively. Figure 1.3 shows the Projects flow diagram of e-PMS with automatic

mailer notification and similarly figures 1.4 shows the issue handling flow diagram of e-

PMS with automatic mailer notification.

Figure-1.1: Web-based Basic Flow Diagram of e-PMS for GOI


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Figure-1.2: Web-based Basic Flow Diagram of e-PMS for States

Figure-1.3: Work Flow Diagram of e-PMS with Automatic mailer Notification


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Figure-1.4: Issues Handling Work Flow Diagram of e-PMS with Automatic mailer


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2.0 REGISTRATION AND LOGIN

According to the figure below, the applicant is required to fill the registration form.

Only Joint Secretary or Equivalent Officer can apply for the registration in the Online

Project Management System. Applicants/User must fill the registration form

accordingly and send to PMG. PMG approves the request by Ministry User and gives

the privilege according to the requirement. After approval by the PMG, A New User ID

and Password is given to the concerned Ministry/Department/State/UT

In the below registration form all the field are mandatory and user should provide only

the government mail id for primary mail and alternate mail id may be given of other

mail service provider.

Figure- 2.1 User Registration Form

2.1 LOGIN

To login into the Online Project Management System, do the following:


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Step 1. Type http://cabsecpmg.gov.in in the address bar of the web browser i.e.

Internet Explorer, Mozilla Firefox, Google Chrome etc. and press Enter.

A Home page of e-PMS website will appear as shown in Figure-2.2.

Figure-2.2: Home Page of e-PMS Website

Step 2. Click on Govt. of India (Central PMG) link for Projects more than ₹1000

and click on the concerned State PMG link For projects between ₹ 100 to

₹1000 crore.

If user clicks on Govt. of India link, a home page of Online Project Management System

page will open. If user clicks on State PMG link, a home page of State Projects

Management System will open. As shown in figure 2.3 and 2.4 respectively. User can

open central PMG or state PMG Portal by using link http://cabsecpmg.gov.in/cabsec

or http://cabsecpmg.gov.in/<state name>.

http://cabsecpmg.gov.in/

http://cabsecpmg.gov.in/cabsec

http://cabsecpmg.gov.in/%3cstate


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Figure-2.3: Home Page of Online PMS (GOI)Website

Figure-2.4: Home Page of e-PMS Kerala States

Step 1. Click on the “Login” as shown in Figure-2.5.


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Figure-2.5: Home Page of Online Projects Management System

Login Form of the online Projects Management System will appear as shown in the

figure 2.3.

Step 2. Type the user id in the User Name text box.

Step 3. Click on the PROCEED Button to proceed.

Figure- 2.6: Login page of Online Projects Management System


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After Proceed, It will ask for the password as shown in the Figure- 2.7.

Figure- 2.7: Login page of Online Projects Management System with Password

Step 4. Type the password in the Password text box.

Step 5. Type the code in the text box shown in the Captcha image below it.

Step 6. Click on Login button as shown in Figure-2.7.

If the user is attempting to login with a wrong password for five times hic account get

locked out for the next two hours that is he cannot login even with the correct

password for next two hours. This was done as it was the part of the cyber security

guidelines.

After successful login, an Online Project Management System page will display as

shown in below Figure 2.7 as per the privilege given to users.


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Figure- 2.8: Logged in page for the SRM User

2.2 CHANGE PASSWORD

If user login first time, online system will display changing password page as shown in

Figure 2.9. In this case, user has to provide the existing password in the Old Password

field and in the next Password field, user has to provide new password as per the

password policy and in Confirm Password Field, user has to provide the same new

password. After providing the code shown in the image into the next captcha box, user

has to click on the Change Password button.

The password selected by the user should adhere to the following condition.

- Password is case sensitive. Example: If the user chooses password with lower case

would be completely different from password with upper case.

- Password should be of at-least 8 character long.

- It should contain at-least 1 numeric digit, 1 upper case, 1 lower case, 1 special

characters.

Figure- 2.9: Change Password page for the First time login users


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To change the password, click on the Account and “Change Password” from the Main

Menu as shown in Figure-2.10.

Figure-2.10: Change Password Screen

Type the new password in the New Password text box and type the password again to

confirm new Password in the Confirm New Password text box. After providing the

code shown in the image into the next captcha box , user has to click on the Change

Password button.

2.3 LOGOUT

To logout from Online Project Management System, click on the option “Logout” at the

left side of the screen as shown in the figure 2.11.

Figure- 2.11: Logout from Online Project Management System


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3.0 ADDING & REVIEWING PROJECTS

3.1 ADD NEW PROJECT

Sponsoring Ministry User can submit details of the projects with issues on behalf on any

Private Entrepreneur or ministry. Before adding a new project it is advised to go

through the list of all projects considered by Project Monitoring Group available on the

Online Project Management System to obviate duplication and inconsistent record

keeping. All the required fields need to be filled precisely along with the issue

articulated clearly while submitting a new project.

Note : Special character such as tilt, back code, double dash, single code, semi colon are

not allowed in any field as it is a part of cyber security guidelines.

To submit a new project, following procedure may be adopted:

Step 1. To add a new project, click on the Add New Project link as shown in

Figure 3.1. A New Project detail form appears as shown in Figure 3.2.

Step 2. Type the Name of the Project in the Project Name text box.

Step 3. Sponsoring Ministry cannot change the Ministry field, by default their

own ministry is selected.

Step 4. Choose the Location 1 field from the drop down where the project is

located. If the project is located in more than one location, Location State 2

and Location State 3 can be selected. For more than three location, three

primary locations may be chosen.

Step 5. Choose the implementation mode of the project from the drop down list,

Private, Public or PPP (Private Public Partnership)for Implementation

Mode field.

Step 6. Type the Project Cost for the Govt. of India Portal above ₹ 1000 crore in

Project Cost field and for State Govt. Portal cost should be between ₹ 100

Cr to ₹ 1000 Cr. Project cost should be in crore without comma. (For

Example if the project cost is ₹ 5500000000, Project cost should be provide


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in the project Cost Field is 5500). Project consideration is also based upon

the cost criteria or criticality.

Step 7. Brief description of the project in the respective text boxes as shown in

Figure-3.2. and description of the Project should be properly articulated.

Step 8. Choose the bank from the Bank drop down list. This field is not

mandatory and if more than one bank is involved in the project, only

prime financial authority may be chosen.

Step 9. Select the Financial Closure Expected Date and Financial Closure Actual

Date, if available.

Figure-3.1: Add New Project


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Figure-3.2: Form for New Project Submission


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Figure-3.3: Entering the Detail of the Project with Issues


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Step 10. Select whether the Implementation of the Project is Started or not by

selecting respective radio buttons.

Step 11. Select the Scheduled Date of Completion and Anticipated Date of

Completion.

Status field shows the stages of the project shown in Figure 3.3 which will be

described in the next section.

Step 12. Only projects having valid issues need to be submitted. Before submitting

the project, all the issue should be clearly mentioned in the issue field.

(Figure 3.3). To add new issue, click on the Add Issue button, once button

is clicked, it will give an option for entering detail about the issue. For

adding more than one issue to the same project, click on the Add Issue

button again. User can continue clicking Add Issue button till all the

issues present in project is listed.

Step 13. Choose the Issue type from drop down whether the issue is related to the

Ministry-Department/States for Govt. of India Portal or for the State

Govt. Portal Ministry-Department or District of the State or related

Central Ministry or with other states. So depending upon the selection

made by the user, the second list will be loaded. Choose the name loaded

in second dropdown list to whom that particular issue is related with.

After selecting the State/Ministry/district/other states to add issue if you decide not

to enter an issue, check the delete option to remove the extra rows.

Step 14. After providing the issue description in the issue field, verify the detail

filled and click on the Add button after providing the code shown in the

image into the captcha box.

Step 15. After successfully addition of projects, a unique Sl.No. will be generated

and the Project is sent to the Project Monitoring Group for further

necessary action. Head of Project Monitoring Group and Nodal Officer of

Recipient Ministry will get the email notification alert as shown in Figure-

3.4. If State User submit the Project. It is sent to Sponsoring Ministry User

for further verification and then it is sent to Project Monitoring Group.


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Figure-3.4: Email Notification Alert of New Project Submitted

3.2 MENUS/FEATURES

Submitted project have the different status as follows:

3.2.1 Projects Waiting for Verification

This feature is only available for Sponsoring Ministry users. Sponsoring Ministry users

can view the projects submitted by Entrepreneurs by clicking link under the PMG

Menu Option.

3.2.2 Projects Waiting for Acceptance

When Projects are submitted/verified by Sponsoring Ministry and sent to further

acceptance for PMG, these Projects come under this category. Sponsoring and Recipient

user can see their respective projects/issues in this category pending with PMG.

Recipient ministry can give the comment against their respective issue at this level.

3.2.3 Projects Accepted for consideration by PMG

When Projects are accepted by the PMG for clearance and finding solution, these

projects come under this category. Sponsoring and Recipient user can see their

respective projects/issues in this category.

3.2.4 Projects where all issues are resolved

Where all the issues in the any of the project are resolved by providing the decision

against the issue and flagged it as a resolved by the different subgroup meetings,

projects is called as resolved project. And resolved projects come under this category.

3.2.5 Projects not accepted for consideration by PMG


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When such projects which are submitted/verified by Sponsoring Ministry is not

accepted by the PMG, these project come under this category.

3.2.6 Projects not Sponsored by the Ministry

When such projects which are added by the entrepreneur not sponsored by the

Sponsoring Ministry, these projects comes under this category.

3.2.7 All Projects

List of all categorized projects can be seen in the all project menu option.

3.2.8 Other States Projects(Only to Govt. of India e-PMS)

This option is only available in the Govt. of India online project management system.

When any project is running in State PMG and having the issue(s) with central

ministries. Such projects come in this category for further necessary action.

3.3 REVIEW THE PROJECT

Sponsoring Ministry can review/verify those projects which are submitted by Private

Entrepreneur/Stake Holders. To verify a new project, following procedure may be

adopted:

Step 1. Click on the Project Waiting for Verification as shown in Figure 3.5. List

of Projects submitted by the entrepreneur, appears as shown in Figure 3.6.


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Figure-3.5: Link of Projects Waiting for Verification

Figure-3.6: List of Projects Waiting for Verification

Step 2. Click on the Project S.No. as shown in Figure 3.6. A Project Detail appears

as shown in Figure 3.6

Step 3. Sponsoring Ministry can take the following action after verification of the

Project Detail filled by the PE User :

a. Recommend: Sponsoring Ministry can recommend the Project to Project

Monitoring Group by clicking the button Recommend button after

providing the code shown in the image into the next captcha box.

b. Reject: SM User can reject the Project in case of any irrelevancy or if it

doesn’t belong to their ministry by clicking Reject Button below of the


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Page after providing the code shown in the image into the next captcha

box.

Note

i. Rejection Comment: Before Rejection, SM User should write some

comment in case of Not Sponsoring the Projects in the “Comments to be

filled by Sponsoring Ministry” text field.

ii. Addding more issues: SM User can add the new issue(s) to the project by

clicking the buttons Add Issue.

iii. Comment of the Issue: Sponsoring Ministry Can Comment on the

particular issue in the Comment Field which will be displayed to

Recipient Ministry User and Private User.

iv. If the Sponsoring Ministry User want to recommend the project and if he

doesn’t want to accept one or more issues in that project. He can choose

not accept as shown in figure 3.7.


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Figure-3.7: Review of the Projects


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Step 4. By Clicking on the Recommend Button, SM User can sponsor the project.

If SM User want to recommend the project submitted by PE User to

Project Monitoring Group. Every Respective users i.e. SM User, RM Users,

PE and PMG get the email notification as given below:

“A new Proposal S.No :XXX submitted by Private Entrepreneur and it considered by Sponsoring Ministry”

PMG review the project recommended by the Sponsoring Ministry /Department/

States/UTs. Once it is accepted by the PMG, a unique Project ID will be generated for

further reference.

3.4 REVIEW THE ISSUESOF ALREADY ACCEPTED

PROJECTS

Sponsoring Ministry can review the issue and they can accept or reject the issues added

by the Private Entrepreneur User after the project accepted by the PMG. Issue can be

reviewed either in the new Projects waiting for verification or already accepted projects.

Following process can be adopted:

Click on the Project Waiting for Verification Link or Issue added by PE in PMG

Considered Projects as shown in the Figure: 3.8. A new list of projects will appears as

shown in figure 3.9.


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Figure-3.8: Link for the Review the issue(s)

Figure-3.9: List of the Projects

Step 1. Click on the projects s.no. as shown in the figure 3.9 from the second

column, it will display the detail of the projects with issues as shown in

the figure 3.10.

Step 2. As shown in the figure 3.10 on every issue there is an option of accept and

not accept. By selecting this option issue can be accepted or rejected.

Step 3. After reviewing the issues project can be updated with issue status by

providing the code shown in image in captcha box and clicking the update

button.


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Figure-3.10: Detail of Projects


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3.5 ADD NEW ISSUES IN ALREADY ACCEPTED PROJECTS

Any User except recipient ministry user can add the issue in already accepted projects.

To add the new issues following process may be adopted:

To add a new issue in already accepted project, take the following steps:

Step 1. User has to login into the Online Project Management System.

Step 2. Click on the link as shown in figure 3.11 “Project Accepted for

Consideration by PMG” project list as shown in Figure 3.12. A window

appears, displaying the project detail.

Figure- 3.11 Link of Accepted Projects


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Figure- 3.12 List of the accepted projects


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Figure-3.13 Project Detail with adding a new issue


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Figure- 3.14 Entering New issue after acceptance of Projects

Step 3. Click on the Add Issue, a new row appears, in which a new issue can be

added and submitted for further action to Project Monitoring Group as

shown in Figure-3.13.

Step 4. Choose the Ministry/State from drop down list and type the issue in the

Issue field as shown in Figure 3.14.

Step 5. Type the code from the captcha image in the text box.

Step 6. Click on the update button to update the issue.

3.6 ADD NEW DECISION

Sponsoring Ministry can draft the new Decision against the issue after acceptance of the

projects and issue. It is considered as a draft and status of the issue is not updated. Draft

decision cannot be added in the resolved issues. Following procedure may be adopted

to add a new decsion:

Step 1. Click on the Projects accepted for consideration by PMG link as shown in

the figure 3.15. A list of projects will appear as shown in figure 3.16.


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Step 2. Click on the any project in which decision has to be entered as shown in

the figure 3.15. Project detail with all the issue with status will open as

shown in figure 3.16.

Step 3. Click on the decision as shown in the figure 3.17. A new decision window

will open as shown in figure 3.18.

Step 4. Click on the Add Decision button as shown in the figure 3.19. A new row

decision will create on the top of the previously taken decisions.

Step 5. Provide the meeting date in a first column of date field and provide the

minutes of the meeting in the next column and select the appropriate

status of the issues as shown in the figure 3.20.

Step 6. After writing the captcha, a new decision can be updated by clicking on

the UPDATE DECISION button as shown in the figure 3.20.

Figure- 3.15 Link accepted project list


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Figure- 3.16 Accepted project list

3.6.1 Different Status of the Decision

3.6.1.1 Issue Considered

Issue is considered in the meeting and it will be taken up in the next meetings.

3.6.1.2 For Consideration of CCI/CCEA/Higher Committee

If issue cannot be resolved due to some policy or other reason by PMG, it is referred to the CCI/CCEA/Higher Committee.

3.6.1.3 Resolved

If the issue is resolved in the meeting is flagged as Resolved.

3.6.1.4 No Action Required

If the issue requires no action is flagged as a No Action Required.

3.6.1.5 Cleared

If the issues is cleared in one ministry and required the clearance from other ministry is

flagged as Cleared.


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Figure- 3.17 Detail of the project with issues


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Figure- 3.18 Decision Page


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Figure- 3.19 Update Decision(s)

3.7 ADD COMMENT

Recipient Ministry can give the comment on their respective issues. Comment can be

provided any no. of time for that issue once project is verified by SM User. Sponsoring

Ministry can also give the remark for accepting/rejecting the issues in the Comment

Field. Follow below step to give a comment:

Step 1. Login into the online Projects Management System.

Step 2. Click on the Project Waiting for Acceptance or Projects Accepted for

Consideration by PMG as shown in figure 3.20. Choose the recipient

ministry option to see the list of project. A list of the project which is

having the issue concerned with the recipient ministry display as shown

in figure 3.21.

Step 3. Click on the Project S.No. as shown in 3.21. A detail of the project with

concerned issue(s) only will display as shown in figure 3.22.

Step 4. Write the comment against the issue(s) as shown in the figure 3.22.


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Step 5. Click on the Update Comment button to update the comment by putting

the captcha in the Captcha Field.

Figure- 3.20 Links for Recipient Ministry comments

Figure- 3.21 List of the projects having the issue concerned with the Recipient ministry


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Figure- 3.22 Detail of the project with concerned issue(s) only


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4.0 CCI/CCEA DECISION MONITORING

Cabinet Committee on Investment(CCI)/Cabinet Committee on Economic

Affairs(CCEA) Decision Monitoring Module helps to monitor the decision taken in

CCI/CCEA Meetings. All the ministries/departments which has been given the

privileges of adding the CCI/CCEA can add the decision. Work-Flow of the

CCI/CCEA decision Monitoring is almost same as monitoring the projects. It has been

explained in the previous chapter 1. In this chapter, adding a CCI/CCEA decision,

comments, taking a various reports will be explained.

4.1 ADD THE CCI/CCEA DECISION:

Only Ministry users can add the CCI/CCEA decision. Follow the below steps to add a

new decision:

Step 1. Login in to eCCI Project Management System. Move the mouse pointer to

the either CCI Decision or CCEA Decision. It will give the list of

submenu as shown in Figure 4.1.

Figure- 4.1 Add a new CCI/CCEA Decision


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Step 2. Click on the Add CCI/CCEA Decision from the submenu list. A new

CCI/CCEA decision form page will be appeared on the screen as shown in the

Figure 4.2.

Figure- 4.2 CCI/CCEA Decision Form Page

Step 3. First field “Ministry Initiating CCI/CCEA Decision Note” is by default

logged in ministries as shown in Figure 4.2.

Step 4. Choose the Ministry Sponsoring CCI/CCEA Decision Note from the

drop down list of the Ministry. Sponsoring ministry can be same logged

in ministry or different depends on the CCI/CCEA Decision Notes.


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Step 5. Choose the date of meeting from the Calendar which display after

bringing the cursor on the “Date of Meeting” Field.

Step 6. Write the meeting case no. as per the given example, item no. and subject

in Meeting Case No., Item No., and Subject field respectively. Item No.

field accept the numeric values only.

Step 7. To add the decision click on the Add New Decision button. It opens a

blank row of decision detail. Multiple decisions can be added by clicking

the Add New Decision Button.

After adding more rows of blank decision if you decide not to enter a decision, check

the delete option to remove the extra rows.

Step 8. Write the decision detail in the first column as shown in figure 4.3.

Step 9. In the Next column, choose the recipient ministry form the drop down

list of the Recipient Ministry Field. Provide the due date of action by

selecting the date from calendar display in the Due Date of Action field.

And provide the remarks in the Remark/Additional Information (If

Any) Field.

Step 10. Third column is related with issues of the projects raised in CCI/CCEA

Meetings and submitted via Online Portal. To add the issues relating to

the decision, click on the “+” Sign. A new window will appear displaying

the project details with issues related to the concerned ministry as shown

in Figure 4.4. Select the concerned issues related to decision and click on

the add button. Selected issues of the various Projects will be added in

the column. It is an optional field.

Step 11. In the Fourth column ‘Status Update’ is also an optional field in which

any user can keep on updating the current status of the decision.

Step 12. Recipient Ministry can write the comments on the decisions after

successful submission of CCI/CCEA Decision.

Step 13. Click on the “Submit CCI Decision” button after provide the code

shown in captcha image in the captcha field. In case of CCEA Decision

the button will be “Submit CCEA Decision”.


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After successful submission of the CCI/CCEA decision a unique no. is generated. As

shown in Figure 4.3

Figure- 4.5 New Decision Successful Submission for Review

4.2 ROLES OF MINISTRIES

4.2.1 Initiator and Sponsoring for CCI/CCEA Decisions

In this role Ministry initiate the CCI/CCEA Decisions for monitoring purpose and make

Sponsoring itself in the CCI/CCEA Decision Note.

4.2.2 Recipient Ministry for CCI/CCEA Decisions

In this role ministry has to give the comment on decision added by the initiator.

4.2.3 CCI Decisions Initiated by Other Ministry

In this role of the ministry CCI/CCEA decision is initiated by the one ministry and it is

sponsored to the other ministry. In this, sponsoring ministry has to put the status in the

CCI/CCEA decision.

4.3 STATUS OF CCI/CCEA DECISION

CCI/CCEA Decision have the following status as it is indicated in the CCI/CCEA

Decision menu options as shown in the Figure-4.6.


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Figure- 4.6 CCI/CCEA Menu Option

4.3.1 CCI/CCEA Decisions Submitted for Monitoring

In this category all the decision submitted by the ministry and not reviewed by CCI-Cell

(Project Monitoring Group) will be shown.

4.3.2 CCI/CCEA Decisions Considered for Monitoring

In this category all the decisions submitted by the ministry and considered by CCI-Cell

(Project Monitoring Group) will be shown. This category can be divided into three sub

category as shown in below:

4.3.2.1 Complied

If all action point has been complied in the CCI/CCEA Decision, decision will be come

under Complied subcategory.

4.3.2.2 Partially Complied


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If some action point has been complied in the CCI/CCEA Decision will be come under

Partially Complied subcategory.

4.3.2.3 Not Complied

If no action point has been complied in the CCI/CCEA Decision will be come under

Not Complied subcategory

4.3.3 CCI/CCEA Decisions Not Considered for Monitoring

In this category all the decisions submitted by the ministry and not considered by CCI-

Cell (Project Monitoring Group) will be shown.

4.4 ADD COMMENT IN CCI/CCEA DECISION:

After successful submission of the CCI/CCEA Decision, It flows to all concerned

ministries mentioned in the CCI/CCEA Decision and CCI-Cell (Project Monitoring

Group) or Admin User. Admin User reviews the submitted decisions and accept/reject.

Recipient Ministry can see only their action points and write the comment on the action

points. Sponsoring Ministry can see the complete decision detail and write the status in

the column.


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ANNEXURE ‘A’ - FREQUENTLY ASKED QUESTIONS

Q.1. What is the purpose of Projects Management System ?

Ans. With a view to putting in place an institutional mechanism to track stalled investment projects, both in the public and private sectors and to remove implementation bottlenecks in these projects on a fast-track basis, a Kerala Project Monitoring Group has been setup under the Kerala Government in the nature of Project Monitoring Group (PMG) for all projects, both public and private. This Group would pro-actively pursue stalled projects so that the projects are commissioned on time.

Q.2. What are the criteria to accept for consideration of various projects?

Ans. A project involving investments investment of ₹1000 crore or more for Central

and between ₹100 crore to ₹1000 crore for the State, or any other critical projects in sectors such as infrastructure, manufacturing, power, etc.

Q.3. Where is all the information regarding the PMG Projects residing ?

Ans. All the project information is available PMG Portal.

Q.4. What are the key benefits for the department adopting the Online Projects Management System?

Ans. It provides transparency and efficiency in the working environment, minimizes the processing delay, helps in timely disposal of important issues, enables one to work from anywhere, anytime, leads to a paperless working and provides ease and flexibility in the retrieval of various reports.

Q.5. Who is eligible to submit a project?

Ans. Any Ministry/Department or any private entrepreneur can submit the stalled investment projects

Q.6. Are all the necessary fields required to be filled while submitting the project online?


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Ans. All the required field should be filled and the issues precisely and clearly articulated otherwise the Project may not be accepted for consideration.

Q.7. Is it possible to add more issues after the acceptance for consideration of the projects?

Ans. Yes, the Ministry/Private Entrepreneur can add more after accepted by the PMG .

Q.8. Is it possible to add more issues after a decision on issues submitted earlier?

Ans. Yes, it can also be done.

Q.9. Is it mandatory to write only one issue in the issue field?

Ans. Yes, only one issue should be indicated in the issue text box by the Ministry/Department or Private Entrepreneur. If there are more than one issue with the same Ministry/State, user should open a new issue field for each issue.

Q.10. When Project submitted by Private Entrepreneur is reviewed by Ministry and it is found that it is already listed in the accepted Project List. How can it be rejected?

Ans. When such duplicate projects are found, it is required to check the issues, if additional issues are found, new issues can be added in the accepted project. It may be intimated to Private Entrepreneur also.

Q.11. Is it possible for Private Entrepreneur to submit the project online?

Ans. Yes, Private Entrepreneur can register first online and submit their projects with issues.

Q.12. Is it possible to see the contact detail of Ministry Nodal Officer for Private Entrepreneur?

Ans. Yes, List of Nodal Officers is available on the website.

Q.13. Can Private Entrepreneur track the progress of their projects?

Ans. Yes, they can see the progress as well as the decisions.

Q.14. Is Captcha code necessary?


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Ans. Yes, due to the Security Guidelines, it is necessary to insert the code at every transaction.

Q.15. Can multiple issues be added for one project?

Ans. Yes, multiple issues can be added.

Q.16. Can Projects without any issues/problem be considered by PMG?

Ans. No, only those projects will be considered in which issues/problems are indicated .

Q.17. Can a new issue be added after consideration of projects?

Ans. Yes, a new issue can be added at any point of time.

Q.18. Is it mandatory to change the password from default given password?

Ans. Yes, it is mandatory to change the password after receiving the default password.

Q.19. Is it possible to see the list of all the projects considered by PMG?

Ans. Yes, the list of projects considered by PMG is available on the website.

Q.20. Can more than one project be added by one user?

Ans. Yes, more than one project can be added by one user.

Q.23. How can I login after making a wrong attempt ?

Ans. After 5 wrong attempts, the account gets locked for 2 Hours. Right password will only be accepted after 2 Hours.

Q.24. Can One Ministry sponsor the project to another Ministry?

Ans. No.

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