cabot district scout council minutes ofannualgeneral ...€¦ · we were requested to spend some...

CABOT DISTRICT SCOUT COUNCIL

MINUTES OF ANNUAL GENERAL MEETING

3 JULY 2012

1. Chairman's Welcome.

Graham Cooper welcomed everyone and thanked them for turning out on such a wet

unpleasant evening and thanked 167th Westbury Baptist for their hospitality and

refreshments.

We were requested to spend some quiet time reflecting on the lives of Alwyn

Leverton and Sue Dobinson both of whom had died in 2012.

2. Apologies

Alison Watson, Alison Parsons, Barry Holbrook, Paul Hazell, Laurence Parsons, Ken

Chislett, Tony Burgess Parker, John Gilliard, Tim Ball, Mark Goree, Kat Tucker,

Maddie Jenkins, Angela Davies, Dorothy North, Kieron Ross, Charlotte Maidow.

3. Minutes of the AGM 2011

Minutes of 20 11 were approved by the meeting. Proposed by Mike Caines and

seconded by Alistair Iles and approved by a show of hands.

4. Receive and Adopt Accounts

Graham Cooper presented the 2011112 accounts (Mike Capon was delayed and

arrived after the presentation). Graham emphasised his wish that more applications

would be made for use of the Adventure Fund. Adoption of the accounts was

proposed by Terry Bower and seconded by Margaret Harvey then approved by a show

of hands.

5. Appointment of Independent Financial Examiner

Suzanne Bishop (certified accountant) agreed to be scrutiniser for the Accounts of the

coming year. She was nominated by Graham Cooper and the nomination seconded by

RonHiggs.

1

6. Re-election of District Vice Presidents

The following Vice presidents were re-elected by a show of hands: Roy WJlUs,D;9Y'

Grimaldi, Terry Bo~ ken ~lett, David Ni

to announce that numbers were up across the whole County but sadly this also meant

there were waiting lists. Efforts were being made to remedy this.

12. District Commissioner

Isabelle Mills thanked everyone for turning out to the meeting and her Report is

attached along with Rich Tilley's ADC Scout Report, Chris Gavriel's ADC Beaver

Scout Report and Cub Scout Report and Cabot Ten Tors report. Her main message

was thanks to everyone who had put so much effort into making it such a successful

year.

13. Review of 2011/2012

Clive Grant then gave us a fantastic video record of a selection of all of the Scouting

Events ofthe year. It was informative, funny, moving and a truly innovative method

of giving everyone a flavour of the year.

14. Any other business

None and the meeting closed at 9.00pm.

3

CABOT DISTRICT SCOUT COUNCIL ANNUAL GENERAL

MEETING MONDAY 3RD JULY 20127.45 FOR 8.00pm AT isr" SCOUT HQ REEDLEY ROAD

1. Chairman's Welcome and opening remarks.

2. Apologies for absence.

3. Minutes of2011 AGM

4. Receive and Adopt Accounts

5. Appointment of Independent Financial Examiner

6. Re-election of District Vice Presidents (en block)

7. Nomination of District Chairman by the District Commissioner

8. Nomination and election of James Leyland as District Treasurer

9. Nomination and election of Sue Norman as District Secretary

10. Receive nominations and elect other members to the District Executive

11. The County Commissioner's representative

12. The District Commissioner

13. Review of201112012

14. Any other business

Cabot District Scout CouncilReceipts and Payments Account

For the yearfrom 01-Apr-11

11To 31-Mar-12

Receipts and payments2011/12 2010/11

Unrestrictedfunds

£

Restrictedfunds

£

Endowmentfunds

£

Total funds Total funds

£ £

ReceiptsDonations, legacies and similar income

Membership subscriptions from Groups 43,635 43,635 42,079Membership subscriptions from Explorers 9,839 - 9,839 3,363Less: Explorer subscriptions paid on (., OiWict) - -Less: Ten Tors subscriptions paid on (b Oistrict) - - -Less: Membership subscriptions paid on (toeo..nyfrom~)

(43,914) (43,914) (43,345)

Net membership subscriptions retained 9,560 - 9,560 2,097District Donations - - - -Explorer Donations - -Legacies

Gift Aid - Cabot

Gift Aid - Ten Tors 1,719 - 1,719 1,676Sub total 11,279 11,279 3,773

Grants

Maintenenace grant

Other grants

Sub total - - -Fundraising (gross)

District Activity Receipts 835 - 835 390Bear Hunt receipts 3,590 - - 3,590Cubs activity receipts 859 - 859Ten Tors Receipts 6,913 6,913 9,359Badge Receipts 560 - 560 136St Geor-ge's Day Collections - 757District Camp Receipts 979 979 3,671Wo~d Jamboree Receipts 6,964 6,964 3,202Other 832 832

Sub total 21,531 - 21,531 17,515Investment income

Bank interest 27 27 143Building Society interest -CAF-REMAD (Charities Aid)

The Scout Assodation Short Tenn lnvestment Service

Property Rent income

Other investment income - -Sub total 27 27 143

Total Gross Income I 32,83711 -11 -11 32,83711 21,4311Asset and Investment sales, etc. -11 -11 -I -I

Total receipts I 32,83711 -11 -11 32,8371 21,43111 LT700003


01-Apr-11 11For the year

fromTo 31-Mar-12

Receipts and payments2011/12 2010/11

Unrestrictedfunds

£

Restrictedfunds

£

Endowmentfunds

£

Totalfunds Total funds

£ £Payments

Charitable Payments

Youth programme and activities (District) 2,298 - 2,298 535st George's Day 2,130St George's Day Charitable Donation - 757Recruitment

72 7872Adventure Fund

2,616 3,2212616Bear Hunt 4,276 4,276Adult support and training 1,198 - 1,198 553Explorer Rent

2200 - 2200 1,250Water and Sewerage

Electricity and Gas -District Insurance 319-Explorer Insurance - -Repairs and Renewals -Materials and equipment (District) -Materials and equipment (Explorer) -Materials and equipment (Ten Tors) -Printing and photocopying - -District Camp - - 4,067Uniforms & Badges

1,734 - 1,734 198AGM and trustee expenses

128 128 66Loach Fund donations

142 136142tvor Fund donations

World Jamboree1998 1,998 8,038

Ten Tors 7,641 7,641 9,495Explorer Expenses

6,194 6,194Qthercosts

1,299 1,299 1,809

Other Donations600 - 600

Sub total 32,254 142 - 32,396 32,652Fundraislng expenses

Otherfundraising costs - -Sub total - -

Total Gross Expenditure L.1 ..;3;,;;2,:.;;,254;.;,j11- ....;,.;;;1

Asset and investment purchases, etc.

::::::=~I;:::=' ~Total payments I 32,2541 L"I "';';;;:1

14211 -11 32,39611 32,6521

11 11 -11 ·1

14211 -11 32,39611 32,6521

(142)§§ (11,221 )- .5795 75,990 87,211Net of receipts/(payments)883Transfers between funds 1--------=1Cash funds last year end 70,1952 L1700003

Cash funds this year end I 70,7781 L..I __ ..::5;:::;,65::::1311...1 ...,,-11 76,4311 L.1 __ ..:7.;:.:5,:;;;99:.:J11

3 LT700003

Statement of assets and liabilities at the end of the year

1st April 2012

Unrestrictedfunds

£

Restrictedfunds

£

Endowmentfunds

£

Total funds

2010111

Total funds

£ £Cash fundsCabot Bank current account 32,066 - 32,066 31,511Cabot Bank deposit account 38,712 - 38,712 38,685Explorers current account - -Loach Fund 5,653 5,653 5,795Building society account - -The Scout Association Short Term Inwstment SeNiee - -CashIFloats - - -

Total cash funds 70,778 5,653 76,431 75,991

Other monetary assetsTax claim - - -Debts due from the County/ArealDistrictlGroup

- - -Insurance claim - -

Sub total - - -Investment assetsInvestment property - detail - - - -Quoted investments - - - - -Other investments - detail - -

Subtotal - -Non monetary assets for charity's own use

Badge stock 865 - 865 347Shop stock

Other stock - - -Land and buildings - - -Motor 'l.ehicles - -Scouting equipment, furniture ete - -Cabot Cup -

Sub total 865 - - 865 347LiabilitiesAccounts not yet paid - -Expenses incurred but not imoiced -Subscriptions not yet paid - -Loan - detail -Other liabilities - -

Sub total - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name

Graham Cooper, Chair

Mike Capon, Treasurer

4 LT700003

Cabot District Scouts District Executive Meeting

17th May 2012

Treasurer's Report

Financial Statement

Cabot District Scouts

Executive meeting: 17th May 2012

Accounts Deposit AccountCurrent Account

Total

Funds DistrictLoachAdventure

Total

Pending

Total

Owing

Total

£38,712.34£43,445.67

£82158.01

£58,943.18£5,430.63

£17,784.20

£82,158.01

£0.00

£0.00

Balances correct as of 17-May-12

Page: 1 of 4 Date: 29 June 2012


17thMay 2012

Treasurer's Report

• All 2011-12 Subs paid (by 04-Apr-12)• All groups' 2010-11 YEReports received• 2012 Unity bill paid• HSBC"Replace Primary User" form submitted



17thMay 2012

Treasurer's Report

FY2011-12 Year End Summary

IncomeExpenditureBalance

£32,837£32,396

£441

Account Balances

CurrentDepositTotal

£32,066£38,712£70,778



17th May 2012

Treasurer's Report

Year End Report

Attached:



For the yearfrom o1.Ap,.11 11 To 31-Mar-12

Receipts and payments2011112 2010111

Unrestrictedfunds

£

Restrictedfunds

£

Endowmentfunds

£


£ £

PaymentsCharitable Payments

Youth programme and activities (District) 2,298 - 2,298 535st George's Day 2,130SI George's Day Charitable Donation 757

Recruitment72 72 78

Adventure Fund2,616 2,616 3,221

Bear Hunt 4,276 4,276

Adult support and training 1,198 - 1,198 553Explorer Rent

2,200 - 2,200 1,250Water and Sewerage - -Electricity and Gas - -District Insurance - 319Explorer Insurance -Repairs and Renewals - -Materials and equipment (District) - -Materials and equipment (Explorer)

Materials and equipment (Ten Tors) - -Printing and photocopying -District Camp - 4,067Uniforms & Badges

1',734 - 1,734 198AGM and trustee expenses

128 128 66

Loach Fund donations142 142 136

lvor Fund donations

World Jamboree1,998 1,998 8,038

Ten Tors 7,641 7,641 9,495

Explorer Expenses6,194 - - 6,194

other costs1,299 1,299 1,809

other Donations 600, - 600Subtotal 32,254 14~ 32,39~ 32,652

Fundraising expenses

other fund raising costs - -Sub total

Total Gross Expenditurea.' ..;,;;;;;;;.;;.;I32,2541 I 14~ I H 32,3~ I

1I 11 11 J I32,25411 14211 H 32,39611

32,65~

Asset and investment purchases, etc.-I

Total paymentsa.I __ ....;,~~ 32,6521(142) 441

- -5,795, 75,990

5,653 76,431

Net of receipts/(paymentsj 1-----...•Transfers between funds

Cash funds last year end 70,195

cash funds this year end 70,778••...-.....;..;.:.;.;~

583

87,211

(11,221 )

75,991

2 LT700003


For the yearfrom 01-Apr-11 11 To 31-Mar-12

Unrestrictedfunds

£

Receipts and payments2011112 2010/11

Restrictedfunds

£

Endowmentfunds

£


Receipts£ £

Membership subscriptions from Groups

Donations, legacies and similar income

43,635

,

- - 43,635 42,079- 9,839 3,363- -

--' - (43,914) (43,345)- - 9,560 2,097- - - -

- --

- - 1,719 1,67611,279 3,773

- - - -- -

- - 835 390- 3,590

- - 859- - 6,913 9,359

- 560 136- 757

- - 979 3,6716,964 3,202

- - 83221,531 17,515

- 27 143- -

---

- - -27 14'

Membership subscriptions from Explorers

Less: Explorer subscriptions paid on (toO;""ct)

9,839

Less: Ten Tors subscriptions paid on (toD;stnd)

(43,914)less: Membership subscriptions paid on (to County'om Group)

District Donations

9,560Net membership subscriptions retained

Explorer Donations

Legacies

Gift Aid - Cabot

Sub total 11,27

Gift Aid - Ten Tors

Grants

Maintenenace grant

1,719

Subtotal

other grants

Fundraising (gross)

3,590

District Activity Receipts 83

Bear Hunt receipts

6,913

Cubs activity receipts 859

Ten Tors Receipts

560Badge Receipts

District Camp Receipts 979

st George's Day Collections

World Jamboree Receipts 6,964

Subtotal 21,531

other 832

Investment income

Bank interest 27

Building Society interest

CAF-REMAD (Charities Aid)

The Scout Association Short Term Investment Service

other investment income

Property Rent income

Sub total 2

32,83~ I ]I H 32,83~ I 21,4311j I 31 -11 -11 -I

32,8331 J I H 32,8331 21,4311Asset and investment sales, etc.

Total GroSSlncomeL.I ..;.;;.;~

Total receiPts"" .•••

1 LT700003

Statement of assets and liabilities at the end of the year

Unrestrictedfunds

£Cash fundsCabot Bank current account 32,066Cabot Bank deposit account 38,712Explorers current account

Loach Fund

Building society account

The Scout Association Short Term Investment Service -Cash/Floats -

Total cash funds 70,778

Other monetary assetsTaxciaim

Debts due from the County/ArealDistricUGroup

Insurance claim -Sub total

Investment assetsInvestment property - detail -Quoted investments

other investments - detail -Subtotal

Non monetary assets for charity's own use

Badge stock 865Shop stock

other stock

Land and buildings

Motor vehicles

Scouting equipment, furniture etc

Cabot Cup

Subtotal 865

liabilitiesAccounts not yet paid

Expenses incurred but not invoiced -Subscriptions not yet paid

Loan - detail

other liabilities

Subtotal

1st April 2012

Restrictedfunds

£

5,653

5,653

Endowmentfunds

£

Total funds

£

32,066

38,712

5,653

76,431

865

865

2010/11

Total funds

£

31,511

38,685

5,795

75,991

347

347

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on(the date of the Executive Committee meeting that approved the accounts) and Signed on their behalf by

Signature r- ~P:...:n:..::·n:..::t:..:N..:a=m~e ..,

Graham Cooper, Chair

Mike Capon, Treasurer

3 LT700003

Address to District AGM. 2012

Firstly

Thank you all for coming out tonight. In a few moments we are going to show a presentation

of activities undertaken by the young people in the various sections of Cabot during the last

year.

The District Team comprises of: District Commissioner, ADC Beavers & Cubs, ADC Beavers &

Cubs District Activities, ADCScouts District Activities and a DESAwith support provided by

the Local Training Manager and 3 Nights Away Advisors. Thanks are due to Laurence Parsons

for his support during the changeover and also to other members of the District for their

perspective and input.

Currently we are working with the RDSto activity recruit for all Leadership roles from

Assistant Leaders to District Explorer Scout Commissioner, as well as support roles for Groups

- Chair, Treasurers, and Secretaries as well as Marketing and Fund Raising individuals.

All Groups have been involved in a District Wide review of their needs and a plan of support /

expansion for 2012/2013 has been documented. Group reviews incorporating training needs

and development will take place in December 2012 in time for the end of year Census.

Review of the last year:

This time last year, when I stood here in front of you, many of you were unknown to me,

however during the past 12 months I've had the pleasure of meeting with every Group Scout

Leader, and many adult volunteers.

1

We started the academic year by hosting a social event to which a large representation of

the District were able to provide the District with feedback on areas that they felt needed

development and any suggestions for improvement.

This report identified Strengths, Weaknesses, Opportunities and Threats enabled me and the

District Team to clearly identify key areas that we should work on providing us with a plan for

the next three years:.

Page 2 of 6

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