California Water Environment Association Conference

April 23, 2003

Ontario California

The Complete Amateur’s Guide to Presiding over a Local Section

Presented by

Chuck BorkmanSARBS Past President

Introduction

• Why are we here?

• Helpful Hints you can use

• Past President’s Pearls of Wisdom

Today’s Agenda

• Intangibles– Duties and qualities that the President’s job

requires

• Tangibles – Helpful Hints– Pearls of Wisdom

Presidential Duties and Qualities

• Preside• Lead• Communicate• Recognize• Motivate• Encourage• Adapt• Overcome

• Manage• Resolve• Coordinate• Invent• Set Example• Promote• Change• Decide

Presiding

• Meeting Guide

• Participant

• Foster Understanding

• Time

• Stick to Business

Some Tangibles - Helpful Hints

• Local Section Handbook

• Committees

• Job Descriptions

• Newsletter

• President’s Message

• Agendas

Handbook

• Constitution/Bylaws

• TCP

• PDC Committee

• Awards Program

• Newsletter/Website

• Meeting Protocol

• CWEA Information

• Historical Information

• Board Members Jobs

Committee Approach

• Patterned after CWEA governance

• Three committees: Program and Planning; Operations; and Membership & Recognition

• Comprised of Board members

• Three or four people on a committee

IDEA

CO

MM

ITT

EE

BOARD

RECYCLE

2003 – 2004 SARBS Board Committee Assignments

Planning and Program Development Operations Membership & Recognition

cc Committee Chair

Duties

Nominate and Recruit Leaders Standing Committee Activities Awards Policy ChangesReview C&BL Dinner Meetings Agency Contact DevelopmentDesign Annual Program of Work Financial Operations Greeting Cards to Corporate MembersNew Program Development PDC and Training Events InternshipPlan Work Sessions TCP MembershipStrategic Planning Power Point Equipment Holder Permittee and Corporate Member DriveBoard Responsibilities NewsletterMaster Calendar Newsletter to ElectronicAffiliation Agreement Source ControlBudget

Eich (cc) PresidentPalomares President ElectBreiter Director

Subcommittee:Budget

Lee (cc) Vice-PresidentSchultz TreasurerBlanda 2nd Year DirectorBerch Director

Subcommittee:PDC ChairTCP ChairCollections ChairSafety Chair

Borkman (cc) Past-PresidentPerry Corporate DirectorSchmidtbauer SecretaryButler SARBS Consultant

Subcommittee:Membership ChairNewsletter EditorSource ControlWebmaster

Committees

• Improve Board performance– Shorter meetings– Fewer meetings

• Filter

• Focus

• Handle routine tasks

Job Descriptions

President’s Responsibilities

Board of Directors

1. Presides over Board meetings

2. Prepares Board meeting agenda

3. Selects location and host for monthlyBoard meetings

4. Sends out Board meetingannouncements and agenda

5. Ensures Board meeting host has madearrangements for lunch/snacks

6. Makes committee chair appointments

7. Contacts CWEA liaison before Boardmeetings and obtains report of CWEAactivities

SRC, CWEA, WEF

1. SRC delegate

2. Appoints 2nd delegate and alternatedelegate to SRC

3. Coordinate SARBS activities withother local sections

Periodicals

1. Compiles index of content/authors forfuture issues of newsletter.

2. Writes President’s message fornewsletter

3. Prepares SARBS news article for“CWEA Bulletin”

4. Updates SARBS Board Handbook

Program Committee

1. Calls committee meetings andpresides over meetings.

2. Establish direction for SARBS

Events

1. Presides over Dinner meetings

2. Makes opening remarks at trainingand educational seminars.

3. Invites CWEA President and CWEAExecutive Director to Awards Banquet

Calendar

1. With President-elect and Vice-president, establishes and updatescalendar of events.

Other Duties

1. Attends SARBS events

2. Provides general supervision forBoard officers

PRESIDENT’S RESPONSIBILITIES

Newsletter

• Three month look ahead article assignments

• Photos

• Volunteer names

• Local news

• Events schedule

• Training and Educational Flyers

NEWSLETTER –April ISSUE (Deadline March 15)President’s Message Chuck Borkman

Regular ColumnistsEich (Dewey), Bailey (Real Life),Palomares/Matte (Regs/Safety)Schultz (What do Ya Know…)

SARBS-San Diego Section Joint DinnerMeeting Flyer

Palomares

Picnic/ Gimmicks & Gadgets Flyer Lee

Annual Budget Eich

CWEA Conference Borkman

New SARBS Board Butler

I&HW Tour Wrap-up & Photos Schmidtbauer/Coady

NEWSLETTER –May ISSUE (Deadline April 15)President’s Message Ted Eich

Regular ColumnistsEich (Dewey), Bailey (Real Life),Palomares/Matte (Regs/Safety)Schultz (What do Ya Know…)

Picnic/Gimmicks & Gadgets Flyer Lee

SARBS-San Diego Section Joint DinnerMeeting Flyer

Palomares

Angels Baseball Flyer Borkman

NEWSLETTER –June/July ISSUE (Deadline May 15)President’s Message Ted Eich

Regular ColumnistsEich (Dewey), Bailey (Real Life),Palomares/Matte (Regs/Safety)Schultz (What do Ya Know…)

Picnic/Gimmicks & Gadgets Article Lee

Angels Baseball Flyer Borkman

SARBS Awards Program Categories Borkman

SARBS Board Clarifier Article Sign-up

Event/Article and (Event Date) Article due date Volunteer Writer

President’s Messages

• Conduit to the membership

• Keep old copies of newsletters

• The “news cycle”

President’s Messages

• Leader Link• E-Bulletin• Wastewater

Professional• WEF Highlights• CWEA Website• State of California Web

site

• SWRCB Website• WEF Website• Professional Journals• Trade Publications• Board Minutes• Gossip Mill• Radio, TV, Newspaper

SARBS BOARD OF DIRECTORS MEETING AGENDA

Thursday, April 3, 2003 10:00 a.m.- 11:30 a.m.

Green River Golf Course5215 Green River Road, Corona CA (909) 737-7393

1) Board Meeting Call To Order Borkman 10:00

2) Review Of Agenda/Approval Of Previous Minutes Officers 10:05

3) Planning and Program Development Committee Report Borkman 10:10

A. Master Calendar (Borkman)

B. Newsletter Content (See Page 2)

C. Committee Rotation and Transition (Borkman)

D. TCP Contact Hour Fact Sheet (Blanda)

E. 2003-04 SARBS Budget (Eich)

4) Operations Committee Report Palomares 10:35

A. Treasurer (Schultz)

B. March I&HW Meeting Recap (Schmidtbauer)

C. May Joint Dinner Meeting with LABS (Lee)

D. PDC Events (Perry)

E. Source Control (Schmidtbauer)

F. Collection System Fall Seminar (Palomares)

G. Website (Schmidtbauer/Christensen)

H. Committee Transition (Palomares)

5) Membership & Recognition Committee Report Butler 11:00

A. Newsletter Editor (Iverson)

B. Membership (Christensen)

C. Membership Database – CWEA Nos. and email (Butler)

D. Corporate Member Report/Advertiser Drive (Perry)

E. Powerpoint presentation and strategy (Butler)

F. Order of Succession Policy (Butler)

G. Committee Transition (Butler)

6) New Business/Action Items Borkman 11:25

7) Next Meeting Location (See page 3) Borkman 11:30

8) Adjournment Borkman 11:30

LUNCH

AGENDAS

Pearls of Wisdom

• Be a mentor and encourage others to mentor Tricia Butler, SARBS Past President

Pearls of Wisdom

• Time is what happens to you while you’re busy making plans. Denis Pollak, CWEA President

Pearls of Wisdom

• Save controversial items for the end of the meeting agenda Jim Clark, WEF Past President

Pearls of Wisdom

• CWEA Staff and your Local Section Liaison are valuable resources. Steve Agor, San Diego

Past President and CWEA Vice President

Pearls of Wisdom

• Pre-sell your ideas Yvonne Schwab-Hauser, SARBS Past President

Pearls of Wisdom

• Keep your successor clued in Bob Ooten, CWEA and

SARBS Past-President

Pearls of Wisdom

• Seek counsel from Past-Presidents when faced with tough decisions Mike Hogan, CWEA Past-

President

Pearls of Wisdom

• Liberally dispense praise and recognition; it doesn’t cost a thing Unanimous

Pearls of Wisdom

• We’re unpaid volunteers….handle with care Jim Clark, WEF Past President and Don Roberson, CWEA and SARBS Past President

Pearls of Wisdom

• Tap the “newbies” Chuck Borkman, SARBS Past President

Pearls of Wisdom

• Laugh at yourself and never take yourself too seriously Don Roberson, CWEA and SARBS Past President and

Paula Zeller, SARBS Past President

Pearls of Wisdom

• Maintain current practices, policies and principles and add one new thing that you can call your own. Mark Gingras, SARBS Past President

What’s Next

• More training opportunities for members

• More efficient Board meetings

• Reader-friendly newsletter

• Improved Website

• Promote SARBS and CWEA

And One Final Pearl of Wisdom

• I’ll rest when I’m dead Anonymous

QUESTIONS???