calming the chaos using gmail
DESCRIPTION
Using Gmail to organize your business and personal mail, save time and have access from any computer with an Internet connection. All for free!TRANSCRIPT
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CALMING THE CHAOS1
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TIME CONSUMPTION
• Keeping up-to-date on multiple devices
• Lost files, important emails, contacts
• Needed info is on another device
• Chaos results in: lost time, unnecessary frustration, unprofessionalism
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THE SOLUTION3
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CLOUD BENEFITS
• Time saving benefits
• Paper trail
• Accessibility
• Professional
• There where ever you are!
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• Powerful email clientCloud based
• Accessible from any Internet connection
• Powerful search features
• Superb spam filters
• Mobile access
• Never lose an email again
• Passport to many more applications
• FREE!
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TO BEGIN
•Go to http://mail.google.com and sign up
•Pick a user name (hint: choose your own name or at the least a professionally sounding one!)
•OR, if you own a domain you can use it i.e. [email protected]
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WHAT COMES NEXT?
• Create ONE Command center for all your email accounts (up to 5)
• Organize incoming mail with LABELS
• Create filters so mail is automatically placed in correct filter
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LABEL VS FILTER
•Label indicates a category
•Filter designates where it is filed
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EDIT & ADD SUB LABELS
•Hover mouse over box on right of label
•A drop down box appears
•Create a hierarchy of parent/child labels
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CREATING A FILTER
•Click on rotary icon upper right
•Go to email settings>filter>create a filter
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INBOX MISCELLANEOUS
•Not all mail needs to be filed
•Read and ARCHIVE random emails
•STAR important ones the need your attention
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GMAIL INBOX
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SUMMARY
• Use Gmail to create a command center organize ALL your email accounts
• Create LABELS for the files to hold your most common email communications
• Create FILTERS to automatically file your communications
• Don't delete old mail, ARCHIVE it, for future reference, (use the power of Google search to find it)
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