cal state apply - fresno unified school district · on your transcript, circle or highlight any...
TRANSCRIPT
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Cal State ApplyApplying to CSU campuses
2018-2019
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Californiacolleges.edu
Getting started:
1. Log on to Californiacolleges.edu
2. Click on the lock icon at the upper right
hand corner of the page.
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Californiacolleges.edu
In the “Students” section,
click on Register your account.
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Californiacolleges.eduRegister your account:
• Start typing “Fresno” and then select “Fresno Unified” as your school district from the list
• Start typing the name of your high school, then select it from the list
• Once you enter the name of your high school, it will take you directly a shorter form
• Enter your Fresno Unified Student ID and Date of Birth, then click “Next”
Fresno Unified
High School
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Californiacolleges.edu
You must use your Fresno Unified email,which is your 4 digit ATLAS username
_ _ _ _ @fresnou.org
Create your own password.
Passwords are case sensitive and
no special characters allowed.
Sign Up
with
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• Once logged in to
CaliforniaColleges.edu,
you will land in “Academic
Planner
• Select “CSU Eligibility”
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This screen will show your CSU eligibility, based on the transcript
information that CaliforniaColleges.edu has been able to match for you.
This may not include all coursework you have taken, and we will walk you through identifying those courses now
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All coursework that appears in GREEN (completed with a C or better) or in
RED (a-g course completed with a grade of D or F) or in LIGHT GREY (enrolled or planned)
will automatically import to your Cal State Apply application.
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All Coursework that appears in YELLOW might fulfill an a-g requirement, but needs to be reviewed
to ensure correct entry into Cal State Apply.
Frequently, courses in YELLOW are courses taken at a non-Fresno Unified high school
Courses in DARK GREY are not a-g approved and will not be entered into Cal State Apply.
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TAKE OUT YOUR TRANSCIPT
On your transcript, CIRCLE or HIGHLIGHT any courses appearing in
YELLOW on your CSU Eligibility tab
Example – Highlighted Transcript:Example - CSU Eligibility screen:
Reminder: YELLOW courses will need to be reviewed in Cal State Apply for correct a-g association
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• Next, select the “College” tab
along the top bar
• CaliforniaColleges.edu is a
resource that you can use explore
different college campuses and
majors
• As you consider where to apply,
the“College Search Tool” can
help you learn more about each
CSU campus
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• Make sure you are in the
“College” tab along the top bar
• Then, select “California State
University Application”
• When you see this box,
read the disclaimer and
click “Confirm”
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Create a Cal State
Apply Account
Click
Create an Account
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WARNING!
• Do Not Submit your Cal State Apply application until your
Counselor reviews it.
Your Counselor will help to ensure that all information is
entered correctly so that your application has
the greatest possible chance of acceptance.
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Create Account
Type in
your personal
information
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Contact
Information
Enter your contact info:
• Enter an email address that
you use regularly and will
remember!
• This does NOT need to be your
Fresno Unified email address
• Preferred Phone Number must
be cell number
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Username &
Password1. Create a Username
2. Create a Password
8 characters and contain at least one
letter & one number or special character
3. Confirm Password
4. Select Security Question/Answer
5. Read Terms and Agree
6. Click Create my Account
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Extended Profile:
1. Degree Goal:
• Choose: First Bachelor’s Degree
2. Educational Status:
• Choose: Graduating High School
Senior
3. Have you taken college credit
through college or university?
• Choose: Yes or No
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Extended Profile:
4. Have you previously attended a CSU:
• Choose: No
5. US Military Status:
• Select your anticipated
US Military Status at the time of
CSU enrollment
6. International Applicant?
• Choose: Yes or No
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US Citizenship
Ask your Counselor if you have questions
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Start Your Application
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Choose starting semester: FALL 2019
Fall, 2019
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Add Programs
Click on the to select a Program. Once selected, the line will turn Green
You must select at least one program to begin your application.
You may add additional program from the Add Program tab at any time before the submission deadline
Select an
alternate
major
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My Application
Includes:
• Personal Information
• Academic History
• Supporting Information
• Program Materials
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Personal Information:Release Statement
• Read Statements
• Click Checkboxes
• Save and Continue
• Continue to Next Section
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Personal Information:Biographic Information
Your Name
Alternate Name
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Personal Information:Biographic Information
• Legal Sex/Gender Identity
• Birth Information
• Applicant information
(Optional) – Additional
questions help determine if you
qualify as independent.
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• Statewide Student ID
• Listed as SSID on your transcript
• This 10 digit number should be pre-populated for you if you
logged in through CaliforniaColleges.edu
ontinue
Personal Information:Biographic Information
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Personal Information:
Contact Information
Current Address
Permanent Address
Phone
Text Message Authorization
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Personal Information: Citizenship/Residency Info
• Select your country of Citizenship
• Select your US Citizenship Status
• AB540 students should select
‘None’ -- If you aren’t sure, ask
your counselor
• Do you claim California Residency?
• YES
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Personal Information:
Race & Ethnicity
Ethnicity:
• Do you consider yourself
Hispanic or Latino?
Race:
• Choose one or more
Summary:
• Choose one race/ethnicity for
reporting preferences
Save and Continue
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Personal Information:Parent/Guardian Information
If you select
“I am not adding any Parent/Guardian,”
the campuses to which you apply
may request additional information,
which could delay your
admission decision
Click:+ Add a Parent/Guardian
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Personal Information:Parent/Guardian Information
• Name and Relationship
• Residency
• Education
• Mailing Address
• Contact Info
• Authorization
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Other Information
• Social Security Number
IT IS VERY IMPORTANT TO
ENTER YOUR SSN CORRECTLY
If you do not have a SSN, leave it
blank and check the box under
“Social Security Number
Acknowledgment”
• Answer the remaining questions
• California Promise = YES
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Personal Information:Financial/Parent Information
Household Income and Size Information
• Enter Dependent or Independent
• Most students are Dependents unless you can answer yes to any of the
listed questions
• Enter total size of household
• # of people in home in 2017
• Parents’ adjusted gross income for 2017
(This is income reported on your parent(s) federal tax return-
line 37 on 1040 tax docs)
• Parent Untaxed Income for 2017
(enter 0 unless there is additional income not reported
on your parent(s) federal tax return)
Campus Housing – want to live in the dorms?
Parent/Guardian Education Level
This information is very
important, as it determines
whether you qualify for
a fee waiver.
Ask your parent/guardian
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Academic History
Choose the Academic
History box for the next
portion of the application
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Academic History
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Click on “Show Me How” to get your Transcript information from CaliforniaColleges.edu
Then, Click “Import”
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Academic History
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• Graduation Status:
• High School Diplomal
• Date Received/Expected:
• June 2019
• My High Schools
• Check to make sure all High Schools you attended are listed
• If not, click “Add High School:
Academic History:High Schools Attended
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Academic History:High Schools Attended
If you need to Add a High School:
• Enter Location (State, City)
• Find the School Name
• Enter Dates Attended
• Select a Term Type
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Now, go to “High School Coursework”
and look at your Transcript…
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If there are middle school courses on your transcript, enter them now
First, add a Grade Level:
Next, start typing in the Course Name, then select it from your 9th grade High School’s list in the dropdown.
Correct: 9th Grade High School Correct: 9th Grade School Year SAVE
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A note about Summer School coursework…
• Summer School courses are entered into the School Year and
Grade level you were going into the next school year:
• Summer School between 9th and 10th grade is entered as 10th grade
(2016-17 School Year)
• Summer School between 10th and 11th grade is entered as 11th grade
(2017-18 School Year)
• Summer between grade 11th and 12th grade is entered as 12th grade
(2018-19 School Year)
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Review your transcript and
VERIFY that all A-G High School Coursework
has been imported to Cal State Apply
Reminder: GREEN, RED, and
LIGHT GREY courses in the CSU
Eligibility tools should all import to
Cal State Apply
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Any YELLOW courses that you highlighted
need to be closely reviewed to ensure that they are
correctly recorded in Cal State Apply
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If there are a-g courses missing from Cal State Apply, enter them now
First, select Grade Level, School, and Academic Year:
Next, start typing in the Course Name, then select it from the dropdown list:
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If you have completed an a-g course with
variable credit coursework,
raise your hand and a Counselor will help you
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Repeated Courses
• CSU defines repeated course as the exact same course, taken at a later time
• APEX and Edgenuity courses cannot replace face-to-face courses
• A non-Honors level course cannot replace an Honors/AP/IB course
• Effectively identifying and reporting repeated course grades is important
because it affects your GPA and CSU Eligibility Index for admission.
• If you have repeated a course, report only the highest grade(s) earned –
this will require editing in Cal State Apply
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When you have repeated a course, remove the deficient grade and replace it with “No Grade”
The new grade must be reported in the appropriate school year earned.
Your Counselor will help you identify which course records you have repeated
Editing Repeated Course Grades
Change ‘F’ to “No Grade”Example:This student got an F in the first Semester of
her 10th grade year in Modern World History,
and an A in the second semester.
She repeated Semester 1 of Modern World
History during Summer School and got a grade
of A.
Therefore, she would change the
Fall “F” to “No Grade”
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Some A-G requirements can be fulfilled by
subject matter validation:
• Area C (Math)
• Area D (Chemistry)
• Area E (Foreign Language)
In each of these areas, a grade of C or higher in the second semester validates a
D or F earned in the first semester.
In the case of both Math and Foreign Language, successful completion of higher
level coursework may also fulfill the requirement..
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For a course where a Second Semester grade of C or better has validated
a First Semester grade of D or F, add an additional line
with the same course title and enter a First Semester grade of “Pass”
This applies to Math, Foreign Language and Chemistry courses only.
You DO NOT remove any grade records for validated coursework.
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In the case of both Math and Foreign Language,
successful completion of higher level coursework
may also fulfill the requirement
• A grade of C or higher in Algebra II will validate Algebra I
• A grade of C or higher in the second semester of an Advanced Mathematics course validates the
entire three year requirement
• A grade of C or higher in the second semester of a Lever 2 or higher foreign language course will
validate the entire two year subject requirement
• AP exams, IB Exams and SAT II exam scores can also possibly fulfill the requirement
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Your Counselor will help you to correctly enter these
validation records into Cal State Apply.
DO NOT SUBMIT
your application
without Counselor review
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If you completed College courses during high school…
• Complete the Colleges Attended section before
entering your courses
• Reports all courses on your college
transcript that are used to fulfill A-G subject
requirements
• List your courses under the correct term, year
and class level
• Coursework must exactly match your official
transcripts, including department prefixes and
course numbers
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A-G Matching:
When all of your course information is
complete, you will click on
“A-G Matching”
Then, click “Update A-G Courses” to review
You must have all the A-G
subjects fulfilled or your
application will be denied!
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A-G Matching:
Make sure all courses
have the correct subject
area indicated in the a-g
column.
None of the boxes
should be blank
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A-G Matching: Area G
• Area G is your college prep elective
• If you do not have 1 year already showing in Area G, you must apply coursework that exceeds the minimum in areas A-F to subject area G
• Typically, this would be your Government class.
Manually change
“A” to “G”
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A-G Matching:
Review to ensure that all A-G
requirements are complete.
You must have all the A-G
subjects fulfilled or your
application will be denied!
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A-G Matching:
If you get a Warning
Message like this,
DO NOT click the box to
continue with application
submission!
Select “Cancel” and return to
A-G Matching.
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Standardized Testing:
• Select the type of test you have taken, the
date and scores you received.
• If you took the exam multiple times, you can
enter multiple score records
• Go to your CollegeBoard.com account to see
your SAT scores and/or your ACT.org
account for ACT scores
Note: Self-reporting your scores is not the same as sending official scores.
Official test scores must still be sent from your CollegeBoard and/or ACT Account.
Scores sent to any one CSU campus will be shared with all campuses to which you apply
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AP, CLEP, IB Test Scores
• Move through each of the
remaining tabs, indicating for each
whether you have any scores to
enter
• You will need exam name, date
and score information
• You can see your scores in your
CollegeBoard or IBO account
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Supporting Information
• This section contains all of the steps
required to apply to the Educational
Opportunity Program (EOP)
• EOP supports student who have not met
their full academic potential due to
economic or educational barriers
• Students must enter financial information,
provide written responses to 5 questions,
and get two letters of recommendation
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EOP Application
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Program Materials
• The Program Materials
section includes additional
information and requirements
for the programs you
selected in the “Add
Programs” section
• Each program’s
requirements may vary, so it
is important that you review
this section in detail.
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Program Materials
View the Programs you have selected Home: Campus and Program Details
Your selected programs appear on the left side of this page.
Click each programs name to begin your review in the ‘Home” screen.
Depending on your program requirements, additional tabs may appear. This information is required.
Pre-Requisites, Questions, Recommendations
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Almost Done!!
Click on “My Application” at
the top of the page
If all of the are circles are
green you have completed
all sections!
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• Go to the “Submit Application” tab
• Check to see if you qualify for fee waivers.
Almost Done!!
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• If you qualify for a fee waiver, you pay $0 to submit up to 4 applications.
• If you qualify, take advantage of your fee waiver and apply to 4 campuses
• Research CSU campuses and programs in your CaliforniaColleges.edu account
Almost Done!!
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Submit Application
• Review the campuses
you have selected.
• To delete a Campus, click
• To add additional
campuses, go to the “Add
Program” tab
• You can download your
application by clicking
“Submit” button submits your
application only to the
individual campus
“Submit All” buttons submits
all of your applications at
once
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Check the Status of your Applications
Submitted
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CSU Application Deadline:
November 30
Do not wait until the last day to submit your application!
Make sure your Counselor reviews your Academic History
information before you submit!