can you afford your schedule of classes (soc)? csu – arc conference april 2, 2009 edith...
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Can You Afford Your Schedule of Classes (SOC)?
CSU – ARC Conference
April 2, 2009Edith Winterhalter, Assoc. Budget Analyst
Daniel Vaughn, Administrative Analyst
Julie Todd, Administrative Analyst
CSU, Northridge
Agenda
• Introduction / background
• Demonstration
• Questions and Answers
SOC WORKSHEETWhat is it?
Two Basic Components
• Schedule of Classes (SOC) Worksheet Download
• SOC Worksheet Template
SOC Worksheet Download
• Custom query from PeopleSoft Homegrown at CSUN
• Combines schedule of classes (SOC) with current HR/Payroll information
• Downloadable in Microsoft Excel
SOC Worksheet Download
Subject
Catalog Class Nbr CCU C/S #
Associ
ated
Class Location Days
Start
Time
End
Time
Class
Limit
Current
Enrollmen
t Other
Current
Enrollment
Grad Instructor
ALH 100 14870 3 2 3 JR 1234 MWF 900 950 120 114 0 Tolstoy, LeoALH 100L 15642 1 16 25 JR 1236 R 1100 1350 24 19 0 Maugham, WS
ALH 212 14948 1 16 3 JR 1235 W 1400 1650 24 23 0 Bartok, NickALH 215 14953 2 2 1 JR 1234 TR 1100 1150 32 36 0 Morrison, Toni
Instructor
Base
Salary Job Code
Full/Part
Time
Tolstoy, Leo 4,353$ 2358 PMaugham, WS 2,650$ 2354 P
Bartok, Nick 2,650$ 2354 PMorrison, Toni 4,597$ 2358 P
Subject
Catalog Class Nbr CCU C/S #
Associ
ated
Class Location Days
Start
Time
End
Time
Class
Limit
Current
Enrollmen
t Other
Current
Enrollment
Grad Instructor
ALH 100 14870 3 2 3 JR 1234 MWF 900 950 120 114 0 Tolstoy, Leo
ALH 100L 15642 1 16 25 JR 1236 R 1100 1350 24 19 0 Maugham, WS
ALH 212 14948 1 16 3 JR 1235 W 1400 1650 24 23 0 Bartok, Nick
ALH 215 14953 2 2 1 JR 1234 TR 1100 1150 32 36 0 Morrison, Toni
Instructor
Base
Salary Job Code
Full/Part
Time
Tolstoy, Leo 4,353$ 2358 P
Maugham, WS 2,650$ 2354 P
Bartok, Nick 2,650$ 2354 P
Morrison, Toni 4,597$ 2358 P
SOC Worksheet Template
• Microsoft Excel template Comprehensive data Complexity built-in
• Simple Excel functions Copy and paste Add / delete rows Copy formulas
SOC Worksheet Template
SOC Worksheet Template
Under-grad Grad
0 0TOTALS:
Suffix Title CCU C/S #Class Limit
Semester:
Department:
Instructor Base Salary
End Time
Time of Day
Current Enrollment
Assoc. Class
Room DaysStart Time
Subject Catalog
White Columns:
COPY and PASTE
SOC Worksheet Download
SOC Worksheet Template
• Formulas and calculation – yellow columns
SOC Worksheet Template
• Data entry – tan columns
Program Code
Summary Reports
• Department Summary
Program Code Program Priorities / Categories
1 Required Grad. & U.D. Majors Courses2 Required L.D. Majors Courses3 Required Service Courses4 High Priority Elective Courses - Majors5 Lower Priority Elective Courses - Majors6 G.E. Courses7 Other . . .
Summary Reports
• FTEF Summary
DEMONSTRATION
SOC Worksheet
WHY use the SOC Worksheet?• Time saver
Data compiled already
• EASE of data entry
• Chairs can use it as a schedule building tool
• Help plan course schedules for upcoming semester and assign faculty to sections
WHY use the SOC Worksheet?• Chairs can use it as a budget planning tool
Calculate PT faculty costs, FTES, and FT:PT faculty ratios
• State budget crisis challenges us to ensure efficient use of resources
Other Practical Uses
• Faculty workload
• New program budget development
• Facility utilization
• Aberrant schedule audit
• Adaptable for other projects
QUESTIONS?
Contact Information
• Edith Winterhalter [email protected] (818) 677-4066
• Daniel Vaughn [email protected] (818) 677-5780
• Julie Todd [email protected] (818) 677-2818
SOC WORKSHEETvisit our website at:
www.csun.edu/academic.resources/
THANK YOU!
SOC Worksheet - Formulas
• WTU Weighted Teaching Units CCU x K-factor
• FTEF Full-time equivalent faculty at
projected enrollment FTF = WTU/12 PTF = WTU/15
• PTF Expense Semester part-time faculty cost Base salary x FTEF x 6 months
SOC Worksheet - Formulas
• FTES Full-time equivalent students UG enrollment/15 + GRAD
enrollment/12
• K-factor Used to calculate faculty
workload Utilizes look-up table according
to CS#