cambodia export facilitation manual

8/19/2019 Cambodia Export Facilitation Manual

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EXPORT

FACILITATION

MANUAL Practical Guide for Fish and FisheryProducts Export

Cambodia Export

Diversification andExpansion Program

(CEDEP II):

Marine Fisheries

Component

United Nations Industrial Development Organization

Fisheries Administration, Ministry of Agriculture, Forestry and Fisheries

January 2016


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Cambodia Export Diversification and Expansion Program (CEDEP II) Marine Fishery Component

Export Facilitation Manual

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Table of Content

List of Abbreviations

Chapter 1: Introduction to Trade Facilitation

1. What is Trade Facilitation?2. Why it matters?3. What it involves?4. Export Facilitation Manual

Chapter 2: Export Procedure

1. Pre-Export Considerations1.1. Sales Contract1.2. Methods of Payment in Export Trade1.3. Using International Incoterms1.4. Preparing Shipping Documentations

1.5. Freight Forwarders and Customs Brokers1.6. Packaging and Labelling1.7. Export Tax

2. Export Documentation2.1. Company Registration Certificate2.2. Tax Registration Certificate2.3. Exporting Permit

2.4. Transportation Permit2.5. Health Certificate2.6. Certificate of Origin2.7. Customs Permit2.8. Customs Valuation2.9.CAMCONTROL’s Approval on Verification of Export Documents

3. Custom Declaration Procedures

4. Export Mean (Land, Sea and Air)4.1. Exporting by Land

4.2. Exporting by Sea and River4.3. Exporting by Air

Chapter 3: Requirements of the Importing Countries

1. Vietnam2. China3. Hong Kong4. South Korea5. Japan6. Canada7. European Union8. Other Countries


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Chapter 4: Trade Related Institution

Appendixes: Samples and Forms of Export Documentations

References


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List of Abbreviations

Acronym Full title

APEC Asia-Pacific Economic Cooperation

APHIS Animal Plant Health Inspection ServiceASYCUDA Automated System for Customs Data

CBP Customs and Border Protection

CEDEP Cambodia Export Diversification and Expansion Program

CFR Cost and Freight

CIF Cost, Insurance and Freight

CIP Carriage and Insurance Paid

CO Certificate of Origin

CPT Carriage Paid To

DAALI Department of Agronomy and Agricultural Land Improvement

DAF Delivered at FrontierDDP Delivered Duty Paid

DDU Delivered Duty Unpaid

DEQ Delivered Ex-Quay

DES Delivered Ex-Ship

ECE Economic Commission for Europe

EU European Union

EXW Ex-Works

FAS Free Alongside Ship

FCA Free Carrier

FDA Food and Drug AdministrationFDI Foreign direct investment

FOB Free on Board

FSANZ Food Standards Australia New Zealand

FSIS Food Safety Inspection Service

FSMA Food Safety Modernization Act

HACCP Hazard Analysis and Critical Control Points

ICON Import Conditions Database

IFC International Finance Cooperation

IFIS Imported Food Inspection Scheme

ITC International Trade CenterMOU Memorandum of Understanding

MRP Multiple release permit

MAFF Ministry of Agriculture, Forestry and Fisheries

NMFS National Marine Fisheries Service's

OECD Organization for Economic Co-operation and Development

PAS Sihanoukville Autonomous Port

PPIA Phnom Penh International Airport

PREDICT Dynamic Import Compliance Targeting

SEZ Special Economic Zone

SMEs Small and Medium Enterprises

SSI Single Stop Inspection

http://www.fda.gov/Food/GuidanceRegulation/FSMA/default.htmhttp://www.fda.gov/Food/GuidanceRegulation/HACCP/ucm2006764.htmhttp://apps.daff.gov.au/icon32/asp/ex_querycontent.asphttp://www.agriculture.gov.au/import/food/inspection-compliance/inspection-schemehttp://www.fda.gov/AboutFDA/PartnershipsCollaborations/MemorandaofUnderstandingMOUs/DomesticMOUs/ucm201263.htmhttp://www.nmfs.noaa.gov/http://www.fda.gov/ForIndustry/ImportProgram/ucm172743.htmhttp://www.fda.gov/ForIndustry/ImportProgram/ucm172743.htmhttp://www.nmfs.noaa.gov/http://www.fda.gov/AboutFDA/PartnershipsCollaborations/MemorandaofUnderstandingMOUs/DomesticMOUs/ucm201263.htmhttp://www.agriculture.gov.au/import/food/inspection-compliance/inspection-schemehttp://apps.daff.gov.au/icon32/asp/ex_querycontent.asphttp://www.fda.gov/Food/GuidanceRegulation/HACCP/ucm2006764.htmhttp://www.fda.gov/Food/GuidanceRegulation/FSMA/default.htm


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SPS Sanitary and Phytosanitary

SWI Single Window Inspection

UN/CEFACT United Nations Centre for Trade Facilitation and ElectronicBusiness

UNCTAD United Nations Conference on Trade and Development

UNIDO United Nations Industrial Development OrganizationUSDA The United States Department of Agriculture

USFWS U.S. Fish and Wildlife Service

WCO World Custom organization

WTO World Trade Organization


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A national policy on trade facilitation is a key factor in the development of export

competitiveness. Inefficient trade-related procedures and processes can delay the

delivery of products to overseas markets. Such inefficiencies can affect the ability of

manufacturers and exporters to meet the needs of their overseas customers, and prevent

them from taking part in the growing number of regional and global production

networks.

(ii) Increased foreign direct investment (FDI). A significant share of FDI in developing

economies is in production facilities whose products are exported to other countries

rather than supplied in the domestic market. Many of these production facilities need to

source some of their inputs from overseas. As a result, foreign direct investors will pay

attention to a country’s ease and cost effectiveness of importing and exporting goods

and services before making an investment decision. A country that has committed itself

to facilitating trade will tend to secure more FDIs and become more integrated into

regional and global production networks.

(iii) Increased participation of SMEs in international trade. Most small and medium-

sized enterprises (SMEs) — often acknowledged as a major growth engine in both

emerging and developed economies — lack experience in international trade. SMEs that

attempt to get involved in direct imports or exports are often discouraged by complex

and nontransparent trade procedures. Streamlining and simplifying trade procedures can

facilitate SME participation in international trade. The efficiency brought about by the

computerization and automation of trade procedures, and the growing availability of

information technology (IT) services, will be particularly beneficial to exporting SMEs,

and will increase SMEs’ propensity to export.

(iv) Improved economic growth prospects. Overall, an efficient trading environment

will translate into more reliable services and lower production costs. Given an inclusive

development policy framework and appropriate income distribution policies, the

resulting increase in trade, investment, and economic activity will ensure a better

standard of living for all.

3. What it involves?

Practices of Trade facilitation involve five key areas:

(i) Publication and Administration of Trade Regulation which addresses the need for

timely publication of trade regulations and procedures and increased transparency in the

administration of trade transactions;

(ii) Trade Procedures and Documents which discusses simplification of trade

procedures and documents using relevant international instruments;


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(iii) Products standard and conformance which discusses trade facilitation issues arising

from increasing number of product standards and conformity assessment procedures;

(iv) Trade-Related Infrastructure which emphasizes the importance of increasing the

efficiency of trade-related infrastructure and services and

(v) Transit trade which tackles transit trade facilitation, a priority for many landlocked

developing countries and an important aspect of regional integration and inclusive

development.

4. Export Facilitation Manual

The fisheries sector of Cambodia plays an important role in the national economy

contributing significantly to employment and livelihoods of the poor, to food security

and to GDP. There are significant opportunity to further develop the sector through

increasing productivity, better management of resources, upgrading of the

infrastructure and strengthening the institutional climate.

Royal Government of Cambodia has recognized the need for improving the trade

sector competitiveness which is critical to growth, and, in turn, to the creation of new

and better jobs and income generation, in its Cambodia Trade Integration Strategy and

Trade SWAp Roadmap 2014-2018.

Cambodia’s access to international fish markets will continue to depend on the

country’s capacity to meet the regulatory requirements of importing countries. At the

moment, except for a few large processors that have access to investment, production,

SPS know-how, and market access information, the sector is mostly dominated by

small and medium processors with far more limited resources and know-how.

Export diversification on fish and fishery products have been considered as an

important contribution to the national economy. This Export Facilitation Manual has

been developed to provide practical information on trade facilitation, export procedure,

institutional support and importing requirements of the potential international markets.

The objectives of Export Facilitation Manual are as follows:

1. To generate more knowledge and understanding on trade facilitation

2. To provide practical guidance on export procedures and documentations for

exports of fish and fishery products

3. To provide information on importing requirements of key international

markets for fish and fishery products

4. To promote export diversification through increased exports of fish and fishery

products of Cambodia


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• Ownership/Responsibility

(Where transfer of title to thegoods takes place)

• Warranty and guarantees

(Warranty and/or maintenance terms andconditions)

• Contract details

(The contract’s validityconditions)

• Insurance and taxes

(Who is responsible for paying insurance andtaxes)

• Cancellation terms

(What to do if the buyer defaultsor cancels)

• Timing

(The contract completion date)

Source: IFC, Handbook on Export Procedures, Practical Guides for Small and Medium Enterprises in

Cambodia, 2008.

The model contracts for small firms developed by ITC is available at: http://www.intracen.org/model-

contracts-for-small-firms/.

1.2 Method of Payments in Export Trade

The payment method is a crucial aspect when dealing with exports. There are five primary methods

of payment for international transactions. During or before contract negotiations, you should

consider which method in the figure is mutually desirable for you and your customer

Export Payment methods Risk Level

Cash in advance Most secure

Letters of credit Secure

Documentary collection -

Open Account Less secure

Consignment Least secure

Source: export.gov, trade finance guide.

Cash in advance: With cash-in-advance payment terms, an exporter can avoid credit risk

because payment is received before the ownership of the goods is transferred. Forinternational sales, wire transfers and credit cards are the most commonly used cash-in-

advance options available to exporters

Letters of Credit: Letters of credit (LCs) are one of the most secure instruments available

to international traders. An LC is a commitment by a bank on behalf of the buyer that

payment will be made to the exporter, provided that the terms and conditions stated in the

LC have been met, as verified through the presentation of all required documents. The

buyer establishes credit and pays his or her bank to render this service.

Documentary collection (D/C): D/C is a transaction whereby the exporter entrusts the

collection of the payment for a sale to its bank (remitting bank), which sends thedocuments that its buyer needs to the importer’s bank (collecting bank), with instructions

http://www.intracen.org/model-contracts-for-small-firms/http://www.intracen.org/model-contracts-for-small-firms/http://www.intracen.org/model-contracts-for-small-firms/http://www.intracen.org/model-contracts-for-small-firms/http://www.intracen.org/model-contracts-for-small-firms/http://www.intracen.org/model-contracts-for-small-firms/


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to release the documents to the buyer for payment. Funds are received from the importer

and remitted to the exporter through the banks involved in the collection in exchange for

those documents. D/Cs involve using a draft that requires the importer to pay the face

amount either at sight (document against payment) or on a specified date (document

against acceptance). The collection letter gives instructions that specify the documents

required for the transfer of title to the goods. Although banks do act as facilitators for their

clients, D/Cs offer no verification process and limited recourse in the event of non-

payment. D/Cs are generally less expensive than LCs.

Open Account: An open account transaction is a sale where the goods are shipped and

delivered before payment is due, which in international sales is typically in 30, 60 or 90

days. Obviously, this is one of the most advantageous options to the importer in terms of

cash flow and cost, but it is consequently one of the highest risk options for an exporter.

Consignment: it is a variation of open account in which payment is sent to the exporter

only after the goods have been sold by the foreign distributor to the end customer. An

international consignment transaction is based on a contractual arrangement in which the

foreign distributor receives, manages, and sells the goods for the exporter who retains title

to the goods until they are sold. Clearly, exporting on consignment is very risky as the

exporter is not guaranteed any payment and its goods are in a foreign country in the hands

of an independent distributor or agent.

Exporter would also need to discuss with commercial banks for various payment options.

1.3 Using International Commerce Term

Incoterms are standard definitions of terms used in international commerce, developed

by the International Chamber of Commerce (ICC). They make international trade easier,

ensure that sellers and buyers in different countries understand one another and can

minimize potential misunderstandings. Incoterms also clearly define when responsibility and

risk transfers from the seller to the buyer and who pays charges and when.


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The following is an overview and description of shipping documents typically used in

the export process.

Shipping documents prepared by you or your freight forwarder:

Airway Bill An Air Waybill is issued by an airline when goods are received fortransport. The waybill travels with the cargo.

Authorization

Letter

An Authorization Letter allows a freight forwarder or authorized agent to

export goods on the seller ’s behalf.

Bill of Landing A Bill of Landing is a contract between the seller and the carrier,

typically prepared by the carrier or forwarder. The buyer usually needs an

original copy as proof of ownership to take possession of the goods.

Commercial

Invoice

A Commercial Invoice is essentially a bill for goods from the seller to the

buyer. The document is prepared by the exporter or freight forwarder and provides information about the transaction including description of goods,

address of shipper and seller and delivery and payment terms. It is also

used as a basic document in determining the customs duty.

Insurance

Certificate

An Insurance Certificate is a document prepared by the exporter or freight

forwarder that provides evidence that insurance will cover the loss of or

damage to the goods during transit.

Packing List A Packing List is an itemized list describing the quantity and type of

merchandise in a shipment. It includes the type of package, such as a box,

crate, pallet, drum, carton or container and the dimensions and weight.Customs officials will use this list to check the cargo and buyers will use

it to inventory merchandise received.


Cambodia, 2008.

1.5 Freight Forwarders and Customs Brokers

Freight Forwarders are service companies that handle all aspects of export shipping

for a fee. They act as the exporter’s agent and can improve delivery time and customer

service. Additional advantages of using a freight forwarder include:

Providing customized services for physical transportation of goods

Advising on rates and routing

Offering assistance with packing and documentation

Arranging consolidations or full container movements

Offering Customs clearance services

Providing quotes on insurance and freight


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Freight forwarders often do not own their own trucks but hire transport and contract

with local brokers as needed. In general, these companies provide quality services at

competitive prices.

Customs Brokers prepare customs documentation and clear goods through customs.

Customs brokers in Cambodia needs to be authorized by MEF in order to performance

customs brokerage tasks.

Choosing a Freight Forwarder or

Customs Broker

While the main function of freight

forwarders is to pick up, transport, and

deliver cargo and the main function of

customs brokers is to clear cargo through

customs, there is often significant overlap

in the services the two provide. Both tend

to be facilitators – a customs broker may

provide a freight forwarding service and a

freight forwarder may offer customs

brokering services.

The decision to use a customs broker or

freight forwarder will largely depend on

whether you think you have the expertiseand time to carry out the process yourself.

If you are new to exporting, consider using

a customs broker or freight forwarder for

your first few shipments. It can save time

and money and help you become familiar

and confident with the export process. It

should also alert you to any unofficial

processes and payments that might be

involved.

Exporter Hints

If you decide to use a freight forwarder or

a customs broker, you should:

Understand the essentials of the document

preparation needed.

Review the prepared documents

Talk with other exporters and learn

about their experiences

Compare service offered and

pricing of several candidates.

Find out about all fees that you

might have to pay.

Ask the freight forwarder/broker if

they have experience with handlingyour type of export.


Cambodia, 2008.

1.6 Packaging and Labeling

Exporters of fish and fishery products must comply with country-specific packaging and

labelling regulations, and packaging and labelling requirements for transporting of

products.


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The requirements can vary from country to county. In addition, exported goods may be

transported using several of modes of transport before reaching final destinations,

packaging needs to be suitable for each mode of transport and withstand repeated

loading and uploading. Clear labelling helps to prevent goods becoming lost in transit or

delayed at customs clearance.

Exporter would consider the following points regarding packaging and labelling

requirements:

Product name and form (smoke or frozen fish)

Name and address of importer and manufacturer, and country of origin

Date of manufacture and date of expiry

Storage requirements

Translation of information into local languages of importing countries

Compositions and use of different packaging materials

Use of reusable or disposable packaging

Packaging requirements to suit various modes of transports

Various verification certificates for packaging and labelling

Freight forwarding company may offer packaging service and be able to advise on

suitable packaging.

1.7 Export Taxes

There are a number of products whose exports are subject to export taxes, including fish

and fishery products. Most of fish and fishery products are subject to 10% export tax. It

is advised that exporters of fish and fishery products consult with GDCE prior to

exports. Exporters can also check the tariff at: http://www.customs.gov.kh/publication-

and-resources/commodity-code-en/

http://www.customs.gov.kh/publication-and-resources/commodity-code-en/http://www.customs.gov.kh/publication-and-resources/commodity-code-en/http://www.customs.gov.kh/publication-and-resources/commodity-code-en/http://www.customs.gov.kh/publication-and-resources/commodity-code-en/http://www.customs.gov.kh/publication-and-resources/commodity-code-en/http://www.customs.gov.kh/publication-and-resources/commodity-code-en/


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2. Export Documentation

The key documents for exports of fish and fishery products are as follows:

Company Registration

Tax Registration

Export Permit

Transportation Permit

Health Certificate

Certificate of Origin

Custom Permit

Customs Valuation

CAMCONTROL’s Verification on Export Documents

2.1. Company Registration Certificate

Exporter is required to register the company with Ministry of Commerce. Exporterneeds to register online Business Registration. However, Business RegistrationDepartment located at the Ministry of Commerce still accepts the paper applicationform and provide a service to register business Online on behalf of company. Theinformation about company registration is available at:http://www.businessregistration.moc.gov.kh/

Exporter would need to choose the following forms of business:

Sole proprietorship Partnership

Company or

Foreign company

The registration forms of each business, applicable fees, and information and documentsrequired for business registration are in appendixes.

After company registration is approved by MOC, exporter obtains the companyregistration certificate. Company is also required to file the annual declaration ofcompany by providing updates of business operation.

http://www.businessregistration.moc.gov.kh/http://www.businessregistration.moc.gov.kh/http://www.businessregistration.moc.gov.kh/


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2.2. Tax Registration Certificate

Export company is obliged must go to register tax at Administration of Taxation within15 working days after having registered company with Ministry of Commerce. The taxapplication can be submitted either at Administration of Taxation or via E-registration

of the website of Administration of Taxation at: www.tax.gov.kh.

Company is required to complete the following registration forms:

Application Form For Tax Registration

Additional Bank Account Information

Additional Information For Shareholders

Conditions of Tax Registration

The chair of governing board or enterprise owner or organization director must cometo be photographed and have their fingerprint scanned and fill out the applicationform as required by the Administration of Taxation and be accompanied by originaldocuments so that the tax officers in charge certify it as copied from the original oneor copied documents certified by the concerned ministry/institution as follows:

1. Registration documents issued by the Ministry of Commerce or relevantministry/institution- Letter certifying the registration of the Ministry of Commerce or relevantministry/institution- Company’s statute for legal entity- Letter certifying the deposit of capital registered at the bank

2- Documents identifying the chair of governing board, governor and owner orshareholder and manager- Cambodian Identity Card or Passport- Family book or family record book or letter certifying residing place issued by

competent authority- Current photo, not over the past three months with its size: 35 x 45 millimeters (one photo) of the chair of governing board, governor and owner or shareholder andmanager and specify the name of the owner of the photo, with signature to beresponsible for by the chair of governing board.

3- Documents certifying the office of the enterprise, business, enterprise branch andwarehouse- Location ownership certificate or contract of leasing the business location- Letter certifying the payment of immovable property tax or immovable propertyinformation

4- Other documents- Registration certificate of the Cambodian Investment Board or Special EconomicZone Committee of the Council for the Development of Cambodia or

Municipal/Provincial Investment Sub-committee (for Qualified Investment Project)

http://www.tax.gov.kh/http://www.tax.gov.kh/http://www.tax.gov.kh/https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_A_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_B_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_B_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_A_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_W_V1_0.pdfhttp://www.tax.gov.kh/


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Application Form For Tax Registration For Company Branch Or Warehouse (ifany)

Additional Information For Company Branch Or Warehouse (if any)

All registration forms are attached in appendixes.

E-registration would take from 1 to 7 working days for Administration of Taxation toissue tax certificate and tax registration ID, while paper registration at Administration ofTaxation would take from 7 to 10 working days to issue tax certificate and tax ID. Theexport company fulfill obligations of relevant taxes. Currently, E-registration allowscompany to fill in the forms, then scan and send them to GDT. However, company willneed to bring original or certified copies of required documents as specified inregistration forms (in appendixes) to GDT.

Importantly, company will need to provide clear office address, email and telephonenumbers. GDT has notification system in place, which send email and SMS on tax

calendar or due dates to registered companies.

Company must pay 400,000 Riel (four hundred thousand Riel) for issuance of taxcertificate and tax registration ID.

2.3. Export Permit

After company and tax registration, exporter of fish and fish product request export permits (licenses) from MAFF. The export permit is valid for one year.

Step to obtain export permit for fish and fish products

Step 1 Fill in Request Letter for Export Permit

Applicant prepare the request letter to export. Applicant can preparethe request letter in its own format or can request example of requestletter from Department of Planning, Finance and InternationalCooperation.

Step 2 Submit Request Letter for Export Permit

- Applicant or assigned representative submits a Request Letter toExport and attach supporting documents to the Department ofPlanning, Finance and International Cooperation of the FisheryAdministration. If applicant assigns representative, power of attorneyor authorization letter is required to include in the application.

- The supporting documents include: business registration certificates,and tax registration certificate. The copies of business registration andtax registration certificates are required to certify from competentauthorities.

- After receiving approval technical offices in Fishery Administration,the Department of Planning, Finance and International Cooperation

will prepare the request for export permit to obtain the approval from

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_CB_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_C_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_C_W_V1_0.pdfhttps://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_CB_W_V1_0.pdf


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the Ministry of Agriculture, Forestry and Fisheries.

- During the approval process, the applicant may be asked to providefurther information and documents for the completeness of theapplication.

Step 3 Obtain export permit

- After receiving the request letter approval from the FisheryAdministration, Fishery Administration advises the applicant to collecta copy of request approval letter. The copy of request approval letterserves as export permit.

- The validity of export permit depends on the request from applicant, but with maximum two years.

- No fee is presently charged for issuance of export permit.

2.4. Transportation Permit

After receiving the export permit from the Ministry of Agriculture, Forestry and

Fisheries, applicant must request transportation permit for each shipment.

Step 1 Fill in Request Letter for Transportation Permit

Applicant can obtain the sample of Request Letter from Departmentof Planning, Finance and International Cooperation.

Step 2 Submit Request Letter for Export Transportation Permit

- Applicant or assigned representative submits a Request Letter forTransportation Permit and attach supporting documents to theDepartment of Planning, Finance and International Cooperation ofthe Fishery Administration. If applicant assigns representative,

power of attorney or authorization letter is required to include in theapplication.

- The supporting documents include: business registrationcertificates, tax registration certificate, and export permit. The copiesof business registration and tax registration certificates are required

to certify from competent authorities.

- During the approval process, the applicant may be asked to providefurther information and documents for the completeness of theapplication.

- The Transportation permit is issued by Fishery Administration.

Step 3 Collect Transportation Permit

- After approval, the applicant is advised to pay service fee and tocollect the transportation permit from Department of Planning,Finance and International Cooperation.

- The service fee of issuance Transportation Permit is 40,000KHR.- The process of issuance Transportation Permit takes three (03)


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working days.

- The export transportation permit is valid for seven (07) days andcontains the details of product specification and quantity.

2.5. Health Certificate

Fish exporter may be required by importing countries and international buyers to provide health certificate issued by Cambodian authority. Fish exporter can requesthealth certificate from Department of Fisheries Post-Harvest Technologies and QualityControl (DPHT) by following the procedures as follows:

Step 1 Fill in Application of Health Certificate

Applicant can obtain the sample of application of health certificate

from Department of Fisheries Post-Harvest Technologies andQuality Control (DPHT)

Step 2 Submit Application of Health Certificate

- Applicant or assigned representative submits an Application ofHealth Certificate and attach supporting documents to Department ofFisheries Post-Harvest Technologies and Quality Control (DPHT). Ifapplicant assigns representative, power of attorney or authorizationletter is required to include in the application.

- The supporting documents include:

a. Short curriculum of applicant with photos (2 copies)

b. Copies of Cambodian national ID (2 copies)

c. Export permit from Fishery Administration (2 copies)

d. Company registration (2 copies)

e. Packaging Lists (2 copies)

f. Invoices (2 copies)

g. Other relevant documents if required.

- During the process, the applicant may be asked to provide furtherinformation and documents for the completeness of the application.

- After examination of the application, DPHT will proceed to the

next step or reject the application.Step 3 Inspection and Sample Analysis

- After the submission of application is completed, officials of DPHTwill conduct inspection and take sample for laboratory testing.

- The choix of laboratory testing depends on the requirements ofimporting countries or international buyers. If not indicated byimporting countries or international buyers, DPHT generally usesPasteur laboratory for testing. The exporter will bear fee oflaboratory testing.

- Officials of DPHT examine the results of laboratory sample testing

and inspection.


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- If the results are satisfactory, DPHT issues the certificate,otherwise DPHT will inform its rejection to applicant.

Step 4 Collect Certificate of Health

After certificate of health is approved, DPHT informs applicant to pay service fee and collect the certificate.

- The service fee for health certificate is KHR 400,000

- It is currently advised that applicant submits the application forhealth certificate at least 10 days prior to exports.

2.6. Certificate of Origin

Certificate of Origin (CO) is an official document used to certify the product originated,

wholly obtained, produced or manufactured in Cambodia. Fish exporter only asks for

CO if importing countries or international buyers require.

Forms of CO

MOC issues two type of CO: Preferential and Non-preferential

Non-Preferential Tariff CO Form N

Preferential Tariff CO

ASEAN-Australia-New Zealand Form AANZ

China Form AC

India Form AI

Korea Form AK

Japan Form AJ

General System of Preferences (LDC and LLDC) Form A

How to apply for CO

Exporters of fish and fishery products can ask CO applications from at the Export-

Import Department of MOC. The exporters follow the procedures of application for CO

as follows:

Export Means Required Documents and Procedures

Export by sea Application form for CO submitted by the company

A copy of cheque proving the payment of administrative fee and

EMF, if it is required by any regulation

Invoice


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Packing list

Bill of lading

Cambodia outward declaration

Certificate of quantities of exported fish and fishery products

issued by CAMCONTROL Custom declaration by GDCE

Company’s relevant documents that can prove the origin of

products

Company’s letter of authorization of its representative

Export by air Application form for CO submitted by the company



Invoice

Packing list


After having exported the goods, the following documents must be

submitted further:

Airway Bill

Joint Inspection Report of the exported goods by GDCE and

CAMCONTROL


Export by truck

(land)

Application form for CO submitted by the company

Invoice

Packing list

Bill of lading



After having exported the goods, the following documents must be

submitted further:

Certificate of quantities of exported fish and fishery products

issued by CAMCONTROL

Custom declaration by GDCE



Company’s relevant documents that can prove the origin of

products


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Source: Prakas No. 112MOC/SM2013 on Revision of Certificate of Origin Procedures, 2013.

Onli ne CO Appli cation

Exporter of fisher and fishery product can apply CO via online:

http://www.certificateoforigin.moc.gov.kh/ . Currently, exporters can apply online for

the CO form A. MOC works gradually to move all forms of CO to automation system.

Exporter need register for user ID for applying CO online.

For the registration, exporters need to upload the following documents:

1. Company name and address

2. Business registration certificate

3. GSP registration certificate

4. List of exported goods

5. List of costs breakdown or reference documents to determine the origin of goods

6. Power of attorney or authorization letter to representative of company to sign on

CO forms

7. IDs or passports of authorized representative and owner of company, and one

photo (4x6) of each of them

8. Other supporting documents if required.

Then, exporter can apply CO online by following the workflow below:

http://www.certificateoforigin.moc.gov.kh/http://www.certificateoforigin.moc.gov.kh/http://www.certificateoforigin.moc.gov.kh/


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Exporters of fish and fishery products are required to provide and submit the following

documents for applying CO online:

Required documents for applying online

CO (before exports of goods)

Submission of original documents (within

30 days after CO is issued

1. Invoice

2. Packing List3. Officials’ report on production chain

and goods to be transported crossing land

borders to export by air in neighboring

counties.

1. Copy of CO form A

2. Invoices3. Packing List

4. Transportation Permit

5. Certificate of Quantity issued by

CAMCONTROL

6. Customs declaration

7. Supporting document to determine the

origin of goods

8. Copy of export permit

Source: Prakas No. 298 on Procedures of Issuance of Certificate of Origin Form A

through Automation System, MOC, December 2015.

Exporter can follow the Exporter’s Operation Guide to apply CO online. The guide is

available at: http://www.certificateoforigin.moc.gov.kh/ .

Fees for issuance of CO

Fish exporters need to pay for Export Management Fee (EMF) and public service and

administration fee.

http://www.certificateoforigin.moc.gov.kh/http://www.certificateoforigin.moc.gov.kh/http://www.certificateoforigin.moc.gov.kh/http://www.certificateoforigin.moc.gov.kh/


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For time saving, exporter can start to apply for custom valuation in parallel when

exporter applies for custom permit. Exporter can apply for custom valuation at one of

the following places:

1. Department of Planning, Technique and International Affair at GDCE

2. Customs Valuation Units at branches and local customs and excise offices

within decentralized framework. Currently, the customs valuation is

decentralized at the borders of Cambodia except Sihanouk Ville port customs

and excise branch and Phnom Penh International Airport.

The required documents to request for customs valuation are as follows:

1. Three copies of commercial invoices, packing lists and bill of lading

2. VAT certificate, patent, authorized letter, national ID or passport of the owner or

representatives.

3. Export permit and transportation permit

In some cases, competent custom officers may require additional supporting documents

such as:

1. Sales contract, purchase order, telegraph transfer (TT), public price chart and

other documents related to transaction or payment

2. Documents which specify the identity or details of specification of products.

2.9. CAMCONTROL’s Verification on Export Documents

Exporter of fish and fishery products also needs an approval on verification of export

document from general department of CAMCONTROL in Phnom Penh. Exporter can

draft letter of approval request by itself or obtain the letter sample from

CAMCONTROL. Exporter needs to provide the following documents:

Company registration certificate

Export license

Transportation permit

Health certificate

Other related documents

The approval process would take one day. Exporter pays US$15 for each time of

request for verification on export documents.


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3. Custom Declaration Procedures in ASYCUDA

The ASYCUDA WORLD system has been implemented at 54 major customs branches

and offices, which covered almost 99% of Single Administrative Declaration (SAD).

3.1. ASYCUDA User Registration

Exporter is required to register the company in ASYCUDA system at GDCE and to

create user ID. Exporters need to provide company documents for user registration:

Business License from Ministry of Commerce

VAT certificate

The authorized user for SAD process:

Legal person or company with Value Added Tax certificate

Owner of the goods or representatives Customs broker recognized by Customs

Legally authorized Employee of the company

3.2. Required Documents for Customs Declaration

The documents to be attached with SAD are as follows:

Invoice and Packing list

Transportation documents (Bill of lading/ Airway Bill/Truck bill)

If necessary

Manifests

Licenses

Permit

Certificate of Origin

Certificate of Insurance and

other related documents

1.3. Customs Declaration Procedures

ASYCUDA follows the processes in diagram of ASYCUDA below. The declaration in

ASYCUDAY is the web system and can be performed either in the declarant’s office,

custom branches at borders or anywhere which can connect to web system.


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1: Preparation and Printing of Customs Declaration

The Customs Broker/Declarant inputs information of SAD directly into the ASYCUDA.

The computer checks and verifies the customs declaration with reference documents in

the system, and performs some examinations. The system will allow registration of

customs declaration when information is completed and valid. Registered customs

declarations can be cancelled with authorization from the GDCE. Only registered

customs declaration is considered legal document.

After registration, the Customs Broker/Declarant shall print and sign two (2) copies of

SAD attached with all required documents and summit to competent Customs officer.

The system will automatically inform the Customs Brokers /Declarant about the

situation of the customs declaration process.

2: Lodgement of the Customs Declaration

The customs officer in charge of face vetting examines hard copies of registered SAD

and attached documents with information in the system to ensure that the SAD is

properly filled, clear and legible and signed by the Customs Broker/Declarant, and all

required documents are submitted together with the hardcopy registered SAD.

The customs officer may reject any SAD which does not fulfil the above requirements.

3: SAD Processing Lanes:

http://www.customs.gov.kh/wp-content/uploads/2015/05/12.png


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When the SAD is completely and satisfactorily checked, the customs officer assesses

the SAD by using the system. By using risk management criteria, the system will assign

the processing Lane for the Declaration as below:

RED Lane: The SAD must be scrutinized (checked against documents). Goods are

subject to physical inspection before re-routing the SAD to GREEN lane and

assessment by Customs.

YELLOW Lane: The SAD must be scrutinized (checked against the documents)

before re-routing to GREEN lane and assessment by Customs.

GREEN Lane: The SAD is automatically assessed and a clearance document issued.

The hardcopy SAD may be subject to post-clearance audit (PCA).

BLUE Lane: The SAD is provided the same treatment as for GREEN Lane andwith specific reasons subject to post-clearance audit.

If customs declaration is under Red and Yellow lane, Customs officer shall verifies the

selectivity criteria that caused the declaration to be set in these lanes. The system will

show special requirements such as requirement for import license, withdrawal of sample

and history of smuggling etc.

4: Query Desk:

If there are some errors in data entry or irregularities found during physicalexaminations, SAD will be routed to the Customs Query Desk. Customs

Broker/Declarant will be notified that the SAD status has changed to “query” and the

reasons for the query.

Upon receiving the notification, Customs Broker/Declarant shall go to the Customs

Query Desk. If any amendments to SAD are required, Customs Officer in charge of

Query Desk will discuss with Broker/Declarant. If agreement is not reached, the

customs officer will prepare a report or record to GDCE for further action.

When the above action is fulfilled and agreement is reached, customs officer shall sign

on SAD and update the inspection act based on the results of inspection and settlement

at query desk or upon the decision of GDCE. Then SAD will be re-routed to GREEN.

5: Container Scanning

Container scanning is done independently of SAD processing. The system will be

available in the Scanning Office enabling the scanning officer to compare the goods

declared on the SAD with those found on the scanning image/scanning information.

Any irregularity found should be recorded in the Inspection Act Form by Customs.

6: Assessment Notice


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When the SAD is assessed by the ASYCUDA, the system will inform the amount of

duties, taxes and fees to be paid. The notice of assessment will be used as a reference

document for payment of duties, taxes and fees.

7: Accounting

Duties, taxes and fees are paid in accordance with regulations in force. If payment is

made via the National Bank of Cambodia or other authorized financial institutions, the

receipt issued these institutes shall be submitted to Customs and the system will issues a

Customs receipt in return.

8: Release of Goods

After payment of duties, taxes and fees Customs will issue the Cargo Release Note,

which details the amount of duties, taxes and fees related to the declaration. This note is

used to authorize release of the cargo from customs.

9: Post Clearance Auditing (PCA)

SADs processed under blue and green lane are subject to post-clearance audit.


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Tip: Responsibil ity of Customs Broker/Declarant in Customs Declarati on

Customs Broker/Declarant shall perform the following responsibilities:

Declarant shall input data on Customs declaration including valuation note until

registration When finish inputting data on Customs declaration, declarant shall verify and

then register Customs declaration if there is no mistake or after the correction of

mistake. After registration ASYCUDA will provide registration number and

date automatically.

Declarant shall print 2 copies of the registered Customs declaration and

valuation note (in case necessary) in A4 size paper (Note: Customs declaration

can be printed after registration).

Registered Customs declaration attached with necessary documents shall be

submitted to Customs officer in charge face vetting. Declarant shall sign on

Customs declaration in front of Customs officer.

In case Customs officer in charge face vetting does not accept Customs

declaration, declarant shall contact query desk official.

If there is official in charge of manifest, declarant shall bring the copy of

Customs declaration to Customs officer in charge of manifest in order to write

off goods in Customs declaration from manifest.

If scan is required, declarant shall bring the copy of Customs declaration to

Customs unit in charge of scanning the container.

If physical inspection is required, declarant shall contact chief examiner for

inspecting the cargo. If additional information is need by Customs officer, declarant shall go to query

desk.

If payment is made via banking system, declarant shall provide bank receipt to

Customs officer in charge of accounting in order to certify the payment in

ASYCUDA.

If payment is made on cash/check, declarant shall provide cash/check to

Customs officer in charge of accounting in order to certify the payment in

ASYCUDA.

After payment of duties and taxes or in case goods are declared under advance payment, declarant shall receive Customs receipt from cashier and then Customs

receipt on vehicle (if exist) and cargo release note of Chief of accounting.

Declarant shall take transportation note from Customs officer in charge of

warehouse or Customs area and then take the cargo out.

In case there is an approval and permission to totally or partially return duties

and taxes, declarant shall bring necessary documents include decision of the

competent authority, Customs declaration, Customs receipt, Bill…etc to

accountant and cashier in order to certify the return of duties and taxes in

ASYCUDA.


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1.4. Public Services

Exporter or declarant pay the relevant public services as follows:

Descriptions Amount of

tax due

Service

fee

Processing

duration(working

days)

Validity

Custom Processing Fee (CPF)

One container from 20 feet up 60,000 Riel 0 Riel 1-2 days

One custom clearance for

product stored outside a

container or inside a container

smaller than 20 feet

40,000 Riel 0 Riel 1-2 days

Container checking fee using TH-SCAN System

One container smaller than 40

feet

25 US

Dollar

0 Riel 1-2 days

One container from 40 feet up 32 Dollar 0 Riel 1-2 days

Provisional customs warehouse

license fee (per year)

20,000,000

Riel

0 Riel 1-2 days 1 year

Fee for storing goods in the

provisional customs warehouseover due date (per day)

0.1% of the

customscalculation

based

0 Riel Immediately Note (1)

Transiting fee-Fishery product

(per kilogram)

500 Riel 0 Riel Immediately

Sale of custom clearance form

(per number)

0 Riel 15000

Riel

Immediately

Sale of custom tax’s stamp (per

sheet)

0 Riel 100 Riel 1-2 days

Sale of transport or stock

authorization letter (per sheet)

0 Riel 500 Riel Immediately

Sale of seal in the container

(per piece)

0 Riel 8000 Riel 1-2 days

Note (1): Stored over 30 days at the airport and over 45 days outside the airport

Source: Prakas No. 1151 on Provision of Public Service of GDCE, MEF, 15 Sep. 2015.


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2. Export Mean (Land, Sea and Air)

Before exporting by any mean, make you’re the exporters have the following four

Items:

No. Item Description

1 Shipping Documents Prepare all the necessary documents for

exportation. This usually includes the Packing

List, Commercial Invoice and Authorization

Letter.

2 Company and Tax

Registration

Documentation

Proof of registration with the Ministry of

Commerce, such as registration certificate,

company’s VAT number or patent tax license,

demonstrating that the business is legitimate.

3 Ministerial permits or

certificates

Prepare export permits or certificate issued by

Cambodian authorities. This usually includes

export permit, transportation permit, health

certificate (if required), and certificate of origin.

4 Custom Permit and

Custom Valuation

CAMCONTROL’s

approval on verification

of export document

Exports of fish and fishery products need to

request custom permit and custom valuation

from GDCE in Phnom Penh.

Exporter also needs approval for verification of

export documents from CAMCONTROL.


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4.3. Exporting by Land

4.3.1 Poi Pet Border

Poi Pet Border Export Process

The Poipet Border export process can be captured in THREE key steps. Thedocumentation and requirements are outlined below.

Step1: Customs Declaration

The processes of customs declaration at the Poi Pet border are as follows:

1. Exporter or authorized person shall request the permission of export at Poi Pet

customs and excise branch by attaching supporting documents such as invoice,

packing list, export permit, and authorization letter (if needed).

2. Custom and excise branch check the request and supporting documents and then

gives, in case no irregularity, permissions. The customs declaration process can take

place.

Poipet Hours of Operation

Border Gate:

People: 6:00-22:00 daily

Goods: 6:00 - 22:00 daily

CAMCONTROL: 24 hours daily

Customs and Excise: 24 hours daily

The Poipet-Aranyaprathet

border is situated in thenorthwest of Cambodia andis located in Ou Chrovdistrict of BanteayMeanchey province. In 1994the Poipet border crossing

became an officialInternational Border Checkpoint. Poipet is one of four districts that bordersThailand. The border gate isapproximately 50km fromthe provincial capital of Banteay Meanchey andserves as the primary landcrossing for people andgoods moving betweenCambodia and Thailand.

Step 1: Custom

Declaration

Step 2: Joint

Inspection

Step 3. Exit Poi Pet

Border


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Customs Declaration Process

3. Exporter or declarant follows the custom declaration procedures in ASYCUDA and pays relevant tax due and fee as described in the section 3.

4. For exports of fish and fishery products, exporter also need to attach approvals on

custom valuation and customs permit with other supporting documents for customsdeclaration.

Step 2: Joint Inspection

Joint Inspection conducted by Custom and Excise and CAMCONTROL officials cantake place once the Customs Declaration process has begun.

Joint Inspection Process:

1. Custom and CAMCONTROL officials review the following documents: invoice, packing list, export permit, transportation permit, and authorization letter (if

needed). If a representative is handling the cargo for the exporter, he/she will needto provide a photocopy of an ID card and two photographs. If possible, provide arequest or authorization letter to let officials know who will be clearing the cargoand if they have power of attorney. This process would take quickly about 10-15minutes on average. In case there is any irregularity, the physical inspection ofexported goods will be conducted.

2. Then, an Inspection Report is filled in and jointly signed by officials of Custom andExcise and CAMCONTROL, and owner or representative of goods (sample of jointinspection report in appendixes).

3. Next, the exporter or declarant will pay an inspection fee of KHR 2,5000 per ton at

the CAMCONTROL cashier.4. Lastly, a Certificate of Quantity document is issued if needed.

Step 3: Exit Poi Pet Border

After the customs declaration and joint inspection process are complete, the exporter

can proceed to the border.

Exit Process

1. Go to the border and present the completed declaration form and supporting

documents to the Customs and Excise border officials.

2. The consignment is then allowed to pass through the Poi Pet border.


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4.3.2 Bavet Border

Bavet Border Export Process

The Bavet Border export process is similar to that of Poi Pet. Favorably, if exportedgoods are produced in SEZs nearby Bavet border, exporter would further benefit fromtrade facilitation and facilities available in the zones.

The Bavet Border export process can be captured in THREE key steps. Thedocumentation and requirements are outlined below.

Bavet Hours of Operation

Border Gate:

People: 6:00-22:00 daily

Goods: 6:00-17:00 daily



The Bavet-Moc Bai border is located in the province of Svay Rieng inthe southeast of Cambodia. Bavet is onefive districts that bordersVietnam. The Bavet

border gate isapproximately 50 kmfrom the provincial capitalof Svay Rieng and is the

primary land crossing for people and goods moving between Cambodia andVietnam. Bicycles,garments, and shoe

products comprise a large percentage of exportsthrough Bavet border asthese goods are producedin the nearby specialeconomic zone (SEZs).Currently, there are 10SEZs and four of them arein operation.

Step 1: Customs

DeclarationStep 2: Joint Inspection Step 3: Exit Bavet Border


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The processes of customs declaration at the Bavet border are as follows:

1. Exporter or authorized person shall request the permission of export at Bavet customsand excise branch by attaching supporting documents such as invoice, packing list,export permit and authorization letter (if needed).

2. Custom and excise branch check the request and supporting documents and thengives, in case no irregularity, permissions. The customs declaration process can take

place.



4. For exports of fish and fishery products, exporter or declarant also needs to attachapprovals on custom valuation and customs permit with other supporting documents forcustoms declaration.




1. Custom and CAMCONTROL officials review the following documents: invoice,

packing list, export permit, transportation permit, and authorization letter (if needed). Ifa representative is handling the cargo for the exporter, he/she will need to provide a

photocopy of an ID card and two photographs. If possible, provide a request orauthorization letter to let officials know who will be clearing the cargo and if they have

power of attorney. This process would take quickly about 10-15 minutes. In case thereis any irregularity, the physical inspection of exported products will be conducted.

2. Then, an Inspection Report is filled in and jointly signed by officials of Custom andExcise branch and CAMCONTROL, and owner or representative of goods.

3. Next, the exporter or declarant will pay an inspection fee of KHR 2,5000 per ton atthe CAMCONTROL cashier.

4. Lastly, a Certificate of Quantity document is issued if needed.

Step 3: Exit Bavet Border

After the custom declaration and inspection processes are complete, the exporter can

proceed to the border.

Exit Process

1. Go to the border and present the completed declaration form and supportingdocuments to the Customs and Excise border officials.

2. The consignment is then allowed to pass through the Bavet border.


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4.4. Exporting by Sea and River

4.4.1 Port of Sihanoukville

Port of Sihanouk Ville Export Process

The Port of Sihanoukville export process can be captured in FOUR key steps. The

documentation and requirements are outlined below.


The processes of customs declaration at the Port Authority are as follows:

1. Exporter or authorized person shall request to customs and excise branch at PAS the

permission of export by attaching supporting documents such as invoice, packing list,

export permit and authorization letter (if needed).

Port of Sinhanoukville Hours of Operation

Port Authority: 24 hours daily



The SihanoukvilleAutonomous Port (PAS) isthe only deep sea port inCambodia. PAS is stateowned entrprise which isunder the directmanagement of theChairman & CEO andassistace of three DeputyDirectors General. The

container terminal annualstorage capacity is370,000 TEUs. PASoffers: navigationalservice, handling service,storage and warehosingservices, special economiczone, and logisitic supply

base for offshore oilexploitation.

Step 1: Customs

Declaration

Step 2: Joint

Inspection

Step 3: PAS Port

Authority

Step 4: Exit PAS Port

Authority


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2. Custom and excise branch check the request and supporting documents and then

gives, in case no irregularity, permissions. The customs declaration process can take

place



2. For exports of fish and fishery products, exporter also need to attach approvals oncustom valuation and customs permit with other supporting documents for customsdeclaration.




1. Custom and CAMCONTROL officials review the following documents: invoice, packing list, export permit, transportation permit, and authorization letter (if needed). Ifa representative is handling the cargo for the exporter, he/she will need to provide a

photocopy of an ID card and two photographs. If possible, provide a request orauthorization letter to let officials know who will be clearing the cargo and if they have

power of attorney. This process would take quickly about 10-15 minutes. In case thereis any irregularity, the physical inspection of exported products will be conducted.


3. Next, the shipper will pay an inspection fee of KHR 2,5000 per ton at theCAMCONTROL cashier.


Step 3: PAS Port Authority

The shipper will also need to make arrangements with the PAS Port Authority to unload

and load cargo at the Port. The following steps can occur at any time after Customs has

approved the shipper’s request to export.

1. First, provide the PAS Port Authority official at the entry gate with either theapproved Customs Declaration (if available) or Joint Inspection Report (if

available), demonstrating that the shipper has authorization to export.

2. After all documents are checked, the truck is allowed into the port.

Step 4: Exit PAS Port Authority

In order for the PAS Authority to unload, move and store cargo in the container yard,the exporter must first make all necessary payments to the PAS Port Authority.

Exit Process

1. First, present Delivery Order (DO) issued by CAMSAB to the PAS BusinessDepartment which issues service invoice by automation system.


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2. Next, pay loading and unloading (LoLo) fees, and storage fee (if any) to PASAccounting and Finance Department:

Container LOLO fee: $47 (20-feet container) or $67 (40-45-feet container), plusVAT. If the same container is previously imported through PAS, LOLO fee: $2420-feet container) or $19 (40-45- feet container) plus VAT.

Storage charge is free for the first 5 days. If exceeding 5 days, storage charge isapplied back from the day one of storage: $3/day (20-feet container) or $6/day(40-45-feet container) plus VAT.

Stevedoring pricing: $57 (20-feet container) or $86 (40-45-feet container) plusVAT. This fee is directly charged from the shipping line.

Then, Accounting and Finance Department issues a receipt after the necessary payment is made.

3. The Port Authority Container Operation Department will then proceed with loadingand unloading container.

4. Last, the PAS Invoice (Stevedoring charge) will be sent to the Shipping Line. TheShipping Line will work closely with the Port officials and make a “load list” for thecargo. The goods will then be moved from the container yard to the ship for export.

4.4.2 Phnom Penh Autonomous Port

The Phnom Penh Autonomous Port export process

The Phnom Penh Autonomous Port export process can be captured in FOUR key steps.

Phnom Penh Autonomous Port

Port Authority: 24 hours daily



The Phnom Penh AutonomousPort (PPAP) is publically listed

company with majority of shares owned by thegovernment. The Port Authorityis independent and has its ownBoard of Directors andmanagment.

PPAP new container terminal inKien Svay district accomodate150,000 TEUs/year, and

planned to expand to 300,000TEUs/year after 2015, and500,000 TEUs/year after 2018.

PPAP offers: handling services,warehousing services, inlandcontainer depot, passenger andtourist terminal, and surveyingand dreging services.


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Step 1: PPAP Port Authority

Before transporting goods to the Port, the exporter must receive approval from the

PPAP Port Authority. Exporters can receive approval and make arrangements several

days in advance.

Port Authority Approval Process

1. First, obtain a copy of Delivery Order (DO). The Delivery Order will be issued by

KAMSAB.

2. Next, bring the Port Authority for approval. Arrangements can then be made for the

cargo to be unloaded at the Port and later loaded on to the ship.

3. The fees for this service (LoLo fees) and storage charges will need to be paid. The

payment is made via bank account situated in the Port Authority. Then, exporter

need to bring the receipt of payment to the Port Authority cashier.

Container LOLO fee: $47 (20-feet container) or $71 (40-45-feet container), plusVAT for general exported goods. For exports of agricultural products (includingfish and fishery products), LOLO fee: $36 (20-feet container) plus VAT.

Storage charge is free for the first 5 days. If exceeding 5 days, $3.5/additionalday (20-feet container) or $6.5/additional day (40-45-feet container) plus VAT.For exports of agricultural products (including fish and fishery products),storage charge for export is free for 18 days.

Stevedoring pricing (Terminal Handling Charges): $49 (20-feet container) or$74 (40-45-feet container) plus VAT. This fee is directly charged from theshipping line. The Port Authority will send the invoice and charge stevedoringdirectly from the ship.

4. An invoice will then be issued. The invoice will need to be shown at the Port in

order for the container to be unloaded, stored and loaded onto the vessel.

Step 2: Customs Declaration

After the cargo is allow to enter the Port Authority, exporter must follow the customdeclaration at custom and excise office at PPAP.

Step 1: PPAPPort Authority Step 2: CustomsDeckaration Step 3: JointInspection Step 4: ExitPPAP


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1. Custom and CAMCONTROL officials review the following documents: Invoice,Packing List, export permit, transportation permit, and authorization letter (if needed). Ifa representative is handling the cargo for the exporter, he/she will need to provide a

photocopy of an ID card and two photographs. If possible, provide a request or

authorization letter to let officials know who will be clearing the cargo and if they have power of attorney. This process would take quickly about 10-15 minutes. In case thereis any irregularity, the physical inspection of exported products will be conducted.

2. Then, an Inspection Report is filled in and jointly signed by officials of Custom andExcise and CAMCONTROL, and owner or representative of goods.



Step 4: Exit PPAP

Upon completion of the Customs and Excise and joint inspection process, go to the PortAuthority official at the port and arrange for the cargo to be loaded.

Exit Process

1. Present the Port Authority Invoice Receipt and arrange for the cargo to be loadedfrom the Port to the ship.

2. The cargo will be loaded onto the vessel for export.


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4.5 Exporting by Air

4.5.1 Phnom Penh International Airport (PPIA)

Phnom Penh International Airport Export Process

The Phnom Penh International Airport export process can be captured in FOUR keysteps. The documentation and requirements are outlined below.

Step 1: CAMS Permission

The PPIA export process begins with Cambodia Airport Management Services (CAMS)located in the Cargo Terminal, adjacent to the airport. The Customs and Excise andCAMCONTROL offices are also located inside the building.

CAMS Receiving Process

Hours of Operation

CAMS Operation: 05:00 - 01:00 daily



The Phnom Penh

International Airport islocated 10km fromdowntown Phnom Penh onRoad # 4 (Russian Blvd).The airport export process atSihanoukville and SiemReap, while slightlydifferent, should closelymatch the process below.

PPIA cargo facilitiesinclude mechanical

handling, air-conditionedstorage, refrigerated anddeep freeze storage, freshmeat inspection, livestock handling, security for dangerous goods and verylarge/heavy cargo.

Step 1: CAMS

Permission

Step 2: Customs

Declaration

Step 3: Joint

InspectionStep 4: Exits CAMS


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1. To begin the export process, CAMS first needs to receive a copy of Airway Billdocument. The Airway Bill can be obtained directly from the airline or may be

provided by the shipping agent.2. Next, move the cargo to the unloading dock. At this time a Shipper Declaration

Checklist (see specimen copy in appendix) will be filled out by CAMS staff and

signed off by the shipper. This document captures basic information about thecargo, the number of pieces and weight (used to calculate gross weight) and declaresif the goods are dangerous or require special handling.

3. A Counting Report (see specimen copy in appendix) will then be completed by aCAMS Official. This document is used to tally the goods being shipped and tocheck that the labeling and packaging is appropriate for air transport.

4. Then Customs Declaration and joint inspection process can begin.

Step 2: Customs Declaration

After the cargo has been received, exporter must follow the custom declaration at

custom and excise office at PPIA.1. Exporter or declarant follows the custom declaration procedures in ASYCUDA and

pays relevant tax due and fee as described in the section 3.


3. In addition, exporter declarant also attach shipper checklist and counting report withdeclaration documents




1. Custom and CAMCONTROL officials review the following documents: invoice, packing list, airway bill, export permit, transportation permit, and authorization letter (ifneeded). If a representative is handling the cargo for the seller, he/she will need to

provide a photocopy of an ID card and two photographs. If possible, provide a requestor authorization letter to let officials know who will be clearing the cargo and if theyhave power of attorney. This process would take about 10-15 minutes on average. In

case there is any irregularity, the physical inspection of exported products will beconducted.




Step 4: Exits CAMS

After receiving approval from Customs and Excise, the exporter can begin the exit process at the CAMS Administrative Office.


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Exit Process

1. First, complete an Export Cargo Acceptance Form. The following supportingdocuments need to be provided: airway bill, shipper declaration checklist, countingreport, customs declaration and any additional supporting documentation for exportingspecial cargo such as live fishery products

2. Next, bring the completed Export Cargo Form to the cashier and pay the warehousehandling charges. Payment is based on the cargo’s gross weight and if special handlingwas needed.

For the first 3 days, from date of cargo arrival at warehouse including nationalholidays, $0.04 per kg

For additional days, $0.04 per kg

Fractions of 50 kg will be charged as 50 kg

100% surcharges is applied if the cargo requires cold storage or the exported product is live fish or fishery products

All payments are subject to 10% VAT.

3. Lastly, cargo is moved by CAMS into export storage and prepared for flight. Then,CAMS follow instructions received from the airline. The goods will then be moved tothe aircraft for export.


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1. VIETNAM

Competent Authority: National Agro-Forestry-Fisheries Quality AssuranceDepartment (NAFIQAD)

1. Bilateral dispositions and Summary of import requirements

A formal Bilateral Agreement signed between the exporting country andVietnam is advisable for ease of the exports. Most exporting countries toVietnam have signed a Bilateral Agreement covering this purpose,facilitating the food safety controls and guarantees of the exported products.

Nevertheless the following requirements are applied:

a) Establishment need to be registered and approved in terms of havingimplemented HACCP System (usually it is considered acceptable alower level of HACCP compliance in comparison with EU approvedestablishments, when establishments are graded in terms of compliance

performance)

b) Processors must be on the Approved List of Cambodian FFP FBOs forExport to Vietnam as maintained on the website of Vietnam's NationalAgro-Forestry-Fisheries Quality Assurance Department (NAFIQAD).

c) Products are exported with specific Health Certificate;

Scope: the entire marine animals for human consumption, exceptamphibians and reptiles sea.

Summary of Vietnamese applicable Legislation:

• Circular No. 25/2010 / TT-BNNPTNT (8 April 2010) Guidelines on food

hygiene and safety on the import of foodstuffs of animal origin.

• Circular No. 51/2010 / TT-BNNPTNT (8 September 2010) Changes /

amendments to Circular No. 25/2010 / TT-BNNPTNT and Circular

06/2010 / TT-BNNPTNT.

These are available at:

http://www.nafiqad.gov.vn/b-legal-documents

2. Procedure for the Food Hygiene and Safety Inspection to Exporting

Countries

a) The National Agro-Forestry-Fisheries Quality Assurance Department

(NAFIQAD) is the contact point in Vietnam for the export of fishery

products into Vietnam.

http://www.nafiqad.gov.vn/?set_language=en&cl=en

It is in particular the contact point:

http://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/http://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/http://www.nafiqad.gov.vn/b-legal-documentshttp://www.nafiqad.gov.vn/b-legal-documentshttp://www.nafiqad.gov.vn/?set_language=en&cl=enhttp://www.nafiqad.gov.vn/?set_language=en&cl=enhttp://www.nafiqad.gov.vn/?set_language=en&cl=enhttp://www.nafiqad.gov.vn/?set_language=en&cl=enhttp://www.nafiqad.gov.vn/b-legal-documentshttp://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/http://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/


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2. Follow-up inspection to check the on-going performance of FHScontrol system by exporting countries and of FHS conditions byapproved FBOs.

f) Inspection reports and communication on list of FBOs approved for exportto Vietna