ACCOUNTING SYSTEM I

CACIK RUT DAMAYANTI, S.Sos, M.ProfAccContact number: 0341-473929

Email: cacikr@yahoo.comcacik@ub.ac.id

Blog: http://cacikdamayanti.lecture.ub.ac.id/

Understanding the concepts and principle of accounting system

Develop an ability to work independently and participate in teams

OBJECTIVES

Mulyadi, 2001, Sistem Akuntansi. Edisi ke-3. Cetakan ketiga, Jakarta: Salemba Empat

Baridwan, Zaky, Sistem Akuntansi Penyusunan Prosedur dan Metode. Edisi 5. Yogyakarta: BPFE

Jusuf, A; Tambunan, RM, Sistem Informasi Akuntansi, Jakarta: Salemba Empat

Prescribed Text (s)

WEEK No

Topic Title Required Reading

1 & 2 Introduction Mulyadi, Zaky Baridwan

3 Accounting System methodology Mulyadi, Zaky Baridwan

4 Creating form Mulyadi, Zaky Baridwan

5 Journal Mulyadi, Zaky Baridwan

6 General Ledger Mulyadi, Zaky Baridwan

7 Subsidiary ledger Mulyadi, Zaky Baridwan

8 Mid-semester test Week 2 - 7

Lecture Program

ASSESMENT TASK DUE DATE WEIGHTING

Mid-Semester Test Week 8 30 %

Assignment 1( Individual)

Week 6 20 %

ASSESMENT

Mid-semester test and assignments will be returned and reviewed

Submission date and time for assignment will be announced

Penalty applied for late submission A maximum penalty of 5% of the mark

allocated to the assignment will be deducted for each day the assignment is late, beginning from the time the assignment is due in.

RULES

Collusion, Collaboration, Plagiarism and Cheating (CCPC) is prohibited

Collaboration is allowed in group assignment

Penalty applied for CCPC No mark deducted for grammar mistakes as

long as it is understandable Good grammar will be appreciated

1.Control Environment

Internal Control Framework

Control Environment

1.Control Environment2.Risk Assessment

Internal Control Framework

Risk AssessmentControl Environment

1.Control Environment2.Risk Assessment3.Control Procedures

Internal Control Framework

Control ProceduresRisk Assessment

Control Environment

1.Control Environment2.Risk Assessment3.Control Procedures4.Monitoring

Internal Control Framework

MonitoringControl ProceduresRisk Assessment

Control Environment

1.Control Environment2.Risk Assessment3.Control Procedures4.Monitoring5.Information and Communication

Internal Control Framework

CommunicationMonitoring

Control ProceduresRisk Assessment

Control Environment

Competent Personnel Rotating Duties Assigning Responsibility Separating Responsibilities for

Related Operations Separating Accounting and Asset

Custody Proofs and Security Measures

Internal Control Procedures

Cash

Accts. Payable

General Ledger

Accts. Receivable

Supplies

General Ledger and Subsidiary Ledgers

Cash

Accts. Payable

General Ledger

Accounts ReceivableSubsidiary Ledger

A B C D

Customer AccountsAccts. Receivable

Supplies

General Ledger and Subsidiary Ledgers

Cash

General Ledger and Subsidiary Ledgers

Supplies

Accts. Payable

General Ledger

Accounts ReceivableSubsidiary Ledger

A B C D

Customer AccountsAccts. Receivable

Accounts PayableSubsidiary Ledger

A B C D

Creditor Accounts

SELLING

BUYING

Special Journals

Rendering of services on account

SELLING

Revenue Journalrecorded in

BUYING

Special Journals

Rendering of services on account

SELLING

Revenue Journal

Cash Receipts Journal

Receipt of cash from any source

recorded in

recorded in

BUYING

Special Journals

Rendering of services on account

SELLING

Revenue Journal

Cash Receipts Journal

Purchases Journal

Receipt of cash from any source

Purchase of items on account

recorded in

recorded in

recorded in

BUYING

Special Journals

Special Journals

Rendering of services on account

SELLING

Revenue Journal

Cash Receipts Journal

Purchases Journal

Cash Payments Journal

Receipt of cash from any source

Purchase of items on account

Payment of cash for any purpose

recorded in

recorded in

recorded in

recorded in

BUYING

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600

Revenue Journal Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

The Revenue Journal

All sales on account are recorded in this journal. Each sales invoice is listed in numerical order. This journal is often referred to as an invoice register.

Accounts Receivable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceMyMusicClub.com

Each debit is posted to the accounts receivable subsidiary ledger.

Posting to the Subsidiary LedgerRevenue Journal

Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600

Accounts Receivable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceMyMusicClub.com

3/2 R35 2,200 2,200

Each debit is posted to the accounts receivable subsidiary ledger.

Posting to the Subsidiary LedgerRevenue Journal

Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600

Accounts Receivable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceMyMusicClub.com

3/1 R35 2,200 2,2003/27 R35 3,000 5,200

Each debit is posted to the accounts receivable subsidiary ledger.

Posting to the Subsidiary LedgerRevenue Journal

Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600

General Ledger

Date Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal 3,400

The total is posted to Accounts Receivable AND to Fees Earned.

Posting to the General LedgerRevenue Journal

Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600

General Ledger

Date Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

The total is posted to Accounts Receivable AND to Fees Earned.

Posting to the General LedgerRevenue Journal

Invoice Post Accts. Rec. – DebitDate No. Account Debited Ref. Fees Earned – Credit

Page 35

3/1 Bal 3,4003/31 R35 9,600 13,000

3/2 615 MyMusicClub.com 2,2003/6 616 RapZone.com 1,7503/18 617 Web Cantina 2,6503/27 618 MyMusicClub.com 3,000

Totals 9,600 (12) (41)

3/1 Rent Revenue 400 4003/19 Web Cantina 3,400 3,4003/28 MyMusicClub.com 2,200 2,2003/30 RapZone.com 1,750 1,750

Totals 400 7,350 7,750

Cash Receipts Journal Other Accounts

Post Accounts Receivable CashDate Account Credited Ref. Credit Credit Debit

Page 14

The Cash Receipts Journal

All cash received from any source is recorded in this journal. The total Cash Debit column equals the total of the two credit columns.

3/1 Rent Revenue 400 4003/19 Web Cantina 3,400 3,4003/28 MyMusicClub.com 2,200 2,2003/30 RapZone.com 1,750 1,750

Totals 400 7,350 7,750

Accounts Receivable Subsidiary LedgerDate Item P.R. Debit Credit BalanceWeb Cantina

Each Accounts Receivable credit is posted to the accounts receivable subsidiary ledger.

Cash Receipts Journal Other Accounts

Post Accounts Receivable CashDate Account Credited Ref. Credit Credit Debit

Page 14

Posting to the Subsidiary Ledger

3/1 Bal 3,4003/27 R35 2,650 6,050

Accounts Receivable Subsidiary LedgerDate Item P.R. Debit Credit BalanceWeb Cantina

Each Accounts Receivable credit is posted to the accounts receivable subsidiary ledger.

Cash Receipts Journal Other Accounts

Post Accounts Receivable CashDate Account Credited Ref. Credit Credit Debit

Page 14

Posting to the Subsidiary Ledger

3/1 Bal 3,4003/18 R35 2,650 6,0503/19 CR14 3,400 2,650

3/1 Rent Revenue 400 4003/19 Web Cantina 3,400 3,4003/28 MyMusicClub.com 2,200 2,2003/30 RapZone.com 1,750 1,750

Totals 400 7,350 7,750

The three highlighted items are posted to the general ledger.

Cash Receipts Journal Other Accounts

Post Accounts Receivable CashDate Account Credited Ref. Credit Credit Debit

Page 14

Posting to the General Ledger

3/1 Rent Revenue 400 4003/19 Web Cantina 3,400 3,4003/28 MyMusicClub.com 2,200 2,2003/30 RapZone.com 1,750 1,750

Totals 400 7,350 7,750 ( )

General Ledger

Date Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal 3,4003/31 R35 9,600 13,000

The three highlighted items are posted to the general ledger.

Cash Receipts Journal Other Accounts

Post Accounts Receivable CashDate Account Credited Ref. Credit Credit Debit

Page 14

Posting to the General Ledger

3/1 Rent Revenue 42 400 4003/19 Web Cantina 3,400 3,4003/28 MyMusicClub.com 2,200 2,2003/30 RapZone.com 1,750 1,750

Totals 400 7,350 7,750 ( ) (12) (11)

General Ledger

Date Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal 3,4003/31 R35 9,600 13,0003/31 CR14 7,350 5,650

General LedgerAccounts Receivable

Control AccountDate Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal. 3,4003/31 R35 9,600 13,0003/31 CR14 7,350 5,650

If the accounts receivable account in the general ledger only shows summary totals, where are the individual customer balances?

MyMusicClub.comDate Item P.R. Debit Credit Balance

RapZone.com

3/6 R35 1,750 1,7503/30 CR14 1,750 0

Date Item P.R. Debit Credit Balance

Web CantinaDate Item P.R. Debit Credit Balance

3/2 R35 2,200 2,2003/27 R35 3,000 5,2003/28 CR14 2,200 3,000

3/1 Bal. 3,4003/18 R35 2,650 6,0503/19 CR14 3,400 2,650

General LedgerAccounts Receivable

Control AccountDate Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal. 3,4003/31 R35 9,600 13,0003/31 CR14 7,350 5,650

Accounts Receivable Subsidiary

Ledger

MyMusicClub.comDate Item P.R. Debit Credit Balance

RapZone.com

3/6 R35 1,750 1,7503/30 CR14 1,750 0

Date Item P.R. Debit Credit Balance

Web CantinaDate Item P.R. Debit Credit Balance

3/2 R35 2,200 2,2003/27 R35 3,000 5,2003/28 CR14 2,200 3,000

3/1 Bal. 3,4003/18 R35 2,650 6,0503/19 CR14 3,400 2,650

General LedgerAccounts Receivable

Control AccountDate Item P.R. Debit Credit Balance

Account: Accounts Receivable No. 12

3/1 Bal. 3,4003/31 R35 9,600 13,0003/31 CR14 7,350 5,650

Accounts Receivable Subsidiary

Ledger

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,8003/19 Donnelly Supplies 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800

Purchases JournalAccts. Other

Post Payable Supplies Accounts PostDate Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

The Purchases Journal

All purchases on account are recorded in this journal. The total credits to Accounts Payable equals the total of the two debit columns.

Purchases JournalAccts. Other

Post Payable Supplies Accounts PostDate Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

Accounts Payable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceHoward Supplies

Each credit is posted to the accounts payable subsidiary ledger.

Posting to the Subsidiary Ledger

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,8003/19 Donnelly Supplies 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800

Purchases JournalAccts. Other

Post Payable Supplies Accounts PostDate Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

Accounts Payable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceHoward Supplies

Each credit is posted to the accounts payable subsidiary ledger.

Posting to the Subsidiary Ledger

3/3 P11 600 600

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,8003/19 Donnelly Supplies 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800

Purchases JournalAccts. Other

Post Payable Supplies Accounts PostDate Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

Accounts Payable Subsidiary Ledger

Date Item P.R. Debit Credit BalanceHoward Supplies

Each credit is posted to the accounts payable subsidiary ledger.

Posting to the Subsidiary Ledger

3/3 P11 600 6003/27 P11 960 1,560

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,8003/19 Donnelly Supp. 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800

Date Item P.R. Debit Credit BalanceAccount:

Accounts Payable No. 21

General Ledger

3/1 Bal. 1,230

The highlighted items are posted to the general ledger.

Posting to the General LedgerPurchases Journal

Accts. OtherPost Payable Supplies Accounts Post

Date Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

 

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 2,8003/19 Donnelly Supp. 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800

Date Item P.R. Debit Credit Balance

Date Item P.R. Debit Credit BalanceAccount:

Accounts Payable No. 21

General Ledger

3/1 Bal. 1,2303/31 P11 6,230 7,460

The highlighted items are posted to the general ledger.

Posting to the General LedgerPurchases Journal

Accts. OtherPost Payable Supplies Accounts Post

Date Account Credited Ref. Credit Debit Debit Ref. Amount

Page 11

 

3/3 Howard Supplies 600 600 3/7 Donnelly Supplies 420 420 3/12 Jewett Bus. Syst. 2,800 Office Equip. 18 2,8003/19 Donnelly Supp. 1,450 1,450 3/27 Howard Supplies 960 960

Totals 6,230 3,430 2,800 ( 21) (14) ( )

Date Item P.R. Debit Credit Balance

3/2 150 Rent Expense 1,600 1,6003/15 151 Grayco Supplies 1,230 1,2303/21 152 Jewett Bus. Syst. 2,800 2,8003/22 153 Donnelly Supp. 420 4203/30 154 Utilities Expense 1,050 1,0503/31 155 Howard Supplies 600 600

Totals 2,650 5,050 7,700

Cash Payments JournalOther Accounts

Ck. Post Accounts Payable CashDate No. Account Debited Ref. Debit Debit Credit

Page 7

The Cash Payments Journal

All cash payments are recorded in this journal. Every check is listed in numerical order. This journal is often referred to as a check register.

3/2 150 Rent Expense 1,600 1,6003/15 151 Grayco Supplies 1,230 1,2303/21 152 Jewett Bus. Syst. 2,800 2,8003/22 153 Donnelly Supp. 420 4203/30 154 Utilities Expense 1,050 1,0503/31 155 Howard Supplies 600 600

Totals 2,650 5,050 7,700

Cash Payments JournalOther Accounts

Ck. Post Accounts Payable CashDate No. Account Debited Ref. Debit Debit Credit

Page 7

Accounts Payable Subsidiary Ledger

Date Item P.R. Debit Credit Balance

Grayco Supplies

3/1 Bal. 1,230

Each Accounts Payable debit is posted to the accounts payable subsidiary ledger.

Posting to the Subsidiary Ledger

3/2 150 Rent Expense 1,600 1,6003/15 151 Grayco Supplies 1,230 1,2303/21 152 Jewett Bus. Syst. 2,800 2,8003/22 153 Donnelly Supp. 420 4203/30 154 Utilities Expense 1,050 1,0503/31 155 Howard Supplies 600 600

Totals 2,650 5,050 7,700

Cash Payments JournalOther Accounts

Ck. Post Accounts Payable CashDate No. Account Debited Ref. Debit Debit Credit

Page 7

Accounts Payable Subsidiary Ledger

Date Item P.R. Debit Credit Balance

Grayco Supplies

3/1 Bal. 1,2303/15 CP7 1,230 0

Each Accounts Payable debit is posted to the accounts payable subsidiary ledger.

Posting to the Subsidiary Ledger

Cash Payments JournalOther Accounts

Ck. Post Accounts Payable CashDate No. Account Debited Ref. Debit Debit Credit

Page 7

3/2 150 Rent Expense 1,600 1,6003/15 151 Grayco Supplies 1,230 1,2303/21 152 Jewett Bus. Syst. 2,800 2,8003/22 153 Donnelly Supp. 420 4203/30 154 Utilities Expense 1,050 1,0503/31 155 Howard Supplies 600 600

Totals 2,650 5,050 7,700 ( )

Date Item P.R. Debit Credit BalanceAccount:

Accounts Payable No. 21

General Ledger

3/1 Bal. 1,2303/31 P11 6,230 7,460

Posting to the General Ledger

The highlighted items are posted to the general ledger.

Cash Payments JournalOther Accounts

Ck. Post Accounts Payable CashDate No. Account Debited Ref. Debit Debit Credit

Page 7

3/2 150 Rent Expense 52 1,600 1,6003/15 151 Grayco Supplies 1,230 1,2303/21 152 Jewett Bus. Syst. 2,800 2,8003/22 153 Donnelly Supp. 420 4203/30 154 Utilities Expense 54 1,050 1,0503/31 155 Howard Supplies 600 600

Totals 2,650 5,050 7,700 ( ) (21) (11)

Date Item P.R. Debit Credit BalanceAccount:

Accounts Payable No. 21

General Ledger

3/1 Bal. 1,2303/31 P11 6,230 7,4603/31 CP7 5,050 2,410

The highlighted items are posted to the general ledger.

Posting to the General Ledger